MARCH & APRIL 2012 TEST MARCH & APRIL 2012 TEST ADMINISTRATION ADMINISTRATION

SPECIAL SITUATIONSSPECIAL SITUATIONS

Bulletin 118 ChangesBulletin 118 ChangesThe district’s test security policy shall provide: The district’s test security policy shall provide: procedures for ensuring the security of individual procedures for ensuring the security of individual

student test data in electronic and paper student test data in electronic and paper formats, including encryption of student formats, including encryption of student demographics in any email correspondence; demographics in any email correspondence;

to the extent practicable, procedures to assign a to the extent practicable, procedures to assign a different test administrator for a class than the different test administrator for a class than the teacher of record for the class, except for teacher of record for the class, except for teachers testing students with accommodations teachers testing students with accommodations and younger students, grades 3 through 8; and younger students, grades 3 through 8;

procedures for monitoring of test sites to observe procedures for monitoring of test sites to observe test administration procedures and to ensure that test administration procedures and to ensure that appropriate test security procedures are being appropriate test security procedures are being followed.followed.

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Reporting of Irregularities (R.S. 17:81.6)Reporting of Irregularities (R.S. 17:81.6)

Allows public school employees to report Allows public school employees to report irregularities or improprieties in the irregularities or improprieties in the administration of standardized tests administration of standardized tests directly to LDOE who can investigate the directly to LDOE who can investigate the allegationsallegations

Misdemeanor offenses:Misdemeanor offenses: Obstructing reportingObstructing reporting Retaliating against an employee who Retaliating against an employee who

participates in an investigation or reports an participates in an investigation or reports an irregularityirregularity

Submitting a false reportSubmitting a false report3

Testing at Alternative Program Testing at Alternative Program SitesSites

If students are preidentified for their home If students are preidentified for their home base school but attending an alternative base school but attending an alternative program at another site, districts may test program at another site, districts may test them at the program site andthem at the program site and

Handcode documents at the alternative Handcode documents at the alternative program site and accountability code program site and accountability code the documents at the home base the documents at the home base school with school with 9191. .

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Foreign Exchange StudentsForeign Exchange StudentsForeign exchange students Foreign exchange students

screened for English language screened for English language proficiency and determined to be proficiency and determined to be limited English proficient may qualify limited English proficient may qualify for test accommodations on the for test accommodations on the statewide assessments provided statewide assessments provided they are used in the student’s they are used in the student’s regular classroom instruction and regular classroom instruction and assessment.assessment.

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Test Security IssuesTest Security Issues Problem – more than one TA administers Problem – more than one TA administers

different parts of the testdifferent parts of the test Test administrator name and TA number Test administrator name and TA number

on the answer documenton the answer document• Must be for the person who administers Must be for the person who administers

most of test.most of test.• If more than one person administers If more than one person administers

test, keep documentation with Security test, keep documentation with Security Checklists of test administrators and Checklists of test administrators and what sessions they tested.what sessions they tested.

Alternate Environment FormAlternate Environment Form Required if Required if notnot testing testing

In class-sized groups (In class-sized groups (Bulletin 741Bulletin 741)) In the usual classroom environmentIn the usual classroom environment

Not Required/ExceptionsNot Required/Exceptions If environment is provided as an approved If environment is provided as an approved

accommodation (i.e., IEP, Section 504 IAP, or accommodation (i.e., IEP, Section 504 IAP, or LEP)LEP)

For EOC, if testing in computer lab or For EOC, if testing in computer lab or classroomclassroom

Submit 32 days prior to testing Submit 32 days prior to testing Phase 1: by Friday, February 17, 2012Phase 1: by Friday, February 17, 2012 Phase 2: by Thursday, March 8, 2012Phase 2: by Thursday, March 8, 2012 Summer: by Thursday, May 24, 2012Summer: by Thursday, May 24, 2012 8

Alternate Environment Form Alternate Environment Form (continued)(continued)

Must describe testing environment Must describe testing environment Adequate spacing between studentsAdequate spacing between students Sufficient space for students to handle Sufficient space for students to handle

materialsmaterials

If in multipurpose spaces (e.g., cafeteria, If in multipurpose spaces (e.g., cafeteria, library, teacher’s lounge), describe procedures library, teacher’s lounge), describe procedures for controlling interruptions.for controlling interruptions.

May not schedule different assessments in May not schedule different assessments in same room at same time same room at same time

May not test more than one small group in May not test more than one small group in same room at same timesame room at same time 9

Monitoring During TestingMonitoring During Testing Monitor’s RoleMonitor’s Role

Observing testingObserving testing Documenting observationsDocumenting observations Notifying Principal, STC, and DTC of Notifying Principal, STC, and DTC of

issues requiring immediate attentionissues requiring immediate attention NOTNOT Monitor’s Role Monitor’s Role

Assisting in testing including supervision Assisting in testing including supervision of students or materialsof students or materials

Answering questions regarding testingAnswering questions regarding testing Providing immediate feedback to Providing immediate feedback to

schoolsschools 11

School Responsibilities for Test Monitors

Answers questions completely and honestly. Provide documentation when required. Map of campus identifying testing rooms. A list of testing rooms including name of TA and

the type of test. Copy of Testing Schedule for the day. Every testing room must be unlocked. Oil squeaky door hinges.

School Responsibilities for Test Monitors (continued)

Post on board or poster in front of classroom the name of the TA, TA Number, Type of Test, Subject Area being tested.

Position the arrangement of student seating so the backs of the students are to the testing room doors to minimize disruptions when monitors enter the testing room.

Warn TA’s about the role of test monitors so TA’s do not infringe on their responsibilities.

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Special Populations IssuesSpecial Populations Issues Deadline for adding new accommodations is Deadline for adding new accommodations is February 20, February 20,

2012. 2012.

All All test administrators, proctors, monitors, and interpreters test administrators, proctors, monitors, and interpreters MUST be trained in test security and administrationMUST be trained in test security and administration..

Reading aloud or signing the following tests =Reading aloud or signing the following tests = VOIDVOID.. LEAP/GEE/LAA 2 ELA: Reading and RespondingLEAP/GEE/LAA 2 ELA: Reading and Responding iiLEAP ELA: Reading, part 2LEAP ELA: Reading, part 2 ELDA: Reading testELDA: Reading test EOC English II: questions linked with reading passages (specified in EOC English II: questions linked with reading passages (specified in

test)test)

Small group requirementsSmall group requirements Maximum of 8Maximum of 8 Careful monitoring: Testing irregularities, such as students sharing Careful monitoring: Testing irregularities, such as students sharing

answers resulting in voiding of tests, continue to happen.answers resulting in voiding of tests, continue to happen. May test students with IEPs and students with Section 504 plans in the May test students with IEPs and students with Section 504 plans in the

same groupsame group

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Section 504 UpdateSection 504 Update Data validation form no longer has to Data validation form no longer has to

be submitted to LDOE.be submitted to LDOE. Records must be maintained at the Records must be maintained at the

school and available for review upon school and available for review upon request. request.

Temporary Accommodation PlanTemporary Accommodation Plan For those “broken arm” studentsFor those “broken arm” students No longer has to be submitted to No longer has to be submitted to

LDOELDOE

LAA 1LAA 1 Deadline for assessment decision for LAA 1 Deadline for assessment decision for LAA 1

and submission to SER is and submission to SER is January 27, January 27, 2012.2012.

For significant cognitively disabled students For significant cognitively disabled students Must meet participation criteriaMust meet participation criteria Students with Mental Disability – Mild are not Students with Mental Disability – Mild are not

eligibleeligible Even though LAA 1 is not administered in Even though LAA 1 is not administered in

99thth grade, LAA 1 must be documented on grade, LAA 1 must be documented on the IEP.the IEP.

LAA 2LAA 2• Deadline for assessment decision for LAA 2 Deadline for assessment decision for LAA 2

and submission to SER for spring LAA 2 and submission to SER for spring LAA 2 testing is testing is March 9, 2012.March 9, 2012.

LAA 2 is still available in grades 10 and 11.LAA 2 is still available in grades 10 and 11. Students may use the LAA 2 results to meet Students may use the LAA 2 results to meet

graduation requirements. graduation requirements. LAA 2 must be reflected on the 9LAA 2 must be reflected on the 9thth grade IEP grade IEP

and all following years, including all content and all following years, including all content areas that LAA 2 will be taken in regardless of areas that LAA 2 will be taken in regardless of the grade the LAA 2 content area tests are the grade the LAA 2 content area tests are administered.administered.

EOC and LAA 2EOC and LAA 2 Students eligible for LAA 2 Students eligible for LAA 2 mustmust take EOC take EOC

tests if enrolled in the corresponding tests if enrolled in the corresponding courses.courses.

For students eligible under IDEA who meet For students eligible under IDEA who meet the LAA 2 participation criteria the LAA 2 participation criteria prior to taking prior to taking the first EOC testthe first EOC test, the EOC test , the EOC test score shall score shall count as 5% of the final course grade count as 5% of the final course grade in the in the content areas identified as LAA 2 on the content areas identified as LAA 2 on the IEPIEP..

Participation in LAA 2 and content areas Participation in LAA 2 and content areas must be reflected on the IEP prior to must be reflected on the IEP prior to April April 23, 201223, 2012..

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Accommodations IssuesAccommodations Issues• Guidance for providing accommodations may be Guidance for providing accommodations may be

found in accommodations handouts and test found in accommodations handouts and test administration manuals.administration manuals.

• Test accommodationsTest accommodations may not may not be different from be different from or in addition to the accommodations or in addition to the accommodations documented on the student’s IEP, IAP, or LEP documented on the student’s IEP, IAP, or LEP ACCACC andand provided in regular classroom provided in regular classroom instruction and assessment. instruction and assessment.

• All used accommodationsAll used accommodations mustmust be coded on the be coded on the answer document.answer document.

Provides documentation of accommodation, if an issueProvides documentation of accommodation, if an issue Provides accurate reporting in Accommodation ReportProvides accurate reporting in Accommodation Report

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Accommodations IssuesAccommodations Issues Transferred AnswersTransferred Answers: Student writes or types responses and TA : Student writes or types responses and TA

transfers to answer document.transfers to answer document.– STC STC mustmust verify that responses are transferred. verify that responses are transferred.– Testing companies will Testing companies will notnot transfer responses transfer responses– Any materials containing student responses other than Any materials containing student responses other than

the scorable answer document or large print test booklet the scorable answer document or large print test booklet must be kept by the STC in a locked, secure area until must be kept by the STC in a locked, secure area until test scores are returned. test scores are returned.

– Papers must Papers must notnot be attached to answer documents. be attached to answer documents.– Administrative Error: If materials with responses are Administrative Error: If materials with responses are

found after answer documents are returned, the district found after answer documents are returned, the district may pay DRC to return test booklet and answer may pay DRC to return test booklet and answer document to district for responses to be transferred. document to district for responses to be transferred.

Answers RecordedAnswers Recorded: Student signs or says responses and TA : Student signs or says responses and TA acts as scribe writing answers on answer documents.acts as scribe writing answers on answer documents.

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Accommodations Issues (cont’d)Accommodations Issues (cont’d)• Students may provide answers in multiple ways Students may provide answers in multiple ways

requiring both requiring both Transferred Answers and Answers Transferred Answers and Answers Recorded.Recorded.– For example, a student may write the constructed responses For example, a student may write the constructed responses

in the answer document; circle answers to multiple-choice in the answer document; circle answers to multiple-choice questions in the test booklet, which the test administrator questions in the test booklet, which the test administrator transfers to the answer document (transfers to the answer document (Transferred AnswersTransferred Answers); ); and dictate the Writing session to the test administrator who and dictate the Writing session to the test administrator who writes the Final Draft in the answer document (writes the Final Draft in the answer document (Answers Answers RecordedRecorded). ).

– Requires clear documentationRequires clear documentation

• Tests Read Aloud: Tests Read Aloud: Students mayStudents may notnot have have Tests Read Tests Read Aloud Aloud as an accommodation if tests are not read as an accommodation if tests are not read aloud to them on a regular basis in the classroom. aloud to them on a regular basis in the classroom.

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Accommodations Issues Accommodations Issues (cont’d)(cont’d) Students may use different means to provide answers Students may use different means to provide answers

for the different sessions.for the different sessions.• For example, a student may write the constructed responses For example, a student may write the constructed responses

in the answer document, circle answers to multiple-choice in the answer document, circle answers to multiple-choice questions in test booklet which the test administrator transfers questions in test booklet which the test administrator transfers to answer document (transferred answers), and dictate the to answer document (transferred answers), and dictate the Writing Session to the test administrator who writes the Final Writing Session to the test administrator who writes the Final Draft in the answer document (answers recorded). Draft in the answer document (answers recorded).

• Requires clear documentationRequires clear documentation• Code all used accommodations on answer documentCode all used accommodations on answer document

• Provides documentation of accommodation if an issueProvides documentation of accommodation if an issue

• Provides accurate reporting in Accommodation ReportProvides accurate reporting in Accommodation Report

Guidance for providing accommodations is found in Guidance for providing accommodations is found in accommodations handouts and manuals.accommodations handouts and manuals.

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Accommodations Issues Accommodations Issues (cont’d)(cont’d)

Assistive TechnologyAssistive Technology• STC must verify that all test items and STC must verify that all test items and

student responses are removed from student responses are removed from computer hard drives, including the recycle computer hard drives, including the recycle bin (Windows) or trash (Mac). bin (Windows) or trash (Mac).

• Students with a calculator as an Students with a calculator as an accommodation may use a calculator for accommodation may use a calculator for the entire test. the entire test.

• On LAA 2, all students may use a On LAA 2, all students may use a calculator for the entire math test.calculator for the entire math test.

• All responses must be transferred to a All responses must be transferred to a scorable answer document.scorable answer document.

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Tests Read Aloud and Communication Tests Read Aloud and Communication Assistance Accommodations on the Assistance Accommodations on the

Information Resources SectionInformation Resources Section

Read the introduction page.Read the introduction page. Read the titles of each resource from the Read the titles of each resource from the

individual resource pages.individual resource pages. Read the questions and answers.Read the questions and answers. Return to the resource pages and read Return to the resource pages and read

them completely. them completely. Reread the questions and answers.Reread the questions and answers.

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Accommodations Issues Accommodations Issues (cont’d)(cont’d)

Electronic Readers (Assistive Technology)Electronic Readers (Assistive Technology) Text-to-speech may be used except forText-to-speech may be used except for

• Reading and Responding (LEAP, GEE, Reading and Responding (LEAP, GEE, LAA 2)LAA 2)

• Reading, Part 2 (Reading, Part 2 (iiLEAP)LEAP)• Reading (ELDA) Reading (ELDA)

only needed for Writingonly needed for Writing CDs containing PDFs may be requested from CDs containing PDFs may be requested from

LDOE or a LDOE approved vendorLDOE or a LDOE approved vendor District must have a written plan for preparation District must have a written plan for preparation

of materials and security procedures.of materials and security procedures.

End of Course (EOC) End of Course (EOC) Test AccommodationsTest Accommodations

Must be entered prior to starting any of the testsMust be entered prior to starting any of the tests Once a student begins testing, the accommodations may Once a student begins testing, the accommodations may not not be be

changed.changed. If it is determined a student needs an accommodation that was If it is determined a student needs an accommodation that was

not entered, such as not entered, such as Tests Read AloudTests Read Aloud, , Communication Communication AssistanceAssistance, or , or Large PrintLarge Print, the TA should inform the STC and , the TA should inform the STC and determine how to provide the accommodations. (Document as a determine how to provide the accommodations. (Document as a testing irregularity.)testing irregularity.)

Both braille and large print Both braille and large print cannotcannot be coded for EOC. be coded for EOC.

Tests Read AloudTests Read Aloud Check headphones prior to beginning testing.Check headphones prior to beginning testing. Make sure icon appears on the screen.Make sure icon appears on the screen. Small group is not necessary unless student requires it for other Small group is not necessary unless student requires it for other

reasons. reasons. 29

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Accommodation Questions?Accommodation Questions? Call or e-mail if you have a question Call or e-mail if you have a question

regarding legitimacy of an accommodation.regarding legitimacy of an accommodation. Guiding questionsGuiding questions

Does it subvert the purpose of the test?Does it subvert the purpose of the test? Examples: reading aloud the reading test, LEP Examples: reading aloud the reading test, LEP

accommodations for students taking ELDA accommodations for students taking ELDA Does it breach test security?Does it breach test security?

Examples: providing class-made glossaries or math Examples: providing class-made glossaries or math fact sheets, test administrator clarifying questionsfact sheets, test administrator clarifying questions

Does it provide an unfair advantage?Does it provide an unfair advantage? Examples: providing a dictionary for sessions other Examples: providing a dictionary for sessions other

than Writing, allowing access to an electronic than Writing, allowing access to an electronic thesaurus for sessions other than Writing thesaurus for sessions other than Writing

Graduation Waiver RequestsGraduation Waiver Requests

For graduating seniors with For graduating seniors with disabilities (IEPs only) taking GEE disabilities (IEPs only) taking GEE or LAA 2or LAA 2

A waiver request will NOT BE A waiver request will NOT BE PROCESSED if all required PROCESSED if all required documentation is not included in documentation is not included in the request. It is the district’s the request. It is the district’s responsibility to ensure all responsibility to ensure all required documentation is required documentation is submitted for each student. submitted for each student.

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Graduation Waiver RequestsGraduation Waiver Requests

Student must have passed at least one test before Student must have passed at least one test before the waiver can be submitted to LDOE.the waiver can be submitted to LDOE.

Waiver requests only need to be submitted once Waiver requests only need to be submitted once in a school year. LDOE will check test scores of in a school year. LDOE will check test scores of any student who was denied the waiver within the any student who was denied the waiver within the year.year.

Any waiver request submitted after the January Any waiver request submitted after the January deadline will be processed with the May deadline will be processed with the May submissions. submissions.

DEADLINES DEADLINES FOR FOR

SUBMISSIONSUBMISSION

RESULTS SENT RESULTS SENT TO DISTRICTSTO DISTRICTS

January 20, 2012January 20, 2012 March 15, 2012March 15, 2012

May 25, 2012May 25, 2012 August 17, 2012August 17, 2012

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LPSS DOSS Deadline

Wednesday, May 16, 2012