Microsoft Office 2003- Illustrated Introductory, Premium Edition A Worksheet Formatting

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  • Microsoft Office 2003- Illustrated Introductory, Premium EditionA WorksheetFormatting

  • ObjectivesFormat valuesUse fonts and font sizesChange attributes and alignmentAdjust column widths

  • ObjectivesInsert and delete rows and columnsApply colors, patterns, and bordersUse conditional formattingCheck spelling

  • Formatting ValuesFormatting determines how labels and values appear in cellsBold, italic, dollar signs, commas, etc.Formatting does not change the data only its appearanceSelect a cell or a range, then apply formatting

  • Formatting Values (cont.)New date format

  • Formatting Values (cont.)Using the Format PainterThe Format Painter allows you to copy all formatting attributes of selected cells and apply to other cellsUse to copy multiple format settings or individual ones

  • Using Fonts and Font SizesA font is the name for a collection of similar characters with a specific design (letters, numerals, symbols, and punctuation marks)The default font in Excel is 10-point ArialThe physical size of text is called font sizeMeasured in points 1 point = 1/72 of an inch

  • Using Fonts and Font Sizes (cont.)Font and size of active cell or range

  • Using Fonts and Font Sizes (cont.)Inserting Clip ArtClip art is a collection of graphic imagesStored in the Insert Clip Art task paneClips are media files, including graphics, photographs, sounds, movies, and animations that come with ExcelAdd clips to a worksheet using the Clip Art command on the Insert menu

  • Using Fonts and Font Sizes (cont.)Inserting Clip Art (cont.)Search for clips using keywords.Enter keywordResults of a clip searchClip collections

  • Changing Attributes and AlignmentAttributes are styling formats such as bold, italics, and underliningAlignment determines the position of data in a cellLeft, right, or centerApply attributes and alignment options from the Formatting toolbar

  • Changing Attributes and Alignment (cont.)Column headings centered, bolded, and underlinedTitle centeredBold buttonUnderline buttonCenter button

  • Changing Attributes and Alignment (cont.)Rotating and indenting cell entriesRotate data within a cell by changing its alignmentOrientation changes from its horizontal alignmentIndent data to the left or right within a cellUse the Increase Indent button or the Decrease Indent button

  • Changing Attributes and Alignment (cont.)Using AutoFormat17 predefined formatsDesigned with labels on the left column and top row, and totals on the bottom row and right columnSelect data, then click AutoFormat on the Format menu

  • Adjusting Column WidthsAdjust column widths to accommodate dataDefault column width is 8.43 characters wide (a little less than one inch)One or more columns can be adjusted using the mouse or the Column command on the Format menu

  • Adjusting Column Widths (cont.)Change column widths with the mouseMove the column heading, gray box at the top of each column

    Resize pointerColumn headings that need adjusting

  • Adjusting Column Widths (cont.)Specifying row heightCustomize row height to improve readabilityMeasured in points, same unit of measure used for fontsRow height should exceed the font sizeExcel usually adjusts row heights automatically

  • Inserting and Deleting Rows and ColumnsRight-click a cell to open the Insert dialog boxInsert a column or rowShift cells in the active column right or in the active row downExcel inserts rows above the cell pointer and insert columns to the left of the cell pointer

  • Inserting and Deleting Rows and Columns (cont.)Deleting rows and columnsSelect the row or column heading, click Edit on the menu bar, then click DeleteInserted row will appear above selected row

  • Inserting and Deleting Rows and Columns (cont.)Adding and editing commentsYou and other users can add comments to worksheetsClick a cell, click Insert on the menu bar, then click CommentA small red triangle appears in the upper right hand cornerPoint to the red triangle to view the commentClick the cell with the comment, click Insert on the menu bar, then click Edit Comment

  • Applying Colors, Patterns, and BordersUse colors, patterns, and borders to enhance a worksheets appearance.Add using the Pattern and Borders tabs in the Format Cells dialog boxorAdd using the Borders and Color buttons on the Formatting toolbarApply to a cell, a range, or to cell contents

  • Applying Colors, Patterns, and Borders (cont.)Background colorFont color

  • Using Conditional FormattingExcel can format cells based on specific resultsThe automatic application of formatting attributes on cell values is called conditional formattingValues above a certain number can be one color and values below a certain number can be another color

  • Using Conditional Formatting (cont.)The Conditional Formatting dialog boxUse logical operators such as greater than or not equal to.Define up to three different conditions and apply different formatting attributes

  • Using Conditional Formatting (cont.)Conditional formatting options

  • Checking SpellingSpelling checker scans the worksheet and flags possible mistakes and suggests correctionsTo check other worksheets in a workbook, display the worksheet and run the spelling checker againAdd words that are spelled correctly that are not recognized by the spelling checker

  • Checking Spelling (cont.)Using e-mail to send a workbookSend as an attachmentClick File on the menu bar, point to Send to, then click Mail Recipient (as Attachment)

  • SummaryUse formatting tools to enhance the appearance of a worksheetChange fonts and font sizesAdjust column widthsCreate conditional formattingCheck spelling