Microsoft Office 2003- Illustrated Introductory, Premium Edition with Word 2003 Getting Started

Microsoft Office 2003- Illustrated Introductory, Microsoft Office 2003- Illustrated Introductory, Premium EditionPremium Edition

with Word 2003with Word 2003Getting StartedGetting Started

2Getting Started with Word 2003

Understand word processing Understand word processing softwaresoftware

Start Word 2003Start Word 2003 Explore the Word program windowExplore the Word program window Start a documentStart a document Save a documentSave a document

ObjectivesObjectives


Print a documentPrint a document Use the Help systemUse the Help system Close a document and exit WordClose a document and exit Word

ObjectivesObjectives


Microsoft Word is a word processing Microsoft Word is a word processing program used to create:program used to create:– LettersLetters– MemosMemos– NewslettersNewsletters– Research papersResearch papers– Web pagesWeb pages– Business cardsBusiness cards– ResumesResumes– Financial reportsFinancial reports– Other types of documentsOther types of documents

Unit IntroductionUnit Introduction


Understanding Word Understanding Word Processing SoftwareProcessing Software A A word processing programword processing program is software is software

that allows you enter, edit, and format text that allows you enter, edit, and format text and graphicsand graphics– Copy and move textCopy and move text– Format text with fonts and colorFormat text with fonts and color– Format and design page layoutFormat and design page layout– Insert tables, charts, diagrams, and graphicsInsert tables, charts, diagrams, and graphics– Use mail merge to create form lettersUse mail merge to create form letters

The files you create using Word are called The files you create using Word are called documentsdocuments


Understanding Word Understanding Word Processing Software (cont.)Processing Software (cont.)

Formatted text

Graphic

Table

Chart

Column

Header


Understanding Word Understanding Word Processing Software (cont.)Processing Software (cont.) Plan a document before you create itPlan a document before you create it

– Identify:Identify:• MessageMessage• AudienceAudience• Needed elements (charts, tables, etc.)Needed elements (charts, tables, etc.)• Appropriate tone and look for the Appropriate tone and look for the

document (formal, playful, etc.)document (formal, playful, etc.)

The purpose of and audience for a The purpose of and audience for a document determine its designdocument determine its design


Starting Word 2003Starting Word 2003 Use the Start button on the taskbar to Use the Start button on the taskbar to

open Wordopen Word

Start button

Word program icon


Starting Word 2003 (cont.)Starting Word 2003 (cont.)

The The Word Word program windowprogram window opens and opens and displays a blank displays a blank documentdocument

The The insertion insertion pointpoint indicates indicates where text where text appears when appears when you typeyou type

Blank document

I-beam pointer

Insertion point



The The mouse pointermouse pointer changes shape changes shape depending on its location in the depending on its location in the Word program windowWord program window

Each pointer is used for a different Each pointer is used for a different purposepurpose



Word includes different Word includes different viewsviews, or , or ways of displaying a documentways of displaying a document– PrintPrint LayoutLayout view view displays a document displays a document

as it will look when printedas it will look when printed– NormalNormal view view displays a simplified layout displays a simplified layout

view of a document without margins or view of a document without margins or graphicsgraphics

– WebWeb LayoutLayout view view displays a document displays a document as it will look when viewed on a as it will look when viewed on a computer screen using a Web browsercomputer screen using a Web browser



Word document views (cont.)Word document views (cont.)– OutlineOutline viewview displays the headings in a displays the headings in a

document in outline formdocument in outline form– ReadingReading LayoutLayout viewview displays displays

document text in a way that makes it is document text in a way that makes it is easy to read and annotate easy to read and annotate

– FullFull ScreenScreen viewview displays only the displays only the document window on screen document window on screen


Exploring the Word Program Exploring the Word Program WindowWindow

Document window

Toolbars

Task pane

Scroll bar

Ruler

View buttons

Menu bar

Status bar


Exploring the Word Program Exploring the Word Program Window (cont.)Window (cont.) The Word program windowThe Word program window

– TitleTitle barbar displays the program and displays the program and document namesdocument names

– MenuMenu barbar contains the names of the contains the names of the Word menusWord menus

• Clicking a menu name opens a menu of commandsClicking a menu name opens a menu of commands• The The TypeType aa questionquestion forfor helphelp box box on the menu bar on the menu bar

is used to access the Word Help systemis used to access the Word Help system

– StandardStandard and and FormattingFormatting toolbarstoolbars contain buttons for common operating, contain buttons for common operating, editing, and formatting commandsediting, and formatting commands


Exploring the Word Program Exploring the Word Program Window (cont.)Window (cont.) The Word program window (cont.)The Word program window (cont.)

– TaskTask panepane provides quick access to provides quick access to Word editing, formatting, and research Word editing, formatting, and research featuresfeatures

– DocumentDocument windowwindow displays the current displays the current documentdocument

– RulersRulers show margin, tab, and indent show margin, tab, and indent settingssettings


Exploring the Word Program Exploring the Word Program Window (cont.)Window (cont.) The Word program window (cont.)The Word program window (cont.)

– ScrollScroll barsbars are used to display different are used to display different parts of the document in the document parts of the document in the document windowwindow

– ViewView buttonsbuttons are used to switch are used to switch between Word document viewsbetween Word document views

– StatusStatus barbar shows page information, the shows page information, the location of the insertion point, and the location of the insertion point, and the on/off status of several Word featureson/off status of several Word features


Starting a DocumentStarting a Document

Begin a new document by typing in a blank Begin a new document by typing in a blank document in the document windowdocument in the document window

Word includes a Word includes a word-wrapword-wrap feature feature– As you type, the insertion point moves automatically to As you type, the insertion point moves automatically to

the next line in the document when you reach the right the next line in the document when you reach the right marginmargin

– Press [Enter] only when you want to start a new Press [Enter] only when you want to start a new paragraph paragraph

Wrapped text


Starting a Document (cont.)Starting a Document (cont.)

InsertInsert text in a document by clicking text in a document by clicking to move the insertion point and then to move the insertion point and then typingtyping

DeleteDelete text by pressing the text by pressing the [Backspace] or [Delete] key[Backspace] or [Delete] key– [Backspace][Backspace] deletes the text before the deletes the text before the

insertion pointinsertion point– [Delete][Delete] deletes the text after the deletes the text after the

insertion pointinsertion point


Starting a Document (cont.)Starting a Document (cont.)

Automatic feature indicators might appear Automatic feature indicators might appear as you typeas you type


Saving a DocumentSaving a Document

To store a document permanently, you To store a document permanently, you must save it as a must save it as a filefile

When you When you savesave a file you give it a name, a file you give it a name, called a called a filenamefilename, and indicate the location , and indicate the location to store the fileto store the file– A filename identifies the file A filename identifies the file – Files can be stored on an internal hard disk, Files can be stored on an internal hard disk,

on a floppy disk or CD, or in another locationon a floppy disk or CD, or in another location

Saving a file allows you to close the file Saving a file allows you to close the file and open it later for editing or printingand open it later for editing or printing


Saving a Document (cont.)Saving a Document (cont.) Save a file for the first time using the Save a file for the first time using the Save buttonSave button

on the Standard toolbar or the on the Standard toolbar or the Save commandSave command on on the File menuthe File menu

Assign a filename and a file location to a Assign a filename and a file location to a document using the document using the Save AsSave As dialog boxdialog box

Location of the file

Filenames should be brief and descriptive

.doc file extension indicates the file is a

Word document


Saving a Document (cont.)Saving a Document (cont.)

After you save a file for the first time, After you save a file for the first time, save frequently as you work save frequently as you work – Saving updates the stored copy of the Saving updates the stored copy of the

file with your changesfile with your changes– Save changes using the Save changes using the Save buttonSave button or or

the the Save commandSave command


Saving a Document (cont.)Saving a Document (cont.)

The The Document RecoveryDocument Recovery feature feature – Recovers documents lost when Word freezes Recovers documents lost when Word freezes

or power is interrupted or power is interrupted – The Document Recovery task pane opens the The Document Recovery task pane opens the

next time you open Wordnext time you open Word• Displays original and recovered versions of the fileDisplays original and recovered versions of the file• You can open and review each version of the fileYou can open and review each version of the file• Save the file version you want to keepSave the file version you want to keep

Document Recovery is not a substitute for Document Recovery is not a substitute for saving your work oftensaving your work often


Printing a DocumentPrinting a Document

Before printing a document, examine Before printing a document, examine it for errors in it for errors in Print PreviewPrint Preview


Printing a Document (cont.)Printing a Document (cont.)

Print PreviewPrint Preview shows a document as it will shows a document as it will look when printedlook when printed– Enlarge the view of the document to see Enlarge the view of the document to see

detailsdetails– Reduce the view to see the overall layout Reduce the view to see the overall layout – Edit the document text in Print PreviewEdit the document text in Print Preview– Print the document from Print Preview Print the document from Print Preview

Click the Click the Print Preview buttonPrint Preview button on the on the Standard toolbar to open Print Preview Standard toolbar to open Print Preview



After proofing a document and correcting After proofing a document and correcting any errors, you are ready to print it:any errors, you are ready to print it:– Click the Click the PrintPrint buttonbutton on the Standard toolbar on the Standard toolbar

or on the Print Preview toolbar to printor on the Print Preview toolbar to print• Print button uses the default print settingsPrint button uses the default print settings• Prints a single copy of the entire documentPrints a single copy of the entire document

– Use the Use the PrintPrint commandcommand on the File menu to on the File menu to change the print settings before printingchange the print settings before printing

• Number of copiesNumber of copies• Page rangePage range• Default printerDefault printer



Change the print settings in the Change the print settings in the Print Print dialog boxdialog box

Default printer

Number of copies

Pages to print


Using the Help SystemUsing the Help System Word includes an extensive Help systemWord includes an extensive Help system

– Help topicsHelp topics include definitions, instructions, include definitions, instructions, and useful tips for working with Wordand useful tips for working with Word

– For quick access to Help topics, type a For quick access to Help topics, type a keyword or question in the keyword or question in the Type a question for Type a question for help boxhelp box on the menu bar on the menu bar

– If working with an active Internet connection, If working with an active Internet connection, searching the Help system returns Help topics searching the Help system returns Help topics from the from the Microsoft Office Online Web siteMicrosoft Office Online Web site


Using the Help System (cont.)Using the Help System (cont.) Methods for getting Help in WordMethods for getting Help in Word


Using the Help System (cont.)Using the Help System (cont.) The Word Help task pane The Word Help task pane

Search for Help topics

Browse the Table of Contents for

the Help system

Access information on the Microsoft

Office Online Web site


Using the Help System (cont.)Using the Help System (cont.)

To open the Word Help task pane: To open the Word Help task pane: – Click the Click the Microsoft Office Word Help Microsoft Office Word Help

buttonbutton on the Standard toolbar on the Standard toolbar– Click the Click the Microsoft Office Word Help Microsoft Office Word Help

commandcommand on the Help menu on the Help menu– Press Press [F1][F1]


Using the Help System (cont.)Using the Help System (cont.) Help topics appear in the Microsoft Office Help topics appear in the Microsoft Office

Word Help windowWord Help window

Help topic

Related Help topics

Print the Help topic

Click a link to expand the Help topic


Closing a Document and Closing a Document and Exiting WordExiting Word When you are finished working on a When you are finished working on a

document, you are ready to close itdocument, you are ready to close it– Save a document before closing itSave a document before closing it– Click the Click the Close WindowClose Window buttonbutton on the on the

menu bar or the menu bar or the CloseClose commandcommand on the on the File menu to close the documentFile menu to close the document

– Closing a document closes the current Closing a document closes the current document only; the Word program document only; the Word program window remains openwindow remains open


Closing a Document and Closing a Document and Exiting Word (cont.)Exiting Word (cont.)

Close button closes the

Word program window

Close Window button closes the current document


Closing a Document and Closing a Document and Exiting Word (cont.)Exiting Word (cont.) When you are ready to close WordWhen you are ready to close Word

– Save and close all open documents Save and close all open documents before closing Wordbefore closing Word

– Click the Click the Close buttonClose button on the title bar or on the title bar or the the ExitExit commandcommand on the File menu to on the File menu to close Wordclose Word

– Closing Word closes all open Closing Word closes all open documents and the Word program documents and the Word program windowwindow


When you start Word, a blank When you start Word, a blank document opens in the document document opens in the document windowwindow

To create a new document, begin To create a new document, begin typing in the blank documenttyping in the blank document

Save the new document with a Save the new document with a descriptive filenamedescriptive filename

As you edit the document, save your As you edit the document, save your changes to it oftenchanges to it often

SummarySummary


Summary (cont.)Summary (cont.)

Preview the document in Print Preview the document in Print Preview before printing itPreview before printing it

Save, print, and then close the Save, print, and then close the documentdocument

When you are finished editing and When you are finished editing and creating documents, close all open creating documents, close all open files, and then close Wordfiles, and then close Word

Documents

Microsoft Office 2003- Illustrated Introductory, Premium Edition with Word 2003 Getting Started