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MTAC UpdateMTAC Update
Mailing Industry Area Focus Group MeetingFebruary 2015
Slide 2
Postmaster General’sMailers Technical Advisory Committee
An association of associations Representatives of the industry – not companies Currently Over 50 Associations have an MTAC membership
• One Association Executive and up to Three Association Representatives per Association• Approximately175 Association Executives and Representatives
Focused on sharing information between the USPS and Mailing The Postmaster General’s Mailers’ Technical Advisory Committee (MTAC) is a venue for the United States Postal
Service (“Postal Service”) to share technical information with mailers, and to receive their advice and recommendations on matters concerning mail-related products and services, in order to enhance customer value and expand the use of these products and services for the mutual benefit of Mailing Industry stakeholders and the Postal Service.
2015 Focus Areas – defined by PMG
First-Class Mail Periodicals Standard Mail Package Services
Preparation and Entry Visibility/Service Performance and Address Quality Mail Piece Design and Product Development Payment and Acceptance
Slide 3
MTAC Executive Committee Members – Updated
Industry U. S. Postal Service
Christopher G. Lien -- Industry Chair (2014-2015)BCC Software585-341-3306Cell: [email protected]
Jim Nemec -- Postal ChairVice President, Consumer & Industry Affairs475 L'Enfant Plaza RM 4016Washington DC [email protected]
Erv Drewek-- Industry Vice Chair & Treasurer (2014-2015)Manager of Postal Affairs Graphic Communications, a Veritiv company5700 Darrow Road, Suite 110Hudson, OH, [email protected]
Judy de Torok -- Postal Co-Vice ChairManager, Industry Engagement & OutreachConsumer & Industry Affairs475 L'Enfant Plaza SW RM 4437Washington DC [email protected]
Phil Thompson -- Immediate Past Industry Chair (2012-2013)Manager of Postal OperationsQuad/Graphics IncN61 W23044 Harry's WaySussex WI [email protected]
Dale Kennedy -- Postal Co-Vice ChairManager, Business Customer Support & Service475 L'Enfant Plaza SW RM 4541Washington DC [email protected]
May Frantz -- Program ManagerManager, Industry Engagement StrategyConsumer & Industry Affairs475 L'Enfant Plaza SWWashington DC [email protected]
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MTAC Industry Leadership (2014 to 2015)
Industry Leaders: Classes of Mail Industry Leaders: Focus AreasSharon Harrison / First-Class Mail / Major Mailers AssociationAT&T Services Inc: VP, Postal Strategy Finance3900 Channel DrWest Sacramento CA [email protected]
Angelo Anagnostopoulos / Payment / Edison Electric InstituteGrayHair Software Inc: VP Postal Affairs 124 Gaither Dr Ste 160Mt Laurel NJ [email protected]
John Medeiros / Package Services / Parcel Shippers AssociationDHL Global Mail: Director, Postal Affairs7415 Emerald Dunes Drive. Ste 600Orlando FL [email protected]
Lisa Bowes / Service Performance / Natl Alliance of Standard Mailers & LogisticsIntelisent: Manager, Account Services & Postal Affairs597 North Mountain RoadNewington CT [email protected]
Wanda Senne / Standard Mail / Natl Assn of Advertising DistributorsWorld Marketing:Vice President, Postal Affairs1961 S Cobb Industrial BlvdSmyrna GA [email protected]
Bob Schimek / Preparation & Entry (Operations) / IDEAllianceSatori Software: Senior Director - Postal Affairs1301 5th Ave Ste. 2200Seattle WA [email protected]
John Stark / Periodicals / IDEAllianceCondé Nast: Executive Director of Distribution Operations1166 Avenue of the Americas 19th FlNew York NY [email protected]
Steve Colella / Mailpiece Design & Product Development / Association of Marketing Service Providers (AMSP) The Calmark Group: VP- Postal Affairs6755 S. Sayre AveBedford Park, IL [email protected]
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MTAC U.S. Postal Service Leadership - Updated
USPS Focus Area LeadersVisibility & Service Performance Measurement
Robert CintronVP, Product InformationU.S. Postal Service475 L'Enfant Plaza SWWashington DC 20260-5626(202) [email protected]
Payment and Acceptance
Pritha Mehra VP, Mail Entry & Payment Technology U.S. Postal Service 475 L'Enfant Plaza SWWashington DC 20260-0911 (202) 268-8049 [email protected]
Product Development
Gary Reblin VP, New Products and Innovation U.S. Postal Service 475 L'Enfant Plaza SWWashington DC 20260-1010 (202) 268-6078 [email protected]
Mail Preparation & Entry / Operations
Linda MaloneVP, Network Operations U.S. Postal Service 475 L'Enfant Plaza SW Washington DC 20260-7100 (202) 268-4305 [email protected]
Slide 6
MTAC Meetings: Policy
Meetings are quarterly and generally held at USPS Headquarters MTAC members are required to attend. Substitutes are not allowed.
Approved Industry experts can attend as guests Each association is permitted a maximum of three guests per year The Association Executive must formerly sponsor the guest The MTAC Executive Committee must approve all guests MTAC Leadership (Focus Area leaders, Executive Committee, and Ex
Officios) may sponsor a guest. However:• The guest should be an industry expert representing a part of the industry that is not
currently being represented by an existing MTAC Association
Becoming an MTAC Member: Check the MTAC Roster posted on ribbs.usps.gov Contact the Association Executive of an association to which your
employer belongs and find out how the association selects their representative for MTAC
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MTAC Meetings: Typical Format
Tuesday Morning – MTAC Committee Meetings Face-to-face meetings at USPS Headquarters for some committees
Tuesday Afternoon MTAC General Session – Open General overview of USPS finances, operations, and other areas A 5 to 10 minute update on open workgroups, user groups, and task
teams. An evening reception typically follows the Tuesday meeting
Wednesday All Day Focus Group Meetings – Closed MTAC General Assembly (announcements; recognize new members) 75 minute discussions per Focus Group, led by USPS and industry
Focus Area Leaders MTAC Business Meeting for current MTAC industry members only
Thursday Morning – Workgroup Sessions & Meetings Face-to-face meetings at USPS Headquarters MTAC Leadership and Executive Committee meetings
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Meeting Schedule for 2015: Election Year
February 17 – 19 PMG Megan Brennan Tuesday afternoon
May 20 Meeting held at the National Postal Forum in Anaheim, CA Special MTAC recognition and reception Compressed schedule with all classes meeting together for each one-
hour focus meeting (2:00 to 5:00) Vice-Chair candidates announced
August 11 – 13 MTAC 50th Anniversary Celebration Vice-chair (2016 – 2017) elections at the MTAC Business Meeting Nominations for MTAC Leadership (2016 – 2017) are opened
November 17 – 19 MTAC Leadership (2016 – 2017) elections at the MTAC Business
Meeting
Slide 9
Types of CommitteesGroup Type
Intended Function
Primary Sponsor / Oversight
Group Participants
Approval of Participants
Timeframe
User Group
Ongoing forum for USPS & users of a particular postal product or process.
MTAC Focus Area Leader (postal and/or industry)
Subject Matter Experts (both USPS and industry)
User Group Leaders
Open - No specific end date. Annual review of issue statement in August by the MTAC EC.
Work Group
Address defined issues, and provide recommendations
MTAC Focus Area Leader (postal and/or industry)
Primarily MTAC Members and industry experts
MTAC Focus Area Leader
Concludes when recommendations are submitted for consideration (per the issue statement)
Task Team
Quickly address very specific issue to achieve results in a strict, often urgent period of time.
MTAC Executive Committee (may also be delegated to Focus Area Leader if subject is specific to an Area)
Specifically selected by MTAC Leadership and Executive Committee
MTAC Executive Committee
Concludes when task or problem resolution is completed (per the issue statement)
Slide 10
Current User Groups
User Group 1 - PostalOne!, SASP, Intelligent Mail Weekly meetings
User Group 2 - eVS/Product Tracking System Monthly meetings
User Group 3 - FAST User Group Biweekly meetings
User Group 4 – Visibility (CONFIRM) Biweekly meetings
User Group 5 – Addressing Biweekly meetings
User Group 7 – MTEOR Quarterly, with the next meeting scheduled for April 14, 2015
User Group 8 – USPS Promotions Monthly meetings
User Group 9 – Labeling Lists and Data Distribution Biweekly meetings
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Current Workgroups
New MTAC Workgroups Workgroup 167 – Solutions for Pieces Excluded from Service Measurement Workgroup 168 – FSS Multi-scheme Pallets Workgroup 169 – Refining Machinability Standards (Parcels, Flats, Letters)
• Two years of study for each mail piece type starting with parcels, then flats, and finally letters
Workgroups Concluded in February 138 – eInduction 162 – Multiple Periodicals in a Wrapper (Polywrap) 163 – Third Party Reporting and Invoicing 164 – Informed Visibility Data Provisioning Improvements 165 – Improve MDA Support Process
Workgroups scheduled to conclude by May 2015 meeting 143 – Seamless Acceptance 159 – Evaluation/Recommendation entering product at Hubs
• Pilot in progress; expected to conclude April 2015• Concluding April 2015
151 – Streamlined Weight and Ad Capture Process 166 – IMpb Compliance for Shipping Services File Timeliness
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Current Task Teams
Task Team 22 – MTAC 50th Anniversary Event Planning (2015) Immediately after MTAC meetings or as needed
Task Team 23 – Readiness for Trend Based Verification Reports directly to the MTAC Executive Committee Launched January 23, 2015 Focus will be on four key industry concerns related to essential areas
such as seamless acceptance, eInduction, Move Update, and Full Service Intelligent Mail barcodes
• Validate Data Quality across Key Reports and Invoices• Validate stability of systems via published metrics • Validate data attribution methodology• Transparency of thresholds used to determine compliance
Four USPS and four industry experts representing all classes of mail across the entire mail supply chain
Schedule concluding date of March 31, 2015 will be extended
Slide 13
Recent and Planned MTAC Related Webinars
Mail Prep And Entry Focus Session (February 5, 2015) For MTAC members in preparation for MTAC Focus Meetings
USPS Proposed Pricing Overview (February 3, 2015)
IMpb Requirements for January 2015 (January 7, 2015)
Visibility on Mail in Delivery Units (January 9, 2015)
Mail Entry Roadmap Webinar (December 1, 2014)
Secure Destruction - A Primer for Mailers (November 13, 2014)
IMpb Compliance (October 14, 2014)
IMpb Impacts on Extra Services (October 2, 2014)
Fall Mailing Season (August 18, 2014)
Network Rationalization Phase II (August 15, 2014)
Slide 14
Topics Discussed at the February 2015 Meeting
FSS sortation changes and proposed pricing impact Unintended consequences of pricing proposal for FSS mail for HD
and HD+ are prompting an immediate review by MTAC Leadership
Lack of visibility that mail entered at the Hub would get DSCF discounts Mailers need something documented that clearly shows the DSCF
eligibility for mail entered at Hubs, such as updating the DMM
New mailing standards for lithium batteries Final notice posted with a March 2, 2015 required date
Adhesive Tray Labels to Improve Container Scans Considering using adhesive labels versus tag stock Could enable automated label application and reduce costs
Mail Preparation and Entry
Slide 15
Topics Discussed at the February 2015 Meeting
86% of all mail is Full Service IMb Compliant
Mail Entry Roadmap updated on RIBBS Many proposed dates have been moved out including Full Service
electronic verification and Seamless now proposed for July 2015
New Move Update compliance extended Won’t occur until the next price change Less than 0.5% of the 5,805 eDoc submitters (75% FS IMb) are
below the 0.8% threshold proposed for census-based Move Update
Container Scans are Missing USPS believes the Original Container Indicator (OCI) reported in
eDoc is not getting scanned with physical containers likely due to container “jackpotting”
• Copalletization of smaller pallets resulting in missed OCI scans
Payment and Acceptance
Slide 16
Full Service IMb by Mail Class
Slide 17
January 2015 Full-Service Compliance Scores
Full-Service Verifications
Threshold National % in Error
STID -Piece 2% 0.17% MID - Container 2% 0.01% MID - Handling Unit 2% 0.65% MID - Piece 2% 0.03% Barcode Uniqueness - Container
2% 1.04%
Barcode Uniqueness - Handling Unit
2% 0.29%
Barcode Uniqueness - Piece
2% 2.47%
Entry Facility - Container
5% 0.00%
Entry Facility - Handling Unit
5% 0.00%
By/For - Piece 5% 7.84% OCI 5% TBD
BME/BMS contacting all mailers over a full-service threshold
Working with mailers to explain full-service requirements and help understand and resolve the issues
BMS working with mailers who need customized by/for threshold
Slide 18
Topics Discussed at the February 2015 Meeting
Service Performance Service delays since January 5, 2015 are being addressed and
industry should see improvements soon
Visibility Looking into bundle scans using IMb as well as facing slips
Addressing Simplification of the carrier provided UAA Reason Codes
• MTAC Workgroup is being prepared and should be announced soon
Manual Address Correction – Considering Optional Looking into possibly making Periodical manual address corrections
optional and may make this an MTAC Workgroup
Addressing and Service Performance & Measurement
Slide 19
Topics Discussed at the February 2015 Meeting
Reviewed Results of the 2014 Promotions
Reviewed Business Rules for 2015 Promotions
All stamps to be Pressure Sensitive Stamps Water activated formats to be discontinued due to overseas
procurement of the paper
Certificate of Mailing Proposal Proposal to transition away from a round-dated mailing receipt to an
IMpb approach that leverages scanned data• Federal Register Notice posted 2/5/2015 has an April 26, 2015 effective date.
However, USPS stated an implementation date of July 26, 2015 at MTAC.
Industry (especially First-Class financial and insurance mailers) expressed significant concerns regarding this aggressive timeline
An MTAC Workgroup is being formed to quickly identify the concerns and present a proposed phased approach
Product Development
Slide 20
Promotions by the numbers…
2014 Promotions Results
FY 2014 Promotions (7 promotions) generated:
7.8B mailpieces
$1.8B in revenue
1,487 participating customers
Over $48M in discounts received by participating customers
=
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Questions?Questions?
Interim MTAC Update 2015 status and inquiries should be directed to:
Consumer & Industry Affairs / Industry Engagement & Outreach
Email: [email protected].
