Coordinating the Delivery of Statewide Risk Management

Education Programs(Annie’s Project Example)

Marsha Laux, State CoordinatorIowa Annie’s Project

Extension Risk Management Education National Conference April 3 - 4, 2013

The Westin Westminster, Denver, CO

Coordinator’s Priorities

• Ensure Quality of Program• Help Promote and Reach Target Audience• Positive Experience for Participants• Reporting of Impacts• Identify Professional Development of

Facilitators/Educators• Troubleshoot & Correct Problems

Annie’s Project State Coordinator Responsibilities

1. Uphold the ANNIES mission, core benefit principals, core values, and best education practices.

2. Update the national office if the state coordinator role changes to another person.

3. Maintain a roster of trained ANNIES educators in the state/region and update the national office of changes.

4. Work with the national office and people in your state to ensure all local facilitators are properly trained.

5. Keep the national office informed of all Annie’s Project Level I and Level II classes scheduled in the state; provide detailed class information to post on the national website.

Annie’s Project State Coordinator Responsibilities, cont.

6. Connect interested potential class participants with local classes, people and resources.

7. Assist local facilitators with class planning, participant recruitment, and ordering/preparing materials for classes.

8. Secure funding for Annie’s Project activities in your state/region.9. Cooperate with national office to collect data, analyze information and

report on program impacts. 10. Participate in and contribute to the value of the national network of

educators, through sharing experiences, curricula and leadership with others in the network

Mapping Course Sites

Where do I start? First Steps – Identify Needs of…..• Students/Learners • Facilitators/Instructors• Organizations (External and Internal)• Management Team• Evaluators• Funders

Access to Information• Use & promote guidance documents

– Have it in writing– Easily accessible– Updated & reviewed often

• Templates & Best Practices– Logos of University/funders, etc.– Stress using only APPROVED formats

http://www.extension.iastate.edu/feci/annie/begin.html

Training FacilitatorsFirst, must be trained in Annie’s Project methodology (Approved trainer, 1 ½ days)

– Then reviewing once they actually facilitate– Help to organize timing/course planning – Promotion of course once dates & location set– Providing “just in time” assistance– Following-up at critical junctures (BEFORE

common mistakes occur)

Use Outlook Calendar --- keep separate calendar for class schedules, easily accessible

Label Class Sites by # of Class Session and City Name Alphabetically

Training Topics --- Phone training (at least one week to 10 days prior to first class)

1) Registration (numbers, concerns, etc. if any)

2) Receipt of materials (prepping those, inserting agenda, emergency contact numbers, etc.)

3) Course Prep (room set up, course objectives, A/V, instructors, computers (net reg,, etc.)

4) Evaluations emphasisa. go into detail on how to prepare (code sheets, Internet address on computers, etc.)

b. Mechanics of conducting and introducing the evaluations

5) Attendance tracking & reporting

6) Weekly feedback mechanism (cards, etc.)

7) Taking Photographs

8) Emphasizing helper documents

9) Copying coordinator on promotional materials, budget, speaker matrix, etc. if have not already, then keeping track of presentations, etc. & sending to me electronically

10) Other questions/concerns

Excel Spreadsheet for Each Facilitator’s Training Call……. Saved by name with notes to call back if some confusion or lack of clarity

Critical Training Issues

• Roles & Responsibilities of Staff

• Budgeting/Funding Specifics • Evaluations (pre and post), &

what to do with results• Vetting instructors & how to

prepare instructors for Annie’s methodology

• Sponsorships• Reporting

Documenting Successes

Photos Help Tell the Story

Thank You!

Contact information:Marsha A. Laux, State Coordinator

Iowa Annie’s Project mlaux@iastate.eduPH: 319-796-4362