Microsoft Office 2003 Microsoft Office 2003 Illustrated Introductory, Illustrated Introductory,

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Microsoft Office 2003Microsoft Office 2003IntroducingIntroducing

2Introducing Microsoft Office 2003

ObjectivesObjectives

Define the Office 2003 SuiteDefine the Office 2003 Suite Create a document with Word 2003Create a document with Word 2003 Build a worksheet with Excel 2003Build a worksheet with Excel 2003 Manage data with Access 2003Manage data with Access 2003 Create a presentation with Create a presentation with

PowerPoint 2003PowerPoint 2003

3Introducing Microsoft Office 2003

ObjectivesObjectives

Browse the World Wide Web with Browse the World Wide Web with Internet ExplorerInternet Explorer

Integrate Office informationIntegrate Office information Manage office tasks with Outlook Manage office tasks with Outlook

20032003

4Introducing Microsoft Office 2003

Unit IntroductionUnit Introduction

Microsoft Office is a collection of Microsoft Office is a collection of software programssoftware programs– Each Office program is designed to Each Office program is designed to

complete specific taskscomplete specific tasks– Each Office program has similar Each Office program has similar

buttons and commands to make buttons and commands to make switching among programs easyswitching among programs easy

Microsoft Office is known as a Microsoft Office is known as a suitesuite..

5Introducing Microsoft Office 2003

Defining the Office 2003 SuiteDefining the Office 2003 Suite

The Office 2003 suite is a collection The Office 2003 suite is a collection of programs known as of programs known as business business productivity softwareproductivity software– Helps people in business work betterHelps people in business work better

Office documents are Office documents are compatiblecompatible with one another, so you can easily with one another, so you can easily integrateintegrate information between files information between files– Insert an Excel chart into a Word Insert an Excel chart into a Word

documentdocument

6Introducing Microsoft Office 2003

Defining the Office 2003 SuiteDefining the Office 2003 Suite

Most common Office suite programs:Most common Office suite programs:– WordWord– ExcelExcel– AccessAccess– PowerPointPowerPoint– OutlookOutlook

7Introducing Microsoft Office 2003

Defining the Office 2003 Suite Defining the Office 2003 Suite (cont.)(cont.) Microsoft WordMicrosoft Word

– DocumentsDocuments– LettersLetters– FaxesFaxes– MemosMemos– FlyersFlyers

8Introducing Microsoft Office 2003

Defining the Office 2003 Suite Defining the Office 2003 Suite (cont.)(cont.) Microsoft ExcelMicrosoft Excel

– BudgetsBudgets– Financial statementsFinancial statements– Payroll summariesPayroll summaries– Charts and graphsCharts and graphs

9Introducing Microsoft Office 2003

Defining the Office 2003 Suite Defining the Office 2003 Suite (cont.)(cont.) Microsoft AccessMicrosoft Access

– Organize, track, and Organize, track, and update complex data.update complex data.

– Customer databaseCustomer database– Inventory databaseInventory database

10Introducing Microsoft Office 2003

Defining the Office 2003 Suite Defining the Office 2003 Suite (cont.)(cont.) Microsoft PowerPointMicrosoft PowerPoint

– Create visual Create visual presentationspresentations

• PerformancePerformance

• SalesSales

• StrategyStrategy

• TrainingTraining

• Business planBusiness plan

• MarketingMarketing

11Introducing Microsoft Office 2003

Defining the Office 2003 Suite Defining the Office 2003 Suite (cont.)(cont.)

Microsoft OutlookMicrosoft Outlook– Track and Track and

organize:organize:• AppointmentsAppointments

• ContactsContacts

– Send emailSend email

12Introducing Microsoft Office 2003

Defining the Office 2003 Suite Defining the Office 2003 Suite (cont.)(cont.)

Internet ExplorerInternet Explorer– A program that A program that

lets you access lets you access information on information on the Internet and the Internet and World Wide WebWorld Wide Web

– A part of A part of Windows or can Windows or can be downloaded be downloaded from the Webfrom the Web

13Introducing Microsoft Office 2003

Creating a Document with Creating a Document with Word 2003Word 2003 Microsoft Word 2003 is a Microsoft Word 2003 is a word word

processingprocessing program which allows you program which allows you to create and edit text documentsto create and edit text documents– Enter and format textEnter and format text– Add tables and graphicsAdd tables and graphics– Use electronic thesaurus, indexes, and Use electronic thesaurus, indexes, and

footnotesfootnotes

14Introducing Microsoft Office 2003

Creating a Document with Creating a Document with Word 2003 (cont.)Word 2003 (cont.) Word can help you:Word can help you:

– Enter text quicklyEnter text quickly– Organize informationOrganize information– Create error-free Create error-free

informationinformation– Combine text and Combine text and

graphicsgraphics– Add special effectsAdd special effects

Table Graphic

15Introducing Microsoft Office 2003

Building a Worksheet Building a Worksheet with Excel 2003with Excel 2003 Microsoft Excel 2003 is a Microsoft Excel 2003 is a

spreadsheetspreadsheet program that you use to program that you use to analyze data, perform calculations, analyze data, perform calculations, and create chartsand create charts– Like paper spreadsheets, Excel has a Like paper spreadsheets, Excel has a

worksheetworksheet area area• Divided into columns and individual cellsDivided into columns and individual cells• A A cellcell contains text, numbers, formulas, or contains text, numbers, formulas, or

a combinationa combination

16Introducing Microsoft Office 2003

Building a Worksheet Building a Worksheet with Excel 2003 (cont.)with Excel 2003 (cont.) Excel can help you:Excel can help you:

– Calculate results Calculate results accuratelyaccurately

– Perform what-if Perform what-if analysisanalysis

– Perform complex Perform complex mathematical mathematical formulasformulas

– Create chartsCreate charts

Chart

Graphic

Formatted data

17Introducing Microsoft Office 2003

Managing Data with Managing Data with Access 2003Access 2003 Microsoft Access 2003 is a Microsoft Access 2003 is a database database

management systemmanagement system which allows which allows you to organize and link databasesyou to organize and link databases– A A databasedatabase is a collection of related is a collection of related

information such as a list of employeesinformation such as a list of employees– A A tabletable is a grid where you can arrange is a grid where you can arrange

and analyze large amounts of dataand analyze large amounts of data

18Introducing Microsoft Office 2003

Managing Data with Managing Data with Access 2003 (cont.)Access 2003 (cont.) Access can help you:Access can help you:

– Enter data easilyEnter data easily– Retrieve data easilyRetrieve data easily– Create professional Create professional

forms and reportsforms and reports– Add graphics to Add graphics to

reportsreports

Table

19Introducing Microsoft Office 2003

Creating a Presentation Creating a Presentation with PowerPoint 2003with PowerPoint 2003 Microsoft PowerPoint 2003 is a Microsoft PowerPoint 2003 is a

presentation graphicspresentation graphics program that program that you can use to create handouts or you can use to create handouts or electronic presentationselectronic presentations– A A slideslide is the “page” where you place is the “page” where you place

text, graphics, and other objectstext, graphics, and other objects– Slides make up a presentation and can Slides make up a presentation and can

be seen in an on-screen display called be seen in an on-screen display called a a slide showslide show

20Introducing Microsoft Office 2003

Creating a Presentation with Creating a Presentation with PowerPoint 2003 (cont.)PowerPoint 2003 (cont.) PowerPoint can help PowerPoint can help

you:you:– Create and edit slidesCreate and edit slides– Combine information Combine information

from Office programsfrom Office programs– Add graphicsAdd graphics– Add special effectsAdd special effects

Slide Graphic

Inserted Excel chart

21Introducing Microsoft Office 2003

Browsing the World Wide Web Browsing the World Wide Web with Internet Explorerwith Internet Explorer The The World Wide WebWorld Wide Web, known as the , known as the

WebWeb, is the text, graphics, and , is the text, graphics, and multimedia part of the Internetmultimedia part of the Internet

Internet Explorer is a Internet Explorer is a browserbrowser..– A program designed to help you view A program designed to help you view

data on the Webdata on the Web Web sites let you jump to other sites Web sites let you jump to other sites

using using linkslinks, special areas that take , special areas that take you to another locationyou to another location

22Introducing Microsoft Office 2003

Browsing the World Wide Web Browsing the World Wide Web with Internet Explorer (cont.)with Internet Explorer (cont.) Internet Explorer Internet Explorer

can help you:can help you:– Display Web Display Web

sitessites– Move between Move between

Web sitesWeb sites– Use multimediaUse multimedia– Incorporate Incorporate

Web Web informationinformation

Links

Web page

23Introducing Microsoft Office 2003

Integrating Office InformationIntegrating Office Information

Information created in one Office Information created in one Office program can be used in anotherprogram can be used in another– An Excel chart can be used in a An Excel chart can be used in a

PowerPoint presentationPowerPoint presentation– Word data can be used in an Excel Word data can be used in an Excel

worksheetworksheet– Word text can be used to create Word text can be used to create

PowerPoint slidesPowerPoint slides– Access data can be used in an Excel Access data can be used in an Excel

worksheetworksheet

24Introducing Microsoft Office 2003

Integrating Office Information Integrating Office Information (cont.)(cont.) Integration benefits include:Integration benefits include:

– Create information onceCreate information once– Merge dataMerge data– Export dataExport data– Create hyperlinksCreate hyperlinks

• A A hyperlinkhyperlink is specially formatted text or a is specially formatted text or a graphic that transfers you to another graphic that transfers you to another location or documentlocation or document

25Introducing Microsoft Office 2003

Integrating Office Information Integrating Office Information (cont.)(cont.)

Chart in Excel

Chart in Word

Chart in PowerPoint

26Introducing Microsoft Office 2003

Managing Office Tasks Managing Office Tasks with Outlook 2003with Outlook 2003 Microsoft Outlook 2003 is an Microsoft Outlook 2003 is an

electronic electronic personal information personal information managermanager– Helps you manage and keep track of Helps you manage and keep track of

appointments, events, contacts, and e-appointments, events, contacts, and e-mailmail

• An An e-maile-mail message is an electronic message is an electronic message sent to anyone with an e-mail message sent to anyone with an e-mail addressaddress

27Introducing Microsoft Office 2003

Managing Office Tasks with Managing Office Tasks with Outlook 2003 (cont.)Outlook 2003 (cont.) Some of the benefits of Outlook:Some of the benefits of Outlook:

– Read and respond to e-mailRead and respond to e-mail– Create and manage a contact address bookCreate and manage a contact address book– Send file attachments with e-mail messagesSend file attachments with e-mail messages

28Introducing Microsoft Office 2003

SummarySummary

Use Use WordWord to create a text document to create a text document Use Use ExcelExcel to create a spreadsheet to create a spreadsheet Use Use AccessAccess to create a database to create a database Use Use PowerPointPowerPoint to create a to create a

presentationpresentation Use Use InternetInternet ExplorerExplorer to browse the to browse the

WebWeb Use Use OutlookOutlook to manage tasks to manage tasks