MINUTES OF REGULAR MEETING December 9, 2013

I. Call to Order II. Roll Call III. Open Forum IV. Consent Agenda

a. Minutes

Workshop November 25, 2013

Regular Meeting November 25, 2013 b. Personnel

Resignations

Recommendations

New Hires – Support Staff

Initial Contracts – Certified Staff

Early Retirement c. Bills for Payment d. Facility Projects

Change Order(s) – VHS Phase 3B

AHU Replacement Design – Clive Elementary School V. Superintendent’s Report VI. Board Reports

a. Superintendent’s Advisory Board Policy Committee b. Superintendent’s Advisory Facility & Finance Committee c. Superintendent’s Advisory Human Resources Committee d. Superintendent’s Advisory Teaching & Learning Committee

VII. Open Enrollment VIII. Student & Staff Recognition IX. Program of Studies for 2014-2015 X. Public Hearing – conveyance of an easement XI. Facility Projects

a. Construction Project Update – VHS b. CenturyLink – VHS communication easement

XII. Contracts/Agreements a. Mapcon b. Assignment of 28 E Agreement from Bradford Child Care Services to Phoenix Children’s Academy, Inc.

XIII. 2014-15 Modified Allowable Growth Application for Dropout Prevention XIV. $9,760,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2013

Resolution Appointing Trustee, Approving the Trust Indenture and Authorizing the Execution of Same

Approval of Tax Exemption Certificate

Approval of Continuing Disclosure Certificate

Resolution Authorizing the Terms of Issuance and Providing for and Securing the Payment of School Infrastructure Sales, Services and Use Tax Revenue Bonds

XV. SBRC Requests a. Limited English Proficient (LEP) Program b. Open Enrollment Out

XVI. Request for Closed Session Personnel – Iowa Code 21.5 (1)(i) XVII. Motion to Reconvene from Closed Session into Regular Session

XVIII. Motion Concerning Personnel XIX. Adjournment The regular meeting of the Board of Education of the West Des Moines Community School District was held on Monday, December 9, 2013, at the Learning Resource Center, 3550 Mills Civic Parkway, West Des Moines, Iowa 50265. I. Call to Order: The meeting was called to order by President Elizabeth Brennan at 7:00 p.m. II. Roll Call: The secretary noted the following Board members present: Elizabeth Brennan, David Brown, Kevin Carroll, H. Milton Cole, Andi Lipman, Vicky Poole and Tali Greenspon. Absent: None. III. Open Forum: Jim Mollison, Valley High School Principal, noted that the Valley High School Department chairs voted unanimously against the proposal being brought forward regarding the Scholars program. They want to submit a letter to the Board and Mollison agreed to read the letter to the Board on behalf of the Valley High School Department chairs. The letter follows:

To the members of the West Des Moines Community School Board, It has come to our attention that there is some confusion over our strong opposition to the proposed change for the Scholars Diploma at Valley. We have drafted the following explanation in an attempt to make our position on this issue more clear. In order to provide insight, we must recapture a little background. Historically, the Scholars program used to require a minimum of a 4.0 GPA in a curricular area, but Valley also used to offer a .5 weight to AP courses. When it was proposed that the weighting for AP courses be increased to 1.0, Valley staff felt very strongly that we would only support the greater weight for AP courses if we increased the criteria for the Scholars program as well. This was a stipulation that Valley teachers knew needed to be attached in order to ensure rigor and true distinction for scholarly performance. Therefore, the criteria was changed and students are required to maintain all A’s in the curricular area. The current proposal (which allows students to earn a Scholars Diploma with a 4.0 GPA instead of all A’s in the curricular area) is reducing the rigor and therefore reducing the “distinction” part of the diploma. We want the Scholars distinction to carry with it a sense of true accomplishment at achieving outstanding performance in one particular area of strength. If a student earns 80% in an AP course, then that student will earn a 4.0 with the weighted grade. We do not agree with the idea that a student earning all B’s in their AP courses qualifies as meeting a scholarly distinction. Additional concern has arisen for the difference in requirements for the Scholars versus the Honors Diploma. In order to clarify the difference, when a student is working toward an Honors Diploma, they must excel in ALL core areas that we offer, and must take the highest level courses in ALL areas. This is much more challenging than a student who specializes in one area of strength. Therefore, the 4.0 GPA seems to be reasonable to give the student some latitude, while still maintaining the rigor of the diploma. When we discussed this proposal in our Department Chairs meeting (which constitutes one member representing each department at Valley) we were unanimous in our opposition to change the Scholars Diploma to a 4.0 requirement. It has come to our attention that this component may have been overlooked at the Board Workshop on November 18th, and that is the reason for this letter. We would like to make our position very clear that we do not feel this change is in the best interest of our students at Valley. We

believe we must work to maintain rigor and maintain the high accomplishment the Scholars Diploma currently holds for our students. It is a true reflection of scholarly performance in an academic area! We appreciate your consideration of our position on this issue and would welcome additional questions. Sincerely, Valley Department Chairs

Cole provided the following comments: I would like to make a comment at this time. It is with mixed emotions that I take time to note the

retirement of Dr. Lori Alexander Diebel as indicated in the West Des Moines Community Schools staff transition report that has been distributed this evening. It is hard to imagine our school system without Dr. Diebel – both the void that we would have known had she not been in our presence and the huge void that will take place with her departure. Lori’s initial hire was as a teacher, she then became an elementary school principal serving Rex Mathis and Clegg Park. From there, Lori became the person in charge – the Principal once again at the about to open Valley Southwoods Freshman High School. I have spoken to teachers and administrators that worked with Lori in getting VSW “up-and-running.” In commenting on VSW’s beginnings, the one name that is mentioned over and over again – in a good-good way – is Lori Diebel. All of us have known Lori as the guru of “hiring-firing and more.” Lori’s recruiting, hiring and keeping outstanding educators marks our district. “WDM schools” is a place that educators, parents and students seek out. Much of this is because of the environment that Lori has helped to create. Whether the situation with a hire is outstanding or the rare occasion where a person does not work out –professionalism always marks Dr. Diebel’s decision making – a fair call to all involved. Lori always has a professional attitude. Her relationship with others is marked by compassion and empathy. She is a person of great loyalty, tolerance and self-control. Dr. Diebel treats everyone with respect and gratitude. Lori, we can never thank you enough for your 1,001 plus contributions to the WDM schools. The crack in my voice tells all listening that this is a time of mixed feelings. Two things I can cite with absolute assuredness: WDM schools are better because of you; and second your dad, Superintendency Alexander – another lifelong educator – is looking down and saying “good job dear daughter – great job.” Thank you Lori, thank you Lori, thank you!

IV. Consent Agenda: It was moved by Brown and seconded by Lipman to approve the consent agenda as presented. The motion was approved by unanimous consent.

a. Minutes

Workshop November 25, 2013

Regular Meeting November 25, 2013 b. Personnel

Resignations NAME BUILDING SUBJECT

McCabe, Teresa Indian Hills Nutrition General Worker

Recommendations

NAME REPLACEMENT FOR POSITION/BUILDING

Replacements Young, Casey Tony Wieland Asst Wrestling Coach/VA

Mason, Larry Zac Sinram Asst Boys' Basketball Coach/VA Zbylicki, Steve Continue contract Project Manager-Construction/OPS

New Hires – Support Staff

NAME REPLACEMENT FOR POSITION/BUILDING

Guge, Monica Lisa Hudson 1:1 Spec Ed Assistant, Lv II/WR Initial Contracts – Certified Staff: None

Early Retirement: YEARS OF SERVICE EMPLOYEE POSITION BUILDING

39 Herzberg, Dale Industrial Technology Stilwell

37 Herr, Craig Science Stilwell

37 McMains, Candice 4th Grade Hillside

36 Havener, Jeri Kindergarten Hillside

35 Barton, Dennis Physical Education Clive

34 Kraus, Patrice Reading Stilwell

32 Beals, Larry Physical Education Stilwell

32 Cavan, Tim Custodian Fairmeadows

31 Baum-Feree, Elizabeth World Languages Valley Southwoods

31 Hartz, Janice General Secretary Valley

30 Talbot, Kathleen Teacher Librarian Stilwell

29 Coleman, Marilyn Executive Assistant-HR LRC

29 Wallace, Madonna Nutrition General Worker Valley

28 Gallagher, Vicki World Languages Valley

28 Ripperger, Randall Industrial Tech/Energy Mgr Valley

27 Diebel, Lori Director-Human Resources LRC

27 Steiger, Beth Kitchen Manager Valley

27 Westergaard, Marilee Special Ed Stilwell

26 Bright, Marlene Comm Mobility Driver/Asst Transportation

26 Hoifeldt, Jean 5th Grade Hillside

26 Wunder, Kathleen Reading Valley Southwoods

25 Darling, Diane 6th Grade Clive

25 Marco, Mark Head Custodian Valley

24 Clark, Paul Custodian Valley

24 Kilker, Cynthia Bus Assistant Transportation

23 Wallace, James Facilities Use Assistant LRC

22 Wright, Vicki Extended Learning Crossroads Park/Fairmeadows

21 Beveridge, Thomas Maintenance Worker Operations

20 Garringer, Doug Industrial Technology/ ESL Valley Southwoods

19 Dilky, Kim Special Ed Assistant Valley Southwoods

19 Swenson, Gary Physical Education Valley

17 Cox, Betty Accounting Clerk LRC

17 Robbins, Jeffrey Maintenance/Custodial Supervisor LRC

17 Smith, Margaret Special Ed Stilwell

16 Bullis, Kathryn Principal Secretary Western Hills

16 Jones, Ed Bus Driver Transportation

15 Bergeson, Linda Health Assistant Valley

15 Grant, Pam Special Ed Assistant Indian Hills

14 Cerretti, John Bus Driver Transportation

14 Lantz, Linda Kindergarten Assistant Hillside

14 Raker, James Warehouse Worker Operations

13 Gipe, Richard Bus Driver Transportation

13 Herzberg, Pamela Industrial Technology Stilwell

13 Hoger, Molly Special Ed Assistant Crossroads Park

12 Beveridge, Betty Bus Driver Transportation

12 Flores, Sylvia FLES Crossroads Park/Western Hills

11 Bailey, Daryl Bus Driver Transportation

11 Nichols, Jerry Custodian Jordan Creek

11 Rodish, Linda Custodian Valley Southwoods

10 Cairo, Julie Preschool Assistant Crestview

10 Osborne, Linda 1:1 Special Ed Assistant Valley c. Bills for Payment: Administration presented the bills for payment dated December 9, 2013 in the amount of $624,905.50. d. Facility Projects

Change Order(s) – VHS Phase 3B: Administration received change order 018 from DDVI, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: CCD 3B-PR334 - RFI 582 was authored after confirming the existing stage floor was a wood assembly and not a concrete-wood assembly. The 1969 drawing set also confirmed the wood floor and wood trap access units. The general prime contractor had the existing floor condition reviewed by two flooring contractors. To add linoleum to the floor, the existing wood slat floor surface needs fastened, filled, and then an overlay completed to create a suitable substrate. PR 334 was published confirming both the finding and repair recommendation for the existing worn wood surface. The corrective action requires adding a 3/4" plywood full floor overlay, installing a 1/4" underlayment, and adding linoleum flooring for Drama Room 1731. This is the cost to repair the existing worn wood surface, add a 3/4" plywood full floor overlay, and install linoleum with a 1/4" underlayment for the new Drama Room 1731 per PR 334 / RFI 582. Design Change – Existing Stage Floor Repair: Add: $17,922.00 CCD 3B-PR442 - RFI 776 was submitted after confirming that the Area N return ductwork, damper, and register for the ductwork running along the North wall of Drama Room 1731 would not fit in the duct chase. PR 442 was published confirming that the northeast chase wall is to stop 8" above ceiling height to allow for the ductwork to pass above and that a portion of the return grilles in the chase walls be blanked off to fit in the wall. This is the cost to delete a portion of the chase wall per PR 442. Design Error: Deduct: ($718.00) CCD 3B-PR466 - RFI 836 was authored after confirming the existing to remain above ceiling plumbing piping and sprinkler piping was installed tight to the existing structural steel in Corridor C1509B just outside of the pool. The new ductwork installation in this space does not fit within the available above ceiling space. PR 466 was published confirming to add a bulkhead and lower the ceiling 4" so the ductwork fits above ceiling and coordinates with the existing piping. This is the cost to add a 16-0 long bulkhead in Corridor C1509C per PR 466. Design Change – Existing Piping Coordination: Add: $546.00 CCD 3B-PR468 - RFI 855 was published after confirming approximately 18'-0" of new ductwork at the North end of Corridor C1509 had a new light fixture below the ductwork in the middle of the ductwork run would not fit between the bottom of existing steel structure and the new ceiling height. PR 468 was published confirming to add a bulkhead at the South end of the ductwork run and lower the ~18-0 of North end corridor ceiling to 8'-3". This is the cost to add a 10-0 bulkhead across the hallway for a proper ceiling transition per PR 468. Design Error: Add: $559.00

CCD 3B-PR484 - RFI 937 was authored after the ceiling was demolished in future Journalism Room 1676. The West wall of Room 1676 is a 2-hour rated fire wall. It was found that the existing West wall in old Room 235/400 did not extend to the existing steel deck, rather the wall was approximately 5'-0" short of the metal deck and had existing wood blocking and transite (asbestos) paneling. Solem notified Robbins of the transite (asbestos) panels for removal. PR 484 was published confirming to remove the existing wood blocking on the masonry wall to make room for extending the existing masonry wall to the metal deck per fire rated gypsum assembly shaft wall. This is the cost to demolish the existing wood blocking and furnish and install a new gypsum assembly 2-hour shaft wall per PR 484. Unforeseen: Add: $4,344.00 CCD 3B-PR492 - RFI 972 was published after confirming that the structure and existing mechanical unit could not be removed to open up additional show choir storage without substantial structural redesign. Mollison requested consideration to add a door from Room 1728 into Room 1108B for supplemental storage consideration. PR 492 confirmed the request to add a door between Rooms 1728 and 1108B. This is the cost to demolish the opening, furnish and install a door/frame/hardware, rework the gypsum jambs, and repaint the opening and frame per PR 492. Design Change – Owner Request (Mollison, Robbins): Add: $3,435.00 CCD 3B-RFI585 - RFI 585 clarified in rooms 1611 and 1613 the walls with the door and the bulkhead will not be painted the accent color. No cost(s) anticipated/submitted. Design Omission: Add: $0.00 CCD 3B-RFI714 - RFI 714 was published following punchlisting and review of the existing plastic laminate light switch mounting board in 12 rooms. Upon review it was determined to request a paint option in lieu of a remove and wall patch option. This is the cost to furnish and install primer and paint on existing switch boards in 12 rooms per RFI 714. Design Change – Owner Request (Robbins): Add: $367.00 CCD 3B-RFI803 - RFI 803 was published after demolition confirmed the existing footing and foundation wall along gridline J2 from JF to JI matched the foundation assembly shown on the 1968 drawing set. The 2012 drawings showed installing a new foundation; however, there was an existing foundation wall at this location that was not shown. Demolition drawing AD1.1L did not show removing the existing foundation, thus, modifying the existing footings with a new foundation wall and footing connection was confirmed as the best option. After further review, the structural engineer determined the existing foundation could remain and the existing foundation could be modified by underpinning the foundation in lieu of removing the existing foundation wall. KDent reviewed the wall and confirmed no additional envelope requirements were required. PR 446R was published confirming the foundation changes at this location for approximately 75-0 feet. The waterproofing requirements did not change. No cost change for DDVI. Design Error: Add: $0.00 CCD 3B-RFI856 - RFI 856 was authored after confirming the existing clock in Room 1631 is located on the South wall. The existing clock location is in conflict with the new projection screen and electrical/data rough-ins. The response to RFI 856 confirmed relocating the existing clock to the East wall. This is the cost to patch the wall per RFI 856. Design Error: Add: $62.00 Contract Summary: Original Contract Sum: $6,920,000.00 Previous Change Order Amount: $480,365.00 Current Change Order Amount: $26,517.00 New Contract Amount: $7,426,882.00 Change Order Percent Amount: 7.3% Sales and Service Tax funds have been allocated for this project. Administration has received change order 007 from Forrest and Associates, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: CCD 3B-PR449 - RFI 804 was published after confirming there was no existing access to the (2) existing pipe chases for the lavatories in restrooms 1504F and 1503E and following confirmation of plumbing piping within the existing pipe chases. PR 449 was published confirming the chase walls are to be cut out so that the lavatory set pipings can be re-routed south to remain in the chase walls. This is the cost to

remove additional glazed block and patch in at glazed block wall removals for the lavatory moves in Rooms 1504F and 1503E per PR 449. Design Change – Existing Wall Access: Add: $972.00 CCD 3B-PR452 - RFI 814 was published after finding the existing plumbing piping chase for the lavatories serving restrooms 1503E and 1503G did not have access panels. The finding was reviewed with Robbins who confirmed to proceed with pricing to furnish and install access doors at these (2) plumbing chase locations from the adjacent storage room walls. PR 452 confirmed to request pricing for the additional access panels. This is the cost to remove two 3-0 x 3-0 concrete masonry rough openings and furnish and install (2) lintels per PR 452. Unforeseen: Add: $750.00 CCD 3B-PR454 - RFI 819 was published following review of Area J Girl's Restroom 1600B existing plumbing piping for the two new sink locations. The drawings show reusing supply piping at this location. Robbins and Solem reviewed onsite and it was confirmed the existing piping and shrouding was inadequate based upon renovation of this space. Rather than reuse or modify the surface mounted shroud for the supply water piping, new piping was routed into the block wall. PR 454 was published confirming this pipe re-routing was acceptable. This is the cost to remove and patch concrete block work per PR 454. Design Change – Owner Request (Robbins): Add: $1,498.00 CCD 3B-PR462 - RFI 826 was published following building separation and demolition along Gridline JF. The existing foundation wall was found to be a combination of brick and concrete block patchwork stepping down in elevation. No work to rebuild the foundation in this area was planned for on the drawings. The foundation as uncovered was not suitable to build the new wall details upon. PR 462 confirmed foundation corrective action requirements. This is the cost to delete the 4" concrete masonry footing width extension from footing to new wall height per PR 462. Unforeseen: Deduct: ($704.00) CCD 3B-PR492 - RFI 972 was published after confirming that the structure and existing mechanical unit could not be removed to open up additional show choir storage without substantial structural redesign. Mollison requested consideration to add a door from Room 1728 into Room 1108B for supplemental storage consideration. PR 492 confirmed the request to add a door between Rooms 1728 and 1108B. This is the cost to install a lintel and rework the masonry jambs per PR 492. Design Change – Owner Request (Mollison and Robbins): Add: $676.00 CCD 3B-705R - RFI 705R was submitted after confirming the final ductwork and piping configurations through the existing hollowcore floor structure in the SE Fieldhouse Storage Balcony. The mechanical drawings showed a downward vertical drop to tie in supply air ductwork for the Administration air handling unit (AHU 4) in the balcony, however, the side-by-side ductwork configuration as shown would not work due to space constraints to tie into the existing ductwork in the mechanical shaft above Business Ed Room 1121. The ductwork had to be reconfigured to be stacked in the balcony space, thus, the supply air ductwork vertical drop ductwork had to be moved to the center of the room along the North wall and then interrupted the hollowcore precast floor. The change then required adding a structural support at this location that was not originally shown on the drawings. This RFI coordinated ductwork installations with the masonry contractor, no cost change. Design Change - Coordination: Add: $0.00 CCD 3B-803 - RFI 803 was published after demolition confirmed the existing footing and foundation wall along gridline J2 from JF to JI matched the foundation assembly shown on the 1968 drawing set. The 2012 drawings showed installing a new foundation; however, there was an existing foundation wall at this location that was not shown. Demolition drawing AD1.1L did not show removing the existing foundation, thus, modifying the existing footings with a new foundation wall and footing connection was confirmed as the best option. After further review, the structural engineer determined the existing foundation could remain and the existing foundation could be modified by underpinning the foundation in lieu of removing the existing foundation wall. KDent reviewed the wall and confirmed no additional envelope requirements were required. PR 446R confirmed no masonry changes associated with PR 446R/RFI803, thus, no cost change. Design Error: Add: $0.00 Contract Summary: Original Contract Sum: $946,100.00 Previous Change Order Amount: $64,080.00 Current Change Order Amount: $3,192.00 New Contract Amount:

$1,013,372.00 Change Order Percent Amount: 7.1% Sales and Service Tax funds have been allocated for this project. Administration has received change order 004 from Clark Glass, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: CCD 3B-PR457 - RFI 774 was submitted after finding mold and terminates in ~120-0 of existing to remain exterior wall along gridline J14 in renovation Area J. The issues were identified during window removal and replacement and were confirmed following partial plaster removals to identify extent of the issue(s) along the wall. Robbins, Bullis, and Solem reviewed the wall condition to confirm design solutions. Bullis submitted RDG Amendment No. 10 (Approved at 7/8 Board Meeting). PR 457 was published noting two different repair options. Option A was selected: Existing brick wall to remain. Remove and rebuild existing interior plaster section of wall, modify footing, add new brick wall assembly in front of existing brick wall. This is the cost to remove and reinstall the windows per PR 457 Option A. Unforeseen: Add: $5,440.00 Contract Summary: Original Contract Sum: $550,151.00 Previous Change Order Amount: $702.00 Current Change Order Amount: $5,440.00 New Contract Amount: $556,293.00 Change Order Percent Amount: 1.1% Sales and Service Tax funds have been allocated for this project. Administration has received change order 002 from Midwest Automatic Fire Sprinkler, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: CCD 3B-ASI309 - ASI 309 clarified that the ductwork and variable air volume boxes, sprinkler piping, round pendant lights, drama pipe grid and similar items where located below the drywall shall be hung through the drywall from the roof structure. ASI 309 clarified trade coordination and design intent in the Drama Room. No costs anticipated/submitted. Design Error: Add: $0.00 CCD 3B-PR373 - RFI 637 was published noting an existing steel beam running parallel at the top of the wall where transfer ductwork was to be installed between Rooms 1658 and 1660. PR 373 was published relocating the transfer ducts into bulkheads which requiring (4) more openings through wall framing. PR 373 clarified fire sprinkler coordination with other trades, no cost change. Design Omission: Add: $0.00 CCD 3B-PR435 - RFI 778 was published stating the new ductwork installed along the East side of the Fieldhouse does not show fire sprinkler system modifications to extend coverage requirements under the new ductwork (~400 feet of ductwork requiring coverage underneath) . PR 435 confirmed fire sprinkler system modifications were not shown on the drawings but are required. This is the cost for furnish and install fire sprinkler piping and system modifications per PR 435. Design Omission: Add: $2,662.00 CCD 3B-RFI652 - RFI 652 clarified that the sprinkler contractor place the sprinkler head that conflicts with the light fixture in Room 1731 adjacent to and level with the bottom of the fixture. No cost(s) anticipated/submitted. Design Error: Add: $0.00 Contract Summary: Original Contract Sum: $396,700.00 Previous Change Order Amount: $3,900.00 Current Change Order Amount: $2,662.00 New Contract Amount: $403,262.00 Change Order Percent Amount: 1.7% Sales and Service Tax funds have been allocated for this project. Administration has received change order 004 from Midwest Automatic Fire Sprinkler, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: CCD 3B-PR435R001 - RFI 778 was published stating the new ductwork installed along the East side of the Fieldhouse does not show fire sprinkler system modifications to extend coverage requirements under the new ductwork (~400 feet of ductwork requiring coverage underneath). PR 435 confirmed fire sprinkler system modifications were not shown on the drawings but are required. This is the cost for furnish and install fire sprinkler piping and system modifications and paint the new piping per PR 435. CORRECTION: CCD 3B-PR435 was authored only including labor costs. This CCD is adding the omitted material costs during document processing. Total Midwest Fire Sprinkler cost should have been for $3,765, but, the cost total for Midwest Fire Sprinkler was processed for $2,662. Overall associated

CCD cost summary is $4,206. Design Omission: Add: $1,103.00 Contract Summary: Original Contract Sum: $396,700.00 Previous Change Order Amount: $9,034.00 Current Change Order Amount: $1,103.00 New Contract Amount: $406,837.00 Change Order Percent Amount: 2.6% Sales and Service Tax funds have been allocated for this project. Administration has received change order 010 from Brockway Mechanical, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: CCD 3B-ASI336 - ASI 336 revised the pipe grid layout in Drama Room 1731 on A2.1N, ceiling plan and L2.1N, lighting plan, to match the layout on TR1.1N, theatrical plan. The pipe grid elevation was also changed to 18'-6" AFF and the light fixture elevations were changed to 19'-6" AFF. The layout sheet also updated the diffuser placement in the grid. The reason for this ASI was to update the architectural drawings to match the theatrical consultant's drawings. No cost(s) anticipated/submitted. Design Error: Add: $0.00 CCD 3B-ASI343 - ASI 343 changed several louvers in area P to be the color black in lieu of the standard white finish. The submittal had been approved with standard white, but the designer requested they be changed to black so they would blend with the surrounding finishes. No cost(s) anticipated/submitted. Design Change - Architect: Add: $0.00 CCD 3B-ASI349 - ASI 349 clarified that the elevation of the storm piping in the set shop will be 10'-6" to the bottom. All other equipment will be held at 11'-2" clear. No cost(s) anticipated/submitted. Design Error: Add: $0.00 CCD 3B-PR409 - RFI 733 was published following review of the existing carpet in Room 1601. The existing carpet is broadloom carpet that was installed in 2006. The front of the room has an existing/abandoned floor drain and several in floor cleanouts similar to the adjacent rooms which just had these items removed. There is existing plumbing piping protruding out of the South wall. After review between Zbylicki and Solem, Zbylicki confirmed to request pricing for replacing the carpet in this room, patching the under floor abandoned plumbing, and demolishing the wall piping, capping, and patching the wall. PR 409 was published to request pricing for this scope change. This is the cost to remove the wall piping per PR 409 (Note: Underslab patchwork was covered under a separate floor patching RFI/PR). Design Change – Owner Request (Zbylicki ): Add: $331.00 CCD 3B-PR417 - RFI 725 was published following verification an existing roof drain shown on the plumbing drawings did not exist in Room 401 (Future Room 1729). PR 417 was published confirming approximately 9 square feet less concrete removal and patchwork was required and approximately 3 linear feet of piping relocation would not be required. This is the deductive cost to not relocate the existing storm piping per PR 417. Design Error: Deduct: ($1,699.00) CCD 3B-PR465 - RFI 821 was authored requesting a clarification for roof drain locations as they were shown at different locations between the plumbing drawings and the roof and structural drawings. PR 465 was published confirming the roof drawing layout for the roof drains was correct. This is the cost to extend the storm piping to the clarified roof drain locations per PR 465. Design Error: Add: $397.00 CCD 3B-RFI693R - RFI 693 requested clarification about the SR registers for the North Gym ductwork and the North Gym metal spiral supply duct insulation requirements. Riesselman at KJWW responded noting the SR register angle was acceptable and the supply duct was to be interior lined. The RFI response was published on 4/24. The initial CCD was published to Robbins on 5/27. Robbins reported the ductwork was to be exterior wrapped and not interior lined per WDMCS design standards. RFI 693 was reopened and KJWW was informed of the requirement. The mechanical contractor had already completed manufacturing of this ductwork as interior lined duct and the liner could not be stripped from the duct for the metal to be reused. RFI 693A (revision) was published to contractors on 7/2. Brockway submitted a price to replace the ductwork that was already fabricated and install the exterior wrap insulation. This is the cost to furnish exterior wrapped ductwork per the revised response to RFI 693. The costs for this item have been identified as a cost withholding from the Architect. Design Error: Add: $7,225.00

CCD 3B-RFI789 - RFI 789 was published after confirming the ductwork routings shown on the drawings for the Fieldhouse girls’ locker room exhaust ductwork did not match field conditions. The ductwork called out to be demolished did not extend through the wall; rather, it ran vertically in a mechanical shaft and extended to an exhaust hood on the roof. A review of the 2005 mechanical drawings showed the ductwork matching findings in the field, not as shown on the demolition drawings. The demolition drawings appear to match the 1960s ductwork drawing set. The ductwork, as existing, will require modified demolition work, structural deck repair, and roof system patching. This is the cost to change ductwork demolition scope and cut/cap ductwork at abandoned ductwork locations under two stairways and in the shaft at the removed exhaust hood location per RFI 789. Design Error: Add: $0.00 CCD 3B-RFI852 - RFI 852 was published following review of the storm piping sump pit in the tunnel directly below the NE corner of the old Auditorium (future room 1723B). Robbins reviewed the existing sump pit and connections to existing drain tile and storm line in this space with Solem. Upon review, it was determined to request pricing to add a moisture sensor to alarm in case sump pump were to fail and water were to build up in this tunnel location now that tunnel continuance to the East has been demolished and infilled. This is the cost to furnish, install, wire, and program a moisture sensor in the tunnel adjacent to the existing sump pump per RFI 852. Design Change – Owner Request (Robbins): Add: $1,478.00 Contract Summary: Original Contract Sum: $4,885,722.00 Previous Change Order Amount: $549,521.00 Current Change Order Amount: $7,732.00 New Contract Amount: $5,442,975.00 Change Order Percent Amount: 11.4% Sales and Service Tax funds have been allocated for this project. Administration has received change order 011 from Brockway Mechanical, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: CCD 3B-PR415 - RFI 738 was submitted after confirming an existing 6" storm drain riser in the northeast corner of Sales Room 1503H. The riser was shown not identifiable on the 1960s drawings at this location. PR 415 was published confirming modification of the casework and countertop at this location and to install pipe chase around the existing storm piping riser. PR 415 was a clarification only for the mechanical contractor, no cost change. Design Omission: Add: $0.00 CCD 3B-PR423 - RFI 765 was authored after confirming there was no work shown to take place in the existing trap room (under existing auditorium stage) on the mechanical electrical- plumbing drawings. The existing trap room has existing lights, power, fire sprinkler, a sump pump, and a unit heater. The systems demolition drawings show demolishing the supply services to the existing equipment. PR 423 was published confirming that the electrical services, sump pump services, and lighting electrical services are to remain. Fire alarm system wiring and devices need installed in this room. Exhaust and independent heating services are no longer needed in this space. Fire sprinkler piping services are part of base bid contract work. This is the cost to demolish and cap the heating water lines to the pipe mains and demolish the existing unit heater per PR 423. Design Omission: Add: $735.00 CCD 3B-PR442 - RFI 776 was submitted after confirming that the Area N return ductwork, damper, and register for the ductwork running along the North wall of Drama Room 1731 would not fit in the duct chase. PR 442 was published confirming that the northeast chase wall is to stop 8" above ceiling height to allow for the ductwork to pass above and that a portion of the return grilles in the chase walls be blanked off to fit in the wall. PR 442 was a clarification only for the mechanical contractor, no cost change. Design Error: Add: $0.00 CCD 3B-PR449 - RFI 804 was published after confirming there was no existing access to the (2) existing pipe chases for the lavatories in restrooms 1504F and 1503E and following confirmation of plumbing piping within the existing pipe chases. PR 449 was published confirming the chase walls are to be cut out so that the lavatory set pipings can be re-routed south to remain in the chase walls. This is the cost to modify domestic water piping and sanitary piping within the pipe chase Rooms 1504F and 1503E per PR 449. Design Change – Existing Wall Access: Add: $701.00 CCD 3B-PR454 - RFI 819 was published following review of Area J Girl's Restroom 1600B existing plumbing piping for the two new sink locations. The drawings show reusing supply piping at this location.

Robbins and Solem reviewed onsite and it was confirmed the existing piping and shrouding was inadequate based upon renovation of this space. Rather than reuse or modify the surface mounted shroud for the supply water piping, new piping was routed into the block wall. PR 454 was published confirming this pipe re-routing was acceptable. This is the cost to replace the existing supply piping with new piping in the wall cavity per PR 454. Design Change – Owner Request (Robbins): Add: $844.00 CCD 3B-PR477R - RFI 868 was authored after confirming the garbage disposals for the Special Ed Rooms are a commercial style disposal with a full controller and water supply connection. After review of the disposal units it was confirmed that the controller piping would require modification of the counter top to meet manufacturer recommendations and would required access to the lower cabinet in order to operate the disposal, more typical of a disposal mounted to the table unit of a commercial kitchen. Robbins, Riesselman, and Solem reviewed the installed units. It was confirmed that the disposals for these rooms should be a small residential style disposal unit to meet program intent and allow for wall switch control in lieu of a control panel installation. PR 477R was published confirming the disposal GB-1 be changed to a disposal GB-2. This is the cost to remove the installed GB-1 disposals and replace them with GB-2 disposals per PR 477R. Note: Any credit for electrical changes will be captured by a separate CCD. The GB-1 disposals cannot be returned for a credit. The controllers can be returned but for a minimal credit. The costs for this CCD are being withheld from the Architect. Design Change - Architect: Add: $2,229.00 CCD 3B-PR496 - RFI 962 was authored after confirming there was existing transfer ductwork between corridors C1711 and C1700 North of the Drafting Room that was not shown on the demolition drawings but required to be removed for new installations. It was also confirmed that an exhaust duct routed through the existing restroom chase and into the existing Trap Room. The Trap Room ductwork was shown on the 1969 drawing set but was not shown on the demolition drawings. PR 496 was published confirming removal of the two existing ductwork assemblies. The Trap Room ductwork removal includes two options: 1) cut and cap, 2) remove duct, cap, and backfill the underslab opening. Option 2 is the preferred option since Option 1 would leave an abandoned underslab air space and since sanitary piping is in conflict with the underslab existing ductwork. This is the cost to remove the underslab duct, cap the grille, and backfill the opening per PR 496. Design Omission: Add: $1,783.00 CCD 3B-RFI525 - RFI 523 clarified the labeling of the electrical connections for AHU- 19 and AHU-21. The electrical plans had AHU-19 and AHU-21 switched. The circuits to be used for the circulating pumps were also clarified. The circulating pump GPM for AHU-23 was changed from 55 GPM to 50 GPM. No cost(s) anticipated/submitted. Design Change: Add: $0.00 CCD 3B-RFI527 - RFI 527 reported nine (9) existing floor drain fixtures and sanitary piping clean out fixture locations in Areas J, K, and L remodel classrooms which served the emergency showers and other sanitary services for the existing science rooms. These nine (9) fixtures are not on the demolition or floor drawings (PD1.1J, PD1.1K, PD1.1L). These are the costs to cut, cap, and patch these nine locations to coordinate with new flooring installations. Design Omission: Add: $920.00 CCD 3B-RFI532 - RFI 532 revised the base cabinets in area K where there are garbage disposals. Room 1641, 1643, and 1647 all have under sink garbage disposals, and the cabinets were shown to be ADA cabinets which will conflict with the garbage disposal. The cabinets were revised to standard base cabinets. Design Error: Add: $0.00 Contract Summary: Original Contract Sum: $4,885,722.00 Previous Change Order Amount: $557,253.00 Current Change Order Amount: $7,212.00 New Contract Amount: $5,450,187.00 Change Order Percent Amount: 11.6% Sales and Service Tax funds have been allocated for this project. Administration has received change order 007 from VanMaanen Electric, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: CCD 3B-PR373 - RFI 637 was published noting an existing steel beam running parallel at the top of the wall where transfer ductwork was to be installed between Rooms 1658 and 1660. PR 373 was published

relocating the transfer ducts into bulkheads which requiring (4) more openings through wall framing. PR 373 was a clarification only for the electrical contractor, no cost change. Design Omission: Add: $0.00 CCD 3B-PR376R - RFI 655 was published noting existing structure elevations, new ductwork elevations, and ceiling elevations were overlapping and therefore installations could not be installed as shown. Ceilings needed lowered, modified, or bulkheads added. Adding bulkheads at several locations will be required to maintain higher adjacent ceiling heights in Room 1503 and Corridor C1509C, these bulkhead were not shown on the original drawings. PR 376R was published confirming ceiling coordination by adding bulkheads and adjusting ductwork and lighting layouts. PR 376R was a clarification only for the electrical contractor, no cost change. Design Error: Add: $0.00 CCD 3B-PR384 - PR 384 was published following confirmation from the Owner/District they would like to pursue partial build out of the Culinary Lab Room 1429 after the Fire Department Inspection of the Foods Lab Room 1419 and the requirement to add a hood over the stacked ovens that were relocated. The Fire Department noted the stacked ovens would require additional exhaust and fire suppression systems. The District approved design fees at the April 8 Board Meeting. This is the cost to partially outfit the Culinary Room 1429 electrical system, mechanical system, kitchen hood and suppression system, ceiling, countertop, fire extinguisher, sealants, HVAC System test and balance, and commissioning per PR 384. Design Change – Owner Request (Mollison, Robbins): Add: $15,809.00 CCD 3B-PR393 - PR 393 was published following review of the Sewing Lab layout and concerns noted by the user group to Mollison and Robbins. Originally the Sewing Lab had 18" of clearance between open/extended workstations which was not enough for patrons passing by the units. The new layout submitted by the architect allows for ~3-0 clearances between open/extended workstations. The final layout was submitted to the user group and approved/accepted by Mollison and Robbins, however, Robbins requested to price options to add two (2) additional workstations to take the total number of work stations from sixteen (16) to eighteen (18). The final layout did require additional materials so the base bid cost has increased. Next, each of the two additional workstations has a value and is denoted as options #1 and #2. Last, the reconfiguration of the room as compared to the previous Sewing Lab, appears to have less storage, thus, there was a request for additional upper cabinets to supplement storage needs that was priced for consideration as discussed with the user group, Mollison, and Robbins during layout review. This is the electrical costs for the base bid and Options 1 thru 2 per PR 393. Design Change – Owner Request (Mollison, Robbins): Add: $3,424.00 CCD 3B-PR396 - RFI 719 was published following review of existing Area N rooms. 15 items were identified not shown on the demolition drawings with 6 of them requiring wall patchwork. PR 396 was published confirming the speakers, data, clocks, and phones are to be removed from ceilings and walls and walls patched. This is the cost to remove existing electrical and low voltage devices per PR 396. Design Omission: Add: $183.00 CCD 3B-PR429 - RFI 759 was published following notice from Robbins that the underwater light fixtures must be functional or must be removed. The drawings show disconnecting the lights only and leaving the light assemblies. From an updated pool inspection report, the lights, if not functional, must be removed. PR 429 was published confirming that the (6) pool wall lights must be removed and patched. This is the cost to remove the existing lights, housing, and electrical assembly per PR 429. Design Change – Owner Request (Robbins): Add: $1,495.00 Contract Summary: Original Contract Sum: $3,720,000.00 Previous Change Order Amount: $355,327.00 Current Change Order Amount: $20,911.00 New Contract Amount: $4,096,238.00 Change Order Percent Amount: 10.1% Sales and Service Tax funds have been allocated for this project. Administration has received change order 009 from VanMaanen Electric, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: CCD 3B-ASI336 - ASI 336 revised the pipe grid layout in Drama Room 1731 on A2.1N, ceiling plan and L2.1N, lighting plan, to match the layout on TR1.1N, theatrical plan. The pipe grid elevation was also changed to 18'-6" AFF and the light fixture elevations were changed to 19'-6" AFF. The layout sheet also

updated the diffuser placement in the grid. The reason for the ASI was to update the architectural drawings to match the theatrical consultant's drawings. No cost(s) anticipated/submitted. Design Error: Add: $0.00 CCD 3B-PR384R - PR 384 was published following confirmation from the Owner/District they would like to pursue partial build out of the Culinary Lab Room 1429 after the Fire Department Inspection of the Foods Lab Room 1419 and the requirement to add a hood over the stacked ovens that were relocated. The Fire Department noted the stacked ovens would require additional exhaust and fire suppression systems. The District approved design fees at the April 8 Board Meeting. This is the cost to partially outfit the Culinary Room 1429 electrical system, mechanical system, kitchen hood and suppression system, ceiling, countertop, fire extinguisher, sealants, HVAC System test and balance, and commissioning per PR 384.This CCD, 3BPR384R, is being published following confirmation that the room fire sprinkler system and fire alarm detection system required reconfiguration to be in compliance with sprinkler and detection requirements with the new ceiling installation. Relocation of the fire sprinkler system was called out on the drawings but pricing was not included with the original PR 384. Relocation of the (3) fire alarm detectors and wiring was not called out on the drawings, pricing was not included with the original PR 384 pricing. This is the cost to relocate fire alarm detection devices per PR 384R. Design Change – Owner Request (Mollison, Robbins): Add: $293.00 CCD 3B-PR399 - PR 399 was published following review of the pool bleacher submittal. The specified bleacher system included an electrical motor system to extend and retract the bleachers. Electrical connections to operate the new bleachers were not shown on the drawings. The existing wood bleachers were manual operation only. Robbins confirmed to request pricing to consider adding electrical requirements to operate the new bleacher system. This is the cost to furnish and install electrical wiring, raceway, and switches to operate pool bleachers per PR 399. Design Omission: Add: $2,549.00 CCD 3B-PR400 - RFI 723 was published after identifying 11 items not shown on the demolishing drawings that existing in the Area N and M renovation rooms. There was one existing chase wall that requires demolition, four existing cabinet locations, an existing tackboard, two openings that do not exist, a wall portion that does not exist, an existing door frame with a sidelite that will require partial infill, and ceiling mounted electrical strips. PR 400 was published confirming additional work requirements. Existing dimmer racks being relocated for use elsewhere. All costs for the electrical work are included in RFI 961 and associated change document(s) for electrical components. No costs anticipated/submitted for PR 400 for the electrical contractor. Design Omission: Add: $0.00 CCD 3B-PR404 - RFI 734 requested clarification for a marker board installation that conflicted with existing wiremold. PR 404 was published confirming to reroute the existing wiremold which required wall patchwork at the removal locations. This is the cost to relocate the existing wiremold per PR 404. No costs anticipated/submitted. Design Omission: Add: $0.00 CCD 3B-PR407 - RFI 735 was submitted following an Owner Request from Abeling to complete a data-phone line interconnect from the new electrical room to the softball press box, concessions building, and baseball press box. PR 407 was published documenting the request for the phone-data line installation. The installation includes furnishing and installing conduit, ground boxes, and cabling into each of these three buildings. Final connections and routings in the buildings are by others along with the interconnect to the building within the new electrical room. This is the cost to furnish and install conduit and cabling per PR 407. Design Change – Owner Request (Robbins): Add: $9,496.00 CCD 3B-PR447 - RFI 806 was published stating the existing light fixtures in Fieldhouse Storage Rooms 2501A and 2501E were in the way of new ductwork and piping routings through these rooms. No lighting work was shown on the drawings. PR 447 confirmed the existing light fixtures were to be removed and relocated to coordinate with new ductwork and piping installations in these two rooms. This is the cost to remove, relocate, and reinstall the light fixtures in Rooms 2501A and 2501E per PR 447. Design Error: Add: $1,658.00

CCD 3B-PR473 - RFI 880 was authored following the 4/11 user group meeting in review of the Fine Arts Rooms. During review Hansen requested that the South door sets to the Drama Room be considered to be changed from a single door leave with side light to a double door (single door and half door leaf to fit in between the existing walls) for better student flow and production access. This RFI also includes several wall deletions to open up more floor space for the Drama Office. PR 473 was published confirming these changes are acceptable. This is the cost to furnish and install conduit, wiring and one light fixture per PR 473. Design Change – Owner Request (Hansen, Robbins): Add: $500.00 CCD 3B-RFI525 - RFI 523 clarified the labeling of the electrical connections for AHU- 19 and AHU-21. The electrical plans had AHU-19 and AHU-21 switched. The circuits to be used for the circulating pumps were also clarified. The circulating pump GPM for AHU-23 was changed from 55 GPM to 50 GPM. No cost(s) anticipated/submitted. Design Change - Engineer: Add: $0.00 CCD 3B-RFI833 - RFI 833 clarified that the fire alarm NAC panel can be installed in storage room 1503G for easier access. The design drawings did not provide a location and the Siemens shop drawings placed the panel in a smaller storage room with less accessibility. No cost(s) anticipated/submitted. Design Change: Add: $0.00 Contract Summary: Original Contract Sum: $3,720,000.00 Previous Change Order Amount: $388,179.00 Current Change Order Amount: $14,496.00 New Contract Amount: $4,122,675.00 Change Order Percent Amount: 10.8% Sales and Service Tax funds have been allocated for this project. Administration has received change order 010 from VanMaanen Electric, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below: CCD 3B-PR411 - RFI 720 was submitted after confirming there was not a lighting demolition drawing for the Area M renovation area. There are new lights shown for some Area M rooms on the Area N drawing set. PR 411 confirmed that the existing lights between gridlines J8 and J10, North of P3 are to be demolished. PR 411 also confirmed the lights in Rooms 1714, 1714A, 1714B are to be removed and reinstalled to coordinate with the new ceiling installations. This is the cost to complete additional light demolition and to remove, reinstall, and rewire the lights in Rooms 1714, 1714A, and 1714B per PR 411. Design Error: Add: $5,205.00 CCD 3B-PR414 - RFI 718 was submitted after confirming there were (3) fire alarm devices and (1) AV device not shown on the Area N demolition drawings. PR 414 confirmed these devices were not to remain nor be reused. This is the cost to demolish (3) fire alarm devices and (1) AV device per PR 414. Design Omission: Add: $112.00 CCD 3B-PR420 - RFI 762 was authored after confirming there was an electrical connection shown at the Area B display cases but no existing relocated or new light fixtures shown to be installed at the six new display cases between the Fieldhouse and North Gym. PR 420 was published confirming that new light fixtures were not shown on the bid drawings but are required to complete design intent. This is the cost to furnish, install, and wire (10) light fixtures at the (6) new built in display cases per PR 420. Design Omission: Add: $2,767.00 CCD 3B-PR423 - RFI 765 was authored after confirming there was no work shown to take place in the existing trap room (under existing auditorium stage) on the mechanical electrical- plumbing drawings. The existing trap room has existing lights, power, fire sprinkler, a sump pump, and a unit heater. The systems demolition drawings show demolishing the supply services to the existing equipment. PR 423 was published confirming that the electrical services, sump pump services, and lighting electrical services are to remain. Fire alarm system wiring and devices need installed in this room. Exhaust and independent heating services are no longer needed in this space. Fire sprinkler piping services are part of base bid contract work. This is the cost to furnish and install new conduit and wiring to refeed the existing electrical and lighting services, refeed the electrical services to the existing sump pumps, demolish existing speaker system, and add fire alarm wiring/conduit/devices in this location per PR 423. Design Omission: Add: $6,557.00

CCD 3B-PR425 - RFI 769 was authored after confirming there were two hallway door sets that had existing door hold open and card reader devices. The drawings did not show these devices to demolish or remain. The walls these devices were mounted into are scheduled to have new walls installed in front of them. These devices were installed per the 2006 renovation drawing set. PR 425 confirmed these devices are to be removed, wire extended, and devices reinstalled. This is the cost to remove, rough-in, rewire, and reinstall (4) door hold open devices and (1) card reader per PR 425. Design Error: Add: $317.00 CCD 3B-PR426 - RFI 771 was authored after confirming the ceilings in the North Gym and Pool Locker Room shower rooms are shown to be removed and reinstalled after the new ductwork is installed. The lighting drawings did not show any work at these locations to remove and reinstall the existing light fixtures. PR 426 was published confirming the existing light fixtures are to be removed and reinstalled with the ceiling demolition and reinstallation work. This is the cost to remove and reinstall (10) light fixtures in various shower rooms per PR 426. Design Error: Add: $422.00 CCD 3B-PR428 - RFI 773 was authored after confirming the existing balcony lights on the Fieldhouse East Mezzanine level were in conflict with the new ductwork installations. In order to install the new ductwork, the existing lights need taken down and reinstalled around the new ductwork. PR 428 was published confirming that the Fieldhouse East Mezzanine level light fixtures would require removal and adjustment around the new ductwork. This is the cost to remove, relocate, and reinstall (6) existing light fixtures per PR 428. Design Omission: Add: $1,888.00 CCD 3B-PR434 - RFI 755 was published after confirming there were two existing surface mounted receptacles on the West wall of future Forum Room 1506 that are in conflict with the future ramp to the instructor platform. These receptacles were not shown on the demolition or electrical drawings. They appear to be an installation from a previous renovation or expansion, thus, not on existing drawing sets. The room has adequate electrical services without these receptacles. PR 434 was published confirming the (2) surface mounted receptacles are to be demolished and wall painted at the removals. This is the cost to demolish two existing surface mounted receptacles per PR 434. Design Change - Architect: Add: $247.00 CCD 3B-PR463R - RFI 809 was published after confirming two existing convenience receptacles called out to be installed in the Area B (Fieldhouse) restrooms (one in the men's, one in the women's room) could not be re-fed through existing conduit due to deterioration. Robbins and Solem reviewed. Robbins confirmed that these receptacles could be deleted from the project as there were other receptacles available and if not required by code. PR 463R was published confirming the receptacles were not required and could be deleted. This is the deductive cost to delete the wiring and devices for two receptacles per PR 463R. Design Change – Owner Request (Robbins): Deduct: ($70.00) Contract Summary: Original Contract Sum: $3,720,000.00 Previous Change Order Amount: $402,675.00 Current Change Order Amount: $17,445.00 New Contract Amount: $4,140,120.00 Change Order Percent Amount: 11.3% Sales and Service Tax funds have been allocated for this project.

AHU Replacement Design – Clive Elementary School: Administration requests a design proposal from Shive-Hattery, Inc. for the Clive Elementary School AHU Replacement Project. The AHU (Air Handling Unit) replacement design work will include replacement of the Media Center, Computer Lab and the Gymnasium AHU’s. Shive-Hattery’s proposed design fee for the Clive Elementary School AHU Replacement project is a fixed fee of $33,475.00.00 plus reimbursable expenses. Actual AHU design work would start immediately. It is anticipated that the project starting June 1, 2014 and being completed by mid-August. A total project budget of $285,000.00 has been allocated utilizing Sales and Services Tax funds.

V. Superintendent’s Report: WDMCS Interim Superintendent Dr. Lisa Remy noted her written report. She also reported that the Teacher Leadership Committee met today and started to develop the roles, and are 99.9 percent of the way there. She said that next week they will provide the roles to focus groups to review. She also reported that the district has been waiting for a traffic report from the City of West Des Moines on the Fairmeadows project. She said that a follow-up meeting with neighbors will be scheduled for sometime in January.

VI. Board Reports a. Superintendent’s Advisory Board Policy Committee: No report. b. Superintendent’s Advisory Facility & Finance Committee: Lipman reported that Solem has compiled a report on Valley High School renovation project expenses that are over and above the original amount. She also said that EMC will be going through Valley to check security measures. c. Superintendent’s Advisory Human Resources Committee: Poole said the committee reviewed the early retirement report. d. Superintendent’s Advisory Teaching & Learning Committee: No report

Lipman reported that it is National Novel Writing month, during which people attempt to write 1,000 words a day. Twenty-four of our students started out and four completed the project. The new DECA club is currently filled with students and they are compiling marketing plans for real businesses in the community. Finally, Valley and Valley Southwoods asked for cookies for the Cookies for Teach Appreciation project. We received 8,000 cookies, which were distributed to Valley, Valley Southwoods, Walnut Creek Campus, the Learning Resource Center and Operations.

Cole submitted the following report: With serving on a jury for a week since we last met I had to forgo several invitations at a number of our

schools. There is one annual event that I look forward to attending each year and was able to participate in. There

is an annual homecoming of sort that alumni choristers attend. The VHS graduates return and join up with the current choir/singer members for the annual songfest. The spirit was great; the singing was over the top.

Upon the completion of the gathering, several graduates came up to me and said the following – “…Ms. Gibbons and Mr. Deignan are great! I wish that I could have studied with them!” Another person said… “These two music teachers are outstanding! Who hired them?” I stated, “Dr. Phyllis Staplin.” The reply was “…well Dr. Staplin needs to be thanked over and over again.” A third person said, “I had not attended one of these in a couple of years – today’s was the best ever because of the music teachers. Thanks to the School Board for the vision of hiring Haley and Ryan.”

Brennan gave a special thanks to Poole who organized the donation by Valley retirees of 16 turkeys and hams to Valley’s Booster Pak program. Brennan also noted an article on the New Tech High School in South Dakota, which a WDMCS group recently visited. She read the brief article to the Board. She said we are in District No. 5 for the IASB and members need to vote for their IASB board members.

VII. Open Enrollment: The following open enrollment requests were approved by the administration and presented for Board review: 2013 – 2014 IN Name Grade From To Reason Cooper, Johnathan 6 DMPS WDM continuation Garber, John 1 DMPS WDM continuation Garber, Josiah 8 DMPS WDM continuation 2013- 2014 OUT Name Grade From To Reason Jennane, Hadiyah K WDM DMPS continuation Kwadiba, Elijah K WDM DMPS continuation Kwadiba, Josiah 1 WDM DMPS continuation McGee, Matthew 5 WDM DMPS continuation VIII. Student & Staff Recognition: The Board recognized the following outstanding accomplishments of district students and staff. STUDENTS

Academics Colin Timmerman placed third in the local VFW Voice of Democracy speech contest. He entered this year with the theme "Why I'm Optimistic About our Nation’s Future.” Colin presented a fine speech describing how we all can contribute to serving our country. Valley High School was honored as one of five districts in the state, and 477 nationwide/Canada on the 4th Annual AP District Honor Roll. The districts were honored for simultaneously increasing access to AP courses for a broader number of students and also maintained or improved the rate at which their AP students earned scores of 3 or higher. Community The office of Governor Terry Branstad released a list of appointments to the Governor’s STEM Advisory Council. Among the 15 appointments is Valley senior Annie Howard. She is the first student to be appointed to this group. Her term began Sept. 1 and will run through August 2014. The Rotary Club of West Des Moines honored Valley High School students Claire Maly and John J. Micka as Outstanding Students of the Month for September for providing leadership, making a difference and going above and beyond in their school. Valley sophomore Danielle Reyes was chosen to be one of the speakers at the Governor's Bullying Prevention Summit at Hy-Vee Hall. She was the youngest member of the State of Iowa Youth Advisory Council and has represented the youth in Polk County for the past two years. Valley senior Maria Lind was presented with the 2013 Outstanding Youth in Philanthropy Award for her efforts in bringing representatives from To Write Love on Her Arms to Valley and Valley Southwoods as well as a public presentation at Johnston. The following Valley students earned the Presidents Volunteer Service Award in the fall of 2013. Each student volunteered over 100 hours from June 1, 2012-May 31, 2013. Class of 2014: Kyra Cooper, Sandeep Dhingra, Mark Fowler, Madison Gausman, Daniel Miller, Katherine Phillips, Trevor Schmitt, Kelli Schulte; Class of 2015: Megan Alexander, Hannah Anderson, Julia Anderson, Marisa Anfinson, Ann Braveman, Katelyn Broman, Cooper Christensen, Katie Daft, Erin Healy, Chase Koschmeder, Dani Lipman, Jacob Rojohn, Jordan Stone, Alyssa Tainter, Grace Vaner Weide, Ravjot Virdi, Ryan Voggesser, Allison Zieser; Class of 2016: Claudia Stewart and Nicole Nucaro. Debate Valley was champion of three of five debate divisions at the season opener at Simpson College. In Student Congress, sophomore John Anthony Danos received Valley’s highest finish at a congress competition in six years, winning his house in the Friday session and placing third in the Saturday session. In varsity policy debate, the team of juniors Brody Diehn and Rishi Shah placed second, while the teams of juniors Sam Basler and Nolan Dahm, and Lauren Phalen and Sam Hites placed third and fourth. In novice policy debate, the team of freshmen Manasi Singh and Mackenzie Armstrong were the tournament champions, while the team of freshmen Nora Raine and Katy Green were semifinalists. In varsity Lincoln-Douglas, freshman Trent Gilbert and seventh grader Conal Thomas-McGinnis closed out the final round, with Trent named champion based on points. Freshman TJ Foley was a semifinalist while sophomore Jackie Chu, freshman Evan McKinney and eighth grader Kyle Kopf were quarterfinalists. In novice Lincoln-Douglas, eighth grader JJ Kapur and freshman Brian Gu closed out the final round, with JJ named champion based on points. Freshman Nicole Marlett was a semifinalist, freshmen Quinton Curry, Jackie Castro and Xandra French were quarterfinalists, and eighth grader Jack Kinseth placed in the top 12. In public forum debate, the team of senior Carolyn Hoemann and junior Grady Stein were semifinalists. The

team of juniors Lexi Takla and Tanner Barkley placed in the top 16, and the team of senior Mackenzie Copley and sophomore Ethan Eiler won the consolation round, placing them in the top 20. Valley took home the team sweepstakes championship for the second consecutive year at the Minneapple Debate Tournament. In novice Lincoln-Douglas, freshman Brian Gu was the tournament champion, while freshman Xandra French finished as a quarterfinalist. In JV Lincoln-Douglas, seventh grader Conal Thomas-McGinnis finished in quarterfinals while freshmen TJ Foley, Trent Gilbert and Evan McKinney all placed in the top 16. In varsity Lincoln-Douglas, senior Jason Smith finished as a quarterfinalist, receiving his second bid to the national debate Tournament of Champions, which is held each spring at the University of Kentucky in Lexington. Jason is now fully qualified to attend that event. Music Valley senior Stephanie Hansen has been selected to the prestigious GRAMMY Camp – Jazz Session as a vocalist. She will perform with the top 32 jazz instrumentalists and vocalists of the nation in conjunction with the GRAMMY Awards in late January. She is the only Iowa student selected for this honor and just one of two students from the Midwest. Stilwell chorus students Grace Axman, David Bone, Lizzie Brackett, Matthew Christensen, Dominic Cravero and Ethan Glenn; and Indian Hills chorus students Anthony Alvarado, Lizzie Napier, Olivia Ramaekers and Erik Skoog were selected to participate in the 28th annual Opus Honor Choir Festival. More than 3,300 students were nominated by their directors for 720 positions in the four Opus Honor Choirs. All-state band members: Bryce Sederberg, Taylor Altemeier and Stephanie Hansen on clarinet; Brooke Beatty on bass clarinet; Susannah Crichton and Julia Anderson on flute; Sam Anderson on cornet, Saketh Undurty on trumpet; Sean Graves on tuba; Matt Johnson and Jacob Bedia on trombone; Todd Johnson on baritone sax; and Matt Nicholson on alto sax. Alternates: Natalie Bantz on flute, Julian Castillo on oboe and Madison Heilskov on tenor sax. All-state choir members: Emma Stier, Abby Hudson, Chloe Goodman, Leah Stroh, Claire Maly, Sammie Binns, Kyra Cooper, Kara Masteller, Annie Howard, Dani Lipman, Keaton Denker, Matthew Hrdlicka, Colin Lane, Asynn Soukrasmy, Will Ward, Sam Cacciatore, Andy Han, Ben Klooster, Justin Umthun and Michael Keay. Alternates: Jessica Martens and Maria Lind. All-state orchestra members: Elsa Klein on harp; Hannah Willard, Laura Carther and Phuong Tran on violin 1; Victoria Cassady, Guowei Qi and Andrew Yi on violin 2; Alex Carther, Lexi Brennan and Daniel Miller on viola; Michael Stevens on cello; and Lauren Johnson on bass. Athletics Girls swimming set new pool records during a 136-49 win over DM Lincoln this year. Kaitlin Wisty clocked 2:15.06 in the 200 individual medley, Morgan Rafferty received a 269.25 in diving and Moriah Moore swam a 54.58 in the 100 freestyle. The team placed third at the state meet. Top finishers were 200 Medley Relay – Chloe Stewart, Allison Moore, Kiley Davick and Annie LaMair placed fifth; 200 Free – Moriah Moore placed fourth and Lauren Conte placed sixth; 200 Free Relay – Allison Moore, Annie LaMair, Lauren Conte and Moriah Moore placed fifth; 100 Breast – Allison Moore placed seventh; 400 Free Relay – Rachel Anfinson, Allison Moore, Lauren Conte and Moriah Moore placed second with a new school record. The Valley Competition Cheerleading Squad won its seventh consecutive State Cheerleading Championship in the 4A large division. The JV Football Cheer Squad placed fourth in the large school time-out division and the stunt group finished fourth out of 35 teams.

Senior Torey Brown qualified for the state cross country meet for the fourth consecutive year, finishing seventh overall and running a personal best time. The boys cross country team qualified for the state meet for the 10th consecutive season, finishing in 10th place. Junior Daniel Soto finished third in his class, while clocking the sixth fastest time overall. All-Conference/District/State Honors Name Sport Honors Megan Cox Volleyball academic all-state, second-team all-CIC West Peyton Kellner Volleyball academic all-state, second-team all-CIC West Team Volleyball state all-academic team Lexie Jensen Volleyball honorable mention all-CIC West Sydney Pick Volleyball honorable mention all-CIC West Briana Woods Volleyball honorable mention all-CIC West Torey Brown Cross Country all-state, all-conference Daniel Soto Cross Country elite all-state, all-state, all-conference Greg Rinn Cross Country all-conference Trevor Kirk Cross Country all-conference Boys Team Cross Country 43 academic all-conference Tyus Mason Football named national player of the week by studentsports.com, elite all-state by DM Register, first-team all-state by Iowa Newspaper Assoc., first-team all-conference John Raridon Football elite all-state by DM Register, second-team all-state by Iowa Newspaper Assoc., first-team all-conference Dakota Miller Football elite all-state by DM Register, first-team all-state by Iowa Newspaper Assoc., first-team all-conference Connor Sorge Football second-team all-state by DM Register, first-team all-state by Iowa Newspaper Assoc., first-team all-conference Adam Harris Football second-team all-state by DM Register, first-team all-conference Josh Brunk Football academic all-state, second-team all-conference Dominique Dafney Football first-team all-conference Nate Spacek Football first-team all-conference Drew Gray Football second-team all-conference Sam Hartman Football second-team all-conference Connor LaGrone Football second-team all-conference Brady Smith Football second-team all-conference Reese Garver Football second-team all-conference Keller Prien Football second-team all-conference Tyler Goode Football honorable mention all-conference STAFF Katie Seiberling was accepted to the TLI (Teacher Leadership Initiative) class of 2014. She joins more than 160 NEA teacher-leaders in six states across the country who are focused on enhancing leadership skills and impact. Valley Assistant Principal Dr. Erika Cook was invited by the Iowa Department of Education as the 2013 principal to represent the state of Iowa at the Council of Chief State School Officers (CCSSO) meeting December 3-4 in Orlando, Fla. The meeting will be with department of education leaders plus one principal from each state to focus on implementing the Common Core State Standards.

IX. Program of Studies for 2014-2015: It was moved by Lipman and seconded by Greenspon to pull VHS 3 & VHS 4 and approve District 7-12 Mathematics, VHS 1 DMACC Dual Enrollment, VHS 2 DMACC Math Course Descriptions, WCC 1 Integrated Algebra 1, VSW 1 Integrated Algebra 1, VSW 2 Math Foundations and JH 1 7th & 8th Math Course Title Change as previously discussed. The motion was approved by a unanimous vote. Lipman said Program of Studies proposal VHS 3 has been withdrawn due to changes by DMACC for its ALEKS assessment. It was moved by Lipman and seconded by Greenspon to approve an alternative to VHS 4 that would:

1. Grandfather all students in the prior Scholars Requirement, which required a 4.0 GPA in all classes in a scholar area for a Scholar Designation;

2. Direct Teaching and Learning Services to immediately begin working on a new program of studies proposal for Scholars Designation requirements; and

3. Direct the administration at Valley to inform students, parents and teachers of these changes so that no student is penalized for past confusion about the Scholar Designation requirements.

Brennan said she appreciates the teachers’ comments and this will allow further discussion of how to improve the program. Brown asked which group of students would be grandfathered. Lipman said it would be everyone until we make the changes and that is why TLS is to immediately begin working on this. Poole said she felt it should have been withdrawn because there was so much opposition from the Valley teachers and 7-12 administration that it should remain as it was changed in 2010. However, she said she understands that there was miscommunication so we do not want to penalize students who were under a false understanding of what it was. The motion was approved by a unanimous vote. X. Public Hearing – conveyance of an easement: Brennan announced that this agenda item is the time and place for the public hearing and meeting when interested individuals can express their views, both orally and in writing, on the proposal to convey a Communication Easement to Qwest Corporation/CenturyLink QC. Notice of the hearing was published on November 29, 2013. Inquiry was made whether any written objections had been filed. The secretary stated that no written objections had been filed. Oral objections were then called for and none were made. It was moved by Brown and seconded by Cole to close the hearing. The motion was approved by a unanimous vote. XI. Facility Projects

a. Construction Project Update – VHS: Dan Solem of the Weitz, Co. said that the journalism room will not be occupied until fall semester, as there will be some egress concerns. Solem then referenced the project contingency summary in the Board packet. He reported that crews remain on schedule for the renovation work and for staff to move in during Spring Break. For the addition, the precast is nearly completed. On the inside of the building, crews are starting to work on a heating solution. The ductwork and piping in the set shop and south mezzanine are beginning in the auditorium. Poole asked about the trap on the stage floor. Solem explained the trap and its structure. Poole asked if there needs to be an individual there to assist with usage. Solem said yes. Lipman said the trap in particular is something that students should not be working on. Solem explained the knowledge needed to work with scaffolding. Brown asked about the orchestra pit and the difference between it and the trap. Solem said the existing auditorium had removal panels that were supported by intermediate beams. This does not have those beams and allows sets to be set up in the space. The new auditorium will function differently than the existing one, Solem said. There was further discussion about the trap. Solem reviewed the budget and contingency of the Valley project. He said the project started with a $1.5 million contingency and now there an overage. So it will take $2.8 million to complete the project. Lipman said it is extremely helpful to provide the history and current fund situation. Brown asked if the money we spend now will be taken out of sales tax funds that we would have for future projects. He asked Bobek about research

on how this will impact future facility projects. Bobek said our financial advisors are working on updating our cash flow projections that correspond to the 10 year plan. b. CenturyLink – VHS communication easement: It was moved by Lipman and seconded by Brown to approve the following resolution:

RESOLUTION FOR A CONVEYANCE OF EASEMENT WHEREAS, pursuant to notice published as required by law, the Board of Directors of the West Des Moines Community School District on the 9th day of December, 2013, held a hearing on the proposal to convey an interest in real property and the extent of objections received from residents or property owners as to said proposed transaction has been fully considered; and, accordingly the following action is now considered to be in the best interests of the District and residents thereof: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE WEST DES MOINES COMMUNITY SCHOOL DISTRICT: Section 1. That the real property described herein shall be conveyed by the District to Qwest Corporation d/b/a/ CenturyLink QC for $1.00 and other good and valuable consideration. Conveyance by the District shall be by easement. Section 2. The Board President and Secretary are authorized to sign the Communication Easement and all conveyance documents for the real property described herein. Section 3. The Board President, Secretary, Superintendent, and administrative officers of the District are authorized to take all actions necessary to complete the above-described transaction, including execution of ancillary documents. Section 4. The real property is described as follows: A part of the Southeast ¼ of Section 5, Township 78 North, Range 25 West of the 5th P.M., now included in and forming a part of the City of West Des Moines, Polk County, Iowa and described as follows: Commencing at the Southeast Corner of said Section 5; thence North 00N41'02" West along the East line of said Southeast ¼ of said Section 5, a distance of 1160.12 feet; thence South 89N18'58" West, 60.00 feet to the West right-of-way line of 35th Street and to the point of beginning; thence North 87N56'49" West, 215.05 feet; thence North 58N25'57" West, 16.16 feet; thence North 31N34'03" East, 5.00 feet; thence South 58N25'57" East 14.85 feet; thence South 87N56'49" East, 213.50 feet to said West right-of-way line; thence South 00N41'02" East along said West right-of-way line, 5.01 feet to the point of beginning and containing 0.03 acres (1149 S.F.) Roll call vote: David Brown, yes; Kevin Carroll, yes; H. Milton Cole, yes; Tali Greenspon, yes; Andi Lipman, yes; Vicky Poole, yes; Elizabeth Brennan, yes.

XII. Contracts/Agreements

a. Mapcon: It was moved by Brown and seconded by Lipman to approve a support agreement in the amount of $4,240.00 with Mapcon, which is a software package that is in use by all of the Operations Service Areas, Nutrition and each of our school and support buildings to initiate and track maintenance work requests and associated costs. The motion was approved by a unanimous vote. b. Assignment of 28 E Agreement from Bradford Child Care Services to Phoenix Children’s Academy, Inc.: It was moved by Brown and seconded by Greenspon to approve a Consent to Assignment with Phoenix Children’s Academy, which now owns and manages Apple Tree Grand and Apple Tree Ashworth, which are participating Statewide Voluntary Preschool Program and are partners with the WDMCS district. These two childcare centers were previously owned and managed by Bradford Child Care Services, which signed the original 28 E for the 2013-14 school year, and now Phoenix will assume those responsibilities. The motion was approved by a unanimous vote.

XIII. 2014-15 Modified Allowable Growth Application for Dropout Prevention: It was moved by Lipman and seconded by Cole to approve the 2014-15 Budget and application for Modified Allowable Growth for Dropout

prevention. The district has participated in this program for many years and intends to continue for next fiscal year, 2014-15. The motion was approved by a unanimous vote. XIV. $9,760,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2013

Resolution Appointing Trustee, Approving the Trust Indenture and Authorizing the Execution of Same

Approval of Tax Exemption Certificate

Approval of Continuing Disclosure Certificate

Resolution Authorizing the Terms of Issuance and

Providing for and Securing the Payment of School Infrastructure Sales, Services and Use Tax Revenue Bonds

It was moved by Brown and seconded by Lipman to approve the resolutions Appointing Trustee, Approving the Trust Indenture and Authorizing the Execution of Same, Approval of Tax Exemption Certificate, Approval of Continuing Disclosure Certificate, Resolution Authorizing the Terms of Issuance, and Providing for and Securing the Payment of School Infrastructure Sales, Services and Use Tax Revenue Bonds for the 9,760,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2013. Roll call vote: David Brown, yes; Kevin Carroll, yes; H. Milton Cole, yes; Tali Greenspon, yes; Andi Lipman, yes; Vicky Poole, yes; Elizabeth Brennan, yes. V. SBRC Requests: It was moved by Lipman and seconded by Cole to approve the following School Budget Review Committee Requests:

a. Limited English Proficient (LEP) Program: Limited English Proficient (LEP) Instruction beyond the 5th year for 50 students is the basis for this $67,331 MAG request. Instructional costs for this program are higher than that of regular education instruction and MAG provides the District with the spending authority, no revenue, to provide this LEP instruction. b. Open Enrollment Out: An increase in Open Enrolled Out students of 173.3 students which generates an additional $1,039,973 of MAG. These are Open Enrolled students who were not in the District last year, did not generate any funding to the District in 2013-2014, but the District will need to pay the other district this year. MAG provides the District with the spending authority to pay these other districts, but again does not provide any revenue. The application for the above two items will provide an additional $1,107,304 in spending authority for the District in fiscal year 2013-2014.

The motion was approved by a unanimous vote.

It was moved by Lipman and seconded by Brown to appoint Kevin Carroll as Board Secretary Pro-Tem. The motion was approved by a unanimous vote. XVI. Request for Closed Session: Personnel – Iowa Code 21.5 (1)(i): It was moved by Brown and seconded by Cole to hold a closed session as provided in section 21.5 (1) (i) of the open meetings law to evaluate an individual whose appointment, hiring, performance or discharge is being considered. Roll call vote: David Brown, yes; Kevin Carroll, yes; H. Milton Cole, yes; Tali Greenspon, yes; Andi Lipman, yes; Vicky Poole, yes; Elizabeth Brennan, yes. The closed session began at 8:11 p.m. XVII. Motion to Reconvene from Closed Session into Regular Session: It was moved by Poole and second by Lipman to reconvene the Board of Education from closed session into the regular meeting for the purpose of discussion and/or approval of a topic reviewed in closed session. Roll call vote: David Brown, yes; Kevin Carroll, yes; H. Milton Cole, yes; Tali Greenspon, yes; Andi Lipman, yes; Vicky Poole, yes; Elizabeth Brennan, yes. The regular session was reconvened at 9:05 p.m. XVIII. Motion Concerning Personnel: No action was taken.

XIX. Adjournment: It was moved by Cole and seconded by Greenspon to adjourn the meeting. The motion was approved by a unanimous vote. The meeting adjourned at 9:06 p.m.

_________________________________________________ Elaine Watkins-Miller, Board Secretary/Kevin Carroll, Board Secretary Pro-Tem