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2017MEETING PLANNERS GUIDE
2 | SUN VALLEY.COM/GROUPS SUNVALLEY.COM/GROUPS | 3
WELCOME
Nearly all of those who make the journey to Sun Valley end up coming back—some end
up staying forever. We invite you to explore America’s first destination ski resort, celebrating its 81st season, to experience the longstanding tradition of excellence and guest service that keep our patrons coming back year after year.
With 26,000 square feet of convention space, 440 luxurious rooms and condominiums, state-of-the-art venues,
and world-class summer and winter amenities, Sun Valley has all the room you need to make your next group gathering, meeting, or convention an unforgettable event.
Surrounded by almost a million acres of alpine beauty and year-round bluebird skies, it’s no wonder Sun Valley is known as much for its hospitality as its natural splendor. Come see why we have been the best destination in the West for over 80 years!
GETTING HERETHERE ARE SEVERAL OPTIONS THAT MAKE IT EASY TO
REACH SUN VALLEY. WITH NONSTOP FLIGHTS FROM
SEATTLE, PORTLAND, LOS ANGELES, SAN FRANCISCO,
DEVNER, AND SALT LAKE CITY, YOU CAN GET TO SUN
VALLEY IN JUST A FEW HOURS.
BY CAR, SUN VALLEY IS A SHORT 2.5 HOUR DRIVE FROM
IDAHO’S CAPITAL CITY OF BOISE, AND ONLY 4.5 HOURS
FROM SALT LAKE CITY. THE SUN VALLEY EXPRESS ALSO
OFFERS SHUTTLE SERVICE TO AND FROM THE BOISE
AIRPORT. CALL 800-727-9925 OR VISIT CTCBUS.COM
THE SUN VALLEY VILLAGE IS EASILY WALKABLE, WITH
RESTAURANTS, SHOPS, AND MEETING ROOMS WITHIN
A SHORT STROLL. THERE IS ALSO A COMPLEMENTARY
BUS SERVICE TO CONNECT YOU WITH ALL THERE IS TO
SEE AND DO AROUND TOWN.
VISIT MOUNTAINRIDES.COM
4 | SUN VALLEY.COM/GROUPS SUNVALLEY.COM/GROUPS | 5
SUMMER AMENITIES
The line between work and play gets a little blurry in Sun Valley, Idaho—that tends to
happen when you combine a business gathering with our award-winning summer activities in and around the resort.
The new 20,000-square-foot spa, fitness center, and poolside café have everything you need to stay relaxed and rejuvenated throughout your stay. We also boast 45 holes of golf, over 400 miles of singletrack mountain
• 3 championship golf courses
• 18 hole putting course + virtual golf
• Golf lessons with PGA professionals
• Summer lift and gondola service
• Horseback riding
• Scenic hiking trails
• Mountain biking
• Bald Mountain flow trail
• Guided fly fishing
• Group river rafting
• Sport shooting & gun club
• Lake paddle boating
• Horse-drawn wagon rides
• Paragliding
• Paddle boarding
• Tennis & swim center (lessons available)
• Indoor & outdoor ice skating
• Weekly gallery walks
• Music concerts & festivals
• Bowling alley & game room
• 3 outdoor heated swimming pools
• Historic Opera House movie theater
• Spa, fitness center, & yoga studio
• Massage & acupuncture
• Body treatments & salon services
• Live lounge music & piano bar
• Summertime mountaintop dining
• 20 restaurants
• 12 retail shops
Call 208-622-2135 for more information
SUMMER ACTIVITIES biking and hiking trails, 18 local art galleries, and regular Saturday night ice shows, featuring the biggest names on the Olympic skating circuit. The Sun Valley Pavilion, an architectural landmark of the West, has become the area’s cultural epicenter and “a music pavilion for the ages." If you come for the summer, be sure to check out some of its featured musical events, like the Sun Valley Summer Symphony and Sun Valley Center for the Arts Summer Concert Series.
WEATHER
SUN VALLEY IS A FOUR-SEASON RESORT THAT
ENJOYS AN INCREDIBLE 280 DAYS OF SUNSHINE
PER YEAR. SUMMERS ARE MILD, WITH DAYTIME
TEMPERATURES AVERAGING 770, AND IN THE WINTER,
THE SNOW IS LIGHT AND DRY WITH SUNNY SKIES. THE
FALL BOASTS VIBRANT GOLD AND RED HUES, AND
IN THE SPRING THE HILLS TURN GREEN AND BLOOM
WITH WILDFLOWERS.
LOCATION & POPULATION
SUN VALLEY IS LOCATED IN THE HIGH MOUNTAIN
DESERT OF SOUTH-CENTRAL IDAHO, TUCKED 5,853
FT UP IN THE ROCKY MOUNTAINS. THE LOCAL
COMMUNITIES OF KETCHUM, SUN VALLEY, HAILEY,
AND BELLEVUE COMBINE TO CREATE THE WOOD
RIVER VALLEY—A TOTAL POPULATION OF 21,500
RESIDENTS.
6 | SUN VALLEY.COM/GROUPS SUNVALLEY.COM/GROUPS | 7
WINTER AMENITIES
Sun Valley is world-renown as a skier’s paradise, with over 3,400 vertical feet of consistent
pitch, 2,000 acres of varied terrain, 55 acres of powdery tree skiing, gondola access, sunny skies, and virtually no lift lines. The adjacent Dollar Mountain has gentler slopes, perfect for ski lessons for the whole family (also complete with a terrain park and 22-foot superpipe for the brave at heart). But Sun Valley’s lesser
INTERESTING FACTS
FOUNDED IN 1936 BY UNION PACIFIC TYCOON
AVERELL HARRIMAN, SUN VALLEY WAS AMERICA’S
FIRST DESTINATION SKI RESORT.
THE WORLD'S FIRST CHAIRLIFT WAS BUILT ON SUN
VALLEY'S PROCTOR MOUNTAIN IN 1936.
SUN VALLEY'S OLYMPIC MEDALISTS INCLUDE
GRETCHEN FRASER, CHRISTIN COOPER, PICABO
STREET, MUFFY DAVIS, AND KAITLYN FARRINGTON.
AUTHOR ERNEST HEMINGWAY COMPLETED "FOR
WHOM THE BELL TOLLS" IN SUITE 206 OF THE SUN
VALLEY LODGE.
SUN VALLEY HAS THE LARGEST AUTOMATED
SNOWMAKING SYSTEM IN NORTH AMERICA.
• Bald Mountain skiing & boarding
• Dollar Mountain skiing & boarding
• Snowsports school & lessons
• Ski & snowboard rentals
• 200+ km of cross country skiing
• Nordic Olympic training center
• Horse-drawn sleigh rides
• Winter fly fishing
• Heli skiing
• Fat biking trails
• Backcountry skiing
• Snowshoeing
• Sledding & tubing
• Gondola rides with mountaintop dining
• Indoor & outdoor ice skating
• Kid's on-mountain adventure trails
• 4 terrain parks & 22-foot superpipe
• Bowling alley & game room
• 3 outdoor heated swimming pools
• Historic Opera House movie theather
• Spa, fitness center, & yoga studio
• Massage & acupuncture
• Body treatments & salon services
• 20 restaurants
• 12 retail shops
Call 208-622-2135 for more information
WINTER ACTIVITIESknown winter attractions include 200+ km of groomed cross-country trails, six cozy ski lodges with breathtaking 3600 views, and a charming European-style village which comes alive in the winter. Guests can enjoy quaint shops, an indoor and outdoor ice rink, sleigh rides, heated swimming pools, a newly-renovated bowling alley, movie theater, and outstanding gourmet restaurants, all within a short walk.
8 | SUN VALLEY.COM/GROUPS SUNVALLEY.COM/GROUPS | 9
LODGING DETAILS
LODGING & ACCOMMODATIONS
From cozy lakeside cottages and four-bedroom condominiums to new deluxe townhomes, Sun
Valley provides the best in resort accommodations. The newly-renovated Sun Valley Lodge, originally built in 1936, now offers 108 luxury rooms and suites, as well as the new state-of-the-art Spa at Sun Valley, complete with a fitness center, yoga studio, sauna, steaming pool, and 15 treatment rooms. If you’re looking for the elegant and old-world charm of the village, head
• Sun Valley Lodge 108 rooms
• Sun Valley Inn 105 rooms
• Lodge apartments 129 units
• Condominiums 88 units
• Cottages 8 properties
• Townhomes 3 residences
• Spa, fitness center, & yoga studio
• 3 heated outdoor swimming pools
• 17 tennis courts
• Live lounge music & piano bar
• 10 village cafés & restaurants
• Free guest pickup to/from airport
• Ample free parking
• Business center & free wifi
• Valet parking
• Complementary shuttle service
• Bell service
• Room service
• Child care & day camp
to one of the 105 rooms at the historic Sun Valley Inn, with adjoining exercise room and outdoor pool. Opt for more privacy with one of our 129 off-site apartments, or choose from large condos perfect for the whole family. For those in the mood for swank, we offer three newly-constructed townhomes with gorgeous views, right on the White Clouds Golf Course. No matter what you’re looking for—large group or small—we will help you find the perfect home away from home.
Total Resort Accommodations: 440
Guest Facilities
10 | SUN VALLEY.COM/GROUPS SUNVALLEY.COM/GROUPS | 11
VENUE FEATURES
CONVENTION SERVICES
With 26,000 square feet of convention space, Sun Valley is the perfect place to
plan your next corporate gathering, no matter the size. We offer a full-service event management team to coordinate meetings from 20 to over 1,000 guests (see next page for a complete list of convention rooms and dimensions). Our group facilities and conference center will provide you with everything you need to stay connected and focused, including gourmet catering, high-speed internet access, multiple presentation screens and projectors, lighting controls, and wireless
microphones. In addition to our 16 indoor convention spaces, the largest of which is a roomy 8,470 square feet, we have a multitude of incredible outdoor venues for keeping you in the fresh mountain air. And since the best way to do business is to feel like you aren’t doing business at all, we can plan activities from fly fishing to cocktail hour to keep your party entertained and “on vacation” for their entire stay. For over 80 years, groups have traveled from all over the world to experience Sun Valley . Spaces fill up fast, so be sure to book today!
• Total indoor meeting space: 26,000 sq. ft.
• Total indoor/outdoor meeting space: 35,000 sq. ft.
• Total number of rooms: 16
• Largest room: 8,470 sq. ft.
• Internet bandwith up to 100 MB
• Resort-wide fiber optic connectivity
• 802.11b Wireless Ethernet
• Analog & digital phone lines
• Polycom conference phones
• Video and audio routing
• Closed circuit television
• Computerized lighting controls
• Dropdown projectors & screens
• Audiovisual equipment
• Dedicated conference managers
• Catering options with menu planning
Call 208-622-2961 for more information
12 | SUN VALLEY.COM/GROUPS SUNVALLEY.COM/GROUPS | 13
FIRST FLOOR
WLODGE BOARD ROOM
GARNET ROOM
LARKSPUR
ROOM
FITNESS CENTER
POOLSIDECAFE
FREIGHT
ELEVATOR
DUCHIN LOUNGEGRETCHEN’S
FRONTDESK
GIFTSHOP
M
SALON& SPA
POOL
ELEV
ATOR
EXIT
EXIT
EXIT
EXIT
EXIT
EXIT
EXIT
W
M
CAMASROOM
ASPENROOM
COLUMBINE ROOMS
EDELWEISSROOM
INN BOARDROOM
CONTINENTALROOM
LIMELIGHT A
LIMELIGHT B
LIMELIGHT C
POND
LIMELIGHTTERRACE
BOILERROOM
RAMROOM
BALDMOUNTAIN
PIZZA &PASTA
PORTE COCHERE
BELL SERVICE
LOBBY
FRONT DESKLOBBY LOUNGE
INN
PROM
ENAD
E
SAWTOOTHROOM
RAMDININGROOM
OPERAHOUSE
LUPINEROOM
A B
CONVENTION FACILITIES
Sun Valley Lodge
CONTACT US
Sun Valley Inn
ROOMS DIMEN. SQ. FT. CEILING THEATER CLASS CONF. BANQUET RECEP.
Limelight Ballroom 154’ x 55’ 8,470 12’ / 11’6” 1,000 450 Call* 500 800
Limelight A 32’ x 55’ 1,760 12’ 150 60 Call* 120 150
Limelight B 75’ x 55’ 4,125 12’ 400 250 Call* 300 450
Limelight C 47’ x 55’ 2,585 12’ 220 120 Call* 120 200
Continental Room 65’ x 55’ 3,575 9’ 350 180 Call* 220 350
Ram Room 35’ x 43’ 1,505 8’ 120 60 24 88 130
Inn Board Room 12’ x 17’ 204 9’ 15 N/A 12 N/A N/A
Edelweiss 17’ x 17’ 289 8’9” 12 9 10 N/A N/A
Columbine A 19’ x 17’ 323 8’ 32 N/A 12 N/A N/A
Columbine B 35’ x 17’ 595 8’ 56 36 28 32 60
Aspen Room 17’ x 20’ 340 8’ 24 18 12 N/A N/A
Camas Room 17’ x 33’ 561 8’ 50 24 24 45 32
Lupine Room 17’ x 33’ 561 8’ 50 24 24 45 32
SUN VALLEY INN FACILITIES
ROOMS DIMEN. SQ. FT. CEILING THEATER CLASS CONF. BANQUET RECEP.
Sawtooth Room 40’ x 60’ 2,400 9’ 160 76 40 100 150
Boiler Room 46’ x 47’ 2,162 10’11” / 14’7” 160 80 40 N/A 150
Opera House 48’ x 82’ 3,936 27’6” 300 N/A N/A N/A N/A
SUN VALLEY VILLAGE FACILITIES
ROOMS DIMEN. SQ. FT. CEILING THEATER CLASS CONF. BANQUET RECEP.
Garnet Room 13’ x 30’ 398 8’ / 3” 20 N/A 16 N/A 20
Larkspur Room 20’ x 30’ 600 8’ / 3” 50 30 24 N/A 50
Lodge Board Room 27’ x 16’ 432 8’ / 3” 36 30 20 N/A 36
SUN VALLEY LODGE FACILITIES
CONTACT DEPARTMENT TELEPHONE FAX EMAIL
Group Sales Sales (208) 622-2992 (208) 622-2100 [email protected]
General Sales Sales (208) 622-2166 (208) 622-2100 [email protected]
Sales Directory Sales (800) 322-3432 (208) 622-2100 [email protected]
SALES
CONTACT DEPARTMENT TELEPHONE FAX EMAIL
Catering Office Food & Beverage (208) 622-2020 (208) 622-3700 [email protected]
Conference Services Catering & Convention Services (208) 622-2110 (208) 622-3700 [email protected]
Restaurant Management Food & Beverage (208) 622-2800 (208) 622-3700 [email protected]
CATERING
CONTACT DEPARTMENT TELEPHONE FAX EMAIL
Resort Operator Guest Services (208) 622-4111 (208) 622-2030 [email protected]
Customer Service Guest Services / Reservations (800) 786-8259 (208) 622-2030 [email protected]
General Information Guest Services / Reservations (800) 786-8259 (208) 622-2030 [email protected]
IT / Audio Visual Information Technology (208) 622-2044 -- [email protected]
GENERAL
CONTACT DEPARTMENT TELEPHONE FAX EMAIL
Group Reservations Hotel & Lodging (208) 622-2275 (208) 622-2030 [email protected]
General Reservations Hotel & Lodging (800) 786-8259 (208) 622-2030 [email protected]
Concierge Desk Hotel & Lodging (208) 622-2097 (208) 622-2096 [email protected]
Lodge Front Desk Sun Valley Lodge (208) 622-2001 (208) 622-2030 [email protected]
Inn Front Desk Sun Valley Inn (208) 622-2211 (208) 622-2030 [email protected]
HOTEL & LODGING
CONTACT DEPARTMENT TELEPHONE FAX EMAIL
Recreation Office Recreation (208) 622-2135 (208) 622-2236 [email protected]
Restaurant Reservations Food & Beverage (208) 622-2800 (208) 622-3700 [email protected]
Lift Tickets Mountain Operations (208) 622-6136 (208) 622-6130 [email protected]
Special Event Tickets Recreation (208) 622-2135 (208) 622-2236 [email protected]
Mountain Services Mountain Operations (888) 490-5950 (208) 622-6155 [email protected]
Sun Valley Nordic Center Cross Country (208) 622-2251 (208) 622-2920 [email protected]
Sun Valley Salon & Spa Salon & Beauty (208) 622-2160 -- [email protected]
Sun Valley Golf Course Golf (208) 622-2251 (208) 622-2920 [email protected]
Babysitting & Day Camp Child Care Services (208) 622-2097 (208) 622-2096 [email protected]
Sun Valley Gun Club Sport Shooting (208) 622-2111 (208) 622-2236 [email protected]
Sun Valley Stables Recreation (208) 622-2391 (208) 622-2236 [email protected]
Sun Valley Ice Rink Recreation (208) 622-2194 208-622-2199 [email protected]
Bowling Alley Recreation (208) 622-2191 (208) 622-2236 [email protected]
Tennis & Swim Center Recreation (208) 622-2156 (208) 622-2236 [email protected]
RECREATION
CALENDAR OF EVENTS & FESTIVALS
SUMMER
SUN VALLEY WRITERS’ CONFERENCEJUNE/JULYFor one week, the country's literati descend on Sun Valley for talks, discussions, workshops, and presentations.svwc.com
RIDE SUN VALLEY BIKE FESTIVALJUNE/JULYThis multi-day biking event features races, music, concerts, clinics, expos, and more throughout the Wood River Valley.ridesunvalley.org
SUN VALLEY ROAD RALLYJULYWatch some of the world's fastest cars (and drivers) zoom down Idaho's Highway 75 at over 200mph!sunvalleyroadrally.com
SUN VALLEY SUMMER SYMPHONYJULY - AUGUSTThis weekly symphony has a spot as one of the country’s best classical music concerts—bring a picnic and sit on the lawn or get a seat in the awe-inspiring Sun Valley Pavilion.svsummersymphony.org
SVCA SUMMER CONCERT SERIESJULY - AUGUSTEach year, this concert series draws musicians from the around the country, such as Emmy Lou Harris and Wilco.sunvalleycenter.org
SUN VALLEY ON ICEJULY - SEPTEMBERSaturday evenings in the summer, Sun Valley Resort brings Olympic ice skating talent straight to Sun Valley!sunvalley.com
FARMERS MARKETJUNE - OCTOBERSupport the local community! This weekly open-air market in Hailey and Ketchum features fresh local produce, arts and crafts, and live music.wrfarmersmarket.org
FALL
WOOD RIVER VALLEY STUDIO TOURSEPTEMBERDuring this annual tour, our most talented local artists open their homes and studios to reveal their latest work.wrvstudiotour.org
WAGON DAYSSEPTEMBER (LABOR DAY WEEKEND)This historical event celebrates the Old West with a Big Hitch Parade, antique fairs, and a saloon-style shoot-out!wagondays.org
CROSSTOBERFESTOCTOBERThis two-day cyclocross race boasts "beers, bikes, and fun!" Proceeds benefit cycling events in the community.crosstoberfestidaho.com
TRAILING OF THE SHEEPOCTOBERThis festival celebrates the rich history of sheepherding in the Wood River Valley, with culinary events, crafts, and a downtown exhibition.trailingofthesheep.org
SUN VALLEY JAZZ JAMBOREEOCTOBEREnjoy five days of live jazz music with 40 bands, 200 musicians, and over 250 different shows.sunvalleyjazz.com
WINTER
SUN VALLEY CHRISTMASDECEMBERFrom carolers and a tree lighting ceremony to Nutcracker on Ice, the Sun Valley village provides the best winter wonderland experience.sunvalley.com
SUN VALLEY NORDIC FESTIVALJANUARY - FEBRUARYThis weeklong event is filled with demos, races, and seminars in “Nordic Town, USA,” culminating in the famous 34.3 km Boulder Mountain Tour.nordictownusa.com
GALLERY WALKSDECEMBER - MARCHThe Sun Valley Gallery Association hosts weekly evening walks with wine, artist chats, and the latest installations.svgalleries.org
SPRING
SUN VALLEY FILM FESTIVALMARCHNow on its sixth year, this film fest features a screenwriters’ lab, coffee talks, parties, awards, and plenty of premieres.sunvalleyfilmfestival.org
JANSS PRO-AM CLASSICMARCH - APRILThis fun-filled ski race series benefits the Sun Valley Ski Education Foundation—a local event to look forward to!svsef.org
SUN VALLEY WELLNESS FESTIVALMAYThis yearly event brings together the biggest names in all things wellness—mind, body, spirit, and environment.sunvalleywellness.org To Ketchum
Bald Mountain(River Run)
Sun Valley Club (Golf - Nordic)
Sun ValleyPavilion
Sun Valley Gun Club
Carol’s Dollar Mountain
Lodge
VillagerCondominiums
DollarMeadow
Condominiums
Wildflower Condominiums
Trail CreekGolf Course
(18-Holes)
White Clouds Golf Course
(9-Holes)
Sun Valley Resort & Village
Map
Baldy Bus Circle
Dollar Bus
Circle
LodgeApartments
CottonwoodCondominiums
AtelierCondominiums
To ElkhornGolf Course
Bike Path
Dollar Rd
Saddle Rd
Sun ValleyLodge
Trail Creek Cabin
Carol’sTrailhead
Sun Valley Rd
Sun Valley Stables
(Trail Rides)
Spa & Salon
Earl’sTrailhead
To KetchumBald Mountain(Warm Springs)
TheCommunity
School
Sun ValleyInn
Sun ValleyLake
3
10
9
1
2 3
8
4
8 1
2
4
5
6
7
11
VILLAGE DINING
1 a la Mode2 Bald Mountain Pizza 3 Duchin Lounge4 Gretchen’s5 Konditorei6 The Ram
7 Short Line Deli8 Poolside Cafe9 Chocolate Foundry10 Sun Valley Club11 Trail Creek Cabin
SHOPS, SERVICES, & RECREATION
LODGING & ACCOMMODATIONS
12 Sun Valley Gun Club(10) Sun Golf/Nordic Center(8) Sun Valley Spa13 Opera House Theater14 Bowling Alley15 Outdoor Ice Rink16 Indoor Ice Rink17 Tennis & Swim Center18 Olympic Pool & Jacuzzi19 Village Retail Shops
20 Sun Valley Gift Shop21 Brass Ranch (Retail)22 Pete Lane’s (Sports)23 Recreation Center24 Playschool (Day Care)25 Post Office26 Wells Fargo Bank27 Sinclair Gas Station28 Laundry & Dry Cleaners29 Sun Valley Stables
30 Sun Valley Lodge31 Sun Valley Inn32 Lodge Apartments33 Cottonwood Condos34 Snow Creek Condos35 Dollar Meadow Condos36 Villager Condos37 Atelier Condos38 Wildflower Condos39 Eccles Cottage
40 Symphony Cottage41 View Cottage42 Lake Cottage43 Dollar Cottage44 Harriman Cottage45 President’s Cottage46 Guest Cottage47 White Clouds Townhomes48 Diamondback Townhomes
CONVENTION FACILITIES
(30) Lodge Convention Rooms(31) Inn Convention Rooms50 Sawtooth Room51 Boiler Room
52 Sun Valley Pavilion53 Carol’s Lodge(13) Opera House(11) Trail Creek Cabin
White Clouds Townhomes
Diamondback Townhomes
9
12
13
14
15
16
52
17
18
19
20
21
23
2450
51
25
27
28
26
22
29
White Clouds Residences
30
31
32
33
34
35
36
53
37
38
39
40
41
42
43
4445
46
47
48
DollarMountain
Snow CreekCondominiums
Sun Valley Resort | PO Box 10 | 1 Sun Valley Road | Sun Valley, Idaho 83353(800) 786-8259 | [email protected]