MEETING MINUTES #1 0 - · PDF fileMichael McKeon Kaestle Boos Associates, Inc (KBA) Joseph Durant * Selectman . JoAnn Corsi Construction Monitoring Services *- Voting Committee Members

M E E T I N G M I N U T E S # 1 0

HUDSON POLICE & DPW PROJECT 1 MUNICIPAL DRIVE HUDSON, MASSACHUSETTS

Meeting Date: August 13, 2015 KBA #15000.00

Respectfully Submitted by Construction Monitoring Services, Inc.

PRESENT: Joe Milani KBA, Project Architect David A. Stephens * Chief, Hudson Police Richard DiPersio * Lt., Hudson Police Michael Burks, Sr. Capt., Hudson Police Neil Joyce Construction Monitoring Services Anthony Marques * Hudson Public Works Director (Town) Frank Noyes * Board Member John Parent * Selectman (Town) Leonard Belli * Director of School Facilities COPIES: Distribution: Tom Moses * Executive Assistant (Town) Robert Clark * Board Member Paul v Griffin Construction Monitoring Services David McKinley KBA, Landscape Architect Michael McKeon Kaestle Boos Associates, Inc (KBA) Joseph Durant * Selectman JoAnn Corsi Construction Monitoring Services

*- Voting Committee Members





Action By The following items were discussed:

New Business: 10.01 Approval of Minutes: A motion was made / seconded to approve Meeting Minutes (as

amended) from Job Meeting # 9 (July 16, 2015). Motion was approved unanimously (6-0). 10.02 Site Update: The following were points of discussion:

• KBA amended their previous estimate of additional costs for survey of the Transfer facility to $6,000 (up from $5,000). Motion was made / seconded and was confirmed to proceed. KBA noted the additional services would be completed during the week of August 24, 2015. • Site Signage was discussed. A sign for PD/DPW would be included at the intersection of the driveway and Municipal Drive with power (for lighting) and data (conduit only to bldg) provided at that location. The existing sign at Municipal Drive and Cox St. would be modified to include DPW/PD signage. • Options for pedestrian walkways at the site were reviewed. A preference to include a sidewalk (bituminous) from the driveway to Cox St was desired. It was noted this was to be reviewed for budget considerations, as well as the impact of relocating the headwall of the existing pipe into the wetlands. • CMS and KBA presented to the committee a scheme to proceed with clearing of site as a separate package in advance of construction, in order to advance the relocation of the existing power poles from the proposed building foot print by HL&P. CMS cited concerns with coordinating of work with HL&P and consequences of potential delays after the construction contract is awarded, and the need to begin coordination with ConsComm if this was desired by the committee. The committee expressed confidence that HL&P could be appropriately coordinated by the GC and effectively move the service during the project without impact, and advised that the project should leave the HL&P coordination with the GC. It was noted KBA should proceed in accordance with the wishes of the committee. • Outdoor furnishings were discussed, to include: three (3) flag poles with uplighting (pole mtd LED fixture), memorial for fallen officers (front of building), with seating (benches) along the driveway. An exterior seating area would be provided for officers at the rear of the site (adjacent to generator / transformer).

10.03 Floor Plan / Roof Plan - Update: • Updates to layout of detention area (D-Con / JC) & DPW Water service area were

discussed. The proposed locations of the janitorial closets were shown also. An added door at Interview / Detective Area to adjacent hallway was shown.

• Roof plan updated to show relocation of cupola to be centered along ridgeline. Review of single RTU vs 2 smaller RTU for PD space would be explored.

• COPS requirements were discussed. Emergency power / UPS provisions were confirmed, without provision for 2-hr enclosures normally associated with COPS systems.





This was confirmed to be acceptable to HPD.

10.04 Exterior concepts:

• Exterior brick was provided to complement the fire station (same supplier / color), and would be based on 8” brick module. Cast stone & brick samples were provided (examples). • Exterior perspectives were reviewed for front, side and rear elevations.

10.05 KBA presented summary of reconciled cost estimate, with estimated construction cost of $11,396,037 at completion of DD drawings. Schedule update shows completion of CD’s in mid-November, with bidding to follow. A January 2016 NTP is anticipated, with an approximate 12-14 month construction, followed by FF&E and technology installations. Occupancy dates were projected to be end of spring 2017. Based on this confirmation of budget and schedule, KBA requested confirmation of conclusion of DD with approval to proceed to construction documents. Motion was made / seconded, with unanimous approval (6-0).

10.06 CMS provided updated subcontractor prequalification packages to committee for review /

final confirmation. CMS requested, and received the committee’s approval, to proceed with advertising of GC and Sub Bid pre-qualifications, with proposals due in early September. Review will be completed by the prequalification subcommittee during September-November, with notification provided to respondents prior to the start of project bidding.

10.07 Next Meetings were scheduled for:

• PBC - Thursday, August 27, 2015 at 4:30 PM at Town Hall (3rd Floor Conference Room).

10.08 Motion to Adjourn Meeting (6:00 PM).

ID Task Name Start Finish Predecessors Duration

1 Schematic Design Mon 1/5/15 Tue 4/28/15 82 days?

21

22 Design Development Wed 4/29/15 Thu 8/13/15 77 days?

35

36 PreQualification Wed 5/13/15 Fri 11/20/15 138 days?

37 BC Meeting: Establish Pre Qual CommitteeWed 5/13/15 Wed 5/13/15 20 1 day?

38 Write RFQ Wed 5/20/15 Mon 6/1/15 37 9 days?

39 Deliveralbe: Ad in Central Register Wed 8/26/15 Thu 9/3/15 38 7 days?

40 Meeting: PQC approves RFQ Fri 9/4/15 Fri 9/4/15 39 1 day?

41 RFQ Submittal Mon 9/7/15 Mon 9/21/15 39,40 11 days

42 RFQ Review Tue 9/22/15 Tue 10/20/15 41 21 days

43 Notify approved PQ GC / FSB Wed 10/21/15 Wed 10/21/15 42 1 day?

44 PQ Re-issue if needed fornon-resonsive trades

Fri 10/23/15 Thu 11/19/15 42 20 days

45 Notify Re-Issued approved PQ GC/ FSB

Fri 11/20/15 Fri 11/20/15 44 1 day?

46

47 Construction Documents Mon 8/17/15 Thu 11/19/15 69 days

48 CD Drawings Mon 8/17/15 Fri 10/30/15 34 55 days

49 CD specs Mon 8/17/15 Fri 10/30/15 34 55 days

50 50% CD Estimate Mon 9/14/15 Fri 9/25/15 10 days

51 50% Estimate review Mon 9/28/15 Wed 9/30/15 50 3 days

52 Deliverable: 50% CD Estimate Thu 10/1/15 Thu 10/1/15 51 1 day

53 90% CD Estimate Mon 10/19/15 Fri 10/30/15 10 days

54 90% Estimate review Mon 11/2/15 Wed 11/4/15 53 3 days

55 Deliverable: 90% CD Estimate Thu 11/5/15 Thu 11/5/15 54 1 day

56 Meeting: BC CD Update - Alternates Thu 11/5/15 Thu 11/5/15 55 0 days

57 CD Update for Alternates Fri 11/6/15 Wed 11/18/15 56 9 days

58 Meeting: BC presentation Thu 11/19/15 Thu 11/19/15 57 1 day

10/1

11/5

11/5

11/19

18 3 18 2 17 2 17 1 16 31 15 30 15 30 14 29May 3, '15 Jun 7, '15 Jul 12, '15 Aug 16, '15 Sep 20, '15 Oct 25, '15 Nov 29, '

Task

Split

Progress

Milestone

Summary

Project Summary

External Tasks

External Milestone

Deadline

HUDSON POLICE DEPARTMENT & DPW PROJECT SCHEDULE

Page 1

Project: Hyannis FD_DD Revised 2013Date: Thu 8/13/15

Hudson Police Department & DPWNew Hudson Municipal Building

Hudson, MA

Design Development Estimate

7.50%

Architect: Cost Estimator:

Daedalus Projects Incorporated

325 Foxborough Boulevard, Suite 100 112 South Street

Boston, MA 02111

(508) 549-9906 (617) 451 2717

Foxborough, MA 02035

Kaestle Boos Associates, Inc.

August 13, 2015

7%

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- - The project will be constructed under a single prime contract with a General Contractor - - -

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- - - - - - - - - - - - -

Concurrent work under separate contracts; FF&E, data, telephone & security equipment, commissioningConstruction contingencyArchitectural/Engineering; Designer and other Professional fees, testing, commissioning, printing, surveyingInterest expenseOwner's site representation and project administrationOwner's administration; legal fees, advertising, permitting, Owner's insurance, administrationProgram relocation expenses, construction of temporary facilitiesAV equipmentSite or existing condition surveys and investigationsUtility company back charges during constructionPolice details and street/sidewalk permitsWork beyond the boundary of the siteRock removal and disposal

INTRODUCTION

Project Description:

Project Particulars:

Project Assumptions:

Site parking lot, site work, site utilities, landscaping

7.50%

Fee markup is calculated on a percentage of direct construction costsAnticipated start of construction is Summer 2016

Estimate Exclusions:

Design Development Estimate Set Drawings Progress Print dated July 20, 2015 prepared by Kaestle Boos Associates Inc.

The project will be procured by GC/Filed-Sub Bid as per MGL chapter 149 bidding process

General Conditions covers supervision, general facilities to support Project, and site office overheads that

Hudson Police Department & DPW

Hudson, MANew Hudson Municipal Building

The project consists of a new municipal building in the town of Hudson for Police and DPW programs

Design and Pricing Contingency markup is an allowance for unforeseen design issues, design detail development and

Structural Frame Concept marked up on Architectural Floor Plans received July 27, 2015

Total floor area is 25,930gsfSingle story steel framed, masonry clad, asphalt pitch roofing, fiberglass windows

Operation during normal working hours

Subcontractor's markups have been included in each unit rate. Markups cover the cost of field overhead, home office, subcontractor's profit, etc.

An allowance for escalation has been calculated from now to the start of construction and is carried inthe Main Summary at a rate of 3.5% per year

specification clarifications

are not attributable to the direct trade costsProject Requirements value covers scaffolding, staging and access, temporary protection, and cleaning

Hudson PD and DPW DD 13 August 2015.xlsxPrinted 8/13/2015

Introduction Page 2 of 34

Hudson Police Department & DPWMAIN SUMMARY Hudson, MA

29,930 GSFDESCRIPTION TOTAL COST/SF

Sitework Direct Trade Costs $1,155,526

Building Direct Trade Costs 25,930 GSF $7,491,686 $288.92

2 Dentension Open Air Carport 2,000 GSF $188,911 $94.46

1 Metal Outbuilding 2,000 GSF $457,214 $228.61

Trade Cost Subtotal $9,293,337 $310.50

Design and Pricing Contingency (on Direct Trade Costs only) 6.50% $9,293,337 $604,100 $20.18

Trade Cost Total $9,897,437 $330.69

Mark-ups (on Trade Costs Subtotal)

General Conditions and Requirements 7.50% $9,897,437 $742,300 $24.80Insurance 1.25% $10,639,737 $133,000 $4.44Performance and Payment Bonds 0.65% $10,772,737 $70,000 $2.34Permit NICFee 3.00% $10,842,737 $325,300 $10.87

Estimate Construction Cost Subtotal $11,168,037 $373.14

Escalation Allowance To The Start Of Construction - February 2016 2.04% $11,168,037 $228,000 $7.62

ECC Total, including Escalation $11,396,037 $380.76


Main SummaryPage 3 of 34 Pages

Hudson Police Department & DPWDIRECT TRADE COST SUMMARY New Hudson Municipal Building

DESCRIPTION SITEWORK BUILDING TOTAL COST/SF

02 26 00 Hazardous Material Assessment $0 $0 $0.0002 30 00 Building Demolition $10,208 $10,208 $0.3902 41 00 Demolition $35,334 $35,334 $1.3602-EXISTING CONDITIONS TOTAL $45,542 $0 $45,542 $1.76

03 30 00 Cast-In-Place Concrete $402,714 $402,714 $15.5303-CONCRETE TOTAL $402,714 $402,714 $15.53

04 00 00 Masonry $573,891 $573,891 $22.1304-MASONRY TOTAL $573,891 $573,891 $22.13

05 10 00 Structural Steel Framing $468,340 $468,340 $18.0605 30 00 Metal Decking $114,590 $114,590 $4.4205 40 00 Cold Formed Metal Framing $0 $0 $0.0005 50 00 Metal Fabrications $119,116 $119,116 $4.5905-METALS TOTAL $702,046 $702,046 $27.07

06 10 00 Rough Carpentry $111,672 $111,672 $4.3106 20 13 Exterior Finish Carpentry $11,100 $11,100 $0.4306 40 00 Architectural Woodwork $239,470 $239,470 $9.2406-WOOD AND PLASTICS TOTAL $362,242 $362,242 $13.97

07 10 00 Dampproofing and Waterproofing $0 $0 $0.0007 20 00 Insulation $89,325 $89,325 $3.4407 40 00 Roofing and Siding Panels $637,350 $637,350 $24.5807 46 00 Siding $9,700 $9,700 $0.3707 80 00 Firestopping & Fireproofing $12,965 $12,965 $0.5007 92 00 Joint Sealants $19,448 $19,448 $0.7507-THERMAL AND MOISTURE TOTAL $768,787 $768,787 $29.65

08 10 00 Doors & Frames $143,550 $143,550 $5.5408 31 00 Access Doors & Panels $4,900 $4,900 $0.1908 33 00 Coiling Doors and Grilles $25,300 $25,300 $0.9808 34 00 Special Function Doors $64,800 $64,800 $2.5008 41 13 Aluminum-Framed Entrances and Storefronts $105,850 $105,850 $4.0808 50 00 Windows $42,900 $42,900 $1.6508 80 00 Glazing $8,369 $8,369 $0.3208-DOORS AND WINDOWS TOTAL $395,668 $395,668 $15.26

09 21 016 Gypsum Board Assemblies $480,959 $480,959 $18.5509 30 00 Tile $75,626 $75,626 $2.9209 51 00 ACT $90,823 $90,823 $3.5009 57 73 Security Ceiling Assemblies $37,520 $37,520 $1.45

25,930 GSF


Direct Trade Cost SummaryPage 4 of 34



25,930 GSF

09 65 00 Resilient Flooring $76,367 $76,367 $15.0009 67 23 Resinous Flooring $12,960 $12,960 $0.5009 68 00 Carpeting $30,974 $30,974 $1.1909 69 00 Access Flooring $25,200 $25,200 $0.9709 90 00 Painting $105,495 $105,495 $4.0709-FINISHES TOTAL $935,923 $935,923 $36.09

10 11 00 Visual Display Surfaces $3,000 $3,000 $0.1210 14 00 Signage $19,448 $19,448 $0.7510 21 13 Toilet Compartments $5,900 $5,900 $0.2310 22 13 Wire Mesh Partitions $4,150 $4,150 $0.1610 26 00 Wall and Corner Guards $7,500 $7,500 $0.2910 28 13 Toilet Accessories $9,000 $9,000 $0.3510 44 00 Fire Protection Specialties $2,700 $2,700 $0.1010 51 13 Metal Lockers $44,400 $44,400 $1.7110 56 26 Mobile Storage Units $56,100 $56,100 $2.1610 60 00 Miscellaneous Specialties $30,930 $30,930 $1.1910-SPECIALTIES TOTAL $183,128 $183,128 $0.50

11 00 00 Equipment $0 $0 $0.0011 31 00 Residential Appliances $26,000 $26,000 $1.0011-EQUIPMENT TOTAL $26,000 $26,000 $1.00

12 20 00 Window Treatments $6,403 $6,403 $0.2512 36 31 Simulated Stone Countertops $3,990 $3,990 $0.1512 48 16 Entrance Floor Grilles $7,350 $7,350 $0.2812 55 00 Detention Furniture $7,900 $7,900 $0.3012-FURNISHINGS TOTAL $25,643 $25,643 $0.99

21 00 00 Fire Protection $113,913 $113,913 $4.3922 00 00 Plumbing $400,833 $400,833 $15.4623 00 00 HVAC $1,354,034 $1,354,034 $52.2221, 22, 23 - MECHANICAL TOTAL $1,868,780 $1,868,780 $72.07

26 00 00 Electrical $1,104,470 $1,104,470 $42.5926-ELECTRICAL TOTAL $1,104,470 $1,104,470 $42.59

31 10 00 Site Clearing $75,172 $75,172 $2.9031 20 00 Earth Moving $140,709 $142,394 $283,103 $10.9231 25 00 Erosion and Sedimentation Controls $33,430 $33,430 $1.2931-EARTHWORK TOTAL $249,311 $142,394 $391,705 $15.11

32 00 00 Paving $290,063 $290,063 $11.19





25,930 GSF

32 30 00 Site Improvements $89,693 $89,693 $3.4632 31 13 Fences and Gates $43,130 $43,130 $1.6632 90 00 Plants $97,022 $97,022 $3.7432-EXTERIOR IMPROVEMENTS TOTAL $519,907 $0 $519,907 $20.05

33 10 00 Water Distribution $46,430 $46,430 $1.7933 30 00 Sanitary Sewerage $28,260 $28,260 $1.0933 40 00 Storm Drainage $172,977 $172,977 $6.6733 50 00 Gas Service $4,000 $4,000 $0.1533 70 00 Electrical Utilities $89,100 $89,100 $3.4433-UTILITIES TOTAL $340,767 $0 $340,767 $13.14

TOTAL TO MAIN SUMMARY $1,155,526 $7,491,686 $8,647,213 $333.48



Hudson Police and DPW Headquarters

Preliminary Opinion of Probable Project Cost

Site & Building Construction Cost

Site Work $1,500,000

Main Building 25,400 SF 275 $6,985,000

Cruiser Ports 2,500 SF 150 $375,000

Auxilary Building 2,000 SF 175 $350,000

Schematic Level Estimating Contingency @ 10% $849,000

Subtotal:

General Conditions & Overhead @ 8.50% $856,000

Insurance @ 1.00% $110,000

Bonds @ 0.90% $100,000

Profit @ 3.50% $389,000

Permit Fee Waived

Escalation (6 months at 4%/Yr.) $230,000

Subtotal Construction Cost:

Owner's Indirect Costs

Land Survey $15,000

Geotech (8-10 Borings) $12,500

Arch.& Eng.Fees $920,000

Reimbursable Expenses $50,000

Project Management $506,500

Comissioning (Lite) $50,000

Structural Peer Review $10,000

Furnishings, Furniture $250,000

Loose Equipment $25,000

Security, Access Control and A/V $300,000

Communications Equipment (Allowance) $100,000 Verify

Moving $25,000

Reproduction /Miscellaneous $25,000

Legal/Advertising $15,000

Material Testing $50,000

Owner's Contingency (10 % of all costs) $1,410,000

Subtotal Indirect Costs:

Total Project Cost:

Budget :

Overage:

April 28, 2015

$10,059,000

$11,744,000

$3,764,000

$15,508,000

$15,134,482

$373,518

New Building Project

Hudson Department of Public Works Office/

Police Headquarters

New Building Project

Hudson Department of Public Works Office/

Police Headquarters

AUGUST 13, 2015

SITE PLAN

• Additional survey at

Transfer Station • To begin 8/24

• Early bid package for tree removal? • Winter conditions • Erosion Control • Coordination issues • ConsCom approval

needed • Preliminary ConsCom /

Planning meeting on 8/26

• Sign at intersection, not at Cox Street

• Sidewalk from Cox Street • Outdoor amenities

floor Plan Hudson Police & DPW

roof Plan Hudson Police & DPW

Roof Design • Main roof adjusted • Tower moved to ridge • Mech Unit suggested

for detention • Option for 2 RTUs

under review

Hudson Police & Hudson DPW

SOUTH ELEVATION

NORTH ELEVATION


WEST ELEVATION

EAST ELEVATION

Hudson Police & DPW

APPROACH FROM MUNICIPAL DRIVE

Hudson Police & DPW

VIEW FROM DRIVEWAY


VIEW FROM PARKING ENTRANCE