MIS FOR NATIONAL RURAL EMPLOYMENT GUARANTEE ACT …rdd.bih.nic.in/.../user_manual_mis-for-nrega-2005.pdf · 2 NREGA User Manual 1.2 PURPOSE OF THE APPLICATION The NREGA has been notified

Ministry of Rural DevelopmentMinistry of Rural DevelopmentMinistry of Rural DevelopmentMinistry of Rural DevelopmentMinistry of Rural DevelopmentKrishi BhavanKrishi BhavanKrishi BhavanKrishi BhavanKrishi Bhavan

New Delhi – 110 001.New Delhi – 110 001.New Delhi – 110 001.New Delhi – 110 001.New Delhi – 110 001.

MIS FORNATIONAL RURAL

EMPLOYMENT GUARANTEEACT (NREGA) 2005

USER MANUAL

Developed by National Informatics Centre (NIC)Developed by National Informatics Centre (NIC)Developed by National Informatics Centre (NIC)Developed by National Informatics Centre (NIC)Developed by National Informatics Centre (NIC)

Unit ofUnit ofUnit ofUnit ofUnit of

Ministry of Rural DevelopmentMinistry of Rural DevelopmentMinistry of Rural DevelopmentMinistry of Rural DevelopmentMinistry of Rural Development

Minister of Rural Development’s MessageMinister of Rural Development’s MessageMinister of Rural Development’s MessageMinister of Rural Development’s MessageMinister of Rural Development’s Message

TABLE OF CONTENTS

1 .1 .1 .1 .1 . INTRODUCT IONINTRODUCT IONINTRODUCT IONINTRODUCT IONINTRODUCT ION 11111

1.1 Audience 1

1.2 Purpose of the Application 2

1.3 Documentation Organisation 2

1.4 Conventions 3

1.5 Problem Reporting 3

1.6 Product Features 4

1.7 Handling Instructions 5

1.8 Installaton Instructions 66666

2 .2 .2 .2 .2 . C IT IZENCIT IZENCIT IZENCIT IZENCIT IZEN 99999

3 .3 .3 .3 .3 . PANCHAYATSPANCHAYATSPANCHAYATSPANCHAYATSPANCHAYATS 2 92 92 92 92 9

3.1 Gram Panchayat 32

3.2 Block Panchayats 80

3.3 Zila Panchayats 81

4 .4 .4 .4 .4 . WORKERSWORKERSWORKERSWORKERSWORKERS 8 38 38 38 38 3

5 .5 .5 .5 .5 . IMPLEMENTING AGENCIES OTHER THAN PRIIMPLEMENTING AGENCIES OTHER THAN PRIIMPLEMENTING AGENCIES OTHER THAN PRIIMPLEMENTING AGENCIES OTHER THAN PRIIMPLEMENTING AGENCIES OTHER THAN PRI 8 98 98 98 98 9

6 .6 .6 .6 .6 . DISTRICT/BLOCK ADMINISTRATORDISTRICT/BLOCK ADMINISTRATORDISTRICT/BLOCK ADMINISTRATORDISTRICT/BLOCK ADMINISTRATORDISTRICT/BLOCK ADMINISTRATOR 9 39 39 39 39 3

6.1 Programme Officer 96

6.2 District Project Coordinator 117

7 .7 .7 .7 .7 . S T A T E SS T A T E SS T A T E SS T A T E SS T A T E S 1 3 71 3 71 3 71 3 71 3 7

8 .8 .8 .8 .8 . ADMINISTRATORADMINISTRATORADMINISTRATORADMINISTRATORADMINISTRATOR 1 3 91 3 91 3 91 3 91 3 9

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Introduction

1.1 AUDIENCE

The Audience of NREGA consists of the following: -

CitizenCitizenCitizenCitizenCitizen: The citizens are not required to have any prior experience nor any training is requiredfor thlem to use NREGA software. The users should only know Internet surfing.

Panchaya t s :Panchaya t s :Panchaya t s :Panchaya t s :Panchaya t s :

1. Gram Panchayat

2. Block Panchayat

3. Zilla Panchayat

All the users in panchayats must have some experience of using computer and Internet surfing.Training is must for them before using this software. They must have the clear understanding of themanual system and all the processes within that system.

Workers:Workers:Workers:Workers:Workers: The Workers are not required to have any prior experience nor any training is requiredfor them to use NREGA software. The workers should only be able to enter their Job cardnumber.

Implementing Agencies:Implementing Agencies:Implementing Agencies:Implementing Agencies:Implementing Agencies: The Implementing Agencies must know Basic computer skills, andInternet surfing. Training is must for them before using this software.

Programme Officer:Programme Officer:Programme Officer:Programme Officer:Programme Officer: Programme Officer must be familiar with the stages and processes involvedin the implementation of NREGA. He must know the Basic computer Skills and Internet surfing.Training is must for them before using this software.

District Project Coordinator:District Project Coordinator:District Project Coordinator:District Project Coordinator:District Project Coordinator: District Project Coordinator must be familiar with the stagesand processes involved in the implementation of NREGA. He must know the Basic computerSkills and Internet surfing. Training is must for them before using this software.

State RD Department:State RD Department:State RD Department:State RD Department:State RD Department: The State RD Departments must know Basic computer skills, and Internetsurfing. Training is must for them before using this software.

MORD:MORD:MORD:MORD:MORD: MORD will be responsible for ensuring timely and adequate resource support to states.It will undertake review, monitoring and evaluation of Processes and outcomes. They will usethis software to capture the data and access the utilization of resources. So they must know flowof all stages and processes involved in the implementation of NREGA and also training is requiredfor them. They must know the basic computer skills and Internet surfing before using this software.

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1.2 PURPOSE OF THE APPLICATION

The NREGA has been notified in 200 most backward districts of the country. The objective ofthe Act is to provide employment to those who demand employment within 15 days of theirdemand.

The Act provides 100 days of employment guarantee to a rural household.

Effective monitoring of the Programme necessitates computer based monitoring. To operate‘online monitoring’ system click on Internet Explorer, type address http://nrega.nic.in. Thehome page of the site will be displayed.

There are links provided for each user. User just click on their corresponding link and startperforming Data Entry and Generating Reports.

1.2.1 Problem Reporting Mechanism: -

In case of any Problems, Doubts and Feedback: -

i. Users can send mail at [email protected] or [email protected].

ii. They can also send there valuable feedback to us through our website http://nrega.nic.in.In the left panel of the site, there is section with name Contact your governmentContact your governmentContact your governmentContact your governmentContact your government, underwhich there is a link with the name Feedback. When a user click on it, a new screen will bedisplayed, where they should enter their name, email address, feedback. After entering alldetails click on Submit Button.

1.2.2 Handling and Installation Instructions: -

The software is available in online as well as offline mode.

The Offline SoftwareOffline SoftwareOffline SoftwareOffline SoftwareOffline Software is available in Microsoft technologies as well as Open Source technology,which give flexibility to the user of choosing platform at his end. This makes Software morecompatible with all platforms. The software is Unicode enabled and the support all Indian languages.

Offline software is uploaded on site (http://nrega.nic.in) it is well protected with password andonly authorized users are allowed to down load the software.

1.2.3 Interface between System and Users: -

A user manual provides an interface between System and Users. A well-designed user manual willminimize the gap between a user’s goals and the knowledge required to use the interface.

1.3 DOCUMENT ORGANISATION

This section will explain how the document is organized. This section, explains the different sectionsavailable in the application, which are : -

Citizen:Citizen:Citizen:Citizen:Citizen: Citizen can access online NREGA ACT 2005,Operation Guidelines, Total NREGADistricts, Role Matrix, Name, address, Telephone No, email of MoRD officials, D.P.C., P.O., panchayatmembers / staff, Monthly Progress Report, Employment Status, Work Status, Financial Statement,Available Fund at Each Level, Expenditure Statement for Works, Registration Application Register,

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Job Card / Employment Register, Muster Roll Issue Register, Muster Roll Receipt Register, News,circulars. They can send their feedbacks/complaints and can also check the status of their complaints.

Panchayats: -Panchayats: -Panchayats: -Panchayats: -Panchayats: - At Panchayat level one can make data entry for registration, creating new worksetc and can generate there corresponding reports.

Workers: - Workers: - Workers: - Workers: - Workers: - One can view Job Card, Demand for Job, Allocation of Job and Employment Given.

Implementing Agencies: -Implementing Agencies: -Implementing Agencies: -Implementing Agencies: -Implementing Agencies: - A A A A Authorized users can make Data Entry for the New Works, WorkAllocation, Muster roll, update registration card Book, Distribution of Paid Muster Roll Details,Utilisation Certificate and Suspension and can also generate their corresponding reports.

Programme Officer: -Programme Officer: -Programme Officer: -Programme Officer: -Programme Officer: - One can register households and registered households can demandemployment. Programme Officer can Comment and send Projects to DPC for approval. ProgrammeOfficer will issue the muster roll for the approved work. District project Coordinator will sanctionadministrative, technical and financial approvals for each work, and will also attend complaintsof Zilla Panchayat and Programme Officers.

States: -States: -States: -States: -States: - One can directly make Data Entry and can generate corresponding Reports.

Administrators: -Administrators: -Administrators: -Administrators: -Administrators: - One can Check details regarding Programmes, make Data Entry and generateReports.

General Common Operating instructions :-General Common Operating instructions :-General Common Operating instructions :-General Common Operating instructions :-General Common Operating instructions :-It also includes the General Common Operatinginstructions which explains the Description of relevant controls/buttons, input form tool bar,Reporting tool bar, etc. for software application, Administration of users, general hardwareoperating instructions such as startup, shutdown and login, backup Restore operations/instructionsand Error messages.

It explains how to start accessing the application using Internet Explorer.

It also discusses various activities/processes involved in the implementation of NREGA and therelation between them. It also clearly mentions the work flow and the constraints, condition andthe behavior of application in various situations.

Screen shot of various Data Entry Screen and the reports generated at different levels of userswill also be placed.

1.4 CONVENTIONS

This section will explain the symbols as well as style such as bold, italic and there usage in theManual which is as below:

Convent ionConvent ionConvent ionConvent ionConvent ion Descr ip t ionDescr ip t ionDescr ip t ionDescr ip t ionDescr ip t ion

BoldBoldBoldBoldBold Text in bold is used for module names or field names.

1.5 PROBLEM REPORTING

In case of any Problems/ Doubts users can send mail at [email protected] or [email protected].

Visitor can also send there valuable feedback to us through our website http://nrega.nic.in. In

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the left panel of the site, there is section with name Contact your governmentContact your governmentContact your governmentContact your governmentContact your government, under whichthere is a link Feedback. When a user click on it, a new screen will be displayed, where theyshould enter their name, email address, feedback. After entering all the details click on Submitbutton.

1.6 PRODUCT FEATURES

Properly layered structure

Software is in accordance with guidelines of scheme which follows a layered approach. Each layeris identified and managed according to the stakeholders needs so that proper management andanalysis can be done.

Panchayats can view their data in form of reports at their level. At block level all the reports ofPanchayats under the Block can be viewed. At District reports for the entire Block under the Districtcan be viewed.

Separate role for each stakeholder

Stakeholders identified is as follows –

· Citizen

· Panchayats

o Gram Panchayat

o Block Panchayat

o Zila Panchayat

· Workers

· Implementing Agencies

· District Programe coordinator (DPC)

· Programe officer (PO)

· States

· Administrator

Software is Unicode enabled

Software provides local language support which gives a good understanding of the process to allsoftware users who are well conversant with there local language and makes software more userfriendly.

Available in online as well as offline mode

Software is available in online as well as Offline well as Offline well as Offline well as Offline well as Offline mode. States having Infrastructure for data entryin online mode are encouraged to work on online version. States with poor Network infrastructureare provided with offline mode and their data get uploaded after a fixed interval.

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Offline module is available in Microsoft technologies as well as open sourcetechnologies

NREGA soft offline version is available in Microsoft technologies as well as Open source technologywhich gives flexibility to the user of choose platform at his end. This makes Software more compatiblewith all platforms.

Linked with BPL Data 2002

Software is linked with family survey known as BPL census 2002 where information on rural householdin rural area is available. It is a loose linking of two database in the sense that if a family is found inthat database then all the information regarding the persons in the family above 18 years of agecan be copied to NREGA database but if a family is not found then it can be added into NREGAdatabase.

Capturing Data at grass root level

Software facilitates entry of Works and workers at Gram Panchayat level.

User Friendly

Site is designed according to requirement of each stakeholder, and prerequisite for using this softwareis that a person must know net surfing. Input forms and reports are designed in user friendly mannerwith local language support. Error reporting is also done to facilitate user to understand the problemand correct it.

1.7 HANDLING INSTRUCTIONS

Offline software is uploaded on site (http://nrega.nic.in) it is well protected with password and onlyauthorized users are allowed to down load the software.

1.8 INSTALLATION INSTRUCTIONS

1.8.1 Minimum Software Requirement (MS-Online version)

1. Any browser

1.8.2 Minimum Software Requirement (MS-Offline version)

1. Windows XP SP -2 OS

2. IIS Server Installed on Windows XP

3. MS Access

4. ODBC Drivers

5. WinZip

6. MSDE 2000 ,SQL Server 2000

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1.8.3 Installation of IIS Server

1. Check if IIS Server is installed .This can be done by opening browser and Typing http://localhoston the address bar if default page opens then IIS is present else follow the steps .

2. Click on Start. Go to Control panel.

3. Click on Add and remove windows component.

4. A dialog box appears asking for components to be installed. Check IIS Server.

5. Do Next.

6. It ask for Windows XP CD . Insert the CD it will install IIS server. Follow the Wizard.

1.8.4 Installation of MSDE 2000

1. Download the MSDERelA From Microsoft Site.

2. (http://www.microsoft.com/downloads/details.aspx?FamilyID=413744d1-a0bc-479f-bafa-e4b278eb9147&DisplayLang=en)

3. Click on Downloaded icon.

4. It is Self Extracting folder which make a folder MSDERelA in C:/

5. Open Command Prompt and go to MSDERelA Folder.

6. Setup SAPWD=”sa” press enter

7. MSDE is installed by following the wizard.

8. Now from Command Prompt run the following command.

9. osql-E “sa”

10. Create two databases NREGA and NREGAupload. By using Create database command.

11. Editor will open having prompt 1>.

1> Create database nrega

2> go

1.8.5 Installation Of Offline software

1. Download software from http://nrega.nic.in

2. Unzip the folder.

3. NREGA folder is created.

4. Right click the folder NREGA and click on properties.

5. Select Web sharing option and name the AliasAliasAliasAliasAlias as NREGA.NREGA.NREGA.NREGA.NREGA.

6. Open Nrega.mdb file delete all States, Districts, Blocks, Panchayats, Villages not pertaining toyour State from the respective table.

7. Export all the master files available in nrega.mdb to the database nrega created in MSDE.

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8. Want to attach to BPL Data then update column (bpl_data_loaded) in blocks table to ‘Y’ forrespected block.

a. If attached to BPL data then rename your family table with

i. Short name of State + District Code

9. Rename your education table with

i. Short name of State + District Code + D

10. Ex :- OR2410 for family table where OR is short name of state Orissa and 2410 is district code2410.

11. Select a table which you want to export. Go to Export in File menu.

12. Dialog box appear from Save as type select ODBC Databases.

13. It will show you table name asking to export click ok.

14. Dialog box appears select Machine data source. A list of Data sources appears .Click on newbutton and make a DSN name by following the wizard that connect to NREGA database presentin SQL Server. DSN is created once.

15. Other tables can be exported using the same DSN name.

After following these instruction software is ready to use.

i. Open browser

ii. Type http://localhost/nrega/home.asp

iii. Click DATA Entry option if it works properly then software is working fine. If error comesshowing problem in ConnectNrega.asp then change the file Connectnrega.asp. Keep onlytwo lines in Connectnrega.asp specified below.

Connection String (MSDE)

Set objCon = Server.CreateObject(“ADODB.Connection”)

ObjCon.open “Provider=SQLOLEDB.1;Integrated Security =SSPI;User ID=sa;Initial Catalog=Nrega;DataSource=***Name of Sql server”””””

You can get name SQL Server by clicking sql server icon on right side of task bar.

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Connection String (SQL Server 2000)

Set objCon = Server.CreateObject(“ADODB.Connection”)

ObjCon.open “Provider=SQLOLEDB.1; Persist Security Info=False;User ID=sa;Initial Catalog=Nrega;DataSource=Name of Sql server”

Making machine compliant for Unicode data entry

Download software from Bhashaindia.com for respected language and install it as per instructionsfrom the site

· Available free of cost on Internet

· Instructions for I

nstalling MSDE 2000 can seen from ReadmeMSDE2000A.htm file present in folder c:/MSDERelA

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CITIZENCITIZEN

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Citizen

22222

Through this link Citizens can view

Information by topic, which includes

2.1 NREGA

NREGA 2005

NREGA (Central Council) Rules 2006

Operational guidelines

Perspective Plans

NREGA Districts

Role matrix

Formats for NREGA

2.2 Issues and Processes, which includes

Implementing NREGA Key Processes

FAQs

Critical Issues

CheckList

2.3 Reports, which includes

NREGA Implementation Status Reports

Work Status Report

Financial Progress Report

Reports From MIS


State Level Reports

Employment Status

Work Status

Financial Statement

Available Fund at Each level

Fund Transfer Statement

Assets Created

National Level Reports

Monthly Progress Report

Employment Status

Work Status

Financial Statement

Available Fund at Each Level

Expenditure Statement for Works

Muster Roll

GP level Reports

Analytical Report

NREGA Implementation Status Analysis

List of Work(s) Running Behind Schedule

Work Approval Analysis

Gender,Caste,Work & Wage Analysis

Work Execution Agency Analysis with the Level of Execution

Work Material, Labour Wages Expenditure Ratio Analysis

Cost Estimation

Registers

Registration Application Register

Job card/Employment Register

Muster roll issue Register

Muster roll Receipt Register

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REPORTS FORMATS :

2.3.1 NREGA IMPLEMENTATION STATUS REPORTS:

STATUS OF IMPLEMENTATION OF NREGA DURING 2006-07Demand forEmployment

Employmentprovided

S.No

State No. ofDistt

No. ofRural

House-holds(2001

Census)

Estimat-ed Rural

BPLFamilies

Applica-tions forregistra-

tion

Jobcardsissued

FundsReleased

during2006-07

House-hold

Indivi-dual

House-hold

Indivi-dual

1 2 3 4 5 6 7 128 9 10 11

1.

2.

3.

4.

5.

TotalAvailable

Funds

Expendi-ture

No. ofWork

Under-taken

13 14 15

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2.3.2. WORK STATUS REPORT:-

1

WaterConserva-tion

Drought proffing and plantation Flood Control Rural Connectivity Other Works

Comple-ted

Inprogress

Comple-ted

Inprogress

Comple-ted

Inprogress

Comple-ted

Inprogress

Comple-ted

S.No.

No. of Works

District

1 2 3 4 5 6 7 8 9 10 11 12

2

3

4

5

6

7

8

Total

Totao Nos.of Works(add 2 to

11)Inprogress

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2.3.3 FINANCIAL PROGRESS REPORT: -

S.No.

1

2

3

4

n

Total

1 2 3 4 5 6 7 8 9 10 11 12 13 14

Cumulative expenditureDistrict Totalfund

availability(2+3+4+5+

6+7)

O.B. as on1st April of

the year

Release of last yearreceived during the

current year

Release duringcurrent year

Misc.receipts

Centre State Centre State

Onunskilled

wage

On semi-skilled

andskilledwages

Onmaterial

Total(10+11+12+13)

(Rs. in lakhs)

On contin-gencies

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DrawGraphs

District No. ofregistered

Job CardIssued

EmploymentDemanded

EmploymentOffered

EmploymentProvided

No. offilled

Musterroll

No. offamilies

completed100 days

On GoingWorks

HouseHold

2.3.4 REPORTS FROM MIS:-

2.3.4.1 State Level Reports:

Employment GeneratedState

Persons HouseHold

Persons HouseHold

Persons HouseHold

Persons

Total

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2 Work Status:

State

Dist-rict

NameFlood Control Rural Connectivity Water Conservation Draught Proofing Other Works Total No. of Works

No. of Works

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Total

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

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FINANCIAL PERFORMANCE UNDER NREGA

Name of State :

S.No.

1

2

3

4

n

Total

Total

Cumulative expenditure

(Rs. in lakhs)

DistrictTotalfund

availability(3+4+5+6+

7+8)


the year

Release of last yearreceived during the

current year


Misc.receipts

Central State Central State

Onunskilled

wage

On semi-skilled

andskilledwages

Onmaterial

On contin-gencies

BalaceLeft

4 AVAILABLE FUND AT EACH LEVEL:

District Wise Fund AvailabilityState:Districts Available fund (in lakhs)

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5 Funds Transfer Reports:

State

District Fund TransferedFrom

Fund Received byD.P.C.

TotalFund inTransit

OpeningBalance

Miscella-neous

Receipt

FundAvailabi-

lityFund Transfered to

P.O.Gram

Pancha-yat

Execut-ing

Agency

Adminis-trative

expendi-ture

TotalCentre State Total Centre State Total

Rs. in Lakhs


6 Assets Created:

S.No. State Name Districts Name Block Name PanchayatName

Work Name(Work Code)

Date OfCompletion (DD/

MM/YYYY)

2.3.4.2 NATIONAL LEVEL REPORTS:

1 Monthly Process Report:

Progress of NREGA

Sl.No. State Districts

Ruralhouse-holds

Applica-tions

Jobcards

Employ-ment de-manded

No. ofworks

Fundsreleased

Expendi-ture

Employ-ment

provided

2 Employment Status:

Employment Generated

Total

State :

District HouseHold

PersonsHouseHold Persons House

Hold Persons HouseHold Persons

No. of registred Jobcard

Issued

EmploymentDemanded

EmploymentOffered

EmploymentProvided

No. offilled

musterroll

No. offamiliescomple-ted 100

days

Ongoingworks

DrawGraphs

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3 Work Status:

Dist-rict


No. of Works

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Total

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

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FINANCIAL PERFORMANCE UNDER NREGA

Name of State :

S.No.

Total

Total

Cumulative expenditure

(Rs. in lakhs)

DistrictTotal

availabilityActual


the year

Release of lastyear received

during thecurrent year


Misc.receipts

Central State Central State

Onun-

skilledwage

On semi-skilled

andskilledwages

Onmater-

ial

On contin-gencies

BalaceLeft

3 Financial Status:

5 AVAILABLE FUND AT EACH LEVEL:

District Wise Fund AvailabilityState:Districts Available fund (in lakhs)

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2 Work Status:

State

Dist-rict


No. of Works

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Com-pleted

In pro-gress

Workin

shelf

Pro-posedworks

Total

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

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S. Name/ Cas- Vill- Skilled/Unskilled/

Semi-Skilled/

Phy.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 TotalAttende-

Wage Ammountdue accord-

ing to

Amt.Due

Accord-ing to

Traveland

living

TotalCash

payment

A/cNo.

Sign./ThumbImpre-ssion

Number of Labour

Other

Attendence taken by (Signature)

Checking Done by (Signature)

Male Women Total

SC

ST

Amount Due Accordingto Attendence

Average Per Labour

Cash Total man days

No. of Skilled Workers

No. of Unskilled Workers

No. of Semi Skilled Workers

No. of Physically Handicapped

Amount Paid Skilled Workers

Amount Paid Unskilled Workers

Amount Paid Semi Skilled Workers

Amount Paid Physically Handicapped Workers

Amount Paid

Muster Roll No.: Date From: Date To:

Work Code: Work Name: Financial/AdministrativeSanction No.:

Financial Year

State District Block

MUSTER ROLL

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State:

2 List of Work(s) running behind schedule

S.No.


Work Completion Period(In Months)

Work Start Date(DD/MM/YYYY)

Work Completion Date(DD/MM/YYYY)

Proposed Actual Proposed Actual Proposed Actual

State:

3 Work Approval Analysis

S.No.


Date Proposed(DD/MM/YYYY)

PO Clearance Date(DD/MM/YYYY)

SanctionDate

Total No. ofDays

Tech.Sanc.

Fin/Admn.Sanc.

4 Gender, Caste, Work and Wage Analysis:

Works Level WiseState ZP BP GP DRAW GRAPH

2.3.4.3 ANALYTICAL REPORT:

1 NREGA Implementation Status Analysis

Nrega Location where there is no job card issued

State Name District Name Block Name Panchayats (Data notavailable)


5 Work Execution Agency Analysis with the Level of Execution:

The format of the report is as follows:

No. of Works at Execution Level

State:

Districts GP BP ZP Total GraphsGram

PanchayatOther Imp.

AgencyBlock

PanchayatOther Imp.

AgencyZilla

PanchayatOther Imp.

Agency GP Other

2.3.4.4 REGISTERS:

1 Registration Application Register: -

REGISTERED PERSONS

State:

Total

District No of Registered families No of Registered Person

6 Work Material, Labour Wages Expenditure Ratio Analysis:

The format of the report is as follows:

Work Material/Labour Wages Ratio Analysis

No. of Works at Execution Level

State:

Districts GP BP ZP Total DrawGraphs

Component Component Component Component

MaterialLabour MaterialLabour MaterialLabour MaterialLabour Total

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2. Job card/Employment Register: -

Job Card Issue RegisterState:

District Job card issued

2. Muster roll issue Register:

State: Districts: Block:

No. of Works at Execution LevelMUSTER ROLL ISSUE REGISTER TO BE MAINTAINED BY THEISSUING AUTHORITY I.E. PROGRAME OFFICER AT THE BLOCK LEVEL

SlNo.

Muster RollNo.

Name ofwork for

whichissued

Financial Sanction Muster RollIssue date

Muster RollIssued

Name/Designation/Signature of Muster

Roll receiving Officer

Sanc-tion No.

Amt.(in Lakhs)

Date AgencyName Location


4. Muster roll Receipt Register

State: Districts: Block:

No. of Works at Execution LevelMUSTER ROLL ISSUE REGISTER TO BE MAINTAINED BY THEISSUING AUTHORITY I.E. PROGRAME OFFICER AT THE BLOCK LEVEL

Sanc-tion No.

Amount(In Lakhs.)

Date Date of Issue ofMuster Roll

Name andDesignation andSignature of theofficial receiving

Muster Roll

Date onwhich copyof the paidMuster Rollgiven to GP

Name andDesignation

andSignature ofthe officialreceiving

Muster Roll

Sl.No.

MusterRoll No.

Name ofwork for

whichissued

Financial SanctionNumber and Date of

Work

For Muster Rolls of works Forwhich Gram Panchayat is

executing Agency

For Muster Rolls ofWorks for which

Executing Agencies areother than the Gram

Panchayat

Panchayat

29

PANCHAYATSPANCHAYATS


31

PANCHAYATS:This option includes three levels of Panchayats: -

3.1. Gram Panchayats

3.2. Block Panchayats

3.3. Zilla Panchayats

33333

Panchayats


3.1. GRAM PANCHAYAT

Gram Panchayat will register household and registered household can demand employment. GramPanchayat provide employment, make wage payment, maintain muster rolls. Programme Officerissues the muster roll for the approved work. Paid muster roll is kept by Programme Officer. GramPanchayat. Gram Panchayat. Gram Panchayat maintains several registers such as Job Card Register,Demand and Employment Provided register.

Through this link of Gram Panchayat users can perform the Data Entry for the Registration, Demandfor Work, Work Allocation, New Works, Muster roll, Updation of the Registration Card Book atGram Panchayat level and can also generate corresponding Reports.

All the modules of Gram Panchayat will now be discussed in detail which are as follows: -

33

3.1.1. DATA ENTRYOn clicking this link, login screen for Data-Entry option will be displayed as follows:

Data entry is allowed to users having password for Panchayat.

Select State, District, Block and Panchayat as shown in the above screen.

If the above fields are remaining unselected corresponding alert messages will get displayed.

After selection, enter password to start the data entry.

Then click Proceed button if password is correct the main screen of the Data Entry at Gram Panchayatlevel will be displayed as shown below.

If password is wrong then a message will come showing password is wrong.

Click the link and move to password screen again and retry the password.

Using button Change Password, the users can also change the Password to maintain security fortheir data.

Reset Button can be use to clear all the fields and can re-enter the data.


The links available for Data Entry at Gram Panchayat level is displayed below: -

The links provided at this screen are divided into four sections, which will be discussed below: -

REG., JOB CARD/SLIP & DEMAND:

WORK AND ALLOCATION

MUSTROLL & OTHERS

FUNDSFUNDSFUNDSFUNDSFUNDS

REG., JOB CARD/SLIP & DEMAND:This section contains the following links:

Registration Not Linked With BPL Data

Registration Linked With BPL Data

Edit Registration

Delete Registration

Job Card/Slip

Update the Registration Card Book

Demand For Work

Delete Demand

35

About Registration:

Any Indian citizen of 18 years of age and above can be registered. Registration can be done by theauthorized users either from ‘Gram Panchayat Module’ or ‘Programme Officer Module’ by using thefollowing links:-

Registration Not Linked With BPL Data

Registration Linked With BPL Data (The user can do Registration using the BPL-Survey 2002Data, if BPL-data have been already sent to NIC-DRD Informatics Center, Krishi Bhavan, NewDelhi & uploaded in the NREGA server. )

3.1.1.1. REGISTRATION NOT LINKED WITH BPL DATA:The authorized users at GP or Programme Officer in a Block can access this link to do registrationwithout using the BPL Data. On clicking this link, the following form will appear.

Note:Note:Note:Note:Note: Family-Id field will NOT be displayed if ‘BPL_Data_loaded’ column of the BLOCKS table hasthe value ‘Y’ and at the time of saving the record, it will generate the Family-Id automatically. BPLdata should be used only to verify. This could not form basis for registration as the definition ofhousehold under NREGA & BPL Survey is not same.


FIELD DESCRIPTION:Panchayat:Panchayat:Panchayat:Panchayat:Panchayat: If the link is accessed from PO-Module, it’s a mandatory field and the Panchayats ofthe selected Block will be displayed in the combo box. The user should select the Panchayat forwhich he/she has to do registration.

Village:Village:Village:Village:Village: It’s a mandatory field. The Villages of the selected Panchayat will be displayed in thecombo box. The user should select the village for which he/she has to do registration.

Name of Head of household:Name of Head of household:Name of Head of household:Name of Head of household:Name of Head of household: It’s a mandatory field. Entry can be in Unicode.

Name of Father/Husband:Name of Father/Husband:Name of Father/Husband:Name of Father/Husband:Name of Father/Husband: It’s a mandatory Unicode field. Entry can be in Unicode.

Fami ly - Id :Fami ly - Id :Fami ly - Id :Fami ly - Id :Fami ly - Id :

If the BPL-tables exist in the NREGA Database:

If ‘BPL_Data_loaded’ column of ‘BLOCKS’ table has the value ‘N’ or NULL for the selected Block,then the input box for Family_id will be displayed. The user should enter the Family-Id of thehousehold which is unique to the Village. The Family should be Numeric.

Otherwise, ie. if ‘BPL_Data_loaded’ column has the value ‘Y’, then the input box for Family_idwill NOT be displayed and at the time of saving the record, it will generate the Family-Id automaticallyby using the following formula.

Formula applied to generate the auto Family-id:

Auto. Family-Id = Max. of (Max. value of Family-id available in the selected Block taken fromBPL-Table, Max. value of Family-id registered in the selected Block fromRegistration Table) + 1.

If the BPL-tables do NOT exist in the NREGA Database:

It’s a mandatory field. The user should enter the Family-Id of the household, which is unique tothe Village. The Family should be Numeric.

House No.:House No.:House No.:House No.:House No.: It’s an optional field. If house no. data is available, the user can enter the House No.Entry can be in Unicode.

Category:Category:Category:Category:Category: It’s an optional field. The user can select the caste ‘SC’ or ‘ST’ or ‘Others’ by clicking thecorresponding radio button. If the family is an IAY or/and a LR beneficiary, they can click ‘IAY’ or/and ‘LR’.

Date of Registration:Date of Registration:Date of Registration:Date of Registration:Date of Registration: It’s a mandatory field. The date should be entered in dd/mm/yy format.(Eg. 24/04/06 for April 24, 2006). It cannot be earlier than ‘02/02/06’ as the NREGA Schemewas launched on 02/02/06 and cannot be future-date also. (For future date, it will check thecurrent system-date).

Epic No.:Epic No.:Epic No.:Epic No.:Epic No.: It’s abbreviation of “Elector’s Photo Identification Card No.”. It’s an optional field. Thisno. is issued to the Voters by Election Commission of India. If this no. is available, the user can enterthe data.

A maximum of 10 applicants can be registered for a household.

S.No. :S.No. :S.No. :S.No. :S.No. : It’s a mandatory field.

If the user clicked ‘Registration NOT linked with BPL-Data’:

The user can’t change the serial no.

37

If the user clicked ‘Registration linked with BPL-Data’:

The S.No. column will display the Member-Id of the Applicant from BPL-Detail table. It maynot be in serial as members with age < 18 will not be fetched from the BPL-detail table. Ifduplicate S.No is displayed, the user should change it to an unique S.No.

Name of Applicant:Name of Applicant:Name of Applicant:Name of Applicant:Name of Applicant: It’s a mandatory field for the first applicant. ie. atleast one applicant-namemust be entered. Applicant-name (with same gender & same age) cannot be duplicated within afamily. Entry can be in Unicode.

Gender:Gender:Gender:Gender:Gender: It’s a mandatory field if the applicant-name is entered. The user should select the Gender.

Age:Age:Age:Age:Age: It’s a mandatory field if the applicant-name is entered. Only Numbers allowed. The agecannot be less than 18.

After entering the mandatory fields, the user can save the record by clicking the ‘Save Button’. Aftersaving the record, the system will generate a Registration No. which is unique to all the States.

The format of the Registration No. is:

<Short-Name of State>-<Last Two Digit of District-Code>-<Last Three digit of Block-Code>-<LastThree digit of Panchayat-Code>-<Last Three digit of Village-Code>/<Family-id>

Eg.: OR-09-012-004-001/24993

Where

OR refers to the Short-Name of the State ‘Orissa’

09 refers to the last two digit District-Code of the District ‘Bolangir’

012 refers to the last three digit Block-Code of the Block ‘Agalpur’

004 refers to the last three digit Panchayat-Code of the Panchayat ‘Bagti’

001 refers to the last three digit Village-Code of the Village ‘Asurmunda’

24993 refers to Family-id

If the family-photo is available in the system, by clicking of the ‘Browse’ button, the user can selectthe image file and click the ‘Save’ button. Then the selected photo will be uploaded in the server withthe message displayed like ‘Photo has been uploaded for the Reg. No: OR-09-012-004-001/24993.....


3.1.1.2. REGISTRATION LINKED WITH BPL DATA:The authorized users at GP or Programme Officer in a Block can access this link to do registrationusing the BPL Data. On clicking this link, the following form will appear.

If BPL-Tables for the selected District/Block is NOT available in the database OR if ‘BPL_Data_loaded’column of ‘BLOCKS’ table has the value ‘N’ or NULL for the selected Block, a message ‘BPL-DataNOT AVAILABLE for this District/Block. Pls. send us the BPL-Data at the earliest !’ will be displayed.Otherwise, ie. if ‘BPL_Data_loaded’ column has the value ‘Y’, and the BPL-Tables are NOT presentin the NREGA database, then an error page ‘Invalid Object name’ and mentioning the BPL-table willbe displayed.

If BPL-Tables for the selected District/Block is available in the database and ‘BPL_Data_loaded’ columnof ‘BLOCKS’ table has the value ‘Y’, then the following screen will appear.

Field Description:

Panchayat:Panchayat:Panchayat:Panchayat:Panchayat: If the link is accessed from PO-Module, it’s a mandatory field and the Panchayats ofthe selected Block will be displayed in the combo box. The user should select the Panchayat forwhich he/she has to do registration.

39

Village:Village:Village:Village:Village: It’s a mandatory field. The villages of the selected Panchayat will be displayed in the combobox. The user should select the village for which he/she has to do registration.

Name of Head of household:Name of Head of household:Name of Head of household:Name of Head of household:Name of Head of household: It’s a mandatory field. Corresponding to the selected Village, theunregistered list of Name of Head of Household alongwith Family-Id and Father/Husband’s Namewill be displayed in the Combo box. The user should select a Name of Head of Household.

On selection of the Name of head of Household, the related data will be fetched into the input boxesof Father/Husband’s Name, Family_id, House No., Category (Whether SC/ST/Others) and Member_id(S.No.), Name of Applicant, Gender and age. The Family-Id is NOT editable.

Name of Father/Husband:Name of Father/Husband:Name of Father/Husband:Name of Father/Husband:Name of Father/Husband: It’s a mandatory field. Cannot be Blank. Entry can be in Unicode.

Family-Id:Family-Id:Family-Id:Family-Id:Family-Id: It’s a mandatory field. The user can’t change the Family-Id.

House No.:House No.:House No.:House No.:House No.: It’s an optional field. The data if exists, will be fetched from BPL-Table. The users canenter/change the House No. Entry can be in Unicode.

Category:Category:Category:Category:Category: It’s an optional field. The data if exists, will be fetched from BPL-Table. Otherwise theuser can click the corresponding radio button based on the data available. If the family is an IAY or/and a LR beneficiary, they can click ‘IAY’ or/and ‘LR’.

Date of Registration:Date of Registration:Date of Registration:Date of Registration:Date of Registration: It’s a mandatory field. The date should be entered in dd/mm/yy format.(Eg. 24/04/06 for April 24, 2006). It cannot be earlier than ‘02/02/06’ as the NREGA Schemewas launched on 02/02/06 and cannot be future-date also.

Epic No.:Epic No.:Epic No.:Epic No.:Epic No.: It’s abbreviation of “Elector’s Photo Identification Card No.”. It’s an optional field. Thisno. is issued to the Voters by Election Commission of India. If this no. is available, the user can enterthe data.

A maximum of 10 applicants can be registered for a household.

S.No. :S.No. :S.No. :S.No. :S.No. : It’s a mandatory field. The S.No column will display the member-id of the applicant fetchedfrom BPL-data. The S.No need not to be in order. If some members in a family are of age < 18, thenthat member will be skipped and so the S.No. will not be in order. But note that each applicant in afamily should have the distinct S.No. ie. the S.No. should NOT repeat for a household. In case, if itrepeats, the S.No. should be changed so that it should be unique for a family.

Name of Applicant:Name of Applicant:Name of Applicant:Name of Applicant:Name of Applicant: All the members of the selected household of age >=18 in 2006 will befetched from the BPL-Table. If no member is available in the BPL-table, then the name of head ofhousehold will be displayed in the input box of applicant-name with S.No. 1 and the user has toselect the Gender and age. Entry can be in Unicode.

It’s a mandatory field for one applicant. ie. Atleast one applicant-name must be entered. Applicant-name (with same gender & same age) cannot be duplicate within a family.

The user can delete the applicant-name if the household doesn’t wish/apply to register a particularmember.

Gender:Gender:Gender:Gender:Gender: It’s a mandatory field if the applicant-name is entered. The data will be fetched from BPL-Table.

Age:Age:Age:Age:Age: It’s a mandatory field if the applicant-name is entered. The data will be fetched from BPL-Table. Only Numbers are allowed. The age cannot be less than 18.


After entering the mandatory fields, the user can save the record by clicking the ‘Save Button’. Aftersaving the record, the system will generate a Registration No. which is unique to all the States.

The format of the Registration No. is:

<Short-Name of State>-<Last Two Digit of District-Code>-<Last Three digit of Block-Code>-<LastThree digit of Panchayat-Code>-<Last Three digit of Village-Code>/<Family-id>

Eg.: OR-09-012-004-001/487

Where

OR refers to the Short-Name of the State ‘Orissa’

09 refers to the last two digit District-Code of the District ‘Bolangir’

012 refers to the last three digit Block-Code of the Block ‘Agalpur’

004 refers to the last three digit Panchayat-Code of the Panchayat ‘Bagti’

001 refers to the last three digit Village-Code of the Village ‘Asurmunda’

487 refers to Family-id

If the family-photo is available in the system, by clicking of the ‘Browse’ button, you select the fileand click the ‘Save’ button. Then the selected photo will be uploaded in the server.

In case, the photo is not available, the user can upload the photo later, through ‘Edit Registration’option.

3.1.1.3. EDIT REGISTRATION:The authorized users at GP or Programme Officer in a Block can edit the registered data using thislink. This Edit option facilitates the user:

To correct the wrong entries made during Registration-Entry.

Add an applicant

Edit an applicant

Delete an applicant (if the job card is NOT issued)

41

ERROR MESSAGE

Error MessageS.No. Cause Proposed Solution

2. No Applicant-Name Entered...! Record NOT Saved ! First Applicant Name isnot Entered.

Enter atleast oneapplicant-name

1. Session Expired ! Record NOT Saved ! Please Re-Login !

Your Session may beTimed Out.

Please Re-login

3. Duplicate Applicant S.No. Found...! Record NOTSaved !

Same S.No. for differentApplicant is entered

Enter Unique S.No. in afamily

4. Duplicate Applicant Name having same Age entered !Please Correct it ! Record NOT SAVED !

Two or more Applicantnames having sameage are entered

Age should be differentfor same applicant-name

5. Family_id/Registration No. Cannot Be Blank ! RecordNOT Saved !

Family Id is not Entered. Enter the Family-id

6. Duplicate Registration No. ….! Record NOT Saved ! The Registration alreadydone for the Family IdEntered.

Enter Family-id which isnot registered

7. Please select Photo...! Trying to Upload Photowithout selecting thephoto

Please select the photo

Upload family-photo

View family-photo if already uploaded

On clicking the ‘Edit Registration’ link, the following form will appear.

To edit the data, the user should select Village (if you logged-in PO Module, the user should selectPanchayat and then Village). On selecting a Village, the Registration nos. corresponding to theselected village will be displayed in the comb box. The user should select the Reg. no. for which thedata has to be corrected. On selecting the Reg.no., the data corresponds to that Reg. No. will bedisplayed in the input boxes. After editing the data, the user should click the ‘Update’ button to savethe changes made. The users can add/edit/delete applicant(s). To delete an applicant, the usershould delete the applicant-name.

If the family-photo was not uploaded during Registration-Entry, the user can upload after updatingthe form. If it is not uploaded then a link ‘Add Family-Photo’ will be displayed. To upload family-photo, the user should click the ‘Browse’ button and select the image-file to upload. Then click the‘Save Photo’. On clicking the ‘Save Photo’ button, the image will be uploaded to the server and thena message ‘’ will be displayed.

If the family-photo was already uploaded, the link ‘View Existing Family-Photo’ will be displayed.The user can view the photo by click of this link. The existing photo can also be changed, in case it’swrongly uploaded.


Error Messages:

As discussed in Error Messages in module 3.1.1.2.

3.1.1.4 DELETE REGISTRATION:The authorized users at GP or Programme Officer in a Block can delete the registered householddata using this link. Note: Record cannot be deleted for job-card issued families.

On clicking the ‘Delete Registration’ link, the following form will appear.

To delete record, the user should select Village (if you logged-in PO Module, the user should selectPanchayat and then Village). On selecting a Village, the columns Registration-Id, Name of Head ofHousehold, Name of Father/Husband and Date of Registration of the registered households for

whom the job-card were NOT issued in that selected Village will be displayed (as shown below). Todelete a household record, the user should click ‘Delete Record’ link displayed adjacent to Reg.No.On clicking the link, it will delete the record of the household (with the applicants) and a message‘Record has been deleted for the Reg.No. <Reg.No.>’ will be displayed.

3.1.1.5. JOB CARD/JOB SLIP:Once the person is registered, he can get the job card. Job card has names of all the abovemembers of the family. One job card is issued to one family.

43

Field Description:

Village:Village:Village:Village:Village: All villages of the gram panchayat will come in the combo box.

Name of Head of Household:Name of Head of Household:Name of Head of Household:Name of Head of Household:Name of Head of Household: All registered head of household with family id of the samevillage which is selected above will come in the combo box.

Job-Card issued:Job-Card issued:Job-Card issued:Job-Card issued:Job-Card issued: Either Yes or No. If Yes, then put the job card issue date and issue the job card/job slip. If No, then give the suitable comments over it.

Job Card Issue Date:Job Card Issue Date:Job Card Issue Date:Job Card Issue Date:Job Card Issue Date: If job card issued previously then it will display the job card issue dateotherwise if job card issued first time then it will display today’s date

3.1.1.6. UPDATE THE REGISTRATION CARD BOOK:The Update of Registration Card book is to update the work demand report and employment detail.In work demand report, the person who demanded the employment is updated and in employmentdetail, the person who demanded the work and after that work is allotted to the applicant, workprovided to the person could be updated from here.

Field Description:


Name of Head of Household:Name of Head of Household:Name of Head of Household:Name of Head of Household:Name of Head of Household: All registered head of household with family id of the same villagewhich is selected above will come in the combo box.


3.1.1.7. DEMAND FOR WORK:Work demand module is used for the registered persons who demand work. An applicant candemand the work here and applicant can demand work more than one time. Only restriction is,demands cannot overlap with the dates. This module is based on financial year so date of workdemand should be with in the financial year. Demand can be replaced with another demand if theperiod of demand does not lie within overlapping or work should not be allocated on the demand.Once work is allocated according to demand, it cannot be replaced. Once Account no. is filled byapplicant it will not display in the form. The demand of work should not be less than 13 days. Whenenter from PO module, gram panchayat has to be selected inside the form. All date should come inDD/MM/YYYY format.

ERROR MESSAGE


2. Please select reg ID... Registration id has notselected

Select Registration id

1. Please select Village Village has not selected Select Village

3. Please Choose the Demand first All check boxes areblank

At least one checkshould be clicked

45

Field Description:

Financial Year:Financial Year:Financial Year:Financial Year:Financial Year: It is a mandatory field. By default current financial year is selected.


Registration ID:Registration ID:Registration ID:Registration ID:Registration ID: All registered head of household with family id of the same village which isselected above will come in the combo box.

Name of Applicant:Name of Applicant:Name of Applicant:Name of Applicant:Name of Applicant: All applicants of selected registration no. of the same village which is selectedabove will come in the combo box.

Account No.:Account No.:Account No.:Account No.:Account No.: Account no. of each applicant is filled here. Once account no. is filled, it cannot bedisplay again

Date of Application:Date of Application:Date of Application:Date of Application:Date of Application: Date of application for the work demand will be in DD/MM/YYYY format.It will be greater than date of registration date

Work Demand From:Work Demand From:Work Demand From:Work Demand From:Work Demand From: work demand from will be in DD/MM/YYYY format and it will be greaterthan the Date of application

No. of Days:No. of Days:No. of Days:No. of Days:No. of Days: This field should be numeric and this field tells for how many days the persondemands the work

3.1.1.8. DELETE DEMAND:Delete of work demand works can operate if the registered person who demanded the work but thecondition is work should not be allocated to that person.


Field Description:



Registration ID:Registration ID:Registration ID:Registration ID:Registration ID: All registered head of household with family id of the same village, which isselected above, will come in the combo box.

Name of Applicant:Name of Applicant:Name of Applicant:Name of Applicant:Name of Applicant: All applicants of selected registration no. of the same village which isselected above will come in the combo box.

ERROR MESSAGE


2. Please select registration ID... District has not beenselected

Select District

1. Please select Village Village has not beenselected

Select Village

3. Please select Job Seeker... Applicant has not beenselected

Select Applicant

4. Please select Date... Date of Application isblank

Date of Applicationshould not be blank

5. Please write date of demanded work Work demand from isblank

Work demand fromshould not blank

6. Demand should be more than 13 days…. No. Of days is less than13 days

No. of days should notbe less than 13

7. (Demand Date From) is not within financial year (Demand Date From) iswithin financial year

(Demand Date From)should not be withinfinancial year

8. Date of Application should be less than Date ofDemand

Date of Application ismore than Date ofDemand

Date of Applicationshould be less thanDate of Demand

9. Demand for period <date from>-<date to>is alreadythere and work is allotted

Work is allotted to thedemand period

Demand cannot bealtered

10. Enter date in dd/mm/yyyy format Improper date format Enter date in dd/mm/yyyyformat

47

WORKS AND ALLOCATION:

This section contains the following links:

Works of Gram Panchayat

Rural Connectivity [Edit]

Water Conservation [Edit]

Flood Control [Edit]

Drought Proofing [Edit]

Other Works [Edit]

Delete Work

Suspend Work

Work Allocation

ERROR MESSAGE


2. Please select registration ID... District has not selected Select‘ District

1. Please select Village Village has not selected Select Village

3. Please Choose the Demand first All check boxes areblank

At least one checkshould be clicked

3.1.1.9. WORKS OF GRAM PANCHAYATWork module records work for different categories. Works are categorized in five categories.

Rural Connectivity

Water Conservation

Flood Control

Drought Proofing

Other Works


In each category user can record five different stages of a work.

New

Approved

On Going

Suspended

Completed

In the next sections we describe each category of work.

3.1.1.9.1. RURAL CONNECTIVITY:

Field Description:

Financial Year:Financial Year:Financial Year:Financial Year:Financial Year: It is a mandatory field.

Priority:Priority:Priority:Priority:Priority: This field allows numeric value only. It is an elective field.

Proposal Date:Proposal Date:Proposal Date:Proposal Date:Proposal Date: The date on which this work is to be commenced by the panchayat. It must be inDD/MM/YYYY format. It is a mandatory field.

Work Name:Work Name:Work Name:Work Name:Work Name: Work name should be in Unicode characters. It is a mandatory field.

Road Name:Road Name:Road Name:Road Name:Road Name: Road name should be in Unicode character. This is a mandatory field.

Start Location:Start Location:Start Location:Start Location:Start Location: The location from where the conception/upholding of the road are to be started.It contains three parameters Village, Khata no. and Plot No.

· Village:Village:Village:Village:Village: It is a mandatory field.

· Khata no:Khata no:Khata no:Khata no:Khata no: It is alphanumeric field, can be in Unicode. It is an elective field.

· Plot no.:Plot no.:Plot no.:Plot no.:Plot no.: It is alphanumeric field, can be in Unicode. It is an elective field.

End Location:End Location:End Location:End Location:End Location: Location of the destination of the road. It contains three parameters Village, Khatano. and Plot No.

· Village:Village:Village:Village:Village: It is a mandatory field.

· Khata no:Khata no:Khata no:Khata no:Khata no: It is alphanumeric field, can be in Unicode. It is an elective field.

· Plot no. :Plot no. :Plot no. :Plot no. :Plot no. : is alphanumeric field, can be in Unicode. It is an elective field.

Total distance:Total distance:Total distance:Total distance:Total distance: It is the distance between source location and destination location. It is a mandatoryfield.

Start status:Start status:Start status:Start status:Start status: The status of the road before work start. It is a mandatory field.

Start status:Start status:Start status:Start status:Start status: Status of the road after the completion of the work. It is a mandatory field.

Execution Level:Execution Level:Execution Level:Execution Level:Execution Level: The execution level of the work is always GP (Gram Panchayat).

Executing Agency:Executing Agency:Executing Agency:Executing Agency:Executing Agency: Name of the agency that will execute the work. It is a mandatory field.

Work Status:Work Status:Work Status:Work Status:Work Status: Work can be under any of the five stages :

49

····· N e wN e wN e wN e wN e w

····· ApprovedApprovedApprovedApprovedApproved

····· On GoingOn GoingOn GoingOn GoingOn Going

····· SuspendedSuspendedSuspendedSuspendedSuspended

····· Comple tedComple tedComple tedComple tedComple ted

NewNewNewNewNew: New works are ready for technical and financial approval.

Approved:Approved:Approved:Approved:Approved: As soon as an approved work is entered the details of technical sanction and financial/administrative sanction will be asked . Also the details of technical estimates of the work can beentered.

On going:On going:On going:On going:On going: As soon as an on-going work is entered the details of technical sanction and financial/administrative sanction will be asked Also the details of technical estimates of the work can beentered.

Suspended:Suspended:Suspended:Suspended:Suspended: Details of the suspended work can be entered with this status.

Completed:Completed:Completed:Completed:Completed: Details of the completed work can be entered with this status.

It is a mandatory field.

Work Code:Work Code:Work Code:Work Code:Work Code: Work code for new work is auto generated. Work code for work other than new isentered by the user. It is a mandatory field.

3.1.1.9.2. WATER CONSERVATION:

Field Description



Proposal Date:Proposal Date:Proposal Date:Proposal Date:Proposal Date: The date on which this work is anticipated by the panchayat. It must be in DD/MM/YYYY format. It is a mandatory field.


Water Body Name:Water Body Name:Water Body Name:Water Body Name:Water Body Name: Water Body Name should be in Unicode characters. It is a mandatory field.

Water Body Type:Water Body Type:Water Body Type:Water Body Type:Water Body Type: It is an obligatory field. It specifies the type of the water body like Tank, Reservoir,well etc.

Village:Village:Village:Village:Village: It is a mandatory field.

Khata no:Khata no:Khata no:Khata no:Khata no: It is alphanumeric field, can be in Unicode. It is an elective field.

Plot no. :Plot no. :Plot no. :Plot no. :Plot no. : It is alphanumeric field, can be in Unicode. It is an elective field.

Present status:Present status:Present status:Present status:Present status: The status of the water body before work start. It is a mandatory field.

End status:End status:End status:End status:End status: Status of the water body after the completion of the work. It is a mandatory field.



ERROR MESSAGE


2. Proposed Date must be in (DD/MM/YYYY) format andless than the current date

Either proposed date isgreater than the currentdate or not in thespecified format

Proposed date shouldbe in (DD/MM/YYYY)format and less than thecurrentdate

1. Priority should be numeric Non numeric value inPriority field

Enter numeric value inpriority field

3. Work start date should be in (DD/MM/YYYY) formatand greater than the proposal date

Either work start date isless than the proposaldate or not in thespecified format

Work start dateshouldbe greater thanthe proposal date

4. Duplicate work and hence can not be entered Work code allotted tosome other work

Always enter uniqueWork code

51


Work Status:Work Status:Work Status:Work Status:Work Status: Work can have any of the five status given below:

· New

· Approved

· On Going

· Suspended

· Completed

· New:New:New:New:New: New works are ready for technical and financial approval.

· Approved:Approved:Approved:Approved:Approved: As soon as an approved work is entered the details of technical sanction andfinancial/administrative sanction will be asked. Also the details of technical estimates of thework can be entered.

· On going: On going: On going: On going: On going: As soon as an on-going work is entered the details of technical sanction andfinancial/administrative sanction will be asked. Also the details of technical estimates ofthe work can be entered.

· Suspended: Suspended: Suspended: Suspended: Suspended: Details of the suspended work can be entered with this status.

· Completed: Completed: Completed: Completed: Completed: Details of the completed work can be entered with this status.

These are mandatory fields.

Work Code:Work Code:Work Code:Work Code:Work Code: Work code for new work is auto generated. Work code for work other than new isentered by the user. It is an obligatory field.

3.1.1.9.3. FLOOD CONTROL

Field Description


Priority: Priority: Priority: Priority: Priority: This field allows numeric value only. It is an elective field.



Water Body Name:Water Body Name:Water Body Name:Water Body Name:Water Body Name: Water Body Name should be in Unicode characters. It is a mandatory field.

Water Body Type:Water Body Type:Water Body Type:Water Body Type:Water Body Type: It is an obligatory field. It specifies the type of the water body like Tank, Reservoir,well etc.


Khata no.:Khata no.:Khata no.:Khata no.:Khata no.: It is alphanumeric field, can be in Unicode. It is an elective field.




ERROR MESSAGE


2. Proposed Date must be in (DD/MM/YYYY) format andless than the current date

Either proposed date isgreater than the currentdate or notin the specified format

Proposed date shouldbe in (DD/MM/YYYY)format and lessthan the current date


Enter numeric valuein priority field



Work start date shouldbe greater than theproposal date

4. Duplicate work and hence can not be entered Work code allottedto some other work

Always enteruniqueWork code




Work Status:Work Status:Work Status:Work Status:Work Status: Work can have any of the five status given below :

· New

· Approved

53

· On Going

· Suspended

· Completed

New:New:New:New:New: New works are ready for technical and financial approval.

Approved:Approved:Approved:Approved:Approved: As soon as an approved work is entered the details of technical sanction and financial/administrative sanction will be asked. Also the details of technical estimates of the work can beentered.

On going:On going:On going:On going:On going: As soon as an on-going work is entered the details of technical sanction and financial/administrative sanction will be asked. Also the details of technical estimates of the work can beentered.






ERROR MESSAGE


2.





Work start date shouldbe greater than theproposal date

4. Duplicate work and hence can not be entered Work code allottedtosome other work


Proposed Date must be in (DD/MM/YYYY) format andless than the current date


Proposed date shouldbein (DD/MM/YYYY) formatand less than thecurrent date

3.1.1.9.4. DROUGHT PROOFING:

Field Description





Work Type:Work Type:Work Type:Work Type:Work Type: It is a mandatory field.


Khata no.:Khata no.:Khata no.:Khata no.:Khata no.: It is alphanumeric field, can be in Unicode. It is an elective field.


Present status:Present status:Present status:Present status:Present status: The status of the water body before work start. It is an obligatory field.





· New

· Approved

· On Going

· Suspended

· Completed


55







ERROR MESSAGE


2.


Enter numericvalue inpriorityfield



Work start dateshouldbe greaterthan theproposal date

4. Duplicate work and hence can not be entered Work code allotted tosome other work


Proposed Date must be in(DD/MM/YYYY) format and less than the current date


Proposed dateShouldbe in (DD/MM/YYYY)format and less than thecurrent date


3.1.1.9.5. OTHER WORKS:

A work, which cannot be in any work category as described above, can enter under this category.

Field Description






Khata no:Khata no:Khata no:Khata no:Khata no: It is alphanumeric field, can be in Unicode. It is an elective field.







New

Approved

On Going

Suspended

Completed








57

ERROR MESSAGE





Either work startdate is less than theproposal date or notin the specified format

Work start dateshouldbe greater thanthe proposal date

2. Proposed Date must be in(DD/MM/YYYY) format and less than the current date

Either proposeddate is greater than thecurrent date or not in thespecified format

Proposed date shouldbein (DD/MM/YYYY)formatand less than thecurrent date

4. Duplicate work and hence can not be entered Always enteruniqueWork code

Work code allottedto some other work

Edit Work:

Each of thework category has edit option. Through this user can edit the previously entered works.In Gram Panchayat module only that work will come in combo box whose execution level is GP andexecuting agency is Gram Panchayat. All the fields marked with * are mandatory fields and cannotbe left bank or unselected. In edit option select the work which is to be edit. This will give the detailsof work which was entered previously. Now the parameters of the work can be changed as perrequirement. As soon as the update button will be clicked it will prompt you to update the record. Ifyes is clicked the record will be updated. If the work status is approved or On-Going then the screenfor enter/update Technical and Financial sanction of the work will be flashed. There are two cases:

i) If the previous work status is other than Approved or On-Going and the current work status isApproved or On-Going then after clicking the update button then it will be asked whether toenter Technical and Financial details.

ii) If the previous work status Approved or On-Going and the current work status is also Approved


or On-Going then after clicking the update button then it will be asked whether to update sanctiondetails if it exist other wise to save the sanction details

Work Code is non-editable.

Also through edit option user can enter the technical estimates or update the estimates previouslyentered.

All the above activities are followed by edit option for each category of work.

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3.1.1.9.6. DELETE WORK:

In Work module there is an option ‘Delete Work’ to delete a work. Through this program user candelete new work, which is not yet, sent by PO to DPC for approval i.e. no proposal number is allottedto that work. Works other than new cannot be deleted. In this first select the work category for whichwork is to be deleted. It will show all new works in that category. Select the work code, which is tobe deleted. After this the details of the selected work will be flashed. Click ‘Delete’ button it willprompt you whether you want to delete that work or not. If you click ‘yes’ the work will be deleted.

3.1.1.9.7. SUSPEND WORK:

Suspension of work is to suspend the works that are ongoing or approved.

Field Description:

Work:Work:Work:Work:Work: All works that are ongoing or approved are shown here.

Date:Date:Date:Date:Date: This date is used as suspension date. From this date, a new demand is generated for thepersons who work on the Project

Reason:Reason:Reason:Reason:Reason: Here the specific reason for the suspension of work is entered.

ERROR MESSAGE

Enter date in dd/mm/yyyy format


1. Please select work Work has not been selected Select work

2. Please write date Date is blank Select District

3. Enter date in dd/mm/yyyy format Improper date format


3.1.1.10. WORK ALLOCATION:

Work Allocation module allocates employment to workers, who have demanded for work. Numberof days allocated to a worker must be greater than 12 days i.e. allocation can’t be done for less than13 days. Also work allocation can be done for any period between the employment demandedperiod. Select the financial year for which allocation is to be done. Select village to which the workerbelongs and select the registration number. As soon as the registration no. is selected, all theapplicants of the selected registration no. will appear with their demand details. Now choose thework on which the allocation is to be done. Only Approved or On-going works are available in thismodule. As default the work allocation period is equal to the demand period of the applicant. Butuser can change the allocation period as per requirement, but with in the demand period. Alsoallocation can be done for fewer applicants from among all the applicants registered. If the allocationperiod is less than the demand period of an applicant than a new demand of that applicant will begenerated automatically for the remaining period.

61

ERROR MESSAGE


1. Date is NOT a valid date! Work allocation datesare not in specifiedformat

Enter Work allocationdates in the specifiedFormat i.e. in (DD/MM/YYY) format

4. No Registration found Registration must bedone before theallocation

No applicant is register

3. Work should be allocatedbetween demanded period

Allocation period is not with indemand period of theapplicant

Allocation period must bewith inthe demand periodof the applicant

2. Allocation period is lessthen 13 days

Work allocation period ofany applicant is lessthan 13 days

Allocation period mustbe greater than 13 daysfor each applicants.

5. No Work is sanction Any work of the selecteddistrict must beapproved oron-goingbefore theallocation

Till now no work isapproved or On-going

6. No demand is found Demand must be donebefore allocation

No applicant isdemanded for theselected financial year

MUSTER ROLL AND OTHERS:

This section includes the following links:

Muster Roll [Edit]

Material Procured Details [Edit]

Administrative Expenditure [Edit]

3.1.1.11. MUSTER ROLL:

It is for recording the attendance and wage payable to a worker.

Field Description:

Financial Year:Financial Year:Financial Year:Financial Year:Financial Year: It is mandatory field.

Mustroll No.:Mustroll No.:Mustroll No.:Mustroll No.:Mustroll No.: It contains the Mustroll no. It is mandatory field.

Work Code:Work Code:Work Code:Work Code:Work Code: It will display the work code of the selected Mustroll No.

Work Name:Work Name:Work Name:Work Name:Work Name: It will display the work name of the selected Mustroll No.

Date From:Date From:Date From:Date From:Date From: It will display the Mustroll Starting Date.

Date To:Date To:Date To:Date To:Date To: It will display the Mustroll End Date.

Name/Reg No:Name/Reg No:Name/Reg No:Name/Reg No:Name/Reg No: To enter the names and registration no of the persons whose work allocation inbetween the Mustroll Starting and end dates.

Unskilled:Unskilled:Unskilled:Unskilled:Unskilled: This Category is for unskilled persons.

Semiskilled:Semiskilled:Semiskilled:Semiskilled:Semiskilled: This Category is for semiskilled persons.


Skilled:Skilled:Skilled:Skilled:Skilled: This Category is for skilled persons.

Wage per Day:Wage per Day:Wage per Day:Wage per Day:Wage per Day: This field allows numeric values only and contains wage rate for a day for aworker. It is Mandatory field.

Amt Due Acc to Attendance:Amt Due Acc to Attendance:Amt Due Acc to Attendance:Amt Due Acc to Attendance:Amt Due Acc to Attendance: This is numeric field and contains the amount payable to a workerbased on attendance. It is an elective field.

Amt Due Acc to Mea: Amt Due Acc to Mea: Amt Due Acc to Mea: Amt Due Acc to Mea: Amt Due Acc to Mea: It contains numeric values and amount payable according to measurementof work done. It is an elective field.

Travel and living exp:Travel and living exp:Travel and living exp:Travel and living exp:Travel and living exp: It also allows numeric values and contains any travel and living expenditure.

Total Cash payment:Total Cash payment:Total Cash payment:Total Cash payment:Total Cash payment: It is numeric field with total wage payment to be made to workers. It isMandatory field.

Total Attendance: Total Attendance: Total Attendance: Total Attendance: Total Attendance: T T T T Total attendance of a worker to be recorded. It is Numeric and mandatoryfield.

Work Start Date:Work Start Date:Work Start Date:Work Start Date:Work Start Date: This is work start date for a particular Mustroll. It should be in dd/mm/yyyyformat.

Measurement Book No:Measurement Book No:Measurement Book No:Measurement Book No:Measurement Book No: Numeric values are to be recorded.

ERROR MESSAGE


1.

2.

4. Total Attendance can’t be Zero!!! Enter Some daysattendance.

Total Attendance fieldcontains 0

3. Date from Cannot be Greater then Date to Date from is greaterthen the date to

Enter the date fromwhich is less then dateto field.

No Future Dates Plzn Date To Field Date to field containsany future date.

Enter a suitable date indate to field.

Work Start Date Should be Less Then or Equal toDate From!

The Work start date isgreater then the datefrom.

Enter the work start datewhich is less then orequal to date from field.

63

[MUSTROLL] EDIT:

Through this option a user can edit the previously filled mustrolls. For that, first select the financialyear and then select the Mustroll no. It will display the list of all the workers with details of theselected Mustroll. After clicking of EditEditEditEditEdit hyperlink, the parameters of Mustroll can be changed as perrequirement. As soon as the Save button will be clicked the records will be updated.

3.1.1.12 MATERIAL PROCURED:-

Material Procured program facilitates the user to enter the information about the material purchasedagainst an Approved or On-Going work. As a user enters through Panchayat login, there is a link‘Material Procured Details’ to enter the material purchase details, then In this select the financialyear in which the purchase to be done, as well as select work category. The respective approvedand on-going work will appear in the work code combo box. Enter the Bill no, Bill date and BillAmount in their respective fields. All fields are mandatory i.e. no fields can be left blank or unselected.After filling all the fields, click ‘Purchased detail’ button. It will ask for the material details under theBill No. Select the material, if it exists in the combo box other wise click on the link ‘AddNew’ to adda new material. After this enter the unit price (in Rs.), quantity of the material. The amount field isread only and auto generated.


Material Procured detail also has edit option, through which one can edit the material purchaseddetails for a work, Bill no wise. Through edit option one can enter new material or update an existingmaterial or delete a previously entered material.

ERROR MESSAGE


1. Date is NOT a valid date! Bill Date is not in theSpecified format.

Always enter the BillDate in the specifiedFormat i.e. in (DD/MM/YYY) format

4. Bill amount should be numeric Bill amount must benumeric

Bill amount isnonnumeric

2. Bill date should be greater then the Financialsanction date of the work

Bill Date is less thanThe Financial sanctiondate of the work

Bill date must begreater or equal to thefinancial sanction dateof the work

3. Bill date cannot be greater then the Current date Bill date is a futuredate

Bill Date always less orequalto the current date

5. Bill Amount Exceeded Sum of amount of allthematerial entered equalto bill amount

Sum of amount of all thematerial is greater thanthe Bill amount

6. Material is already present Don’t enter the Materialfor a bill which isalreadypresent

Material has beenalready entered for thisbill no

65

3.1.1.13 ADMINISTRATIVE EXPENDITURE:

Administrative Expenditure module is used to record expenditure in the following categories :

Salary

Procurement of office equipment

Field Visits

Recurring expenditure

Work Site Facilities

Health care

Miscellaneous

On Selecting the Work Site Facilities from the combo box, another combo box of work appears.Where work name is selected.

Same for Health Care, another combo box of Registration no. of the household appears.

Field Description:


Amount.Amount.Amount.Amount.Amount.: The amount should be numeric and in Rupees. It is a mandatory field.

Date:Date:Date:Date:Date: The date should be in DD/MM/YYYY format. It is a mandatory field.

Description:Description:Description:Description:Description: Give brief narrative of the expenditure.


ERROR MESSAGE


1. Please Write Expenditure If Expenditure on is notselected

Expenditure on should beselected

2. Please Write Amount Amount is Blank Amount should not be blank

3. Please Write Date Date is Blank Date should not be blank

4. Date is NOT a valid date! Enter date in DD/MM/YYYY format

Improper date format

5. Balance Does not exist Fund not transferred forAdministrative Exp.

Available fund not available

6. Amount Should be Less than Balance Amount should not bemore than existing fund

If amount is more thanavailable fund

3.1.1.14 SEARCH MUSTER ROLL:

This module is used to search the muster roll by simply entering the muster roll no. Or a part of themuster roll no. after selecting the state and district.

Field Description:

State:State:State:State:State: It is a mandatory field. The user should select the state for which he/she want to search themuster roll.

District:District:District:District:District: It is a mandatory field. Districts of the above selected state will come in this combo box.The user should select the district for which he/she want to search the muster roll.

Enter the MSR No:Enter the MSR No:Enter the MSR No:Enter the MSR No:Enter the MSR No: It is a mandatory field. Full or part of the muster roll no. should enter in thistext box to get the description about muster roll no.

67

ERROR MESSAGE


1. Please select State State has not been selected Select State

2. Please select District District has not been selected

3. No Muster roll Found No Muster roll is generated withthe enter number

Enter the appropriate number

Select District

FUNDS:

About Fund Module

Funds Module records receipt & utilization of funds. This module has following features:

Receive Funds

Funds Drawn by GP

3.1.1.15 RECEIVE FUNDS

Receive fund module is used for receiving funds from DPC or PO Level. It is also used for miscellaneousreceipt and Closing Balance... The funds would be received from DPC or PO level in the form ofCheque or Demand Draft or Tele Transfer. It is financial year based. In case of fund received fromDPC or PO, only Date of receiving fund is entered manually. But in the case of miscellaneous receiptand Closing Balance, all fields will be enter manually. Once closing balance has been entered, noone can transfer fund in the same finance year, then fund will be transferred to the next year.

Field Description:


Date of Fund Received: Date of Fund Received: Date of Fund Received: Date of Fund Received: Date of Fund Received: This field is used in fund received from DPC or PO Level. The date onwhich this fund is received by the panchayat. It must be in DD/MM/YYYY format. It is a mandatoryfield.

Cheque/DD/TT Amt.Cheque/DD/TT Amt.Cheque/DD/TT Amt.Cheque/DD/TT Amt.Cheque/DD/TT Amt.: This field is used for miscellaneous receipt. The amount of miscellaneousreceipt is given here. The funds should be numeric and in Lakhs. It is a mandatory field.

Cheque/DD/TT No.Cheque/DD/TT No.Cheque/DD/TT No.Cheque/DD/TT No.Cheque/DD/TT No.: This field is used for miscellaneous receipt. The No. of miscellaneous receiptis given here. The number should be alphanumeric It is a mandatory field.

Cheque/DD/TT Date.Cheque/DD/TT Date.Cheque/DD/TT Date.Cheque/DD/TT Date.Cheque/DD/TT Date.: This field is used for miscellaneous receipt. The date of miscellaneousreceipt is given here. It must be in DD/MM/YYYY format. It is a mandatory field.

Amount.Amount.Amount.Amount.Amount.: This field is used for Closing Balance. The amount of Closing Balance is given here. Thefunds should be numeric and in Lakhs. It is a mandatory field.

Date:Date:Date:Date:Date: This field is used in Closing Balance. It must be in DD/MM/YYYY format. It is a mandatoryfield. Date should not be in the same financial year.


ERROR MESSAGE


1. Date of receiving should not be less than ChequeDate

Date of receiving isgreater than ChequeDate

Date of receiving shouldnot be less than ChequeDate

4. Please write Cheque/DD/TT Date. Cheque/DD/TT date.should not be blank

Cheque/DD/TT Date. isblank

5. Please write Amount Amount should not beblank

Amount is blank

6. Date Should be greater than 31/03/2007 Date should not be inthe same fianance year

Date is with in the samefinancial year

2. Please Write Amount Cheque/DD/TT Amt. isblank

3. Please write Cheque/DD/TT No. Cheque/DD/TT No. isblank

Cheque/DD/TT No.should not be blank

Cheque/DD/TT Amt.should not be blank



69

3.1.1.16 FUNDS DRAWN BY GP:

Funds received by the gram panchayat should be shown in the available funds field. User can drawthe funds for administrative expenditure, Expenditure on Muster roll and Expenditure on Material.Funds drawn should not be more than available fund.

Field Description:


Cheque Amt.:Cheque Amt.:Cheque Amt.:Cheque Amt.:Cheque Amt.: The cheque amount should be numeric and in Rupees. It is a mandatory field.

Cheque No.:Cheque No.:Cheque No.:Cheque No.:Cheque No.: The cheque no. should be alphanumeric. It is a mandatory field.

Cheque Date.:Cheque Date.:Cheque Date.:Cheque Date.:Cheque Date.: The cheque date should be in DD/MM/YYYY format. It is a mandatory field.


ERROR MESSAGE


1. Date of Fund Transfer should be greater than FundRecieving Date

Date of receiving isgreater than ChequeDate

Cheque Date should begreater than Date ofReceiving



5. Account of this financial year has been closed Account has beenclosed

Account has beenclosed

2. Cheque amt. should not be more than available fund Cheque amt. is greaterthan available fund

3. Duplicate Cheque no. Cheque no. is same Cheque should not besame

Cheque amt. should beless than available fund

3.1.2 GENERATE REPORTS:

On the click of this link, the “ Login“ Login“ Login“ Login“ Login ScreenScreenScreenScreenScreen” will be displayed which is as below: -

Select State, District, Block and Panchayat as shown in the above screen. If the above fields remainunselected corresponding alert messages will get displayed. After selection, click on the Proceedbutton which will take to the “Main Report Screen”“Main Report Screen”“Main Report Screen”“Main Report Screen”“Main Report Screen” from where any desired report can be generated,the options are as follows : -

71

The following reports can be generated at Panchayat level: -

3.1.2.1 REGISTRATION APPLICATION REGISTER:

The format of report is as follows : -

State: District: Block: Panchayat:

Village RegistrationID.

Name of HeadofHouseHold

Name Of Applicant


Job CardNational rural Employment Guarantee Act

Job Card No. Family-IdName of Head of HouseholdCategoryDate of RegistrationAddressVillagePanchayatBlockDistrictEpic No

Details of the Applicants of the household willing

Signature/ThumbImpression of the Applicant

GenderAgeName ofApplicant

S.No.

Seal and Signature ofRegistering Authority

Job SlipNational rural Employment Guarantee Act

Job Card No.Applicant No.Name of ApplicantName of Head of HouseholdAgeGenderAddressVillagePanchayatBlockDistrict

3.1.2.2 JOB CARD/JOB SLIP:

The format of reports is as follows :

73

3.1.2.3 DEMAND FOR WORK:

The format of the report is as follows :

List of Persons Demanded JobState: District: Block: Panchayat:

Village Registration ID Name ofApplicant

Date ofApplication

Date WorkDemanded

No.of Days

3.1.2.4 EMPLOYMENT OFFERED:



To

Village Registration ID Workers Name Work AllocationDate

Work Name

From



No. of Days


List of Persons whose Employment Exhausted Financial Year

3.1.2.5 EMPLOYMENT EXHAUSTED:

The format of the report is as follows : -


S.No Registration ID. Name ofApplicant

ActualDemand

Demand Left No of Days

From To From To

3.1.2.6 UNFULFILLED DEMAND FOR WORKS:

The format of the report is as below: -




No. of daysUnemployed

List of persons who are Unemployed

3.1.2.8 ALERTS:

1 Unemployment Allowances: -



Total Vacancies available At Block level ......................Financial Year ...............Date from .......... to ............

S.No. Work Name(Work Code)

Avg. No. of Laboursreqd. Per day

Number ofLabours Vacancies

3.1.2.7 VACANCIES AVAILABLE IN WORKS:


75




No. ofdays

List of Persons whose Attendance are more than 85

2 Alert on Attendance: -



New Works at Gram Panchayat LevelWork category: Rural Connectivity

S.No. Work Name(Work Code) Location Executing

AgencyRoad Name

Village Village KhataNo. Plot No.Khata

No. Plot No.

3.1.2.9 WORK STATUS:


3.1.2.10 WORK PENDING FOR APPROVAL:

This module can generate three reports, the formats are as follows: -

1 Technical Approval: -

The format of the report is as follows: -

Work Pending for Technical Sanction

Proposal No. & Date


S.No. Work Name (Work Code)

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3.1.2.11 WORKS APPROVED:

This module includes reports on financially approved works

1 Financial Approved:-

The format of report is as follows:-

Work Pending for Technical Sanction

State: District: Block: Panchayat:S.No. Work Name (Work Code) Proposal No. & Date Adm. Sanc. No. & Date Tech. Sanc. No. & Date No. of labours Estimated Months

1 2 3 4 5 6 7

2 Financial Approval: -


Labour

Fin.Sanc.No. &

Dt


S.No. WorkName(WorkCode)

Propo-sal

No.&Date

Tech.Sanc.No. &Date

Tech.Sanc.Amt.

Esti-matedMonths

Avg.Lab-ours

Reqd.perDay

Expe-ctedMan-days

Estimated Cost as per Tech. Detl (in Lakhs) Fin. Sanc. Amt.(Rs. in Lakhs)

Skilled Semiskilled

Unskilled

TotalLabour Mate-

rialTotalMate-

rialConti-

ngencyTotal

77

Material Unit Price(in Rupees) Quantity Amount(in Rupees)


Material Procured Work CodeBill No. : Bill Date :

Financial Year: Bill Amount :

Total Cash Payment (In Rupees)

Name andDesignation

and Signatureof the

official

S.No. MusterRollNo.

Name ofwork for

which issued

Fin. Sanc. No. & Date For Muster Roll of works for whichGram Panchayat

Muster Roll Receipt Register to be Maintained by Gram Panchayats

SanctionNo.

Amount(in Lakhs)

Date Date of Issue ofMuster Roll

Name and Designation andSignature of the official

For Muster Rolls ofworks for whichExecuting Agent

Date on which copy of thepaid Muster Roll given

3.1.2.12 MATERIAL PROCURED REPORT:

The format of report is as follows: -

3.1.2.13 MSR RECEIPT REGISTER:


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S.No.

Name/Regd. No.

Cas-te

Vill-age

Skilled/Unskilled/

Semi-Skilled/

Phy.Handi.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 TotalAttende-

nce

WagePer Day

Ammountdue accord-

ing toAttendence

Amt.Due

Accord-ing to.......

Traveland

livingexp.

TotalCash

payment

A/cNo.

Sign./ThumbImpre-ssion

Number of Labour

Other

Male Women Total

SC

ST

Amount Due Accordingto Attendence

Average PerLabour

Cash Total man days

No. of Skilled Workers

No. of Unskilled Workers

No. of Semi Skilled Workers

No. of Physically Handicapped


Amount Paid Unskilled Workers

Amount Paid Semi Skilled Workers

Amount Paid Physically Handicapped Workers

Amount Paid

Muster Roll No.: Date From: Date To:

Work Code: Work Name: Financial/Administrative Sanction No.:Sanction Date:

Financial Year

State District Block

3.1.2.14 MUSTER ROLL

The format of the reports is as below:

Category Amount Paid

Amount Paid SC

Amount Paid ST



Attendence taken by(Signature)

Checking Done by(Signature)

79

3.1.2.15 SEARCH MUSTER ROLL:

This module is used to search the muster roll by simply entering the muster roll no. Or a part of the muster roll no. after selecting the stateand district.

The format of Search Muster roll is discussed in data entry module of Gram Panchayat.

3.1.2.16 DELAYED PAYMENT (MUSTER ROLL):

The format of report is as follows


Gram Panchayat Funds transferred from Fund Received by GP Total Funds in Transit

Rs. In Lakhs

Opening Balance Funds AvailabilityMisc. Receipt

D.P.C P.O. Total D.P.C P.O. Total

State: District: Block: Panchayat: Financial Yr

Muster Roll No. Work Code Date From Date To Date Paid

3.1.2.17 FUNDS FLOW STATEMENT:

The format of report is as follows: -


3.2 BLOCK PANCHAYATS: -

Block panchayat can enter the information / access the information from web site.

“Main Screen”“Main Screen”“Main Screen”“Main Screen”“Main Screen” is :

It has got two option:-

Data entry

Reports

Data Entry: -

On the click of this link, “Data Entry Login”“Data Entry Login”“Data Entry Login”“Data Entry Login”“Data Entry Login” screen will be displayed which is given below: -

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Reports: -

On the click of this link, “Generate Reports”“Generate Reports”“Generate Reports”“Generate Reports”“Generate Reports” screen will be displayed which is given below: -

The data entry formats and rules are same as those for Gram Panchayats, which has already beendiscussed in Gram Panchayat module

3.3 ZILLA PANCHAYATS: -

Zilla panchayat can enter the information / access the information from web site.

“Main Screen”“Main Screen”“Main Screen”“Main Screen”“Main Screen” is : -


Data entry

Reports


Data Entry: -


Reports: -



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WORKERSWORKERS


85

44444

Workers

WORKER: -

When clicked on this Link its “Main Screen”Main Screen”Main Screen”Main Screen”Main Screen” will be displayed, which is as below:-

In order to view information & Description about workers, the Job Card Number has to be enteredwhich is generated during the time of Registration.

After entering the Job Card Number, click SUBMIT button, then a message will be displayed ‘JOBJOBJOBJOBJOBCard is Issued”Card is Issued”Card is Issued”Card is Issued”Card is Issued” (if job card is already issued), and if job card is not already issued then it will flasha message that job card is not issued. CLEAR Button is used to clear the JOB CARD Number.

The screen will look like as below: -


After clicking VIEW button, the new screen will be open showing the details about the workers.

The screen will look like as below: -

The above screen will display the following details of a worker:-

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Job Card Issued or Not. If not issued then give reason there of.

Status of complaint, if any.

If Job Card issued then give the following details:-

Details of Job Card

Demand for Employment

Allocation of Employment

Employment Provided

Details of Unemployment allowance, if any


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IMPLEMENTINGAGENCIES OTHER

THAN PRIs

IMPLEMENTINGAGENCIES OTHER

THAN PRIs


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55555

Implementing Agencies Other Than PRIs

5.1 IMPLEMENTING AGENCIES OTHER THAN PRIS

The other implementing agencies can be Intermediate and District Panchayats, line deparment ofthe government, public sector undertaking of the central and state government, and reputed NGOshaving a proven track record of performance. In this module after selecting the executing agency,data entry can be done through any executing level i.e (GP, BP, ZP)

“Main Screen”“Main Screen”“Main Screen”“Main Screen”“Main Screen” is : -


Data entry

Reports


5.1.1 DATA ENTRY:


5.1.2 REPORTS:



93

DISTRICT/BLOCK ADMINISTRATORDISTRICT/BLOCK ADMINISTRATOR


95

55555

District/Block Administrator

DISTRICT/BLOCK ADMINISTRATOR

On the click of this link its “Main Screen”“Main Screen”“Main Screen”“Main Screen”“Main Screen” will be displayed which is as follows

Users of this module

6.1 Programmer Officer

6.2 District project Coordinator


6.1 PROGRAMME OFFICER

Programme Officer receives demand for employment and further demand for employment. Thislevel is also responsible for maintaining adequate number of works on shelf of Project. ProgrammeOfficer issues the muster roll to implementing agencies for the approved work. Gram panchayatmaintains the muster roll, and filled muster rolls are received by the Programme Officer. Complaintsare also attended at this level.

On the click of this link the following screen will be displayed which is as below

Reports can also be generated on list of work for approval, MSR Register, Pending Works, unfulfilleddemand, list of projects with vacancy and project which can be taken up to meet unfulfilled demand.

All the modules of Programme Officer in details are as follows

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6.1.1 Data Entry

On the click of this link, the “Data Entry Login”“Data Entry Login”“Data Entry Login”“Data Entry Login”“Data Entry Login” screen will be displayed which is as follows

Data entry is through Users Name password provided to Programme Officer.

Select State, District and Block as shown in the above screen.

If the above fields remain unselected, corresponding alert messages will be displayed.

After selection and entering the correct password, user can start the data entry.

After clicking Proceed button if User Name and password are correct the main screen of the DataEntry at Programme Officer level will be displayed , which is shown below.

If user name and password is wrong then a message will be displayed showing “user“user“user“user“user name andname andname andname andname andpassword is wrong”password is wrong”password is wrong”password is wrong”password is wrong”.

Click the link and move to Login screen again and retry the user name and password.

The Button reset can be used to clear the data from all the fields and then can again re-enter.

The change password button is used to change the password.


“Data Entry Screen” “Data Entry Screen” “Data Entry Screen” “Data Entry Screen” “Data Entry Screen” at Programme Officer level is displayed below

The links provided to this screen are divided in two sections two sections two sections two sections two sections, which are as follows

6.1.1 NREGA STAFFING POSITION

1 Gram Panchayat Profile

In this module, the Profile of Sarpanch, Panchayat Secretary, Administrative Assistant,TechnicalAssistant at Gram Panchayat level are to be entered.

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Field Description

PanchayatPanchayatPanchayatPanchayatPanchayat: It is an obligatory field.

Account of WorkersAccount of WorkersAccount of WorkersAccount of WorkersAccount of Workers: It contains two options Post Office and BankPost Office and BankPost Office and BankPost Office and BankPost Office and Bank

Post officePost officePost officePost officePost office: It include two parameters Address, post office code

BankBankBankBankBank: It includes three parameters Bank Name, Branch Name, Branch Code

The user has an option to select Post office or Bank.

Gram Panchayat A/c for NREGAGram Panchayat A/c for NREGAGram Panchayat A/c for NREGAGram Panchayat A/c for NREGAGram Panchayat A/c for NREGA: It is an obligatory field

Name of BankName of BankName of BankName of BankName of Bank: It is an obligatory field

Branch nameBranch nameBranch nameBranch nameBranch name: It is an obligatory field

Branch CodeBranch CodeBranch CodeBranch CodeBranch Code: It is an obligatory field

Details of Sarpanch, Panchayat Secretary, Administrative Assistant and TechnicalAssistant: - The details include

Name: - It is an obligatory field

Phone number: - It is an obligatory field

Permanent/Contract: - It is an obligatory field

Age: It is an obligatory field

Education Qualification: It is an obligatory field

Job Assigned: It is an obligatory field

ERROR MESSAGES

1

2

3

Fill the dataFields cannot be leftblank

Data has not been filled

Enter numeric value inphone numberand age field

Phone number and Ageshould be numeric

Non numeric value inPhone Number and Agefields

Enter the age equal togreater than 18 years

Age should be equal toor greater than 18 years

Age entered is less than18 years

S.No. Error Message Cause Proposed Solution

Edit Gram Panchayat Profile

Gram Panchayat Profile has an edit option. Through this user can edit the previously entered profiles.

In Gram Panchayat ProfileGram Panchayat ProfileGram Panchayat ProfileGram Panchayat ProfileGram Panchayat Profile for editing, the user has to select Panchayat for which they want toedit details. This will give the details of profile, which was entered previously. If the Gram panchayathas more than one Account for NREGA, they can select the Account number for which they want toedit details. Now the user can change the details as per requirement. As soon as the update buttonwill be clicked the record will be updated.


2 PROGRAM OFFICER PROFILE

In this module, the Profile of program Officer is to be entered.

On the click of this link, the following screen will be displayed which is as below

FIELD DESCRIPTION

NameNameNameNameName: It is an obligatory field.

AddressAddressAddressAddressAddress: It is an obligatory field.

Phone NumberPhone NumberPhone NumberPhone NumberPhone Number: This field accepts numeric value and it is an obligatory field.

EmailEmailEmailEmailEmail: It is an obligatory field.

No. of Officers PermanentNo. of Officers PermanentNo. of Officers PermanentNo. of Officers PermanentNo. of Officers Permanent: This field accepts numeric value and it is an obligatory field.

No. of Officers ContractNo. of Officers ContractNo. of Officers ContractNo. of Officers ContractNo. of Officers Contract: This field accepts numeric value and it is an obligatory field.

Education QualificationEducation QualificationEducation QualificationEducation QualificationEducation Qualification: It is an obligatory field.

A/c No. for NREGAA/c No. for NREGAA/c No. for NREGAA/c No. for NREGAA/c No. for NREGA: It is an obligatory field.

Name of BankName of BankName of BankName of BankName of Bank: It is an obligatory field.

Branch nameBranch nameBranch nameBranch nameBranch name: It is an obligatory field.

Branch CodeBranch CodeBranch CodeBranch CodeBranch Code: It is an obligatory field.

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ERROR MESSAGES

1

2

Fields cannot be left blank Data has not been filled Fill the data

Phone number, No. of officersPermanent and No. of officers onContract should be in numeric

Non numeric value in Phonenumber,No. of officers Permanent andNo. of officers on Contract

Enter numeric value in phonenumber , No. of officersPermanentand No. of officers Contract

ProposedSolutionCauseError MessageS.

No.

Edit Program Officer Profile

Program Officer Profile has an edit option. Through this user can edit the previously entered profiles.

In Program Officer ProfileProgram Officer ProfileProgram Officer ProfileProgram Officer ProfileProgram Officer Profile for editing, the user has to select name of Program Officer from theCombo Box for whom they want to edit details. This will give the details of profile, which wasentered previously. As soon as the update button will be clicked the record will be updated.

6.1.2 PROGRAMME OFFICER

1 Comment and Send Projects to DPC for Approval

It displays a list of Projects (Work Code/Work Name with all details) which are pending for clearanceat Programme Officer. Work Code column has two Hyperlinks- CommentCommentCommentCommentComment and SendSendSendSendSend; A programmeofficer can use any one of them for sending the projects to DPC. If user click on Comment Comment Comment Comment Comment hyperlink,then user must enter the comment in a text field about the particular project and click on submitbutton. If user click on Send hyperlink then a screen will be displayed that the project has been sentto DPC. This module also contain a field named proposal Dateproposal Dateproposal Dateproposal Dateproposal Date, if a user want to generate theproposal then he first has to enter the proposal date, then click on Click HereClick HereClick HereClick HereClick Here Hyperlink.


ERROR MESSAGESProposedCauseError MessageS.

1 Proposal Date is either blank ornot in (DD/MM/YYYY) format

Proposal date field is blank ordoes not have proper date syntax.

Enter Proper format (DD/MM/YYYY)date in proposal date field.

2 Issue Mustroll

A Programme Officer can issue Mustroll by using this option.

Field Description

Financial YearFinancial YearFinancial YearFinancial YearFinancial Year: It is mandatory field.

Mustroll No.Mustroll No.Mustroll No.Mustroll No.Mustroll No.: It will accept only numeric values.It is mandatory field.

Work NameWork NameWork NameWork NameWork Name: This combo box contains Work Code and Work Name, for issuing a Mustroll, workName selection is necessary. It is mandatory field.

Mustroll Date FromMustroll Date FromMustroll Date FromMustroll Date FromMustroll Date From: It is Mustroll Starting Date. It must be in DD/MM/YYYY format. It is mandatoryfield.

Mustroll Date ToMustroll Date ToMustroll Date ToMustroll Date ToMustroll Date To: It is Mustroll End Date. It is mandatory field and must be in DD/MM/YYYYformat.

Issue Date By Programme OfficerIssue Date By Programme OfficerIssue Date By Programme OfficerIssue Date By Programme OfficerIssue Date By Programme Officer: This date will be given by Programme Officer on which aMustroll is issued. It is mandatory field.

Received By OfficerReceived By OfficerReceived By OfficerReceived By OfficerReceived By Officer: It is Mustroll receiving officer’s name. It can be in Unicode Characters.

Designation of Receiving OfficerDesignation of Receiving OfficerDesignation of Receiving OfficerDesignation of Receiving OfficerDesignation of Receiving Officer: It is Designation of official who has received Issued Mustroll.It can be in Unicode Characters.

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ERROR MESSAGES


No.

23

4

5

6

7

1

Work not SelectedThe issue date of Mustroll is laterthen the date of the FinancialSanction date of the work.Mustroll Starting date is beforethe Mustroll issue date.

A Muster roll is for 15 days

The Mustroll Starting and Enddates cannot be same for twomustrolls.

Mustroll End date is before orsame as the Mustroll Starting date.

Non Numeric value in MSR No.Field.

Select the WorkEnter the issue date which isafter the financial sanction dateof the work.Enter the From date of Mustrollwhich is after the issue date.

Enter the Starting and End Dateof Mustroll Such that there isgap of 15 days.

Enter the different Mustrollstarting and end dates fordifferent mustrolls.

Enter the end date of Mustrollwhich is after the starting dateof Mustroll.

Enter Numeric value in MSRNo. Field

Select WorkMuster Roll issue Date shouldbe greater then Financial date

Muster Roll From Date shouldbe Greater then Issue Date

Muster Roll can be issued for15 days only

Muster Roll Cannot be issuedfor same interval!!!

Muster Roll To Date should beGreater then from date

Please Fill Numeric value for theFieldMSR No.

Edit (Issued Mustroll)

This option can be used for editing the previously issued Mustroll. For that, select financial year andMustroll no. After that a user can edit the details of issued Mustroll, but only those Mustroll can beedited which are not filled. After clicking of submit button the updated records will be saved.


Delete (Issued Mustroll)

This option can be used to delete previously issued Mustroll, but only those Mustroll can be deletedwhich are not filled. For that, select the financial year and Mustroll no. then it will be asked you to‘delete the Mustroll (Yes/No)’. If the user select yes option and click on submit button then theselected Mustroll will be deleted.

3 Receive Paid Mustroll

Through this option a programme officer can receive the filled and paid mustrolls.

Field Description

Financial YearFinancial YearFinancial YearFinancial YearFinancial Year: It is mandatory Field.

Mustroll NoMustroll NoMustroll NoMustroll NoMustroll No: It contains the Mustroll no. of filled muster roll. It is mandatory Field.

Mustroll Payment DateMustroll Payment DateMustroll Payment DateMustroll Payment DateMustroll Payment Date: This date is Mustroll Payment date and must be in dd/mm/yyyy format.

Received DateReceived DateReceived DateReceived DateReceived Date: This date is Paid Mustroll receiving date and must be in dd/mm/yyyy format.

ERROR MESSAGES


No.‘Date To’ Is not Specified whilefilling Muster Roll

‘Date To’ is blank ‘Date To’ cannot be left blank.

Receiving Date is Less then dateTo which Muster roll is Filled.

Received date is after theMustroll filled date.

Enter the receiving date which isbefore the date of ‘date to’ field.

Receiving Date is less then TheMustroll payment date.

Receiving date is before theMustroll payment date.

Enter the receiving date which isafter the Mustroll.

1

2

3

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About Fund Module

Funds Module is used for receiving, utilizing and transferring the funds. This module has followingsteps…

Receive Funds

Funds transferred from PO

Administrative Expenditure

4 RECEIVE FUND

Receive fund module is used for receiving funds from DPC Level. It is also used for miscellaneousreceipt and Closing Balance... The funds would be received from DPC level in the form of Cheque orDemand Draft or Tele Transfer. It is financial year based. In case of fund received from DPC, onlyDate of receiving is entered manually. But in the case of miscellaneous receipt and Closing Balance,all fields will enter manually. Once closing balance has been entered, no one can transfer fund in thesame financial year.

Field Description

Financial YearFinancial YearFinancial YearFinancial YearFinancial Year: It is a mandatory field. By default current financial year is selected.

Date of Fund ReceivedDate of Fund ReceivedDate of Fund ReceivedDate of Fund ReceivedDate of Fund Received: This field is used in fund received from DPC Level. The date on whichfund is received by the panchayat. It must be in DD/MM/YYYY format. It is a mandatory field.

Cheque/DD/TT Amt.Cheque/DD/TT Amt.Cheque/DD/TT Amt.Cheque/DD/TT Amt.Cheque/DD/TT Amt.: This field is used for miscellaneous receipt. The amount of miscellaneousreceipt is to be entered here. The funds should be numeric and in Lakhs. It is a mandatory field.

Cheque/DD/TT No.Cheque/DD/TT No.Cheque/DD/TT No.Cheque/DD/TT No.Cheque/DD/TT No.: This field is used for miscellaneous receipt. The No. of miscellaneous receiptis entered here. The number should be alphanumeric It is a mandatory field.

Cheque/DD/TT Date.Cheque/DD/TT Date.Cheque/DD/TT Date.Cheque/DD/TT Date.Cheque/DD/TT Date.: This field is used for miscellaneous receipt. The date of miscellaneousreceipt is entered here. It must be in DD/MM/YYYY format. It is a mandatory field.

Amount.Amount.Amount.Amount.Amount.: This field is used for Closing Balance. The amount of Closing Balance is entered here. Thefunds should be numeric and in Lakhs. It is a mandatory field.

DateDateDateDateDate: This field is used in Closing Balance. It must be in DD/MM/YYYY format. It is a mandatoryfield. Date should not be in the same financial year.


ERROR MESSAGES


No.1 Date of receiving should not be

before the Cheque DateDate of receiving is afterCheque Date

Date of receiving should not bebefore Cheque Date

2 Please Write Amount Cheque/DD/TT Amt. is blank Cheque/DD/TT Amt. should notbe blank

3 Please write Cheque/DD/TT No. Cheque/DD/TT No. is blank Cheque/DD/TT No. should notbe blank

4 Please write Cheque/DD/TT Date Cheque/DD/TT Date is blank Cheque/DD/TT Date should notbe blank

5 Please write Cheque/DD/TT Date. Cheque/DD/TT Date. is blank Cheque/DD/TT date. should notbe blank

6 Date is NOT a valid date! Improper date format Enter date in DD/MM/YYYY format

7 Date Should be later than31/03/2007

Date is with in the samefinancial year

Date should not be in the samefinance year

5 FUNDS TRANSFERRED FROM PO

Fund transfer from PO module is used to transfer the funds to gram panchayats and other implementingagencies. Before its operation, fund should be received by the PO. After receiving funds, fundsshould be shown in the available funds field. More than available funds cannot be transferred. Ata time, funds can be transferred to one or more GP’s (or Executing agencies).But for this, Funds tobe transferred field value should be equal to the sum of all GP’s or executing agencies

Field Description


Funds to be transferred:Funds to be transferred:Funds to be transferred:Funds to be transferred:Funds to be transferred: This field should be numeric and in Lakhs. It is a mandatory field. Itshould be less than or equal to the available fund

Cheque No. of funds transferred:Cheque No. of funds transferred:Cheque No. of funds transferred:Cheque No. of funds transferred:Cheque No. of funds transferred: The cheque no should be alphanumeric . It is a mandatoryfield.

Date of Amount Transfer:Date of Amount Transfer:Date of Amount Transfer:Date of Amount Transfer:Date of Amount Transfer: The date should be in DD/MM/YYYY format. It is a mandatory field.

Amount Demanded:Amount Demanded:Amount Demanded:Amount Demanded:Amount Demanded: This field is used for Amount demanded by the GP’s or Executing agencies.It is not a mandatory field.

Amount Cut:Amount Cut:Amount Cut:Amount Cut:Amount Cut: This field is used for Amount reduced by the PO. It is not a mandatory field.

Cheque/DD/TT Amt.Cheque/DD/TT Amt.Cheque/DD/TT Amt.Cheque/DD/TT Amt.Cheque/DD/TT Amt.: The amount which is given to the GP’s or executing agencies is enteredhere. The funds should be numeric and in Lakhs. It is a mandatory field.

Cheque/DD/TT No.Cheque/DD/TT No.Cheque/DD/TT No.Cheque/DD/TT No.Cheque/DD/TT No.: The cheque/dd/tt No. of funds which is given to the GP’s or executingagencies is entered here. The number should be alphanumeric It is a mandatory field.

Cheque/DD/TT Date.Cheque/DD/TT Date.Cheque/DD/TT Date.Cheque/DD/TT Date.Cheque/DD/TT Date.: The cheque/dd/tt date of funds which is given to the GP’s or executingagencies is given here. It must be in DD/MM/YYYY format. It is a mandatory field.

Reason of Cut:Reason of Cut:Reason of Cut:Reason of Cut:Reason of Cut: This field is used to record reasons for amount reduced by the PO which isdemanded by the GP’s or Executing agencies. It is not a mandatory field.

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ERROR MESSAGES

1 No available Funds Available fund is 0 No transfer if Available is 0

Duplicate Cheque/DD/TT No. offund transfer

Cheque/DD/TT No. is same asentered earlier

Cheque/DD/TT No. should notbe same as entered earlier

2

Breakup amount should not beblank

Fund to be transferred is blank Fund to be transferred shouldnot be blank

3

Breakup amount should not bemore than available fund

Fund to be transferred is morethan available fund

Fund to be transferred shouldnot be more than available fund

4

Sum Should be <num> Fund to be transferred is blankor not equal to the sum of allGP’s or executing agenciesdemand

Fund to be transferred shouldnot be blank or should be equalto the sum of all GP’s orexecuting agencies demand

5

Date of Fund Transfer should begreater than Fund Receiving Date

Date of receiving is later thanthe Date of Fund Transfer

Date of Fund Transfer should bebefore the Date of Receiving

6

Cheque/DD/TT Date should notbe less than date of fundtransfer

Cheque/DD/TT Date is beforethe date of fund transfer

Cheque/DD/TT Date should notbe before the date of fundtransfer

7

Cheque/DD/TT No. is same withprevious Cheque/DD/TT No.

Cheque/DD/TT No. is same asprevious Cheque/DD/TT No.

Cheque/DD/TT No. should not besame as previous Cheque/DD/TT No.

8

Account of this financial year hasbeen closed

Account has been closed Account should not be closed9

Cheque/DD/TT No. should notbe same

Same Cheque/DD/TT No. Cheque/DD/TT No. should notbe same

10

ProposedSolution

CauseError MessageS.No.


6 ADMINISTRATIVE EXPENDITURE

Administrative Expenditure module is used to record the funds spent on administration, which is inrupees. This module is used to record expenditure on following :

Salary

Procurement of office equipment

Field Visits

Recurring expenditure

Work Site Facilities

Health care

Miscellaneous

Field Description


Amount.Amount.Amount.Amount.Amount.: The amount should be numeric and in Rupees. It is a mandatory field.

Date:Date:Date:Date:Date: The date should be in DD/MM/YYYY format. It is a mandatory field.

Description:Description:Description:Description:Description: Give brief narrative of the expenditure.

ERROR MESSAGES


No.Please Write Expenditure If Expenditure on is not selected Expenditure on should be

selected

Please Write Amount Amount is Blank Amount should not be blank

Please Write Date Date is Blank Date should not be blank

Date is NOT a valid date! Improper date format Enter date in DD/MM/YYYY format

Balance Does not exist Fund not available Fund be made available

Amount Should be Lessthan Balance

If amount more than existing fund Amount should not more thanthe existing fund

1

2

3

4

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7 UNEMPLOYMENT ALLOWANCES

Through this module user can record the information on unemployment allowance demanded andgiven.

Unemployment allowances should be given for only those periods which are not fulfilled i.e. thedemand period for which allocation is not yet done and the period has been expired. Also in case ofallocation, worker has been allocated to the demanded period but still not gone to the mustroll.Allthe periods which fulfill the above two conditions of a worker will be shown on the screen as soon asthe job seeker name will be selected.

Field Description

Financial Year:Financial Year:Financial Year:Financial Year:Financial Year: Select the financial year for which the unemployment allowance is to be paid.

Registration ID.:Registration ID.:Registration ID.:Registration ID.:Registration ID.: Select the Registration No. to which unemployment allowance is to be paid.

Job Seeker Name:Job Seeker Name:Job Seeker Name:Job Seeker Name:Job Seeker Name: Select the job seeker name who has demanded for unemployment allowanceof the above selected registration no.

Unemployment allowance demanded:Unemployment allowance demanded:Unemployment allowance demanded:Unemployment allowance demanded:Unemployment allowance demanded: Fill the from and to date of the period for which the jobseeker has demanded for the unemployment allowance.

Unemployment allowance given:Unemployment allowance given:Unemployment allowance given:Unemployment allowance given:Unemployment allowance given: Enter the from and to date of the period for which the unemploymentallowance is to be given. This period must be with in the above filled period of Unemploymentallowance demanded.

Days:Days:Days:Days:Days: It is an auto generated field and it value is equal to the no of days between from and to datesof the Unemployment allowance given.

Amount Paid:Amount Paid:Amount Paid:Amount Paid:Amount Paid: Enter the amount of unemployment allowance which is to be paid for the abovementioned period. It must be in rupees.


ERROR MESSAGES

1 Date is NOT a valid date! Dates are not in thespecified format

All the dates should be in thespecified Format i.e. in (DD/MM/YYY) format

2 Unemployment Allowancehas been paid

Unemployment allowance is alreadypaid for employment demanded period.

Check whether employmentallowance is paid.

3 Unemployment allowancePeriod must be withindemand period

Unemployment allowancePaid period is not withinunemployment demand period

Unemployment allowanceGiven period must be withinemploymentdemand period


No.

8 ATTEND COMPLAINTS

Public Grievances Redressal System

This module helps the worker or any citizen to complain against any irregularity. All the fieldsmarked by * are mandatory.

As soon as the user will submit data, complain will be sent to the Program Officer and a complaintID will be generated. The Program Officer can generate list of all the complaints in the block

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COMPLAINT REGISTER

Complaint Register module program tracks of the complaint made by a complainant. Complains aremaintained at Block level i.e. all the complaints of a block are maintained in a single register. TheName of the complainant is hyperlinked. On clicking the name of the complainant reply to thecomplain can be sent. If no reply is made by the PO against a complain than within a monthcomplaint is automatically sent to the DPC (District Program Coordinator).

9 MUSTER ROLLIt is for recording the attendance and wage payment to a worker.

Field Description

Financial Year:Financial Year:Financial Year:Financial Year:Financial Year: It is mandatory field.

Muster Roll No:Muster Roll No:Muster Roll No:Muster Roll No:Muster Roll No: It records Muster Roll no. It is mandatory field.

Work Code:Work Code:Work Code:Work Code:Work Code: It will display the work code of the selected Muster Roll No.

Work Name:Work Name:Work Name:Work Name:Work Name: It will display the work Name of the selected Muster Roll No.

Date From:Date From:Date From:Date From:Date From: It will display the Muster Roll Starting Date.

Date To:Date To:Date To:Date To:Date To: It will display the Muster Roll End Date.

Name/Reg No:Name/Reg No:Name/Reg No:Name/Reg No:Name/Reg No: It contains the names and registration no. of the persons whose work allocation is


between the Muster Roll Starting and end dates.

Unskilled:Unskilled:Unskilled:Unskilled:Unskilled: This Category is for unskilled persons.

Semiskilled:Semiskilled:Semiskilled:Semiskilled:Semiskilled: This Category is for semiskilled persons.

Skilled:Skilled:Skilled:Skilled:Skilled: This Category is for skilled persons.

Wage per Day:Wage per Day:Wage per Day:Wage per Day:Wage per Day: This field allows numeric values only and records wage rate per day for a worker.It is Mandatory field.

Amt Due Acc to Attendance:Amt Due Acc to Attendance:Amt Due Acc to Attendance:Amt Due Acc to Attendance:Amt Due Acc to Attendance: This is numeric field and records the amount based on attendance.It is an elective field.

Amt Due Acc to Mea:Amt Due Acc to Mea:Amt Due Acc to Mea:Amt Due Acc to Mea:Amt Due Acc to Mea: It contains numeric values and amount based on measurement of work. Itis Also an elective field.

Travel and living exp:Travel and living exp:Travel and living exp:Travel and living exp:Travel and living exp: It also allows numeric values and records any travel and living expenditure.

Total Cash payment:Total Cash payment:Total Cash payment:Total Cash payment:Total Cash payment: it is numeric field and record the total wage payment to worker. It is amandatory field.

Total Attendance:Total Attendance:Total Attendance:Total Attendance:Total Attendance: It records the total attendance of a worker. It is Numeric and mandatory field.

Work Start Date:Work Start Date:Work Start Date:Work Start Date:Work Start Date: This is work start date for a particular Muster Roll. It should be in dd/mm/yyyyformat.

Measurement Book No:Measurement Book No:Measurement Book No:Measurement Book No:Measurement Book No: It is to be recorded in numeric values.

ERROR MESSAGES

ProposedSolution

CauseError MessageS.No.

1 No Future Dates Plz in DateTo Field

Date to field contains any futuredate.

Enter correct date in ‘date to’ field.

2 Work Start Date Should bebefore or same as Date From

The Work start date is later thenthe date from.

Enter the work start date which isbefore or same as date from field.

3 Date from Cannot be after theDate to

Date from is LATER then thedate to

Enter the date from which isbefore the date to field.

4 Total Attendance can’t be Zero!!! Total Attendance field contains 0 Enter day’s attendance.

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10 SUSPENSIONSuspension of work is halting of works that is ongoing or approved. After suspension of work,worker who worked on the work will revert back their demand and are to be provided employmenton other works.

Field Description

Work:Work:Work:Work:Work: All the works that are ongoing or approved are shown here.

Date:Date:Date:Date:Date: This date is used as suspension date. From this date, a new demand is generated for thepersons who work on the Project

Reason:Reason:Reason:Reason:Reason: Here the specific reason for the suspension of work is to be mentioned.

Edit (Muster Roll)

Through this option a user can edit the previously filled mustrolls. For that, first select the financialyear and then select the Mustroll no. It will display the list of all the workers with details for theselected Mustroll. After clicking of EditEditEditEditEdit hyperlink, the parameters of Mustroll can be changed as perrequirement. As soon as the Save button will be clicked the records will be updated.

ERROR MESSAGES


1 Please select work Work has not been selected Select work

2 Please write date Date is blank select Date

3 Enter date in dd/mm/yyyy format Improper date format Enter date in dd/mm/yyyy format

All the other formats of Data entry are discussed in Gram Panchayat Module.


6.1.2 GENERATE REPORTS

On the click of this link, the “ Login“ Login“ Login“ Login“ Login ScreenScreenScreenScreenScreen” will be displayed which is as below

Select State, District and Block as shown in the above screen.

If the above fields are not selected, corresponding alert messages will get displayed.

After selection, click on the Proceed button it will take to the “Main Report Screen”,“Main Report Screen”,“Main Report Screen”,“Main Report Screen”,“Main Report Screen”, from whereany enlisted report can be generated

The reports that can be generated at PO level are categorized in two groups.

11

5

NREGA STAFFING POSITION

6.1.2.1 Gram Panchayat Profile

The format of the report is as follows


PanchayatName

Workers Account No.

GRAM PANCHAYAT STAFFING PATTERN

Bank Name Branch CodeBranchNameBank

NameBranchName

BranchCode

Postoff_Add Postoff_Code

Name PhoneNum-

ber

Perma-nent/

Contact

Age Educa-tion

Qualifi-cation

JobAs-

signed

Name PhoneNumber

Perma-nent/

Contact

Age Educa-tion

Qualifi-cation

JobAs-

signed

PanchayatName

Name PhoneNum-

ber

Perma-nent/

Contact

Age Educa-tion

Qualifica-tion

JobAs-

signed

Name PhoneNum-

ber

Perma-nent/

Contact

Age Educa-tion

Qualifi-cation

JobAs-

signed

Sarpanch Panchayat Secretary Administrative Assistant Technical Assistant


6.1.2.2 Program Officer Profile


State: District: Block:

NameOf

ProgrammeOfficer

Address A/cNo.

PROFILE OF PROGRAMME OFFICER

BankName

BranchCode

BranchName

PhoneNo.

Email No. ofOfficersPerma-

nent

No.of

OfficersContract

Educa-tional

Qualifica-tion

REPORTS OF PROGRAMME OFFICER

6.1.2.3 Work Details


6.1.2.4 MSR Issue register


State: District: Block: Panchayat

APPROVED WORKS AT GRAM PANCHAYAT LEVEL FOR THE FINANCIAL YEAR 2005-2006WORK CATEGORY: RURAL CONNECTIVITY

S. No. Work Name(Work Code)

RoadName

Location ExecutingAgencyVillage Khata

No.PlotNo.

Village KhataNo.

PlotNo.

State: District: Block: Panchayat

S.No.

Muster Roll No. Name of theWork

for which issued

Financial/Administrative

Sanction

Signatureof Muster Roll

receivingregister

Amount

Muster Roll Issue Register to be Maintained by the

MusterIssueDate

Muster RollIssued

DateAgencyName

Location

All the other formats of the reports are discussed in Gram Panchayat Module.

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6.2 DISTRICT PROJECT COORDINATOR

District project Coordinator District project Coordinator District project Coordinator District project Coordinator District project Coordinator will provide administrative sanction after technical sanction isaccorded and recorded for a work. He is also head of grievance redressal mechanism in thedistrict.

On the click of this link its “Main Screen” “Main Screen” “Main Screen” “Main Screen” “Main Screen” will be displayed which is as below

Through this link District project Coordinator can enter his Profile. It also enables the authorizedusers to perform the Data Entry and edit works, which are technically sanctioned. Funds Transferfrom Districts to blocks, receipt of funds, and attending complaints are other functions. This modulecan also generate implementation reports.


The components of District Programme Coordinator’s Module are as followsThe components of District Programme Coordinator’s Module are as followsThe components of District Programme Coordinator’s Module are as followsThe components of District Programme Coordinator’s Module are as followsThe components of District Programme Coordinator’s Module are as follows

6.2.1 Data Entry

On the click of this link, the “Data Entry Login”“Data Entry Login”“Data Entry Login”“Data Entry Login”“Data Entry Login” screen will be displayed which is as follows

Data entry is allowed to users with correct Login name and password. Once logged in, select Stateand District as shown in the above screen.

If the above fields are left blank or remained unselected corresponding alert messages will get displayed.

After selection, enter Login Name and password to start the data entry.

After clicking Proceed button if password is correct the main screen of the Data Entry at DistrictProject Coordinator will be displayed as shown below.

If Login name or password is incorrect, then message “Password is wrong” will be displayed.

Click the link and move to Login screen again and retry the Password.

Password can also be changed using the button Change Password to maintain security level

“Data Entry Screen”“Data Entry Screen”“Data Entry Screen”“Data Entry Screen”“Data Entry Screen” at District Project Coordinator is displayed below

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The Components of Data Entry Link areThe Components of Data Entry Link areThe Components of Data Entry Link areThe Components of Data Entry Link areThe Components of Data Entry Link are

6.2.1.1 Profile of DPC

In this module, the Profile of District Programme Co-ordinator is to be entered. On the click of thislink, the following screen will be displayed

Field Description

NameNameNameNameName: It is an obligatory field.

AddressAddressAddressAddressAddress: It is an obligatory field.

Phone NumberPhone NumberPhone NumberPhone NumberPhone Number: This field accepts numeric value and it is an obligatory field.

EmailEmailEmailEmailEmail: It is an obligatory field.

No. of Officers PermanentNo. of Officers PermanentNo. of Officers PermanentNo. of Officers PermanentNo. of Officers Permanent: This field accepts numeric value and it is an obligatory field.

No. of Officers ContractNo. of Officers ContractNo. of Officers ContractNo. of Officers ContractNo. of Officers Contract: This field accepts numeric value and it is an obligatory field.

Education QualificationEducation QualificationEducation QualificationEducation QualificationEducation Qualification: It is an obligatory field.

A/c No. for NREGAA/c No. for NREGAA/c No. for NREGAA/c No. for NREGAA/c No. for NREGA: It is an obligatory field.

Name of BankName of BankName of BankName of BankName of Bank: It is an obligatory field.

Branch nameBranch nameBranch nameBranch nameBranch name: It is an obligatory field.

Branch CodeBranch CodeBranch CodeBranch CodeBranch Code: It is an obligatory field.

Edit (DPC Profile)

DPC Profile has an edit option. Through this user can edit the previously entered profiles.

In DPC ProfileDPC ProfileDPC ProfileDPC ProfileDPC Profile for editing, the user has to select name of DPC from the Combo Box for whom theywant to edit details. This will give the details of profile, which was entered previously. As soon as theupdate button is clicked the record will be updated.


6.2.1.2 Technical Sanction

1) Entry (Technical Sanction)

After selecting the Technical Sanction – Entry option, the following screen will appear

The user can select following options displayed in the combo box:

1) Sanction/Comment Works

2) Generate Notesheet

3) View Notesheet

Sanction/Comment Works

This option facilitates the District Programme Co-coordinator to give Sanction or Comment (seekadditional information pertaining to work).

On selection of the option ‘Sanction/Comment Works’ the following screen will appear.

Corresponding to the District selected in the login screen, the combo box will display the Blocks ofthe selected District in which the works sanction by DPC. After selection of the Block, a list ofproposal no.(s) will be displayed and the DPC has to choose ‘proposal no.’ On selection of proposalno., a list of works of selected proposal no. will be displayed, for Sanction/Comment of DPC.

The user should enter the Technical-Sanction-date which should be after the proposal-date whichwas entered by the PO at the time of clearing the Projects or same as proposal date.

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The DPC may sanction/comment the works.

To sanction a workTo sanction a workTo sanction a workTo sanction a workTo sanction a work, the user has to click the link ‘Sanction’ displayed in the right side of thework-code. On clicking this link, the following screen will appear with two frames:

i) To enter the Technical-Sanction details.

ii) To enter the materials required for the selected Work.


Field Description

Est. Time of completion of Work:Est. Time of completion of Work:Est. Time of completion of Work:Est. Time of completion of Work:Est. Time of completion of Work: This is a mandatory field. The user should enter the estimatedno. of months to complete the work.

Avg. No. of Labours required per day:Avg. No. of Labours required per day:Avg. No. of Labours required per day:Avg. No. of Labours required per day:Avg. No. of Labours required per day: This is a mandatory field. The user should enter theaverage no. of labours required per day.

Expected Mandays:Expected Mandays:Expected Mandays:Expected Mandays:Expected Mandays: This is a mandatory field. The user should enter the expected mandays tocomplete the work.

Technical Sanction Amount:Technical Sanction Amount:Technical Sanction Amount:Technical Sanction Amount:Technical Sanction Amount: This is a mandatory field. The user should enter the Technicalsanction amount. The amount should be in lakh(s).

Estimated No. of Labours (in Nos.) & Cost Details (in Lakhs)

Labour-Skilled-No.:Labour-Skilled-No.:Labour-Skilled-No.:Labour-Skilled-No.:Labour-Skilled-No.: This is a mandatory field. The user has to enter the no. of Skilled laboursestimated for the work.

Labour-Skilled-Cost:Labour-Skilled-Cost:Labour-Skilled-Cost:Labour-Skilled-Cost:Labour-Skilled-Cost: This is a mandatory field. The user has to enter the estimated cost for theskilled labours.

Labour-SemiSkilled-No.:Labour-SemiSkilled-No.:Labour-SemiSkilled-No.:Labour-SemiSkilled-No.:Labour-SemiSkilled-No.: This is a mandatory field. The user has to enter the no. of Semi-Skilledlabours estimated for the work.

Labour-SemiSkilled-Cost:Labour-SemiSkilled-Cost:Labour-SemiSkilled-Cost:Labour-SemiSkilled-Cost:Labour-SemiSkilled-Cost: This is a mandatory field. The user has to enter the estimated cost forthe Semi-skilled labours.

Labour-UnSkilled-No.:Labour-UnSkilled-No.:Labour-UnSkilled-No.:Labour-UnSkilled-No.:Labour-UnSkilled-No.: This is a mandatory field. The user has to the enter no. of UnSkilledlabours estimated for the work.

Labour-UnSkilled-Cost:Labour-UnSkilled-Cost:Labour-UnSkilled-Cost:Labour-UnSkilled-Cost:Labour-UnSkilled-Cost: This is a mandatory field. The user has to enter the estimated cost for theUnskilled labours.

Labour-Total-No.:Labour-Total-No.:Labour-Total-No.:Labour-Total-No.:Labour-Total-No.: This is auto-calculated field summing the values entered in the field of SkilledNo. + Semiskilled No. + Unskilled No. The user need not to enter the value.

Labour-Total-Cost:Labour-Total-Cost:Labour-Total-Cost:Labour-Total-Cost:Labour-Total-Cost: This is auto-calculated field. This is auto-calculated field summing the valuesentered in the field of Skilled Cost + Semiskilled Cost + Unskilled Cost. The user need not to enter thevalue.

Material:Material:Material:Material:Material: This is a mandatory field. The user has to enter the estimated cost for the Materials to beused for the work.

Contingency:Contingency:Contingency:Contingency:Contingency: This is a mandatory field. The user has to enter the estimated cost for theContingency(Administrative Expenses) for the work.

Total:Total:Total:Total:Total: This is auto-calculated field by summing the estimated cost for Labour+Materail+Contingency.The user need not to enter the value. The total must match the Technical-Sanction-Amount entered.Otherwise the record cannot be saved.

Note :Note :Note :Note :Note : The above fields should not be left blank. If the data is not available for any field, the usershould enter 0.

After entering the Technical-Sanction-Details, the user should save the record by clicking the ‘Save’button.

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After saving the Technical-Sanction-Details only , the user should enter the details of materialsrequired. If the data is not available, the user may click the button ‘Click for More works to Sanction/Comment’ to return to the main screen of the work-details, for which the user may sanction/comment,if any.

Name of the Material:Name of the Material:Name of the Material:Name of the Material:Name of the Material: The user can select the materials required for the works. If the material isnot displayed in the combo box, the user can add the material by clicking ‘Add New’ link.

Quantity:Quantity:Quantity:Quantity:Quantity: It’s a mandatory field. The user should enter the quantity of the materials selected.

Price:Price:Price:Price:Price: It’s a mandatory field. The user should enter the unit-price of the material selected.

After entering the details, the user should click the button ‘Click for More works to Sanction/Comment’to return the main screen of the work-details, for which the user may sanction/comment, if any.

The user can continue to sanction more works by entering the details as explained above.

To Comment a work, To Comment a work, To Comment a work, To Comment a work, To Comment a work, the user has to click the link ‘comment’ displayed in the left side of thework-code. On clicking this link, the following screen will appear

Field Description

Enter Comment for NOT sanctioning : Enter Comment for NOT sanctioning : Enter Comment for NOT sanctioning : Enter Comment for NOT sanctioning : Enter Comment for NOT sanctioning : It’s a mandatory field. The user should enter the reasonfor not sanctioning the work selected.

After entering the reason, the user should save the record by clicking the ‘Submit’ button.

Generate Notesheet

After entering the sanction details, the user should generate the Notesheet by giving a TechnicalSanction No. which should be unique for Block level.

After clicking the ‘Generate Notesheet’ option, the following screen will be displayed


Field Description

Block:Block:Block:Block:Block: It’s a mandatory field. The user should select the Block for which the Technical Sanction No.has to be entered.

Technical Sanction No.Technical Sanction No.Technical Sanction No.Technical Sanction No.Technical Sanction No.: It’s a mandatory field. It should be unique to Block, so that the technicalsanction no. cannot be same for two works of a Block. If it already exists, an error message will bedisplayed like ‘The Technical Sanction No.’ already exists. The user can use the ‘Back’ link to enterthe correct details.

Technical Sanction Date:Technical Sanction Date:Technical Sanction Date:Technical Sanction Date:Technical Sanction Date: It’s a mandatory field. The technical-sanction-date should be laterthan or same as the proposal-date of work(s) for which Notesheet is being generated. Otherwise, anerror message will be displayed and the Notesheet will not be generated.

View Generated Notesheet

This option facilitates the user to view and print the notesheet already generated. On selecting thisoption, the following screen will appear:

Block: Block: Block: Block: Block: It’s a mandatory field. The user should select the Block for which the notesheet for TechnicalSanction has be to be viewed/printed.

Technical Sanction No.Technical Sanction No.Technical Sanction No.Technical Sanction No.Technical Sanction No.: It’s a mandatory field. The user should select the technical sanction no.for which the notesheet has to be viewed/printed. On selection of a technical sanction no., thefollowing screen will be displayed

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2) Edit (Technical Sanction)

This option facili tates the user to edit the technical sanction details entered for theThis option facili tates the user to edit the technical sanction details entered for theThis option facili tates the user to edit the technical sanction details entered for theThis option facili tates the user to edit the technical sanction details entered for theThis option facili tates the user to edit the technical sanction details entered for thework(s). Note that the works are financially sanctioned cannot be edited.work(s). Note that the works are financially sanctioned cannot be edited.work(s). Note that the works are financially sanctioned cannot be edited.work(s). Note that the works are financially sanctioned cannot be edited.work(s). Note that the works are financially sanctioned cannot be edited.

On clicking the option, the following screen will be displayedOn clicking the option, the following screen will be displayedOn clicking the option, the following screen will be displayedOn clicking the option, the following screen will be displayedOn clicking the option, the following screen will be displayed

Corresponding to the District selected in the login screen, the combo box will display the Blocks ofthe selected District in which the works have been technically sanctioned by DPC. After selection ofthe Block, a list of technical sanction no.(s) will be displayed and the user has to choose the technicalsanction no. to edit. On selection of technical sanction no., the list of works with the selected technicalsanction-no. will be displayed.

The user can edit the Technical-Sanction-date but it should be strictly later or same as the proposal-date of all the works with the selected technical sanction no.

The user can edit the technical sanction details by clicking the ‘Edit’ link displayed in the right sideof the work-code.

Field Description

Est. Time of completion of Work:Est. Time of completion of Work:Est. Time of completion of Work:Est. Time of completion of Work:Est. Time of completion of Work: This is a mandatory field. The user should enter the estimatedno. of months to complete the work.

Average No. of Labour required per day:Average No. of Labour required per day:Average No. of Labour required per day:Average No. of Labour required per day:Average No. of Labour required per day: This is a mandatory field. The user shouldThis is a mandatory field. The user shouldThis is a mandatory field. The user shouldThis is a mandatory field. The user shouldThis is a mandatory field. The user shouldenter the average no. of labours required per day.enter the average no. of labours required per day.enter the average no. of labours required per day.enter the average no. of labours required per day.enter the average no. of labours required per day.

Expected Mandays:Expected Mandays:Expected Mandays:Expected Mandays:Expected Mandays: This is a mandatory field. The user should enter the expected mandays tocomplete the work.

Technical Sanction Amount:Technical Sanction Amount:Technical Sanction Amount:Technical Sanction Amount:Technical Sanction Amount: This is a mandatory field. The user should enter the Technicalsanction amount. The amount should be in lakh(s).

Estimated No. of Labour (in Nos.) & Cost Details (in Lakhs)


Labour-Skilled-No.:Labour-Skilled-No.:Labour-Skilled-No.:Labour-Skilled-No.:Labour-Skilled-No.: This is a mandatory field. The user has to enter the no. of Skilled labourestimated for the work.

Labour-Skilled-Cost:Labour-Skilled-Cost:Labour-Skilled-Cost:Labour-Skilled-Cost:Labour-Skilled-Cost: This is a mandatory field. The user has to enter the estimated cost for theskilled labour.

Labour-SemiSkilled-No.:Labour-SemiSkilled-No.:Labour-SemiSkilled-No.:Labour-SemiSkilled-No.:Labour-SemiSkilled-No.: This is a mandatory field. The user has to enter the no. of Semi-Skilledlabour estimated for the work.

Labour-SemiSkilled-Cost:Labour-SemiSkilled-Cost:Labour-SemiSkilled-Cost:Labour-SemiSkilled-Cost:Labour-SemiSkilled-Cost: This is a mandatory field. The user has to enter the estimated cost forthe Semi-skilled labour.

Labour-UnSkilled-No.:Labour-UnSkilled-No.:Labour-UnSkilled-No.:Labour-UnSkilled-No.:Labour-UnSkilled-No.: This is a mandatory field. The user has to the enter no. of UnSkilledlabour estimated for the work.

Labour-UnSkilled-Cost:Labour-UnSkilled-Cost:Labour-UnSkilled-Cost:Labour-UnSkilled-Cost:Labour-UnSkilled-Cost: This is a mandatory field. The user has to enter the estimated cost for theUnskilled labour.

Labour-Total-No.:Labour-Total-No.:Labour-Total-No.:Labour-Total-No.:Labour-Total-No.: This is auto-calculated field summing the values entered in the field of SkilledNo. + Semiskilled No. + Unskilled No. The user need not to enter the value.

Labour-Total-Cost:Labour-Total-Cost:Labour-Total-Cost:Labour-Total-Cost:Labour-Total-Cost: This is auto-calculated field. This is auto-calculated field summing the valuesentered in the field of Skilled Cost + Semiskilled Cost + Unskilled Cost. The user need not to enter thevalue.

Material:Material:Material:Material:Material: This is a mandatory field. The user has to enter the estimated cost for the Material to beused for the work.

Contingency:Contingency:Contingency:Contingency:Contingency: This is a mandatory field. The user has to enter the estimated cost for the Contingency(Administrative Expenses) for the work.

Total:Total:Total:Total:Total: This is auto-calculated field by summing the estimated cost for Labour+Materail+Contingency.The user need not to enter the value. The total must match the Technical-Sanction-Amount entered.Otherwise the record cannot be saved.

Note:Note:Note:Note:Note: The above fields should not be left blank. If the data is not available for any field, the usershould enter 0.

After entering the Technical-Sanction-Details, the user should update the record by clicking the‘Update’ button.

After updating the Technical-Sanction-Details only , the user should enter the details of materialrequired. If the data is not available, the user may click the button ‘Click for More works to Edit’ toreturn to the main screen of the work-details.

Name of the Material:Name of the Material:Name of the Material:Name of the Material:Name of the Material: The user can select the material required for the works. If the material isnot displayed in the combo box, the user can add the material by clicking ‘Add New’ link.

Quantity:Quantity:Quantity:Quantity:Quantity: It’s a mandatory field. The user should enter the quantity of the material selected.

Price:Price:Price:Price:Price: It’s a mandatory field. The user should enter the unit-price of the material selected.

After entering the details, the user should click the button ‘Click for More works to Edit’ to return themain screen of the work-details.

The user can continue to edit more works by entering the details as explained above.

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Generate Notesheet

After editing the sanction details, the user can generate Notesheet by selecting a Technical Sanction No.

After clicking the ‘Generate Notesheet’ option the user may edit the technical sanction date but itshould be strictly later or same as the proposal-date of all the works with the selected technicalsanction no.

The remaining procedure is same as in the ‘Technical-Sanction Entry’ option.


This option facilitates the user to view and print the notesheet already generated.

The remaining procedure is same as in the ‘Technical-Sanction Entry’ option.

6.2.1.2 Financial Sanction

1) Entry (Financial Sanction)

This module is for financial sanction of the works. When a user click on this option then the followingscreen will appear


The user can select any one from the following options which displayed in the drop down box:

1) Sanction/Comment Works

2) Generate Notesheet

3) View Notesheet

Sanction/Comment Works

This option facilitates the District Programme Co-ordinator to give Financial Sanction clearance orComment (without approving) the work which is technically sanctioned.

On selection of the option ‘Sanction/Comment Works’ the following screen will appear.

Corresponding to the District selected in the login screen, it will display the Blocks of the selectedDistrict in which the works are financially sanctioned by DPC. After selection of the Block, a list oftechnical sanction no.(s) will be displayed and the DPC has to choose technical sanction no. Onselection of technical sanction no., a list of works with the selected technical sanction no. will bedisplayed. For Financial Sanction/Comment, DPC has to follow the following procedure :

The user should enter the Financial-Sanction-date, which should be strictly later than or same as thetechnical sanction-date.

The DPC may sanction/comment (deny) the works.

To sanction a work, the user has to click the link ‘Sanction’ displayed in the right side of the work-code. On clicking this link, the following screen will appear:

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Field Description

Labour Component:Labour Component:Labour Component:Labour Component:Labour Component: This is a mandatory field. The user should enter the total Labour componentcost (Rs. In Lakhs).

Material Component:Material Component:Material Component:Material Component:Material Component: This is a mandatory field. The user should enter the material componentcost (Rs. in Lakhs).

Total Amount:Total Amount:Total Amount:Total Amount:Total Amount: This is a mandatory field. It is the sum of Labour component and material component.

To comment on a work, the user has to click the link ‘Comment’ displayed in the left side of thework-code.. On clicking this link, the following screen will appear:

Field Description

Enter COMMENT for NOT Sanctioning: Enter COMMENT for NOT Sanctioning: Enter COMMENT for NOT Sanctioning: Enter COMMENT for NOT Sanctioning: Enter COMMENT for NOT Sanctioning: Its mandatory field. In this field user can enter thecomment (reason) for not sanctioning the work.

When user clicks the ‘submit’ button then the selected work will not be financially sanctioned.

Generate Notesheet

After entering the sanction details, the user should generate the Notesheet by entering a FinancialSanction No. which should be unique to Block.


After clicking the ‘Generate Notesheet’ option, the following screen will be displayed

Field Description

Block:Block:Block:Block:Block: It’s a mandatory field. The user should select the Block for which the Financial Sanction No.has to be entered.

Financial Sanction No.Financial Sanction No.Financial Sanction No.Financial Sanction No.Financial Sanction No.: It’s a mandatory field. It should be unique to Block. So that the Financialsanction no. is not same for the works in a Block. If the No. already exists, an error message will bedisplayed, ‘The Financial Sanction No.’ already exists. The user can use the ‘Back’ link to enter thecorrect information.

Financial Sanction Date:Financial Sanction Date:Financial Sanction Date:Financial Sanction Date:Financial Sanction Date: It’s a mandatory field. The Financial-sanction-date should be laterthan or same as the technical-sanction-date of work(s) for which one is generating the notesheet.Otherwise, an error message will be displayed and the Notesheet will not be generated.



Block:Block:Block:Block:Block: It’s a mandatory field. The user should select the Block for which the notesheet for FinancialSanction has be to be viewed/printed.

Financial Sanction No.Financial Sanction No.Financial Sanction No.Financial Sanction No.Financial Sanction No.: It’s a mandatory field. The user should select the Financial sanction no.for which the notesheet has be to be viewed/printed. On selection of a Financial sanction no., thefollowing screen will be displayed

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2) EDIT (FINANCIAL SANCTION)

This option facilitates the user to edit the financial sanction details entered for the work(s).

On clicking the option, the following screen will be displayed :

Corresponding to the District selected in the login screen, the combo box will display the Blocks ofthe selected District in which the works have been financially sanctioned by DPC. After selection ofthe Block, a list of financial sanction no.(s) will be displayed and the user has to choose the financialsanction no. to edit details. On selection of financial sanction no., the list of works with selectedfinancial sanction-no. will be displayed.

The user can edit the Financial-Sanction-date but it should be strictly later or same as the technical-sanction-date of works with the selected financial sanction no.

The user can edit the financial sanction details by clicking the ‘Edit’ link displayed in the right sideof the work-code.

Field Description

Labour Component: Labour Component: Labour Component: Labour Component: Labour Component: This is a mandatory field. The user should enter the total Labour componentcost (Rs. In Lakhs).

Material Component:Material Component:Material Component:Material Component:Material Component: This is a mandatory field. The user should enter the material componentcost (Rs. in Lakhs).

Total Amount:Total Amount:Total Amount:Total Amount:Total Amount: This is a mandatory auto-calculated field. It is the sum of Labour component andmaterial component.


The user should click the ‘Update’ button to save the changes made, if any.

If the user wants to edit more works then he should click on “Click Here for more Works to“Click Here for more Works to“Click Here for more Works to“Click Here for more Works to“Click Here for more Works toEDIT” EDIT” EDIT” EDIT” EDIT” button.

Generate Notesheet

After editing the sanction details, the user can generate the Notesheet by selecting a TechnicalSanction No.

The remaining procedure is same as in the ‘Financial-Sanction Entry’ option.



The remaining procedure is same as in the ‘Financial-Sanction Entry’ option.

6.2.1.4 Funds transferred from DPC

Fund transfer from DPC module is used to transfer funds to PO, gram panchayats and other implementingagencies. In the case of Executing agencies, funds can be transferred to executing agencies of grampanchayat, panchayat samiti and zilla panchayat. In the case of gram panchayat, first of all, blockhas to be selected. Before this, funds should be available with the DPC. After receiving funds,funds should be shown in the available funds field. At a time, Funds can be transferred to one ormore GP’s (PO or Executing agencies).But for this, Funds to be transferred field value should beequal to the sum of funds sought by all GP’s or executing agencies

Field Description


Funds to be transferred:Funds to be transferred:Funds to be transferred:Funds to be transferred:Funds to be transferred: This field should be numeric and in Lakhs. It is a mandatory field. Itshould be less than or equal to the available fund

Cheque No. of funds transferred:Cheque No. of funds transferred:Cheque No. of funds transferred:Cheque No. of funds transferred:Cheque No. of funds transferred: The cheque no should be alphanumeric. It is a mandatory field.


Amount Demanded:Amount Demanded:Amount Demanded:Amount Demanded:Amount Demanded: This field is used for Amount demanded by the GP’s (PO or Executing agencies).It is not a mandatory field.

Amount Cut:Amount Cut:Amount Cut:Amount Cut:Amount Cut: This field is used for reduction in Amount sought by GP/PO/implementing Agencyby the DPC. It is not a mandatory field.

Cheque/DD/TT Amt.Cheque/DD/TT Amt.Cheque/DD/TT Amt.Cheque/DD/TT Amt.Cheque/DD/TT Amt.: The amount which is given to the GP’s (PO or executing agencies) is givenhere. The funds should be numeric and in Lakhs. It is a mandatory field.

Cheque/DD/TT No.Cheque/DD/TT No.Cheque/DD/TT No.Cheque/DD/TT No.Cheque/DD/TT No.: The cheque/dd/tt No. of funds which is given to the GP’s (PO or executingagencies) is given here. The number should be alphanumeric It is a mandatory field.

Cheque/DD/TT Date.Cheque/DD/TT Date.Cheque/DD/TT Date.Cheque/DD/TT Date.Cheque/DD/TT Date.: The cheque/dd/tt date of funds which is given to the GP’s (PO or executingagencies) is given here. It must be in DD/MM/YYYY format. It is a mandatory field.

Reason of Cut:Reason of Cut:Reason of Cut:Reason of Cut:Reason of Cut: This field is used for reason of Amount reduction by the DPC which is demandedby the GP’s (PO or Executing agencies). It is not a mandatory field.

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ERROR MESSAGES

Error Message Cause Proposed Solution

1 No available Funds Available fund is 0 No transfer if Available is 0

2 Duplicate Cheque/DD/TTNo. of fund transfer

Cheque/DD/TT No. is same asentered earlier for other cheque

Cheque/DD/TT No. should notbe same as entered earlier foranother cheuqe

3 Breakup amount shouldnot blank

Fund to be transferred isblank

Fund to be transferred shouldnot be blank

4 Breakup amount should notbe more than available fund

Fund to be transferred is morethan the available fund

Fund to be transferred should notbe more than theavailable fund

5 Sum Should be <num> Fund to be transferred is blank ornot equal to the sum of all GP’s(PO or executing agencies)

Fund to be transferred should notbe blank or equal to the sum ofall GP’s (PO or executingagencies)

6 Date of Fund Transfer should belater than Fund Receiving Date

Date of receiving is later thanDate of Fund Transfer

Date of Fund Transfer should belater than Date of Receiving

7 Cheque/DD/TT Date should notless than date of fund transfer

Cheque/DD/TT Date is before thedate of fund transfer

Cheque/DD/TT Date should notbefore the date of fund transfer

8 Cheque/DD/TT No. is same withprevious Cheque/DD/TT No.

Cheque/DD/TT No. is same afterprevious Cheque/ DD/TT No.

Cheque/DD/TT No. should notto be same as on previousCheque/DD/TT No.

9 Cheque/DD/TT No. should notbe same

Same Cheque/DD/TT No. Cheque/DD/TT No. shouldnot be same

10 Account of this financial yearhas been closed

Account has been closed Account should not be closed

S.No.


6.2.2 GENERATE REPORTS

On the click of this link, the “ Login“ Login“ Login“ Login“ Login ScreenScreenScreenScreenScreen” will be displayed which is as below

Select State and District as shown in the above screen.

If the above fields remain unselected, corresponding alert messages will be displayed.

After selection, click on the Proceed button it will take to the “Main Report Screen”“Main Report Screen”“Main Report Screen”“Main Report Screen”“Main Report Screen” from whereany report can be generated. The list is as follows

The reports that can be generated at DPC level are

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6.2.2.1 Works Pending For Technical Sanction

The format of report is

State: District:

Block Panchayat S.No. Work Name Work Code Proposal No. & Date

WORK PENDING FOR TECHNICAL SANCTION

1 2 3 4 5

Block Panchyat S.No.

WorkName(WorkCode)

Prop-osalNo.&

Date

Tech.Sanc.No. &Date

Tech.Sanc.Amt.

Esti-matedMonths

Avg.LaboursReqd.

perDay

ExpectedMandays

LabourEstimated Cost as per Tech. Detl (in Lakhs)

Skilled Semiskilled

Unskilled

TotalMaterial Contingency Total

Work Pending for Financial Sanction

States District

6.2.2.2 Works Pending For Financial Sanction

The format of report is


137

STATESSTATES


139

States

77777

STATES

On the click of this link its “Main Screen”“Main Screen”“Main Screen”“Main Screen”“Main Screen” will be displayed which is as below: -

Through this link States can directly enter Data and Generate Reports.


7.1 DATA ENTRY

On the click of this link, the following “Data Entry Login”“Data Entry Login”“Data Entry Login”“Data Entry Login”“Data Entry Login” screen will be displayed: -

Data entry is allowed to users with Login Name and password for State

Select State as shown in the above screen.

If the above fields remain unselected corresponding alert messages will get displayed.

After selection, enter Login Name and password to start the data entry.

After clicking Proceed button if password is correct the main screen of the Data Entry at the Statelevel will be displayed as shown below.

If password is wrong then a message will be displayed regarding password is wrong.

Click the link and move to password screen again and retry the password.

Reset button can be used to clear all the fields and re-enter data.

“Data Entry Screen”“Data Entry Screen”“Data Entry Screen”“Data Entry Screen”“Data Entry Screen” at State level is displayed below: -

The links provided in data entry are as : -The links provided in data entry are as : -The links provided in data entry are as : -The links provided in data entry are as : -The links provided in data entry are as : -

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7.1.1 Conversion in Local Language:

This module is for changing the default language for a particular state. When a user selects thestate name then new language must be entered and corresponding font type of the language as well.

7.1.2 Funds Transfer:

Funds Module is used to transfer funds to the DPC.

Field Description:


Amount Allocation:Amount Allocation:Amount Allocation:Amount Allocation:Amount Allocation: This field should be numeric and in Lakhs. It is not a mandatory field. Itshould be less than or equal to the available fund.

Amount Demanded:Amount Demanded:Amount Demanded:Amount Demanded:Amount Demanded: This field is used for Amount demanded by the DPC. It is not a mandatoryfield.

Amount Cut:Amount Cut:Amount Cut:Amount Cut:Amount Cut: This field is used for Amount reduction by the State. It is not a mandatory field.

Reason of Cut:Reason of Cut:Reason of Cut:Reason of Cut:Reason of Cut: This field is used for reason for Amount reduction by the State. It is not a mandatoryfield.


Cheque Amt.Cheque Amt.Cheque Amt.Cheque Amt.Cheque Amt.: The amount which is to begiven to DPC is entered here. The funds should be numericand in Lakhs. It is a mandatory field.

Cheque No.Cheque No.Cheque No.Cheque No.Cheque No.: The cheque No. of funds which is provided given to the DPC is entered here. Thenumber should be alphanumeric. It is a mandatory field.

Cheque Date.Cheque Date.Cheque Date.Cheque Date.Cheque Date.: The cheque date of funds which is provided to the DPC is entered here. It must be inDD/MM/YYYY format. It is a mandatory field.


ERROR MESSAGES


1 Check Amount,No.,Date FieldsShould Not Be Blank

Check Amount,No.,DateFields is Blank

Blank Check Amount,No., DateFields should be entered.

2 Please select District... District is not selected Select District

7.2 GENERATE REPORTS

On the click of this link, the “Report generation Login”“Report generation Login”“Report generation Login”“Report generation Login”“Report generation Login” Screen will be displayed which is asbelow: -

Select State as shown in the above screen.Select State as shown in the above screen.Select State as shown in the above screen.Select State as shown in the above screen.Select State as shown in the above screen.

If the above field remains unselected, corresponding alert messages will be displayed.

After selecting the State click on the ‘Proceed’ button, it will take to the main report screen fromwhere reports can be generated. The screen is as shown below : -

All the above reports are already discussed in Citizen Module and in Gram Panchayat Module.

143

ADMINISTRATORADMINISTRATOR


145

ADMINISTRATOR

88888

ADMINISTRATOR

This link is fro MoRD officials, senior officers in government On the click of this link its “Main“Main“Main“Main“MainScreen”Screen”Screen”Screen”Screen” will be displayed which is as below: -

Through this link Administrator can access Checklist, enter Data and Generate Reports.


8.1 CHECKLIST

On clicking this link, Excel file with name checklist.xls will be downloaded.

8.2 DATA ENTRY

The Data Entry Module is already discussed in DPC module.

8.2.1 Funds Transfer to Districts

The data entry format of fund transfer is same as discussed in data entry module of state.

8.3 REPORTS

This section contains state level analytic reports which will help the administrators to monitor andmanage the programme well. Formats of the Reports are already discussed in Citizen Module.

Documents

MIS FOR NATIONAL RURAL EMPLOYMENT GUARANTEE ACT …rdd.bih.nic.in/.../user_manual_mis-for-nrega-2005.pdf · 2 NREGA User Manual 1.2 PURPOSE OF THE APPLICATION The NREGA has been notified