Materials Management - Master DataNavy ERP
Navy ERP
Functional Overview
Currently Included:
All Property, Plant and Equipment (PP&E)
Fixed asset not held for resale or assets consumed in the process
Capital assets costing $100,000 or more with a useful life of 2 years or more
Minor property assets costing more than $5,000 and less than $100,000
Pilferable assets costing less than $5,000 (defined by local command)
Minor Military Equipment
Heritage Assets
Stewardship Assets
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39 Asset Classes (8 defined in FMR)
Land
Leased Assets (not in scope)
Sub divided into
Sponsor Owned Equipment
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Two Depreciation Areas
Depreciation Area 01
Posts to the general ledger
Depreciation Area 20
Does not post to the general ledger
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PR/PO Acquisitions
Manual Acquisitions
Transfers & Retirements
Transfer within an Activity
Final Retirement
Maintain Asset
Physical Inventory Observation
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Capital Asset Acquisition
Project Structure (PS) is used to acquire capital assets in Navy ERP
Work Breakdown Structure (WBS)
Non-ADP Equipment
Funded with CPP Authority or General Fund Appropriation (OPN)
Cost are collected in the project and reported in the Construction in Progress accounts until the asset is placed in service
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A separate WBS element for each type of spending
Minor Property – (unique investment profile points to a unique asset class)
Internal Use Software
Funding is applied and the WBS element is released
Asset under Construction (AuC) asset master record in unique asset class
Purchase requisitions (PR) created reference
Network activity contained in the WBS
Account Assignment Category ‘N’
Goods receipt (GR) use to record receipts of property items
Internal labor charged using Work Force Management (WFM) Time Sheet
Costs are collected in the controlling module and settled each month to it unique AuC asset
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Purchase Requisition – Purchase Order (PR-PO) Acquisition
Used to created statistical asset master records for MP and SOE
An enhancement is used to create “statistical” or “memo” asset records for accountability tracking purposes
Unique PR-PO Account Assignment Categories are used:
1=asset class 51, Minor Property – SOE at a WCF
2=asset class 32, Capital Property – SOE at a WCF
3=asset class 50, Minor Property – Owned by the command
4=asset class 30, Minor items – Part of another capitalization
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Account Assignment Categories
Purchasing Activity
Manual Asset Acquisition in Navy ERP
Used to record the acquisition of an asset in the following;
From another government activity or entity
Acquired from in house production
Identified during the physical inventory observation
Manually create asset master record
Manually post value using miscellaneous transaction
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Master Record – Initial screen (AS01*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
Input data
Navy ERP_NAVSUP Functional Overview_26Feb2007
Asset Management (AM) Presentation
Master Record – General (AS01*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
Required data for custody tracking
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Master Record – Time dependent (AS01*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
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Navy ERP_NAVSUP Functional Overview_26Feb2007
Asset Management (AM) Presentation
Master Record – Allocations (AS01*)
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Navy ERP_NAVSUP Functional Overview_26Feb2007
Asset Management (AM) Presentation
Master Record – Allocations (AS01*)
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Navy ERP_NAVSUP Functional Overview_26Feb2007
Asset Management (AM) Presentation
Master Record – Origin (AS01*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
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Navy ERP_NAVSUP Functional Overview_26Feb2007
Asset Management (AM) Presentation
Master Record – Leasing (AS01*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
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Navy ERP_NAVSUP Functional Overview_26Feb2007
Asset Management (AM) Presentation
Master Record – Custody (AS01*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
Custom data fields for custody tracking
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Master Record – Depreciation Areas (AS01*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
Accounting data for calculating depreciation of an asset
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Master Record – Initial screen (AS01*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
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Miscellaneous Transactions – Initial Screen (ABSO*)
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Create Asset Transaction – External asset acquisition (ABSO*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
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Miscellaneous Transactions – Initial Screen (ABSO*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
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Asset Explorer – Planned values (AW01N*)
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Asset Explorer – Posted values (AWO1N*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
Posted values tab includes planned and posted depreciation values
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Navy ERP_NAVSUP Functional Overview_26Feb2007
Asset Management (AM) Presentation
Asset Explorer – Comparisons (AWO1N*)
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Navy ERP_NAVSUP Functional Overview_26Feb2007
Asset Management (AM) Presentation
Asset Explorer – Parameters (AWO1N*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
Parameters tab displays specifications regarding depreciation
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Two step process:
Reacquire the asset in the receiving activity
Must reflect the transfer in/out without reimbursement
Transfer within the same activity/company code
Custody transfers between
Use Workflow to notify custodians and organization property accountants
Changes directly to asset master records
Updates time dependent tab on the asset master record
Use to transfer the asset from in-service, excess, to awaiting disposal
Mass Change functionality for reorganizations, BRAC, and command changes
Retire the asset from service
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Custody/Cost Transfer Change Request (ZS02*)
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Custody/Cost Transfer – Selection Criteria Screen (ZS02*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
Items that can be changed are: Custodian
Cost Center
Bar Code number assignment and label printing
Custom transaction to assign bar code number to an asset
Custom transaction to print/reprint bar code labels
Prints the label in accordance with the FMO regulation
Reprints existing bar code label numbers that may not comply with regulation
Deactivate retired numbers to ensure they are not reused for 3 years
Physical inventory observation
Triennial physical inventory
Custom transaction to upload results back into the system
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Period End and Year End Close and reports
Period end close: monthly depreciation run
Year end close: Open the next year, close earlier year
Reports
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Asset Balance Report
Purpose: Used to provide a list of total asset costs, accumulated depreciation, net book value for selected asset classes based on dynamic selection criteria stored in the Asset Master Record. Examples of selection criteria include, but are not limited to:
Business area
Asset Balance Report – Selection Screen (S_ALR_87011964*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
Report by Asset Class
Output
Report
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Asset Balance Report Drill Down (AW01N*)
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Unposted/UnBarcoded Assets – Used to provide new asset visibility.
CPP Aging Report – Used to enable follow-up with project manager on assets under construction.
Triennial Inventory Report – Used to display all SAP COTS standard data fields and additional custom fields that were added to the asset master record in order to comply with SECNAV Instruction 7320.10a custody reporting requirements. This report is primarily used for triennial inventory purposes.
Relationship Query Report – Used to display all Organizational Proprerty Accountant relationships to cost center.
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Assets with No Value and No Barcode (ZRSAM0002*)
Report is used to provide new asset visibility
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
39 Assets
Assets with Value and No Barcode (ZRSAM0002*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
Report is used to provide new asset visibility
21 Assets
Assets with No Value with Barcode (ZRSAM0002*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
Report is used to provide new asset visibility
6 Assets
Navy ERP_NAVSUP Functional Overview_26Feb2007
Asset Management (AM) Presentation
CPP Aging Report (ZRSAM0003*)
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Navy ERP_NAVSUP Functional Overview_26Feb2007
Asset Management (AM) Presentation
CPP Aging Report (ZRSAM0003*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
Summary
CPP Aging Assets Under Construction (ZRSAM0003*)
*Note: Verbiage in parentheses pertains to SAP transaction code used to execute functions.
Drilldown to detail report lists the assets
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General Fund