Mighty Sprite Limited

Charter Fishing Adventures

S A M P L E

Maritime Transport Operator Plan

Version 4.2

This sample maritime transport operator plan was developed to provide guidance for operators and to show how an operator plan might be put together to meet the requirements of the Maritime Operator Safety System (MOSS). This sample is intended for a very small vessel, with limited staff, but many components are appropriate for larger operations.

This is not an official MNZ document. It is not compulsory in any way to meet requirements in the manner presented in this sample, nor does following this sample guarantee that requirements for the operation will be met.

Any feedback on what you find useful, or not, is welcomed.

Table of ContentsIntroduction............................................................................................................................5

Section A – General information and policy.........................................................................5

Section B – Vessel manual for Take the B8 (MNZ 223456).................................................5

Section C – Records and plans............................................................................................5

SECTION A GENERAL INFORMATION, PROCEDURES AND POLICY..............................7

A1 Maritime transport operator details..............................................................................8

1.1 Full legal name of the operator..................................................................................8

1.2 Responsibilities assigned to fit and proper persons..................................................8

1.3 Primary ports and area of operation..........................................................................8

1.4 Vessel categories......................................................................................................8

1.5 Activities.....................................................................................................................8

1.6 Vessels......................................................................................................................9

1.7 Overview of the operation and its maritime activities................................................9

1.8 Operation contact details...........................................................................................9

1.9 Maritime transport operator certificate display...........................................................9

A2 Control of information, records and documents.......................................................10

2.1 Storage and sharing of the operator plan................................................................10

2.2 Review and continuous improvement......................................................................10

2.3 Crew qualifications and records...............................................................................11

2.4 Accident and incident recording and reporting........................................................11

2.5 Ship’s logs...............................................................................................................11

2.6 External audit of the operator plan...........................................................................12

2.7 Display of Certificate of Survey................................................................................12

A3 Health and safety..........................................................................................................13

3.1 Safety policy............................................................................................................13

3.2 Hazards identification and control............................................................................13

3.3 Fatigue management...............................................................................................13

3.4 Drug and alcohol policy...........................................................................................14

A4 Crew familiarisation and training................................................................................15

4.1 Skipper induction and training.................................................................................15

4.2 New crew member induction and training................................................................15

4.3 Competency, drills and on-going training................................................................15

A5 Environmental policy....................................................................................................16Page 2

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A6 Overdue vessel procedure...........................................................................................16

A7 Maintenance and survey..............................................................................................17

7.1 Maintenance policy..................................................................................................17

7.2 Maintenance plan....................................................................................................17

7.3 Maintenance records...............................................................................................17

7.4 Survey plan..............................................................................................................17

7.5 External audits, inspections and surveys.................................................................17

SECTION B VESSEL MANUAL FOR TAKE THE B8 (MNZ 223456)................................18

B1 Vessel particulars.........................................................................................................19

B2 Vessel certificates required.........................................................................................19

B3 Vessel’s equipment......................................................................................................20

3.1 Safety equipment list...............................................................................................20

3.2 Spare parts list.........................................................................................................22

B4 Safe operating procedures..........................................................................................22

4.1 Conditions in which the operation is conducted......................................................22

4.2 Passenger access...................................................................................................22

4.3 Passenger briefing and standing orders..................................................................23

4.4 Bar crossing.............................................................................................................23

4.5 Voyage checks........................................................................................................24

4.6 Vessel launch and recovery procedures..................................................................25

4.7 Trip reporting...........................................................................................................25

4.8 Refuelling procedures..............................................................................................25

4.9 Pollution prevention measures................................................................................26

4.10 Radio communications............................................................................................27

B5 Emergency procedures................................................................................................28

5.1 Person overboard....................................................................................................28

5.2 Vessel fire................................................................................................................29

5.3 Medical emergency..................................................................................................30

5.4 Loss of engine power...............................................................................................31

5.5 Loss of steering.......................................................................................................32

5.6 Pollution control.......................................................................................................33

5.7 Vessel collision........................................................................................................34

5.8 Grounding of vessel.................................................................................................35

5.9 Abandon ship...........................................................................................................36

B6 – Hazard register for Take the B8.................................................................................37Page 3

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SECTION C RECORDS AND PLANS...................................................................................40

C1 – Crew records................................................................................................................41

1.1 Record of crew details.............................................................................................41

1.2 Record of drills and on-going training......................................................................42

1.3 Skipper induction checklist......................................................................................43

1.4 Crew induction checklist..........................................................................................44

C2 – Incident and accident register....................................................................................45

C3 – Record of operator plan reviews................................................................................46

C4 – Record of hazard reviews and changes....................................................................47

C5 – External audits and survey reports...........................................................................48

5.1 Record of external audits, inspections and surveys................................................48

C6 – Maintenance plans and records.................................................................................49

6.1 Preferred suppliers and service agents...................................................................49

6.2 Maintenance log......................................................................................................50

6.3 Record of maintenance plan amendments..............................................................51

Take the B8 maintenance plans and records....................................................................52

1 Monthly routine checks and maintenance...................................................................52

2 Annual checks and routine maintenance....................................................................55

C7 - Survey plans and records...........................................................................................56

Take the B8 survey plan.....................................................................................................57

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IntroductionThis maritime transport operator plan (operator plan) is designed to provide the information, policies and procedures necessary for the safe, effective and compliant operation of the vessel(s) named within it. The plan is split into three sections.

Section A – General information and policyThis section contains information, policy and procedures that apply to the entire operation and are not specific to any one vessel. All information contained in this section will remain relevant to the entire operation. This section may be amended if a vessel is added or removed.

Section B – Vessel manual for Take the B8 (MNZ 223456)This section contains the current and complete copy of all safe operating procedures required for the operation of the vessel. Some information contained in this section will be specific to only the vessel for which the manual is intended. If the vessel is changed or any other vessel(s) added to the operation, this section will be updated by the replacement or additional vessel manual(s).

Section C – Records and plansThis section contains records and plans which relate to the entire operation.

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SECTION AGENERAL INFORMATION, PROCEDURES AND POLICY

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A1 Maritime transport operator detailsThe details contained in 1.1 to 1.5 apply to the entire operation. Approval must be obtained from Maritime New Zealand (MNZ) for any changes to these sections before the amendment is recorded and implemented.

1.1 Full legal name of the operatorMighty Sprite Limited

1.2 Responsibilities assigned to fit and proper personsThe following table names the person(s) that have control over the exercise of privileges under the Maritime Transport Operator Certificate.

Person(s) responsible for compliance

Area of responsibility

The maritime transport operation

Resourcing of the maritime transport operation

Crew training and competency assessments

Operational decisions

Paul Hand (owner & senior skipper)

Y Y Y Y

1.3 Primary ports and area of operationThe primary harbours or ports from which the maritime transport operation is conducted are:

Whitianga Whangamata

Mighty Sprite Ltd’s home port is Whitianga, and operations are predominantly within the Bay of Plenty inshore limit. The vessel may also work within the Auckland and Barrier inshore limits on occasion.

1.4 Vessel categoriesVessels of the following categories are operated under the Maritime Transport Operator Certificate.

passenger

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1.5 ActivitiesThe following activities will be conducted under the Maritime Transport Operator Certificate.

charter fishing sightseeing tours water taxi non-commercial use (for the entertainment of friends and family of the owner)

The vessel(s) will not be used in any capacity without the consent of the owner. The relevant safe operating procedures contained within this plan will be applied during any operations.

1.6 VesselsThe following vessel(s) are operated under the Maritime Transport Operator Certificate. MNZ must be notified in an acceptable form as soon as is practicable after a ship enters or exits this operation.

MNZ number Name Category223456 Take the B8 Passenger

1.7 Overview of the operation and its maritime activitiesMighty Sprite Ltd is a customer focused charter fishing operation that uses the vessel ‘Take the B8’. The main activity is charter fishing trips and the vessel is also available for sightseeing tours and water taxi services. Take the B8 is used for non-commercial purposes on occasion, for entertaining friends and family of the owner.

The company ‘Mighty Sprite Ltd’ is based out of the owner’s private home, with the vessel stored on a trailer at the property. The owner, Paul Hand, is the only skipper employed by Mighty Sprite Ltd at this stage. The plan includes provision to hire further skippers should the need arise. The booking and administration of the operation is performed by the owner’s wife, Nicola Hand.

1.8 Operation contact details

Name Position Contact phone numberPaul Hand Main Contact 025 888 888

Nicola Hand Main shore based contact (SAR) 025 777 777

The mailing address for the company is

PO Box 1030Whitianga

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1.9 Maritime transport operator certificate displayThe Maritime Transport Operator Certificate (MTOC) is available to be viewed at the skipper’s home office. A copy will be made available at the location of the vessel if requested.

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A2 Control of information, records and documents

2.1 Storage and sharing of the operator planA hard copy of the operator plan with all up-to-date records (including maintenance and survey plans) is held in the home office. Some records are stored in separate files, which are referred to in this plan. An electronic copy of the plan is stored on the office computer. A hard copy of section A – General information and policy and Section B – Vessel manual(s) will be available on board during any use of the vessel(s). The current ship’s log is maintained on board the vessel during any use. Old ship’s logs are retained in the office.

At the home office On board the vessel during all operationsComplete operator plan (hard and electronic copies)

General information and policy

Up-to-date records Vessel manualMaintenance and survey plans Current ship’s logCrew records fileSurvey and maintenance fileShip’s logs (old logs retained for records)

A copy of the operator plan will be made available to all new personnel. Any parts of the plan relevant to their position must be read and understood before taking any responsibility in the operation. Feedback is encouraged on the effectiveness of the policies and procedures within the plan. This information may be used during the regular review process.

2.2 Review and continuous improvement Reviews will be conducted at least annually and generally at the end of the summer

charter season. Reviews will also be conducted when an accident, incident, mishap, new information or any other occurrence demonstrates the need for an immediate improvement.

Information considered during reviews will include the outcome of assessment of any hazard, incident or accident reports, crew feedback from operations and training, customer feedback, peer discussions with other operators and information contained in Maritime NZ newsletters and safety guidelines.

Reviews and any changes made to the operator plan will be recorded on the Record of operator plan reviews (located in Section C Records and Plans).

Major or safety-related changes to the operator plan will result in a new version number.

If changes are made to the operator plan, the hard copy located on-board the vessel will be replaced by the current version as soon as practicable, and before any operations of the vessel. This will be noted on the Record of Operator Plan Reviews in Section C. Any other printed copies are uncontrolled.

The version number of the hard copy on board the vessel will be checked against the current version number of the main office copy as part of monthly checks.

All staff and crew will be made aware of any changes made. The operator plan will not be amended without the consent of the owner.

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2.3 Crew qualifications and recordsAll crew who are required to hold a Certificate of Competency will provide a copy of their certificates and CV to the owner. Copies will be retained in the crew records file at the company’s home office. Crew records for any employee described above will be retained for at least one year from the date that employee ceases to perform duties requiring a Certificate of Competency.

Details of all crew including contact numbers and details of certificates of competency and expiry dates (where applicable) will be recorded on the record of crew details record (in Section C1). The crew records table will be checked regularly and skippers and crew will be reminded of any expiry dates due within six months.

2.4 Accident and incident recording and reportingDetails of any accidents, incidents and mishaps that occur will be recorded in the vessel logbook immediately or as soon as practicable thereafter. The information will then be copied into the Incident and accident register (in Section C2) at a more suitable time.

All accidents and incidents will be reviewed to determine whether corrective action needs to be taken and/or if official reports are required. If it is determined that changes to procedures and/or further training are required this will be undertaken as soon as possible. Any changes to the operator plan will be made in accordance with 2.2 Review and continuous improvement.

Incidents, accidents, and mishaps resulting in serious harm will be reported to Maritime New Zealand as soon as practicable. Further information is on the MNZ website http://www.maritimenz.govt.nz/commercial/safety/accidents-reporting/faqs.asp .

Reports can be made online at http://www.maritimenz.govt.nz/report-online/ .

Or using the forms provided at https://www.maritimenz.govt.nz/commercial/safety/accidents-reportiing/documents/Commerical-accident-incident-report-form.pdf

2.5 Ship’s logsDetails of all uses of the vessel are recorded in the vessel logbook including (but not limited to) details of the following.

weather forecasts general movements passenger and crew numbers incident, accidents or mishaps mechanical failures notable radio communications hazards to navigation training and drills non-commercial use trip reports and details of person ashore tidal information trip reports and details of person ashore main & auxiliary engine hours pre and post trip checks completed

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2.6 External audit of the operator planExternal audits, conducted by Maritime New Zealand, will be undertaken with the full cooperation of Mighty Sprite Ltd.

Details of audits carried out will be entered on the Record of external audits, inspections and surveys (in Section C5). Copies of audit reports will be filed in the home office.

2.7 Display of Certificate of SurveyAs the vessel is over 6 metres in length, a copy of the Certificate of Survey will be displayed in a prominent position on the ship at all times.

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A3 Health and safety

3.1 Safety policyIt is the policy of Mighty Sprite Ltd to always strive to ensure the safest operation possible. We will do this by following the Safe Operating and Emergency Procedures established within this operator plan and actively engaging in hazard identification and control, and continuous improvement of this operator plan.

3.2 Hazards identification and control All skippers, crew and staff are obliged and encouraged to actively engage in hazard

identification. The skipper will record in the vessel logbook any newly identified hazards (or

potential hazards). As soon as possible after arrival ashore, the skipper (if not the owner) will advise the

owner of the hazard and the hazard will be assessed. If the hazard cannot be eliminated it will be isolated; if it cannot be isolated it will be

minimised. If a hazard cannot be eliminated, the hazard and controls will be recorded in the

Hazard Register, in the applicable vessel manual. All reported hazards (whether eliminated, isolated or minimised) will be recorded in

the record of hazard reviews (in Section C4). All crew or staff who could be exposed to, or will be involved in controlling the newly

identified hazard will be notified of the hazard and any controls established. If procedural changes are or may be required, the relevant section of the operator

plan will be reviewed in accordance with 2.3 Review and continuous improvement. Reviews of all identified hazards will take place at least annually during operator plan

reviews and recorded in the record of hazard reviews (in Section C4).

Further information about health and safety management is available on the MNZ website.http://www.maritimenz.govt.nz/commercial/safety/health-and-safety/documents/HS-guide-for-mariners.pdf

3.3 Fatigue management Fatigue is the state of feeling very tired, weary or sleepy resulting from insufficient sleep, prolonged mental or physical work, or extended periods of stress or anxiety. Boring or repetitive tasks can intensify risk of fatigue. Factors that contribute to fatigue may be internal or external to the work environment.

Signs and symptoms of fatigue include: tiredness sleepiness, including falling asleep

against your will ("micro" sleeps) irritability

depression giddiness loss of appetite increased susceptibility to illness

A person who is fatigued may not be capable of recognising it.

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Studies report that the effects of fatigue include: reduced decision making ability reduced communication skills reduced attention and vigilance reduced ability to handle stress on the job reduced reaction time – both in speed and thought a failure to respond to changes in surroundings or information provided being unable to stay awake (for example falling asleep while operating machinery or

driving a vehicle) increased tendency for risk-taking increased forgetfulness increased errors in judgement increased accident rates.

Mighty Sprite Ltd acknowledges the risks posed by the fatigue in the operation. It confirms that it will fully support all crew members in reporting their fatigue or concerns of the condition of other crew members (including the skipper) to the skipper and/or owner when it arises. Action to mitigate the risks of fatigue may include finding replacement crew, adjusting schedules or cancelling operations if necessary.

3.4 Drug and alcohol policyMighty Sprite Ltd has a zero tolerance policy with respect to crew working while under the influence of illicit drugs or alcohol. There may also be risks associated with the use of prescription medicines, and this must be considered if required.

The use of illicit drugs by passengers while on board is also forbidden. While passengers are permitted to consume their own alcohol on board in limited quantities, consumption will be monitored and passengers will be discouraged from becoming intoxicated. Intoxicated passengers (whether by alcohol or illicit drugs) will not be carried.

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A4 Crew familiarisation and training

4.1 Skipper induction and trainingBefore taking the vessel to sea, any new skippers must read and understand this Maritime Transport Operator Plan and be trained and conversant in all competencies relevant to the safe and clean operation of the vessel.

New skippers will complete and sign the Skipper induction checklist (in Section C1). Completed forms will be stored in the Crew records file at the company’s home office. Blank sign off sheets are in Section C1.

Only the owner may conduct new skipper training and sign off.

4.2 New crew member induction and trainingWithin one week of joining Mighty Sprite Ltd, all new crew must have read the relevant sections of this operator plan as listed on the Crew induction checklist (in Section C1).

New crew will complete and sign a copy of the Crew induction checklist. Completed forms will be stored in the Crew records file at the company’s home office. Blank sign off sheets are available in Section C 1.

Any skipper employed by Mighty Sprite Ltd may conduct new crew member training. The owner must approve final sign off.

All new skippers and crew must receive a safety induction (including reading the hazard register) and sign the relevant section of the induction sheet before going to sea.

4.3 Competency, drills and on-going trainingSkipper and crew competency will be monitored on an on-going basis by observation, from feedback and by examining the outcome of any drills and incident, accident or hazard reviews. Crew will undertake refresher training if they have not worked on board the vessel within the preceding 6 months or any time they need to increase their competency.

Drills will be carried out at intervals not exceeding 6 months. Where it is not practical to undertake a simulated drill, we will discuss the procedure and familiarise the crew and skippers with the operation of the associated equipment. As the vessel is generally operated with only the skipper, some drills may be conducted during non-commercial trips where family and friends can simulate the role of passengers.

All crew drills and refresher training will be recorded primarily in the vessel logbook. At a suitable time, records of all training and drills will be recorded on the Record of drills and on-going training (in Section C1).

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Training outcomes that could require changes to procedures in this operator plan may result in an immediate review (if necessary) or be considered at the next review.

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A5 Environmental policyMighty Sprite Ltd acknowledges that protection of the marine environment is vital and central to the on-going success of our business, so and we strive to run the cleanest operation possible. We do this by following all pollution prevention procedures established in this operator plan. We will meet or exceed all legal requirements and where possible will use only environmentally friendly and biodegradable products.

A6 Overdue vessel procedureIf the vessel is overdue or misses a scheduled call in time, the owner’s wife (or nominated person ashore) will do the following:

1. If more than 15 minutes late, try to contact the vessel by mobile telephone.2. If there is no answer then, try again in 5 minutes.3. If there is still no answer, attempt to make contact via other means such as through other

operators known to be in the area, the marina office or harbour master.4. If there is still no contact with the vessel, call the Coastguard and/or Maritime Radio.

Check with them to see if updates have been made or if the vessel can be contacted via VHF. If unable to raise the Coastguard or Maritime Radio, go to step 5.

5. If concerns for the safety of the vessel still exist, call 111 and ask for the Police. Advise them of the situation and follow their instructions.

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A7 Maintenance and survey

7.1 Maintenance policyMighty Sprite Ltd will make sure any vessel(s) operated are fit for purpose and hold a current Certificate of Survey at all times during any operations.

7.2 Maintenance planAll scheduled maintenance will be carried out in a timely manner in accordance with the Maintenance plans and records (in section C6) – Maintenance plans and records.

Any changes to the maintenance plan will be noted on the Record of maintenance plan amendments (in section C6). Amendments must be dated and signed.

7.3 Maintenance recordsAll maintenance whether planned or unplanned will be recorded on the Maintenance log (in section C6).

Faults requiring corrective action that are discovered during operations will be recorded primarily in the vessel logbook. At a suitable time, the fault will be added to the Maintenance log and the corrective action taken will also be recorded.

Invoices and information received from external parties contracted to carry out maintenance on the vessel will be stored in the Survey and maintenance file in the home office

7.4 Survey planSurveys will be carried out in accordance with the Survey plan (in section C7).

Survey plans will not be amended without prior approval by the vessel’s recognised surveyor.

7.5 External audits, inspections and surveysAll audits, inspections and surveys carried out by external parties will be recorded on the Record of external audits, inspections and surveys (in section C5).

Reports generated by these audits inspections and surveys will be stored in the Survey and maintenance file in the home office.

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SECTION B VESSEL MANUAL FOR TAKE THE B8 (MNZ 223456)

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B1 Vessel particulars

Vessel Name Take the B8

MNZ Number MNZ 223456

Call Sign KTS7901

Year Built 2005

Drive Type Outboard

Engine Yamaha 225hP

Auxiliary Yamaha 20hP

Length Overall 7.65mHull Construction Alloy

Certificated areas of operation

Inshore Limits Bay of Plenty Auckland Barrier

Enclosed Waters All enclosed water limits and inland waters of

New Zealand, as set out in Appendix 1 of Maritime Rules part 20.

Certificate(s) of Competency Required 1

Skipper Skipper Restricted Limits (SRL) [1]

Crew Further crew are not required but may be carried.Minimum Crew Maximum Passengers Maximum POB

1 11 12

B2 Vessel certificates required

Certificate Type Issue Date Expiry Date

Certificate of Survey 09/12/14 09/12/18

Radio Survey 04/08/14 04/08/14

Compass Cert 02/02/14 See note [2]

EPIRB Registration YES

Fire Extinguisher Inspection 05/10/14 05/10/15

Trailer WOF 10/05/15

[1] As per Maritime Rules Part 31 Subpart E – Transitional and revocation provisions, crewing requirements may be fulfilled by certificates issued under former Part 32 or legacy certificates as specified by table 20 until relevant end date. Mighty Sprite Ltd will ensure all affected CoC certificates will be transitioned prior to 1 April 2019.

[2] The master must ensure that the ship’s adjustable compass is swung and adjusted by a compass adjuster when the compass deviation exceeds 5°. Refer Maritime Rules Part 45 Appendix (b) (2).

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B3 Vessel’s equipment

3.1 Safety equipment list

Navigation Safety Equipment

Item Description Location

Compass Plasimo 105 x 1 Wheelhouse

GPS / Chart Plotter Garmin Wheelhouse

Depth Sounder Garmin Wheelhouse

Clock Digital watch and clock on cell phone Wheelhouse

Charts: Back up Set Wheelhouse

Parallel Rule/Divider/Pencil

1 Set Wheelhouse

Communications Safety Equipment

Item Description Location Expiry/service date

EPIRB Float Free 406MHz with built-in GPS

Below wheelhouse steerage

08/2016

VHF Radio Bridge

Cell Phone Bridge N/A

Lifesaving Safety Equipment

Item Description Location

Life Buoy 1 x Buoy

1 x Throw bag

In Cabin

Under starboard skippers seat

Life Jackets 12 x 71N + Whistle Under port passenger seat

First aid kit and book 1 As above

Safety Torches 2 Cabin shelf

Tool Kit / Spares Kit 1 Under starboard skipper’s seat

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Anchoring and Mooring Safety Equipment

Item Description Location

Anchors /Chain(s) 1 x DF 8kg 1 x Grapnel 1 x Drift Type

Anchor Well - BowCockpit area - Stern

Boat Hook / Heaving Line Set Gunwale

Mooring Lines Set Attached bow and stern starboard

Fire Fighting Appliances Safety Equipment

Item Description Location Expiry / service date

Fire Extinguisher Dry Powder 1 x 2.5kg Portside wheelhouse

17/5/2016

Fire Extinguisher Dry Powder 1 x 2.5kg Cabin Shelf 17/5/2016

Bucket Deck N/A

Flooding Prevention Equipment Item

Item Description Location Expiry / service date

Electric Submersibles 2 x 3000 GPH Aft well N/A

Bailing Devices Fire Bucket N/A

Signals, Lights and Shapes

Item Quantity Item Quantity

Port and Starboard Lights 1 x set Horn /Bell 1 x Gas Type

All round Anchor Light 1 Code Flags Diving

Emergency / Special Lights 1 x Spotlight

Hand Flares 2 Smoke Floats 2

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3.2 Spare parts list

Spare Parts Needed Location on Board

Fuses Tool Box under console

Navigation Light Bulbs Tool Box under console

Hose clamps Tool Box under console

Cable ties Tool Box under console

Duct tape Tool Box under console

Electrical tape Tool Box under console

Assorted Tools Tool Box under console

B4 Safe operating procedures

4.1 Conditions in which the operation is conductedThe skipper is responsible for the safety of the vessel and all persons on board at all times. Operations must be altered or suspended at any time the safety of the vessel or any persons on board is in doubt, Mighty Sprite Ltd fully supports any decisions made by the skipper with intent to preserve safety.

The skipper must consider at least the following information when making decisions about the operation of the vessel:

current and forecast weather conditions and sea state visibility tidal flows (including any changes that could result in wind against tide) traffic density the health, mobility and comfort of all persons on board any other information relevant to the safety of the operation.

4.2 Passenger accessBefore passengers are permitted to embark or disembark the vessel:

the vessel must be made secure in the most effective way practicable risks must be assessed including the sea state and movement of the vessel, the

presence of other traffic, the safety of the area being accessed, safe egress from the drop off point, and other possible hazards including slips and trips

clear instructions must be given assistance must be offered where required

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the action must be abandoned if any concerns for safety are present.

4.3 Passenger briefing and standing orders The skipper has ultimate and overriding authority at all times. Passengers must

follow all instructions given. Guests must wear lifejackets at all times, unless expressly given permission by the

skipper. Alcohol consumption must be limited on board, while at sea. Intoxicated people will

not be permitted to come aboard. Passengers must drink sensibly and not become intoxicated on board.

No smoking on board the vessel. No sitting on the sides of the vessel while the vessel is moving. If anyone is feeling ill, they must inform the skipper immediately. Pollution prevention measures must be followed (as per section 4.9). Passengers will be briefed about relevant hazards Do not assist in the operation of the vessel, unless the skipper asks you to do so,

particularly when coming alongside.

4.4 Bar crossingExtreme caution must be exercised when crossing bars. Conditions prevailing on a bar or in river approaches may cause unusually sudden steep and often breaking seas. Conditions change quickly and unpredictably. The skipper's experience and the vessel type should be taken into account when a bar crossing is considered. However, no amount of experience or boat type makes crossing a bar SAFE when the conditions are marginal or adverse. No situation warrants taking the risk, so if in doubt “STAY OUT”.

Before leaving harbour the skipper must assess conditions on the bar. The skipper must be aware that a rapid change in conditions might prevent a safe return to harbour and if in doubt, should not leave port. Adequate reserve fuel must be available to enable the vessel to divert to another port or safe haven should adverse bar conditions prevail on their return.

Skippers should be aware that:

all bars have areas of broken water containing air, which can severely reduce the stability and handling of a vessel

in marginal conditions, night time crossings are more hazardous than day-time vessels attempting to cross a bar at or near low water are more likely to experience

adverse conditions than at high water.

BEFORE you cross the bar:

check the weather, tide and bar conditions contact Coastguard or maritime radio immediately prior to crossing ensure adequate stability batten down make sure lifejackets are worn and everyone on board is alert approach at moderate speed post a lookout to monitor sea conditions astern avoid ebb tide if in doubt – don’t cross

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Communicate your successful crossing to Coastguard or Maritime Radio.

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4.5 Voyage checks

Voyage check detailsBefore departure

At sea After Voyage

Hull Make visual inspection inside and outside checking for damage X X

Main Engine and Propeller

Check batteries (terminals no corrosion) X

Check batteries on / off (check voltage on all batteries) X X X

Check main engine (oil / fuel leaks, exhaust) X X

Check service dates / hours X

Check fuel filter (signs of corrosion, water & leaks) X

Check all fuel lines and connectors for deterioration X

Check propeller condition X X

Check security / condition of engine mounts X

Steering Grease steering nipples (if required) X X

Check steering hydraulics and movement X

Safety equipment

Check life jackets on board X X

Test bilge pump(s) and alarms X

Check navigation lights and day shapes X X

Test radio – test all channels X

Navigation

Check charts are on board X

Check the weather forecast and tide information (entered in log) X X

Check depth sounder X X

Check chart plotter X X

Records

Write up log book X X X

Transfer incident and accidents to register X

Report new hazards X

Record faults, maintenance issues X X X

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4.6 Vessel launch and recovery proceduresTrailer launch procedure1. Check bungs are properly fitted.2. Make sure the slipway is clear.3. Check for the presence of marine traffic,

sea state and vessel wakes.4. Reverse trailer directly into water of

adequate depth.5. Undo locking cam, then unwind boat into

water.6. Move vessel to the jetty.7. Tie up securely to the jetty.

Trailer recovery procedure1. Make fast vessel on jetty.2. Reverse trailer directly into water of

adequate depth.3. Check for the presence of marine traffic,

sea state and vessel wakes.4. Drive vessel gently into the trailer guides.5. Secure cable and haul up.

4.7 Trip reportingThe owner’s wife (SAR person ashore) will be informed of all planned operations of the vessel. This will be done in face-to-face conversation, cell phone call or text message. The information must be confirmed as received and understood before the vessel departs. All trip reports made will include:

when the ship is departing and from where the planned destination or area of operation the expected time of arrival (ETA) and next communication the total number of people on board (POB).

Subsequent communications must be made no later than the original planned time and substantial changes to the vessels plans must be communicated ashore before departing from the original plan.

The information above may also be provided to the Coastguard or Maritime Radio using VHF radio if deemed necessary. Changes to planned movements after departure MUST be notified to the Coastguard or Maritime Radio, should attempts to contact the SAR person ashore be unsuccessful.

All planned communications must be made at or before the agreed time and all trip reports to the SAR person ashore and Coastguard or Maritime Radio must be closed when appropriate.

4.8 Refuelling proceduresThe vessel will usually be refuelled at the local petrol station while secured on the trailer. The following procedure is to be used if refuelling at sea is required. All care must be taken to avoid any accidental discharge. All equipment used must be appropriate and fit for purpose.

1. Make sure the vessel is securely berthed alongside the refuelling pontoon/wharf before turning off engine.

2. No smoking, or any other source of ignition is to be allowed on or near the vessel.3. Use absorbent material at the refuelling point to absorb any fuel spillage.

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4. The person carrying out refuelling must keep control of the refuelling nozzle (or tote tank) at all times. The refuelling nozzle must NEVER be left unattended.

5. Make sure the nozzle is placed securely back in the bowser housing and that the bowser pump has switched off (or the tote tank is properly sealed and secured)

6. If a spill occurs, follow the pollution control flow diagram (in Section B5).7. Make sure the fuel filler caps are securely re-fastened when the refuelling operation has

been completed.

4.9 Pollution prevention measures All garbage must be placed in the garbage bag kept in the wheelhouse. No rubbish will be left on deck, in case it blows into the water. All garbage will be taken ashore by the skipper at the end of the day. No garbage is to be thrown overboard.

Sewage will not be discharged: within 500 metres from land (mean high water spring) in water less than 5 metres deep within 500 metres from a marine farm or mataita (traditional food collection) reserve within 200 metres of a marine reserve.

Should it not be possible to discharge sewage at sea, arrangements will be made to have it removed and disposed of properly ashore.

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4.10 Radio communicationsAll crew must have basic knowledge of operation of the vessel’s VHF radio. Detailed information is in the Radio Handbook that is carried on board at all times.

Key information is provided below.

Turn the radio on, adjust the volume and squelch, and select a channel. Listen. Others may be using the channel for messages more urgent than your own. Think. Prepare what you are going to say before you transmit, and keep your

message brief. When not transmitting, make sure you do not hold down the transmit switch (Push to

Talk or PTT). If this switch is jammed or held down by mistake, it prevents any other person from transmitting any messages on your selected frequency or channel, and your radio cannot receive.

Speak simply and clearly, using the correct words. Avoid using local names, terms and jargon, which will cause confusion.

Stow the microphone properly at all times when not in use to avoid accidental transmission.

A RADIO DISTRESS CALLING procedure sticker is placed near the VHF radio.

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B5 Emergency procedures

5.1 Person overboard

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5.2 Vessel fire

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5.3 Medical emergency

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5.4 Loss of engine power

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5.5 Loss of steering

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5.6 Pollution control

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5.7 Vessel collision

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5.8 Grounding of vessel

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5.9 Abandon ship

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B6 – Hazard register for Take the B8

Hazard (list the hazard)

Significant(Yes / No)

Isolate or Minimise Actions Required / Controls in Place Person

Responsible

Boarding and disembarking No M Advise all hand holds Check for suitable clothing and shoes Advise caution before passenger attempt to board Assist if required

Skipper

Berthing and departure No M Passengers advised to remain well clear until asked to board

Passengers advised to keep hands etc inside the vessel

Passengers and crew must not block skipper’s view Passengers wait for instruction to disembark Passenger asked not to offer help unless

specifically requested by skipper or crew

Skipper

Standing and moving around vessel No M Passengers instructed to use hand holds/grab rails and avoid moving while vessel is underway, especially at speed

Passenger to avoid crowding in one area

Skipper

Movement of stores and gear Yes M All stores and gear must be secured safely Personal items should be stowed inside cabin

Skipper

Sitting on bulwarks Yes M NOT PERMITTED whilst the vessel is underway Skipper

Rods & tackle No M Passengers are reminded to be aware of risk to other passengers when casting

Be careful with hooks Stow all tackle properly when not in use

Skipper

Knives/gaffs/hooks Yes M Knives, gaffs and hooks must be covered and stowed properly when not in use

Only one passenger at the bait board at any time

Skipper

Cold exposure Yes M Appropriate clothing must be carried and worn Skipper

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Hazard (list the hazard)

Significant(Yes / No)

Isolate or Minimise Actions Required / Controls in Place Person

Responsible

when required.

Sun exposure Yes M Appropriate clothing must be carried and worn when required

Sun block is available and its use is encouraged

Skipper

Severe vessel movement/jarring Yes M Vessel speed and course must be adjusted to be suitable for the sea state, loading of vessel, condition and comfort of passengers

Passengers must be regularly asked if comfortable Operations must be stopped if concerns for safety

exist

Skipper

Strenuous activity Yes M Passenger must be reminded: that this type of fishing can be mentally and

physically draining to avoid dehydration by drinking water to ask for help if required that the cabin is available for rest and shelterPLEASE INFORM SKIPPER IF FEELING UNWELL

Skipper

Landing large fish Yes M Sharks will not be brought on board Passengers must move away from landing area

when large fish are being landed Please use appropriate stance/technique and

follow instructions of the crew Please ask for help if needed/accept if offered

Skipper

Launching and landing on trailer Yes M Check for traffic on boat ramp Check for marine traffic Check for vessel wakes and sea state No loose clothing when operating trailer winch Do not move between boat and trailer

Skipper

Slips and trips Yes M Deck to be kept as clean as possible, spilled fluids cleaned up immediately

Skipper

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Hazard (list the hazard)

Significant(Yes / No)

Isolate or Minimise Actions Required / Controls in Place Person

Responsible

All equipment and personal items is to be stored correctly to avoid tripping hazards

Heavy lifting, strains etc Yes M Only lift what can be handled comfortably If in doubt ask for help Use correct lifting techniques

Skipper

Cleaning chemicals, poisoning, burns Yes M Only use appropriate products Wear correct clothing/protective gear Follow product instructions

Skipper & Operator

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SECTION CRECORDS AND PLANS

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C1 – Crew records

1.1 Record of crew details

Crew Name Position Phone Number Certificates Held Expiry Dates

Alternative Contact /Next of Kin

Phone Number

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1.2 Record of drills and on-going training

Date Crew Present Drill/Training Details Skipper’s Initials

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1.3 Skipper induction checklistALL skippers who work on Take the B8 MUST complete this process.

Please circle the appropriate word and initial in the space provided Yes/No Initials

Do you have any medical condition that may cause safety concerns or prevent you from doing certain tasks or increase the likelihood of a medical incident?If yes, please indicate what the medical condition is:

__________________________________________________________

Yes/No________

Are you taking any medication that may cause safety concerns or increase the likelihood of a medical incident?If yes, please indicate what the medication is:

__________________________________________________________

Yes/No________

I acknowledge that I have read and understood the maritime transport operator plan and am familiar with the following sections: Maritime transport operator details Roles of responsible persons Control of information and documents Health and safety Crew familiarisation and training Environmental policy Vessel details Safe operating procedures Emergency procedures Hazards of the operation

Yes/NoYes/NoYes/NoYes/NoYes/NoYes/NoYes/NoYes/NoYes/NoYes/No

________

I acknowledge that I have been shown and am familiar with how the vessel handles when at sea.

Yes/No________

I acknowledge that I have been shown and am familiar with how to use all navigational and safety equipment on board the vessel.

Yes/No________

I acknowledge that I have been briefed on the emergency procedures in place aboard the vessel and instructed in my role in the event of an emergency.

Yes/No________

I acknowledge that I have been briefed on the safe operating procedures in place aboard the vessel and instructed in my role in carrying out these procedures.

Yes/No________

I acknowledge that I am responsible for leading and instructing the crew. Yes/No________

I acknowledge that I have been briefed on hazards and safety procedures as outlined above, and that I have read and understood all safety information and instructions supplied to me as part of this induction process. I am prepared to meet my obligations and responsibilities under the Maritime Operator Safety System and the Health and Safety at Work Act 2015.

Name of new Skipper ________________________________

New Skipper’s signature ________________________________ Date ________________

Senior Skipper’s name ________________________________

Senior Skipper’s signature ________________________________ Date ________________

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1.4 Crew induction checklistALL crew who work on Take the B8 MUST complete this process.

Please circle the appropriate word and initial in the space provided. Yes/No Initials

Do you have any medical condition that may cause safety concerns or prevent you from doing certain tasks or increase the likelihood of a medical incident?If yes, please indicate what the medical condition is:

__________________________________________________________

Yes/No________

Are you taking any medication that may cause safety concerns or increase the likelihood of a medical incident?If yes, please indicate what the medication is:

__________________________________________________________

Yes/No________

I acknowledge that I have read and understood all hazard notices and warnings posted on the vessel.

Yes/No________

I acknowledge that I have been shown the vessel’s hazard register and been advised of the hazard management process aboard the vessel.

Yes/No________

I acknowledge that I have been given a safety tour of the vessel and shown the location of the emergency equipment.

Yes/No________

I acknowledge that I have been briefed on the emergency procedures in place aboard the vessel and instructed in my role in the event of an emergency.

Yes/No________

I acknowledge that I have been briefed on the safe operating procedures in place aboard the vessel and instructed in my role in carrying out these procedures.

Yes/No________

I acknowledge that I am prepared to follow all lawful instructions of the skipper. Yes/No________

I acknowledge that I have been briefed on hazards and safety procedures as outlined above, and that I have read and understood all safety information and instructions supplied to me as part of this induction process. I am prepared to meet my obligations and responsibilities under the Maritime Operator Safety System and the Health and Safety at Work Act 2015.

Name of crew ______________________________________

Crew’s signature ______________________________________ Date _____________

Skipper’s name ______________________________________

Skipper’s signature ______________________________________ Date _____________

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C2 – Incident and accident register

Accident number

Review date Accident details

Report to MNZ? Yes/No

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C3 – Record of operator plan reviews

Review number

Review date Notes, review findings and record of changes

Next review due

1 31/7/15 Introduction to plan added 31/7/20

2 31/7/15 Bar crossing procedure added 31/7/16

3 31/7/15 Trip reporting procedure amended 31/7/18

4 31/7/15 Overdue vessel procedure amended 31/7/18

5 31/7/15 Order of document changed to group together the items that require approval from MNZ 31/7/20

6 25/5/16 Updated Health and Safety in Employment Act references to Health and Safety at Work Act If required

7 24/6/16 Updated link to MNZ document – Health and safety – a guide for mariners (page 13) If required

8 5/9/16 Updated links to MNZ website – Sections 2.4 (;age 11) and 3.2 (page 13) If required

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C4 – Record of hazard reviews and changes

Review number

Review date Details of review and/or changes

Changes made? Yes/No

Crew informed

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C5 – External audits and survey reports

5.1 Record of external audits, inspections and surveys

Date of audit Name of auditor DetailsAuditor initials

Report filed?(Yes/No)

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C6 – Maintenance plans and recordsThis section contains the vessel’s maintenance plan, based on the MNZ maintenance plan template and covers the following,

1. Preferred suppliers and service agents2. Maintenance log 3. Record of maintenance plan amendments4. Monthly and routine maintenance5. Annual checks and routine maintenance

6.1 Preferred suppliers and service agentsItem Supplier Contact name Phone Number

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6.2 Maintenance logMaintenance date Details of fault and/or maintenance Initials

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6.3 Record of maintenance plan amendments

Date Item reference Details of amendment made Sign

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Take the B8 maintenance plans and records

1 Monthly routine checks and maintenance

Ref

eren

ce

Equipment or item detailsMonthly Routine Checks and Maintenance

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

A Safety equipment and radio / navigation

A1 Fire extinguishers

A2 First aid kit

A3 Navigation charts

B Miscellaneous

B1 Torch and other battery-operated devices

B2 Spares and essential systems on board

B3 operator plan vessel copy version no.

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Ref

eren

ceEquipment or item details

Monthly Routine Checks and Maintenance

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

C Engines and auxiliary equipment

C1 Main engine servicing as per engine servicing schedule or as required

C2 Auxiliary engine servicing as per engine servicing schedule or as required

C3 Inspect condition of fuel lines, filters and valves

C4 Visual Inspection of electrical wiring

C5 Test / overhaul / replace electric bilge pump(s) as required

C6 Service Test anchor windlass

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Ref

eren

ceEquipment or item details

Monthly Routine Checks and Maintenance

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

D Fit Out

D1 Check lighting and replace bulbs as required

E Passenger and Crew Safety

E1 Inspect condition of lifejackets

E2 Check and replenish first aid kit and medical stores as used/required

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2 Annual checks and routine maintenance R

efer

ence

Equipment or item details

2015 2016 2017 2018 2019

Month due

Date checked

Month due

Date checked

Month due

Date checked

Month due

Date checke

dMonth

dueDate

checked

F Passenger and crew safety

F1 Verify compliance of “Official safety equipment list” with maritime rules.

F2 Arrange annual service of fire extinguishers

G Safety equipment and radio / navigation

G1 Radio installation check

G2 Check compass deviation card

G3 Check / self-test EPIRB

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C7 - Survey plans and records

This section contains the vessel’s survey plan, based on the MNZ Survey plan template and covers the following:

1. Ship details2. Scope of certification3. Certificates and exemptions4. Survey or inspection checklist5. History of survey plan amendments6. Survey items schedule7. Survey plan approval

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Take the B8 survey plan1. Ship details

Full name of ship Take the B8

Name of operation MIGHTY SPRITE LIMITED

MNZ number 223456

Call sign KTS7901

Primary harbour(or main location you operate

from)

WHITIANGA

Hull construction ALUMINIUM

Total engine power (in kW, as applicable)

225kW

Drive type(number and type)

2 X OUTBOARD (Main & Aux)

Number of shafts 2

Length overall (LOA) 7.65m

Carries dangerous goods (tick which applies)

yes / no

Design approval number

Date of build 2005

DD / MM / YYYY

2. Scope of certification

Indicate the purpose of your vessel, the number of crew and passengers, cargo capacity, operating limits and more.

Vessel categories Passenger ship Non-passenger ship

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(tick as many as apply) Fishing ship Sailing ship

Minimum crew(number)

One

Maximum passengers(number)

Eleven

Maximum persons(number)

Twelve

Maximum cargo load(tonnes)

NA

Activities engaged in(refer to your operator plan)

Charter Fishing Charter, site seeing, water taxi.

Operating limits Inshore – Bay of Plenty, Auckland, Barrier

Eg restricted coastal, coastal – as applicable to the ship’s activities

Special conditions or limitations(imposed by a surveyor or

Maritime New Zealand)

Nil

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3. Certificates and exemptions

Certificates and exemptions held or required for this ship Certificatenumber

Expiry date(DD/MM/YYYY)

Certificate of Survey (or Fit for Purpose Certificate andSSM Certificate)

09/12/18

Compass Certificate

Radio Certificate 4 Aug 2018

Safety equipment certificates

Medical stores certificates

Add other certificates and exemptions heldor required for this ship

Certificatenumber

Expiry date(DD/MM/YYYY)

none

4. Survey or inspection checklist

Survey or inspection type(tick which applies)

Expected frequency

Out of water hull inspection At initial survey, then at intervals prescribed in the survey performance requirements

Steering and propulsion survey At initial survey, then at intervals prescribed in the survey performance requirements

Sea trial of steering and propulsion At initial survey, then once every 2 to 3 years

Radio inspection At initial survey, then not less than once every 4 years

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5. History of survey plan amendments

Record all survey plan changes requested or approved by a recognised surveyor. The amendment date is the date the surveyor records the amendment.

Amendment date(DD/MM/YYYY)

Amendment descriptionName of approving surveyor

Operator’s signature

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6. Survey items schedule

Timing of survey or inspectionSurvey item groupings(from survey performance requirements)

Items to be surveyed Calendar year 2015 2016 2017 2018 2019

Age of vessel (years) 9 10 11 12 13

Hull exterior Inspection

Hull interior Inspection

Decks and superstructure

Inspection

Fit out Inspection

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Electrical 5 year inspection

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Propulsion and steeringmechanisms

Inspection

Sea Trial

Safety (including navigation and communications) equipmentEg radio survey – annually

Inspection

Radio Inspection

Compass Card of errors

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7. Survey plan approval

Signature of recognised surveyor

Name of surveyor Joe Blogs

Date plan approved 11 Sep 2014

DD / MM / YYYY

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