March 2012 Board Packet

STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING MARCH 20, 2012

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of Trustees

Agenda - March 20, 2012

DeHoff Memorial Branch Library

Canton, Ohio 5:00 p.m.

I. Public Comments Page

II. Board President Comments

III. Main Library Friends Comments

IV. Staff Reports

A. Executive Director Kent Oliver

B. Fiscal Officer Russ Humerickhouse

C. DeHoff Branch Manager Linda Bennett

D. Literacy and Events Coordinator Marianna DiGiacomo

V. Consent Calendar

A. Minutes of February 21, 2012 Meeting 5

B. Minutes of the March 6, 2012 Special Meeting 11

C. February Financial Report 14

D. February Gift Report 23

E. Monthly Conference Report 24

F. Monthly Human Resources Report 25

VI. Building and Grounds Committee Report

A. Facilities Update 26

B. Jackson Renovation Update

VII. Human Resources Committee Report

VIII. Finance and Audit Committee Report

A. 2012 Permanent Budget 28

IX. Old Business

A. Table of Charges Revision Resolution 33

B. Meeting Room Policy Revision Resolution 36

X. Executive Session for Contract Negotiation Discussion

XI. Adjournment

Next Meeting April 17, 2012 at Plain Community Branch

Statistical Summary ‐ February 2012Stark County District Library, Ohio

Feb 2012Circulation

Feb 2012% of Total

Feb 2011Circulation

% Change2012‐2011

Feb 2012Year to Date

Feb 2011Year to Date

% Change2012‐2011

Main Library 58,137 19.25% 54,355 6.96% 119,010 111,396 6.84%Mobile Services 62,438 20.67% 56,909 9.72% 125,477 117,864 6.46%DeHoff Memorial 5,161 1.71% 4,861 6.17% 10,526 11,092 ‐5.10%East Canton 7,401 2.45% 7,183 3.03% 14,816 14,289 3.69%Jackson Township 23,200 7.68% 23,103 0.42% 47,063 48,441 ‐2.84%Lake Community 26,329 8.72% 26,287 0.16% 54,126 52,810 2.49%Madge Youtz 7,512 2.49% 6,919 8.57% 15,213 15,259 ‐0.30%North 29,481 9.76% 24,099 22.33% 57,101 52,478 8.81%Perry Sippo 21,425 7.09% 20,991 2.07% 43,655 44,709 ‐2.36%Plain Community 14,578 4.83% 12,993 12.20% 29,048 28,661 1.35%Sandy Valley 13,706 4.54% 12,024 13.99% 27,916 25,178 10.87%ECRC 956 0.32% 458 108.73% 2,104 1,471 43.03%Online Renewals 26,267 8.70% 26,421 ‐0.58% 52,224 52,200 0.05%Downloads 5,442 1.80% 1,135 379.47% 10,736 2,762 288.70%SCDL Total 302,033 100.00% 277,738 8.75% 609,015 578,610 5.25%

Library VisitsFeb 2012Visits

Feb 2011Visits

% Change2012‐2011

Feb 2012Circ per visit

Feb 2011Circ per visit

% Change2012‐2011

Main Library 34,956 24,188 44.52% 1.66 2.25 ‐25.99%DeHoff Memorial 3,922 2,748 42.72% 1.32 1.77 ‐25.61%East Canton 5,110 3,212 59.12% 1.45 2.24 ‐35.25%Jackson Township 9,689 10,319 ‐6.11% 2.39 2.24 6.95%Lake Community 11,092 10,445 6.19% 2.37 2.52 ‐5.68%Madge Youtz 4,973 4,360 14.06% 1.51 1.59 ‐4.81%North 12,469 10,250 21.65% 2.36 2.35 0.56%Perry Sippo 11,019 10,155 8.51% 1.94 2.07 ‐5.94%Plain Community 12,622 10,400 21.37% 1.15 1.25 ‐7.55%Sandy Valley 4,833 3,908 23.67% 2.84 3.08 ‐7.83%SCDL Total 110,684 89,984 23.00% 2.73 3.09 ‐11.59%

Self Check UseAssisted

CirculationSelf‐checkCirculation

%Self‐check

Main Library 48,674 3,576 6.84% 158,381Jackson Township 15,204 5,727 27.36% 1,067 Lake Community 20,711 2,184 9.54%North 25158 1751 6.51%Perry Sippo 15,313 4,568 22.98%Plain Community 8,644 3,478 28.69%

Added this month

CirculationMonth Year to Date

Cardholders

Total Cardholders

1

Statistical Summary ‐ February 2012Stark County District Library, Ohio

Hours Open2012

Hours Open2011

Hours Open2012

Circ per hour2011

Circ per hour% Change2012‐2011

Main Library 271 235 215 231 ‐7.25%Mobile Services 504 432 124 132 ‐5.96%DeHoff Memorial 196 172 26 28 ‐6.83%East Canton 196 172 38 42 ‐9.58%Jackson Township 255 219 91 105 ‐13.76%Lake Community 255 219 103 120 ‐13.98%Madge Youtz 196 172 38 40 ‐4.72%North 255 209 116 115 0.26%Perry Sippo 271 235 79 89 ‐11.49%Plain Community 302.5 264 48 49 ‐2.08%Sandy Valley 212 186 65 65 0.01%ECRC 200.5 163 5 3 69.69%SCDL Total 3,114 2,678 97 104 ‐6.48%

2012 2011 % of Change 2012 2011 % of ChangeAdult Programs 87 56 55.36% 170 110 54.55%Teen Programs 186 96 93.75% 319 177 80.23%Children's Programs 663 533 24.39% 1,228 1,125 9.16%Total Programs 936 685 36.64% 1,717 1,412 21.60%

Adult Attendance 1,657 1,039 59.48% 3,205 2,103 52.40%Teen Attendance 5,476 2,523 117.04% 7,975 4,551 75.24%Children's Attendance 14,136 10,412 35.77% 26,547 21,697 22.35%Total Attendance 21,269 13,974 52.20% 37,727 28,351 33.07%

2012 2011 % of Change 2012 2011 % of ChangeTotal Computer Use 24,304 25,936 ‐6.29% 49,232 55,579 ‐11.42%

SearchOhio Borrowed 2,402 1,766 36.01% 4,652 3,744 24.25%SearchOhio Loaned 3,368 3,928 ‐14.26% 7,079 8,331 ‐15.03%

ILL Borrowed 153 207 ‐26.09% 308 405 ‐23.95%ILL Loaned 804 763 5.37% 1,559 1,422 9.63%

Volunteer hours 117.75 214 ‐44.98% 223.25 413 ‐45.94%

ProgrammingMonth Year‐to‐Date

Misc.Month Year‐to‐Date

2

Statistical Overview ‐ February 2012Stark County District Library, Ohio

200000

250000

300000

350000

400000

Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb

Circulation

Year to Date578,610 2011609,015 2012

February277,738 2011302,033 2012

8.75 %

140000

Library Visits

20000

25000

30000

35000


Computer Use

Year to Date55,579 201149,232 2012

February25,936 201124,304 2012

‐6.29 %

80000

100000

120000


Year to Date197,057 2011216,436 2012

February89,984 2011110,684 2012

23.00 %

24 Month Trend Graph March 2010 ‐ February 2011 March 2011 ‐ February 2012

600

900

1200

1500

1800


New Cardholders

Year to Date1,537 20112,307 2012

February731 20111,067 2012

45.96%

3

Statistical Overview ‐ February 2012Stark County District Library, Ohio

Website Visits ‐ Total

100

600

1100


Programs

Year to Date1,412 20111,717 2012

February685 2011936 2012

36.64 %

2000

12000

22000

32000


Program Attendance

Year to Date28,351 201137,727 2012

February13,974 201121,269 2012

52.20 %

30000

35000

40000

45000

50000


Year to Date79,272 201189,651 2012

February38,044 201143,252 2012

13.69 %

24 Month Trend Graph March 2010 ‐ February 2011 March 2011 ‐ February 2012

4

Board Minutes – February 21, 2012

Page 1 of 6

Stark County District Library

Board of Trustees

Minutes

February 21, 2012

The Board of Trustees of the Stark County District Library met in regular session on Tuesday,

February 21, 2012, at the Main Library in the newly opened Innovation Center. In attendance

were board members Steven Pittman, Susan Rodgers, and Ray Griffiths. Also in attendance were

library employees Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse.

Beth Borda joined the meeting at 5:40 p.m.

Absent were John Mroczkowski, Shawn O’Brien, and Bert Nero.

The meeting was called to order at 5:15 p.m. by Board President Steven Pittman. However, no

formal board action was taken until a quorum was present.

Guests included ten library employees and one representative from the Main Friends of the

Library.

PUBLIC COMMENT

None

BOARD PRESIDENT COMMENTS

Mr. Pittman opened the meeting by welcoming everyone to the new Innovation Center.

MAIN FRIENDS OF THE LIBRARY COMMENTS

Carolyn Dick reported the Friends of the Library will be having an event this Saturday

called “An Evening With Friends: End to End” featuring one-of-kind bookends.

An upcoming event on March 8th

will be on ‘Travel to Rome and Israel’ with speaker

M.J. Albacete.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Kent Oliver reported that two recent Black History programs were

well attended and very successful.

REFERENCE SERVICES MANAGER

Reference Services Manager David Krajci introduced the Board to the new Innovation

Center. He explained all areas and their intended uses for the community.

Mr. Krajci introduced Dee Rondinella and she demonstrated the eno whiteboard that will

be used for presentations.

5


Page 2 of 6

Jean Duncan McFarren explained the policies concerning the use of the room for the

business community.

FISCAL OFFICER’S REPORT

Fiscal Officer Russell Humerickhouse reported that the library received the first advance

on the levy money.

He said that 14 Ohio Libraries are on the ballot March 6th

for renewal or replacement

levies.

CONSENT CALENDAR

Minutes of the January 31, 2012 Regular Meeting were presented.

Financial Report for January 2012 was presented.

Resolution 2012-13

January Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept

the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

Susan Lux $20.00 Restricted: Audio Visual Materials –

Memory of Pat Anderson

Lake Friends of Library 100.00 Restricted: to Sponsor 2012 National Library

Week

Robert, Bonnie and Jon Bair 35.00 Restricted: North Branch – Memory of Eva

Mae Mather

Sara Grader 20.00 Restricted: North Branch – Memory of Eva

Mae Mather

Clayton & Edna Bromley 100.00 Restricted: North Branch – Memory of Eva

Mae Mather

William Cumler 35.00 Restricted: North Branch – Memory of Eva

Mae Mather

Linda Shaull 25.00 Restricted: Memory of Joseph Jabrocki

6


Page 3 of 6

Genealogy Customers 57.00 Restricted: Genealogy Department

Linda Dillon Young 30.00 Restricted: Memory of Patricia Anderson

Florence Dieringer 25.00 Restricted: North Branch – Memory of Eva

Mae Mather

Monthly Total $447.00

Year-To-Date Total $447.00

MONTHLY TRAINING REPORT

Name:

Jane Davis, Susan Sampson, Beth Queen, Teri Bendekgey,

Joyce Swad, Ann Wetmore, Renee Sheridan, Penny Vick,

Susan Whitehouse, Tina McCallum, Corrine Brown,

Roseann Widder, Linda Smik, Patti Rante 1/13/12

Conference: Summer Reading Program Workshop Canton, OH

Total $288.00 NEO-RLS

Name: Kent Oliver 1/19/12 – 1/23/12

Conference: ALA Midwinter Dallas, TX

Total $1,719.79 ALA

Name: Jodie Hawkins, Anne Martin, Vickie Colangelo 1/31/12

Conference: Adult Summer Reading Workshop Canton, OH Webinar

Total $61.88 NEO-RLS & WebJunction

Name:

D'Juana Philpott, Lynne Herstine, Julia Shaheen, Kathy

Wetmore, Linda Smik, Lisa Barcich 2/2/12

Conference: Teen Summer Reading: Promotions & School Visits Canton, OH Webinar

Total $60.00 NEO-RLS & State Library of Ohio

Name: Bill Muzzy 2/8/12

Conference:

Ohio Pesticide Commercial Applicator 2012 Recertification

Conference Akron, OH

Total $107.45 Ohio State University

Name: Linda Bartlett 2/9/12

Conference:

Safety Council Luncheon topic: Wake Up and Smell the

Coffee! Impact of Fatigue and Sleepiness in the Work Place Canton, OH

Total Season Pass Stark County Safety Council

Name:

Beth Bouchard, D'Juana Philpott, Lynne Herstine, Julia

Shaheen, Kathy Wetmore, Lisa Barcich, Kim Campbell 2/9/12

Conference: Teen Summer Reading: Decorations & Programming Canton, OH Webinar


Name: Jean Duncan McFarren 2/16/12

Conference: "Funraising" & Golf Outing Seminar Canton, OH

Total $0.00 Tam O'Shanter

Name:

Beth Bouchard, D'Juana Philpott, Lynne Herstine, Julia

Shaheen, Kathy Wetmore, Ann Wetmore, Lisa Barcich,

Kaitlin Stephens 2/16/12

Conference: Teen Summer Reading: Tweens & Technology Canton, OH Webinar


7


Page 4 of 6

Name:

David Krajci, Kelli Cozzoli, Valerie Kline, Kathy Brand,

Lauren Landis 3/1/12

Conference: Mastering Uncomfortable Conversations with Library Visitors Canton, OH Webinar

Total $160.00 NEO-RLS

Name: Ann Wetmore 3/5/12

Conference: Children's Network: Focused on Technology in Storytime Canton, OH Webinar

Total $5.00 NEO-RLS

Name: Delores Rondinella & Kaitlin Stephens 3/8/12 and 3/15/12

Conference: Integrating iPads & Tablet Computers into Library Services Canton, OH Webinar

Total $161.50 ALA Tech Source

Name: Jean Duncan McFarren 3/23/12

Conference: Career Success Institute 2012 Canton, OH

Total $75.00 Assoc. of Fundraising Professionals

Name: Renee Sheridan 3/31/12

Conference: Literacy Celebration Canton, OH

Total $60.00 Malone University

February $2,848.62

Total

MONTHLY HUMAN RESOURCES REPORT

APPOINTMENTS

None

DEPARTMENT/AGENCY/STATUS CHANGES

01/30/12 Marsha Lioi, Temporary Manager to Library Associate - 1st Assistant, Circulation

Services - Main, full time, 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

01/31/12 Stephen Hunter, Driver, Mobile Services, full time, retirement.

Motion by Susan Rodgers to approve the consent calendar, Ray Griffiths seconded the motion;

all voting yes.

BUILDING AND GROUNDS COMMITTEE REPORT

Patty Marsh updated the board on the facilities including the evaluation of buildings for

cost effectiveness or energy consumption.

Ms. Marsh reported that the Mahoning Road Corridor Project – Phase 1 will be going out

for bid very soon with construction beginning this summer.

8


Page 5 of 6

HUMAN RESOURCES COMMITTEE REPORT

None

FINANCE AND AUDIT COMMITTEE REPORT

Mr. Humerickhouse said the Finance and Audit Committee met in February, and will

meet again in March.

Mr. Oliver reviewed with the Board the results of the Levy Survey Report done by Terry

Casey.

Mr. Humerickhouse reported that he spoke with the Stark County Auditor’s Office, and

they made their recommendations concerning a renewal or replacement levy.

Mr. Pittman explained the recommendation of the Finance and Audit Committee

supporting the need for an levy renewal/additional levy for 1.7 mills.

Mr. Oliver said the Board will need to schedule a special meeting to pass the resolutions

because they require five “yes” votes (a super majority).

Mr. Humerickhouse presented the 2012 Exploration Gateway Proposed Operating

Budget-Perry Sippo Branch Library Resolution.

Resolution 2012-14

2012 Exploration Gateway Proposed Operating Budget-Perry Sippo Branch Library

WHEREAS, the Perry Sippo Branch Library is part of the Exploration Gateway building which

is managed by the Stark Parks, and

WHEREAS, the agreement between the Board of Commissioners of the Stark County Park

District and the Board of Trustees of the Stark County District Library specifies the library’s

responsibility to pay 43.5% of the annual operating costs of the Exploration Gateway building;

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees that the 2012 Exploration Gateway Proposed Operating Budget be approved.

Motion by Beth Borda to approve the 2012 Exploration Gateway Proposed Operating Budget,

Susan Rodgers seconded the motion; all voting yes.

OLD BUSINESS

Linda Dahl presented the outline for the Library’s marketing plan promoting a wide

range of services.

The marketing plan will utilize the newspaper, radio, billboards, and other sources to

attract more customers with our library’s variety of services.

9


Page 6 of 6

NEW BUSINESS

Jackson FOL Event Resolution

Resolution 2012-15

Jackson FOL Event

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to

allow the Jackson FOL to serve wine as part of their Ohio Wine event.

Motion by Beth Borda to allow the Jackson FOL to serve wine as part of their Ohio Wine event

on March 10, 2012, Susan Rodgers seconded the motion; all voting yes.

A special board meeting will be held Tuesday, March 6th

at 5:00 p.m. at the Main Library.

ADJOURNMENT

Motion by Steven Pittman to adjourn the meeting at 5:55 p.m., Beth Borda seconded the motion;

all voting yes.

NEXT BOARD MEETING

The next regular board meeting is scheduled for Tuesday, March 20, 2012, at the DeHoff

Memorial Branch.

10

Special Board Meeting Minutes – March 6, 2012

Page 1 of 3

Stark County District Library Board of Trustee

Special Board Meeting - Minutes

Tuesday, March 6, 2012

The Board of Trustees of the Stark County District Library met in special session on Tuesday,

March 6, 2012 at the Main Library. In attendance were board members, Steven Pittman, Susan

Rodgers, Bert Nero, Beth Borda, and Ray Griffiths. Also in attendance were Executive Director

Kent Oliver and Fiscal Officer Russ Humerickhouse.

Absent were Shawn O’Brien and John Mroczkowski.

The meeting was called to order at 5:05 a.m. by Board President Steven Pittman.

Mr. Pittman said the purpose of this meeting was to consider a resolution declaring it necessary

to place a renewal/additional tax levy on the ballot. He further stated that the Finance and Audit

Committee have met and recommend that the Board of Trustees approve the levy resolution.

Resolution 2012-16

Resolution Declaring it Necessary to Levy an Renewal/Additional Tax

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County Library District

that the Executive Director be authorized to direct legal counsel to prepare a resolution and ballot

language for an 8 year renewal/additional tax levy of 1.7 mills for the voters in the Stark County

Library District service area as defined by the State Library of Ohio.

Motion by Beth Borda to authorize the Executive Director to proceed with resolution and ballot

language for a renewal/additional tax levy of 1.7 mills, Susan Rodgers seconded the motion; roll

call as follows; Susan Rodgers – yes, Ray Griffiths – yes, Beth Borda – yes, Bert Nero – yes, and

Steven Pittman – yes.

Director Kent Oliver introduced the next resolution requesting the Stark County Commissioners

to submit to the electors the question of an renewal/additional tax levy for the purpose of the

current expenses of the Library.

Resolution 2012-17

A Resolution Declaring It Necessary to Levy An Renewal/Additional Tax Beginning With

the Tax List and Duplicate for Tax Year 2012, the Proceeds of Which Levy would Be

Available In Calendar Year 2013 and Requesting the Stark County Commissioners to

Approve This Resolution and Proceed with All Things Necessary to Accomplish It’s

Purpose

11


Page 2 of 3

WHEREAS, this Board is charged with the title, custody, control and maintenance of a county

library district known as the “Stark County Library District,” and

WHEREAS, the Stark County Library District is more specifically described to include the

territories of the following school districts or portions thereof: the Canton City School District,

the Canton Local School District, the Jackson Local School District, the Lake Local School

District, the Plain Local School District and the Osnaburg Local School District, all of the

territory of the Fairless Local School District except those portions located in the Villages of

Brewster and Navarre and the County of Tuscarawas, all of the territory of the Perry Local

School District except that portion located in the Village of Navarre and all of the territory

located in Stark County of the Southeast Local School District, the Tuscarawas Valley Local

School District, the Sandy Valley Local School District and the Tuslaw Local School District,

and

WHEREAS, upon investigation and consideration, the Board has determined that the amount of

taxes which may be raised within the ten mill limitation in and for Stark County, Ohio for an

eight (8) year period will be insufficient to provide an adequate amount for the necessary

requirements of the District; and

WHEREAS, by reason thereof, the Board of Trustees of the Stark County Library District has

determined that it will be necessary to levy a one and seven tenths (1.7) mills renewal/additional

tax for the purpose of current expenses of the District which amounts to seventeen cents (17¢)

for each one hundred dollars ($100.00) of valuation for eight (8) years, beginning with tax year

2012, and

WHEREAS, by reason of the facts set forth above, this Board has determined that it should, and

hereby does submit to the Board of Stark County Commissioners a request that they submit to

the electors of Stark County at the General Election to be held November 6, 2012, the question

of levying an renewal/additional tax of one and seven tenths (1.7) mills for the purpose of current

expenses of the District, which amounts to seventeen cents (17¢) for each one hundred dollars

($100.00) of valuation, for eight (8) years, beginning in tax year 2012.

NOW, THEREFORE, BE IT RESOLVED by the Board of Library Trustees of Stark County

Library District, State of Ohio, that this resolution be certified to the Board of Stark County

Commissioners and to proceed with all things necessary in order to accomplish the purpose of

this resolution.

Motion by Ray Griffiths to certify the resolution to the Stark County Commissioners, Bert Nero

seconded the motion; roll call as follows: Susan Rodgers – yes, Ray Griffiths – yes, Beth Borda

– yes, Bert Nero – yes, and Steven Pittman – yes.

12


Page 3 of 3

ADJOURNMENT

The meeting was adjourned at 5:10 p.m.

13

STARK COUNTY DISTRICT LIBRARY PAGE 1

REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR FEBRUARY 2012

FEBRUARY REVENUES

DESCRIPTION FUND 101 FUND 209 FUND 217 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTAL

GENERAL PNC EARLY CHILD. IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION RESOUCE CTN. MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

TAXES (PLF) $629,527.50 $629,527.50

TAXES PROP. (LEVY) 1,700,948.29 1,700,948.29

TAXES (REIMB. P.P.) 0.00 0.00

GRANTS 0.00 0.00

PATRON FINES & FEES 22,757.00 22,757.00

INVESTMENT INCOME 74.52 29.64 104.16

SERVICE FEES 40.24 40.24

DONATIONS 515.10 515.10

MISC. REV. & REIMB. 2,024.99 2,024.99

OTHER 4,466.17 4,466.17

SUB-TOTAL 2,360,353.81 0.00 0.00 0.00 0.00 0.00 29.64 0.00 0.00 0.00 2,360,383.45

TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL $2,360,353.81 $0.00 $0.00 $0.00 $0.00 $0.00 $29.64 $0.00 $0.00 $0.00 $2,360,383.45

FEBRUARY EXPENSES

DESCRIPTION FUND 101 FUND 224 FUND 228 FUND 229 FUND 401 FUND 450 FUND 460 FUND 801 FUND 802 FUND 803 TOTAL

GENERAL PERRY BRANCH SISTERS OF SCDL CAPITAL PERMANENT CAPITAL FUND- YOUTZ MCDONALD WISE

RECOVERY CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT PERRY SIPPO TRUST TRUST TRUST

PAYROLL/BENEFITS $694,207.07 $694,207.07

SUPPLIES 16,355.98 54.36 16,410.34

PURCH. SERVICES 130,760.56 130,760.56

LIBRARY MATERIALS 81,960.49 433.39 312.80 370.80 83,077.48

CAPITAL OUTLAY 9,790.00 1,981.00 11,771.00

OTHER EXPENSES 312.69 312.69

TOTAL $933,386.79 $433.39 $0.00 $2,035.36 $0.00 $0.00 $0.00 $312.80 $0.00 $370.80 $936,539.14

ENCUMBRANCES $943,015.82 $1,175.08 $0.00 $45.64 $0.00 $950.00 $0.00 $67.58 $0.00 $372.31 $945,626.43

DISTRIBUTED TO BOARD OF TRUSTEES ON 3/20/12

REVEXPM12.XLS

14

STARK COUNTY DISTRICT LIBRARY Page 2

MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS)

01/01/12 THRU 12/31/12 2012 REVENUE PER

AMENDED OFFICIAL YTD % OF

REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL CERTIFICATE ESTIMATED

1000 Taxes (PLF) $538,205.88 $629,527.50 $1,167,733.38 $6,283,639.00 18.58%

1200 Taxes Property (Levy) 0.00 1,700,948.29 1,700,948.29 4,727,071.00 35.98%

1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 281,392.00 0.00%

2000 Grants 0.00 0.00 0.00 120,000.00 0.00%

3000 Patron Fines & Fees 18,286.41 22,757.00 41,043.41 235,000.00 17.47%

4000 Investment Income 103.11 104.16 207.27 5,865.00 3.53%

5000 Service Fees 26.48 40.24 66.72 55,500.00 0.12%

6000 Donations 447.00 515.10 962.10 69,288.00 1.39%

8100-8700 Misc. Rev. & Reimb. 0.00 2,024.99 2,024.99 25,000.00 8.10%

8900 Other 4,359.34 4,466.17 8,825.51 35,000.00 25.22%

TOTAL $561,428.22 $2,360,383.45 $0.00 $0.00 $0.00 $0.00 $2,921,811.67 $11,837,755.00 24.68%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL

1000 Payroll/Benefits $642,775.47 $694,207.07 $1,336,982.54

2000 Supplies 10,189.22 16,410.34 26,599.56

3000 Purch.Services 123,833.14 130,760.56 254,593.70

4000 Library Materials 55,875.05 83,077.48 138,952.53

5000 Capital Outlay 3,073.42 11,771.00 14,844.42

7-8000 Other Expenses 4,380.64 312.69 4,693.33

TOTAL $840,126.94 $936,539.14 $0.00 $0.00 $0.00 $0.00 1,776,666.08

PRIOR YEAR ENCUMBRANCES PAID IN 2012 (408,757.55)

TOTAL CURRENT Y-T-D EXPENSES FOR 2012 $1,367,908.53

DISTRIBUTED TO THE BOARD OF TRUSTEES 3/20/12

REVEXP2012.XLS

15

STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 2/29/12

2012 YTD 2012 YTD 2012EXPENSE ACCOUNT 2012 YTD YEAR 2011 YEAR 2011 CAPITAL, CURRENT YEAR GENERAL FUND

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES TEMPORARYALL FUNDS PAID IN 2012 AT 2/29/2012 FUND EXPENSES GENERAL FUND APPROPRIATIONS

1000 Payroll/Benefits $1,336,982.54 $183,266.85 $64.11 $0.00 $1,153,715.69 $2,194,000.002000 Supplies 26,599.56 6,045.31 8,497.41 54.36 20,499.89 65,500.003000 Purch.Services 254,593.70 123,763.83 83,372.44 0.00 130,829.87 414,000.004000 Library Materials 138,952.53 79,788.24 34,014.98 530.23 58,634.06 196,750.005000 Capital Outlay 14,844.42 14,201.32 39,659.41 0.00 643.10 110,000.00

7-8000 Other Expenses 4,693.33 1,692.00 12.00 0.00 3,001.33 15,650.00TOTAL $1,776,666.08 $408,757.55 $165,620.35 $584.59 $1,367,323.94 $2,995,900.00

012BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 3/20/12

16


CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDS

FINANCIAL STATEMENT AT 2/29/12

401 450 209 212 217 219 222 223 224 228 229 801 802 803

CAPITAL PERMANENT PNC BLDG. & EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. FOUNDATION RENOV. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2012 $1,445,264.47 $15,160.00 $13,789.00 $500.00 $211.82 $283.14 $4,000.00 $2,190.36 $69,687.96 $210.77 $20,399.86 $12,114.73 $5,920.75 $2,167.05 $1,591,899.91

2012 REVENUE: 50.83 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 50.83

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 12-

2012 EXPENDITURES:

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (2,710.27) 0.00 (2,035.36) (387.78) 0.00 (588.16) (5,721.57)

2012 BOARD OF TRUSTEES

APPROPRIATION 12-

BAL. AT FEB. 29, 2012 $1,445,315.30 $15,160.00 $13,789.00 $500.00 $211.82 $283.14 $4,000.00 $2,190.36 $66,977.69 $210.77 $18,364.50 $11,726.95 $5,920.75 $1,578.89 $1,586,229.17

ENCUMBR. AT 2/29/12 $0.00 $950.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,175.08 $0.00 $45.64 $67.58 $0.00 $372.31 $2,610.61

CAPTRST12.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 3/20/12

17


CASH STATEMENT

AT FEBRUARY 29, 2012

BALANCE @ 1/31/12 BALANCE @ 2/29/12 INCREASE/(DECREASE)

OPERATING ACCOUNTS

HUNTINGTON BANK-CHECKING ACCOUNT $341,179.77 $866,151.19 $524,971.42

KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 66,381.39 72,049.32 5,667.93

INVESTMENT ACCOUNTS

STAR OHIO-INVESTMENT ACCOUNT ( .05% @ 2/29/12 ) 849,898.22 849,927.86 29.64

HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 2/29/12 ) 1,621,513.34 2,602,058.19 980,544.85

PETTY CASH FUNDS 75.00 75.00 0.00

CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00

SUB-TOTAL 2,879,667.72 4,390,881.56 1,511,213.84

OUTSTANDING CHECKS (96,595.56) (183,965.09) (87,369.53)

CASH BALANCE $2,783,072.16 $4,206,916.47 $1,423,844.31

CSHALL12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 3/20/12

18

STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2012

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OF

TAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSITMANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEES

Portage $0.00

0.00

0.00

0.00

0.00

Stark 2/8/12 2,278.29 2,278.29

2/17/12 1,098,990.00 1,098,990.00

2/24/12 599,680.00 599,680.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Carroll/Brown Twp. 0.00

0.00

0.00

0.00

0.00

Summit 0.00

0.00

0.00

0.00

0.00

0.00Y-T-D at 2/29/12 $1,698,670.00 $0.00 $2,278.29 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,700,948.29

Levy Taxes Received 2012 $1,700,948.29

Collection and Election Expenses 2012 $0.00

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/12 thru 12/31/12 $1,700,948.29

Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44


Collection and Election Expenses 2010 ($71,136.73)

Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45


Collection and Election Expenses 2011 ($74,670.84)

Collected (Net) 1/1/11 thru 12/31/11 $4,989,774.66

RETAXBO12.XLS Distributed to Board of Trustees 3/20/12

19

STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 2/29/12

SPECIAL 2010GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2012 $1,469,870.97 $111,272.91 $1,445,264.47 $15,160.00 $20,202.53 $3,061,770.88 $2,520,801.80REVENUE

1000 Taxes (PLF) 1,167,733.38 1,167,733.38 1,248,727.331200 Taxes Property (Levy) 1,700,948.29 1,700,948.29 0.001200 Taxes (Reimb. P. P.) 0.00 0.00 0.002000 Grants 0.00 0.00 0.003000 Patron Fines & Fees 41,043.41 41,043.41 37,515.534000 Investment Income 156.44 50.83 207.27 441.225000 Service Fees 66.72 66.72 3,992.836000 Donations 962.10 962.10 361.50

8100-8700 Misc. Rev. & Reimb. 2,024.99 2,024.99 4,170.498900 Other 8,825.51 8,825.51 6,637.06

TOTAL REVENUE Y-T-D 2,921,760.84 0.00 50.83 0.00 0.00 2,921,811.67 1,301,845.96

EXPENDITURES1000 Payroll/Benefits 1,336,982.54 1,336,982.54 1,308,379.542000 Supplies 26,545.20 26,545.20 34,777.093000 Purch.Services 254,593.70 254,593.70 178,464.204000 Library Materials 135,266.32 4,745.63 975.94 140,987.89 116,898.045000 Capital Outlay 12,863.42 12,863.42 20,397.02

7-8000 Other Expenses 4,693.33 4,693.33 1,847.61TOTAL EXPENDITURES Y-T-D 1,770,944.51 4,745.63 0.00 0.00 975.94 1,776,666.08 1,660,763.50

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT FEBRUARY 29, 2012 $2,620,687.30 $106,527.28 $1,445,315.30 $15,160.00 $19,226.59 $4,206,916.47 $2,161,884.26OUTSTANDING CHECKS 183,965.09 183,965.09TOTAL ACCOUNTED FOR AT 2/29/12 $2,804,652.39 $106,527.28 $1,445,315.30 $15,160.00 $19,226.59 $4,390,881.56

PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 866,151.19KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 72,049.32STAR OHIO-INVESTMENT ACCOUNT 849,927.86HUNTINGTON BANK-MONEY MARKET ACCOUNT 2,602,058.19TOTAL ACCOUNTED FOR AT 2/29/12 $4,390,881.56

BOTCTRE12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 3/20/12

20

2012 Revenue and Expenditures

40%

58%

2%

Revenue Taxes (PLF)

Taxes Property (Levy)

Taxes (Reimb. P. P.)

Grants

Patron Fines & Fees

Investment Income

Service Fees

Donations

Misc. Rev. & Reimb.

75%

2%

14%

8%

Expenditures

Payroll/Benefits

Supplies

Purch.Services

Library Materials

Capital Outlay

Other Expenses

21

COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30

MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %

10 January $545,451.13 8.68% $545,451.13 8.68%

10 February $594,054.37 9.45% $1,139,505.50 18.13%

10 March $369,543.05 5.88% $1,509,048.55 24.02%

10 April $450,514.20 7.17% $1,959,562.75 31.19%

10 May $727,260.47 11.57% $2,686,823.22 42.76%

10 June $527,301.95 8.39% $3,214,125.17 51.15%

10 July $585,107.11 9.31% $3,799,232.28 60.46%

10 August $464,426.35 7.39% $4,263,658.63 67.85%

10 September $482,965.48 7.69% $4,746,624.11 75.54%

10 October $575,230.54 9.15% $5,321,854.65 84.69%

10 November $531,813.90 8.46% $5,853,668.55 93.16%

10 December $490,665.62 7.81% $6,344,334.17 100.97%

REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 $6,678,554.46


11 January $576,215.48 9.17% $576,215.48 9.17%

11 February $672,511.85 10.70% $1,248,727.33 19.87%

11 March $392,483.22 6.25% $1,641,210.55 26.12%

11 April $515,540.12 8.20% $2,156,750.67 34.32%

11 May $838,938.80 13.35% $2,995,689.47 47.67%

11 June $589,070.17 9.37% $3,584,759.64 57.05%

11 July $704,018.28 11.20% $4,288,777.92 68.25%

11 August $435,358.04 6.93% $4,724,135.96 75.18%

11 September $453,067.04 7.21% $5,177,203.00 82.39%

11 October $541,200.78 8.61% $5,718,403.78 91.00%

11 November $499,728.19 7.95% $6,218,131.97 98.96%

11 December $460,422.40 7.33% $6,678,554.37 106.28%

COUNTY CERTIFIED ESTIMATED FOR 2012 $6,283,639.00


12 January $538,205.88 8.57% $538,205.88 8.57%

12 February $629,527.50 10.02% $1,167,733.38 18.58%

12 March $0.00 0.00% $0.00 0.00%

12 April $0.00 0.00% $0.00 0.00%

12 May $0.00 0.00% $0.00 0.00%

12 June $0.00 0.00% $0.00 0.00%

12 July $0.00 0.00% $0.00 0.00%

12 August $0.00 0.00% $0.00 0.00%

12 September $0.00 0.00% $0.00 0.00%

12 October $0.00 0.00% $0.00 0.00%

12 November $0.00 0.00% $0.00 0.00%

12 December $0.00 0.00% $0.00 0.00%

PLF2012.XLS

22

Resolution 2012-

February Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to

accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

UFCW Local 880 $50.00 Restricted: for Use of Meeting Room

Various Library Staff 100.00 Restricted: Memory of Charlotte Muzzy, Mother

of Bill Muzzy

Russell and Rebecca Moser 50.00 Restricted: North Branch – Memory of Eva Mae Mather

OCIP/David Krantz 150.00 Restricted: North Branch – for Use of Meeting Room

Genealogy Customers 50.10 Restricted: Genealogy Department

College Club of Canton 25.00 Restricted: Honorarium for Program by Vicki Muzzy

Larry McKee 50.00 Restricted: North Branch – Memory of Eva Mae Mather

Peter and Susan Benham 40.00 Restricted: Jackson Branch – Memory of Linda Smith

MONTHLY TOTAL $515.10

YEAR TO DATE TOTAL $962.10

23

Stark County District Library Staff Training Report March 20, 2012

Name: Angela Keating 2/22/12Conference: Problem Solving for Executive Assistants Canton, OHTotal $202.77 Kent State University Stark Campus

Name: Marianna DiGiacomo 2/24/12Conference: Ohio Ready to Read Task Force Meeting Columbus, OHTotal $132.98 Ohio Ready to Read

Name: Linda Dahl 2/24/12Conference: OCLC Webscale Independence, OHTotal $67.99 OCLC

Name: Linda Smik 2/29/12Conference: Collaborative Creativity: Teaming Up to be More Creative Medina, OHTotal $86.40 NEO-RLS

Name: Dee Rondinella 2/29/12Conference: 10 Ideas for Using Mobile Devices Offline Canton, OH WebinarTotal $0.00 Simple K-12 Team

Name: Mike Barni 3/8/12Conference: Safety Council Luncheon Topic: Return to Work Programs Canton, OHTotal Season Pass Stark County Safety Council

Name: Dorothea Richards 3/8/12Conference: Serials for Beginners: Check-in & Claiming Canton, OHTotal $200.00 Innovative Interfaces, Inc

Name: Kent Oliver 3/22/12Conference: CEO Saftey Council Breakfast Canton, OHTotal $20.00 Stark County Safety Council

Name: Lisa Szeles 4/3/12

Conference:Mastering Uncomfortable Conversations with Employees, Co-

Workers & Bosses Canton, OH WebinarTotal $40.00 NEO-RLS

Name:Conference:Total




March $750.14

24

Stark County District Library Monthly H R Report Distributed to the Board of Trustees

March 20, 2012

APPOINTMENTS

03/22/12 Rose Marie Green, Children’s Librarian, Youth Services, full time, 80 hours biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES

02/13/12 Debra Weisel, Driver, Mobile Services - Main, part time, from 25 hours to 13 hours

biweekly. 02/13/12 Jeffrey Kennedy, from Substitute Driver to Driver, Mobile Services – Main, hours as

worked to part time, 13 hours biweekly. 02/13/12 Susan Sampson, Library Specialist assigned 1st Assistant, Madge Youtz, full time, 80 hours biweekly. 02/27/12 Aiesha Collins, from Library Specialist, Youth Services – Main to Library Associate,

Circulation Services – Main, full time, 80 hours biweekly. 02/27/12 Sheila Heard, Library Assistant, DeHoff Memorial Branch, part time to full time, from

48 hours to 80 hours biweekly. 02/27/12 Dominic Caruso, Library Associate, Public Information – Main, part time to full time,

from 50 hours to 80 hours biweekly. 02/27/12 Paula Schillig, Library Associate assigned 1st Assistant, North Branch, full time, 80 hours biweekly. 03/12/12 Raymond Ritchey, from Skilled Maintenance, Maintenance – Main to Driver, Mobile

Services – Main, full time, 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

03/02/12 David Lamm, IT Technician, Information Technology - Main, full time. 03/09/12 Carrie Milkanin, Shelver, Circulation Services – Main, part time. 03/31/12 Linda Richeson, Interlibrary Loan Specialist – Main, part time, retirement

25

STARK COUNTY DISTRICT LIBRARY

FACILITIES UPDATE

March 20, 2012

MAIN LIBRARY

Innovation Center

Status:

This room will be open for tour during the National Library Week open house on April 14th

. Several

managers have begun to introduce the room to members of the business and government community.

JACKSON BRANCH

Status:

Unchanged

The building project is progressing. Subcommittees continue to work.

NORTH BRANCH

Status:

Pioneer has begun the waterproofing of the front of the building between the staff entrance and the

customer entrance. Water is getting into this area. During the last renovation cement was poured on

top of the old foundation. There is also cement block in this area that seems to be holding water in it.

All of this water goes under the drive area. Pioneer is doing further waterproofing to the wall and

will install a sump pump that will take the water to a drain that leads to the street and away from the

building!

SYSTEM WIDE

Status:

We will be adding an additional customer paper recycling bin to our system. This one will be placed

at Jackson. We have also recently added more customer recycling containers in our buildings. Bill

and the companies he deals with are working to see if lighting incentives and cost savings make

lighting projects affordable at this time.

26


Board of Trustees

March 20, 2012

RESOLUTION TITLE: Permanent Budget For Year 2012

STATUTORY REFERENCE: ORC 5705

HISTORY/BACKGROUND/DISCUSSION:

The Board of Trustees of the Stark County District Library adopts the permanent

operating budget, as well as permanent budgets for all other library funds, annually

before March 31.

The Finance and Audit Committee has reviewed and approved the permanent budget for

2012.

The Stark County District Library has been operating on a temporary budget that was

approved at the December 20, 2011 Board of Trustees meeting.

RECOMMENDATION:

The Board of Trustees of the Stark County District Library approves by roll call vote the

permanent budget for the fiscal year ending December 31, 2012.

DRAFTOR(S): Fiscal Officer Russ Humerickhouse, Executive Director Kent Oliver,

Stark County District Library Finance and Audit Committee.

PERSON(S) RESPONSIBLE FOR IMPLEMENTATION: Fiscal Officer Russ

Humerickhouse and Executive Director Kent Oliver

27

STARK COUNTY DISTRICT LIBRARY

ESTIMATED REVENUE BY FUND

FISCAL YEAR 2012

101 209-229 401 & 450 801-803

ACCOUNT NUMBER/ GENERAL SPECIAL CAPITAL PERMANENT TOTAL ALL

SOURCE OF REVENUE FUND REVENUE PROJECTS FUNDS FUNDS

FUNDS FUNDS

1000 TAXES (PLF) $6,283,639.00 $0.00 $0.00 $0.00 $6,283,639.00

1200 TAXES PROPERTY (LEVY) 4,727,071.00 0.00 0.00 0.00 4,727,071.00

1000 TAXES (REIMB. PER. PROP.) 281,392.00 0.00 0.00 0.00 281,392.00

2000 GOVT. GRANTS (E-RATE) 120,000.00 0.00 0.00 0.00 120,000.00

3000 PATRON FINES & FEES 235,000.00 0.00 0.00 0.00 235,000.00

4000 INVESTMENT INCOME 1,800.00 0.00 475.00 3,590.00 5,865.00

5000 SERVICE FEES 55,500.00 0.00 0.00 0.00 55,500.00

6000 DONATIONS 13,500.00 20,788.00 35,000.00 0.00 69,288.00

8000 MISCELLANEOUS 60,000.00 0.00 0.00 0.00 60,000.00

TOTAL EST. 2012 REVENUE 11,777,902.00 20,788.00 35,475.00 3,590.00 11,837,755.00

2011 CARRYOVER 901,685.00 106,785.58 1,459,474.47 19,447.95 2,487,393.00

ESTIMATED TRANSFERS IN/OUT 0.00 0.00 0.00 0.00 0.00

ESTIMATED 2012 FUNDS $12,679,587.00 $127,573.58 $1,494,949.47 $23,037.95 $14,325,148.00

28

2012 Annual Appropriation Resolution-Permanent 12-

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees, that to provide for the current expenses and other expenditures

of said Board of Trustees, during the fiscal year, ending December 31, 2012, the following sums be and the same are hereby set aside and

appropriated for the several purposes for which expenditures are to be made for and during said fiscal year, as follows, viz:

2011 Final Permanent 2011 Actual 2012 Permanent

GENERAL FUND 101 Budget Expenses & Encumbrances Budget

1000 SALARIES AND BENEFITS

SALARIES AND LEAVE BENEFITS $6,152,755.00 $5,921,363.06 $6,159,175.00

RETIREMENT BENEFITS 911,615.00 882,821.94 935,771.00

INSURANCE BENEFITS 1,494,270.00 1,417,056.28 1,623,424.00

OTHER EMPLOYEE BENEFITS 16,500.00 12,547.39 16,500.00

TOTAL SALARIES AND BENEFITS 8,575,140.00 8,233,788.67 8,734,870.00

% OF TOTAL GENERAL FUND 101 66.40% 69.48% 68.89%

2000 SUPPLIES

GENERAL ADMINISTRATIVE SUPPLIES 153,460.00 143,263.71 146,180.00

PROP. MAINT./REPAIRS, SUPPLIES & PARTS 52,540.00 49,863.66 52,250.00

MOTOR VEHICLE FUEL,SUPPLIES & PARTS 31,500.00 34,454.64 36,800.00

SUPPLIES PURCHASED FOR RESALE 11,500.00 6,216.45 12,400.00

OTHER SUPPLIES 0.00 0.00 0.00

TOTAL SUPPLIES 249,000.00 233,798.46 247,630.00


3000 PURCHASED AND CONTRACTED SVS.

TRAVEL & MEETING EXPENSES 42,000.00 40,569.14 47,485.00

COMMUNICATIONS, PRINTING & PUBLICITY 235,000.00 232,208.25 332,487.00

PROPERTY MAINT., REPAIR & SECURITY SVS. 900,615.00 874,429.73 803,175.00

INSURANCE 45,000.00 39,408.00 44,700.00

RENTS / LEASES 75,000.00 85,872.80 91,490.00

UTILITIES 269,535.00 288,662.92 275,000.00

PROFESSIONAL SERVICES 200,850.00 176,779.09 190,000.00

LIBRARY MATERIALS CONTROL SVS. 74,000.00 58,351.00 59,320.00

OTHER CONTRACTS & PURCHASED SVS. 20,000.00 9,856.76 11,125.00

TOTAL PURCHASED AND CONTRACTED SVS. 1,862,000.00 1,806,137.69 1,854,782.00


4000 LIBRARY MATLS. AND INFORMATION

BOOKS & PAMPHLETS 689,697.09 709,678.34 747,462.60

PERIODICALS 124,240.66 99,232.22 116,000.00

AUDIOVISUAL MATERIALS 395,858.78 400,785.97 480,237.40

COMPUTER SVS. & INFORMATION 76,154.20 75,058.81 98,000.00

INTER-LIBRARY LOAN FEES 150.00 100.00 300.00

LIBRARY MATERIAL REPAIRS/RESTORATION 1,294.27 1,294.27 1,500.00

LIBRARY MATERIALS-ALL OTHER 4,105.00 4,082.17 6,500.00

TOTAL LIBRARY MATLS. AND INFORMATION 1,291,500.00 1,290,231.78 1,450,000.00


5000 CAPITAL OUTLAY

LAND 0.00 0.00 0.00

LAND IMPROVEMENTS 0.00 0.00 0.00

BLDG. IMPROVEMENTS 362,403.00 17,059.80 6,000.00

BUILDINGS 0.00 0.00 0.00

FURNITURE AND EQUIPMENT 225,000.00 226,962.51 237,776.00

MOTOR VEHICLES 0.00 0.00 0.00

TOTAL CAPITAL OUTLAY 587,403.00 244,022.31 243,776.00


7000 OTHER OBJECTS

DUES AND MEMBERSHIPS 41,750.00 35,907.00 41,529.00

TAXES AND ASSESSMENTS 900.00 1,704.00 900.00

JUDGEMENTS & FINDINGS 0.00 0.00 0.00

REFUNDS AND REIMBURSEMENTS 5,800.00 4,578.23 6,000.00

OTHER MISC.EXPENSES 550.00 0.00 100.00

TOTAL OTHER OBJECTS 49,000.00 42,189.23 48,529.00


8000 CONTINGENCY

CONTINGENCY 300,000.00 0.00 100,000.00

TOTAL CONTINGENCY 300,000.00 0.00 100,000.00


TOTAL GENERAL FUND 101 $12,914,043.00 $11,850,168.14 $12,679,587.00

generalfundpermbudget2012

29

PAGE 2


Budget Expenses & Encumbrances Budget

SPECIAL REVENUE FUNDS

2000 SUPPLIES

GENERAL ADMINISTRATIVE SUPPLIES-FUND 209 $13,789.00 $0.00 $27,577.00

GENERAL ADMINISTRATIVE SUPPLIES-FUND 216 1,000.00 0.00 0.00

GENERAL ADMINISTRATIVE SUPPLIES-FUND 217 30.00 0.00 30.00

GENERAL ADMINISTRATIVE SUPPLIES-FUND 229 2,500.00 2,384.74 4,918.86

TOTAL SUPPLIES 17,319.00 2,384.74 32,525.86

3000 PURCHASED & CONTRACTED SERVICES

PROP. MAINT., REPAIR, SECURITY SVCS-FUND 212 500.00 0.00 500.00

LIBRARY MATERIALS CONTROL SVS-FUND 217 0.00 0.00 0.00

TOTAL PURCHASED & CONTRACTED SERVICES 500.00 0.00 500.00


BOOKS & PAMPHLETS-FUND 217 181.82 0.00 181.82

BOOKS & PAMPHLETS-FUND 222 4,000.00 0.00 4,000.00





AUDIOVISUAL MATERIALS-FUND 219 0.00 0.00 0.00

AUDIOVISUAL MATERIALS-FUND 224 21,000.00 8,683.95 11,500.00

LIBRARY MATERIALS-ALL OTHER-FUND 228 5,130.77 4,920.00 210.77

LIBRARY MATERIALS-ALL OTHER-FUND 229 0.00 0.00 0.00

TOTAL LIBRARY MATLS. AND INFORMATION 76,002.95 14,182.42 51,082.95

5000 CAPITAL OUTLAY

FURNITURE AND EQUIPMENT-FUND 221 0.00 0.00 0.00

FURNITURE AND EQUIPMENT-FUND 224 11,293.99 0.00 22,181.63

FURNITURE AND EQUIPMENT-FUND 229 17,608.22 17,582.62 13,500.00

TOTAL CAPITAL OUTLAY 28,902.21 17,582.62 35,681.63

TOTAL SPECIAL REVENUE FUNDS $122,724.16 $34,149.78 $119,790.44

PERMANENT FUNDS 801, 802 AND 803


BOOKS & PAMPHLETS-FUND 801 $9,172.17 $0.00 $9,500.00

BOOKS & PAMPHLETS-FUND 803 2,550.09 1,074.96 2,900.00

PERIODICALS-FUND 801 0.00 0.00 0.00

AUDIOVISUAL MATERIALS-FUND 801 3,750.00 845.00 4,500.00

AUDIOVISUAL MATERIALS-FUND 802 5,920.75 0.00 5,920.75

TOTAL LIBRARY MATLS. AND INFORMATION 21,393.01 1,919.96 22,820.75

TOTAL PERMANENT FUNDS 801, 802 AND 803 $21,393.01 $1,919.96 $22,820.75

BOND RETIREMENT FUND 301


PROFESSIONAL SERVICES $0.00 $0.00 $0.00

TOTAL PURCHASED AND CONTRACTED SVS. 0.00 0.00 0.00

9000 INTERFUND TRANSFERS

TRANSFERS OUT 0.00 0.00 0.00

TOTAL INTERFUND TRANSFERS 0.00 0.00 0.00

TOTAL BOND RETIREMENT FUND 301 $0.00 $0.00 $0.00

DEBT SERVICE FUND 302

6000 DEBT SERVICE

REDEMPTION OF PRINCIPAL $0.00 $0.00 $0.00

INTEREST EXPENSE 0.00 0.00 0.00

TOTAL DEBT SERVICE 0.00 0.00 0.00

TOTAL DEBT SERVICE FUND 302 $0.00 $0.00 $0.00

30

PAGE 3


Budget Expenses & Encumbrances Budget

CAPITAL FUND 401

5000 CAPITAL OUTLAY

LAND IMPROVEMENTS $10,000.00 $0.00 $10,000.00

BLDG. IMPROVEMENTS 225,000.00 0.00 725,000.00

BUILDINGS 460,786.95 0.00 460,264.47

FURNITURE AND EQUIPMENT 250,000.00 0.00 250,000.00

MOTOR VEHICLES 0.00 0.00 0.00

TOTAL CAPITAL OUTLAY 945,786.95 0.00 1,445,264.47

TOTAL CAPITAL FUND 401 $945,786.95 $0.00 $1,445,264.47

PERRY/SIPPO FUND 460

5000 CAPITAL OUTLAY

BLDG. IMPROVEMENTS $0.00 $0.00 $0.00

BUILDINGS 0.00 0.00 0.00

FURNITURE AND EQUIPMENT 0.00 0.00 0.00

TOTAL CAPITAL OUTLAY 0.00 0.00 0.00

TOTAL PERRY/SIPPO FUND 460 $0.00 $0.00 $0.00

PERMANENT IMPROVEMENT FUND 450


PROFESSIONAL SERVICES $20,000.00 $7,850.00 $20,000.00

TOTAL PURCHASED AND CONTRACTED SVS. 20,000.00 7,850.00 20,000.00

5000 CAPITAL OUTLAY

BLDG. IMPROVEMENTS 1,000.00 0.00 29,210.00

FURNITURE AND EQUIPMENT 0.00 0.00 0.00

TOTAL CAPITAL OUTLAY 1,000.00 0.00 29,210.00

TOTAL PERMANENT IMPROVEMENT FUND 450 $21,000.00 $7,850.00 $49,210.00

GRAND TOTAL ALL FUNDS $14,024,947.12 $11,894,087.88 $14,316,672.66

allfundspermbudget2012

31


Board of Trustees

March 20, 2012

Resolution Title: Table of Charges

History/Background/Discussion: The Library’s current Table of Charges was adopted

by the SCDL Board of Trustees as Resolution 2010-07 on January 26, 2010 and is limited

in scope. The proposed Table of Charges Policy contains charges for items which were

not included in the previous resolution as well as adjustments that allow for changes in

technology.

Charges to businesses for the use of the Innovation Center have been included because

this is a value added service. There is a strong need in Stark County for businesses to

have access to a space such as this for meetings and training. Funds raised from use of

the Innovation Center can be used to replace and add to technology, equipment, and

furniture in that area. There will be no charge for non-profit organizations to use this

room.

Recommendation: That the SCDL Board of Trustees approve the Table of Charges

Policy.

Draftor(s): Associate Director for Public Services Patty Marsh

Person(s) Responsible for Implementation: Executive Director Kent Oliver

Fiscal Officer Russ Humerickhouse

32

RESOLUTION 2011-

Table of Charges

WHEREAS, the Stark County District Library Board of Trustees has always maintained a

commitment to providing our community with the widest possible access to information, and

WHEREAS, The library provides a variety of ways for customers and staff to record the

information obtained from various resources at a nominal cost,

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District

Library Board of Trustees that the Table of Charges Policy will be revised.

Table of Charges

Staff Customers

Collection Agency Fee (non-refundable) $10.00 $10.00

Damaged Book Pages $1.00 per page $1.00 per page

Discretionary Meeting Room Clean-

up/Damage Fee Minimum $25.00 Minimum $25.00

Earbuds $1.00 $1.00

Faxes (Local/Toll Free Numbers) $0.50 per page $0.50 per page

Faxes (Long Distance/International) $1.00 per page $1.00 per page

Innovation Center-non-profit organizations

No charge

Innovation Center business

4 hours or less-

$50

Innovation Center business

Over 4 hours-

$100

Kindergarten Readiness Pack piece

$5.00 each piece

Laminating $0.25 per foot n/a

Non Sufficient Funds Charge $20.00 $20.00

Overdue Fines (CD-ROMs, Videos, DVDs) n/a $0.50 per day

Overdue Fines (for items not listed above) n/a $0.10 per day

Overdue Fines - ILL (CD-ROMs, Videos)

DVDs) n/a $0.50 per day

Overdue Fines - ILL (for items not listed

above)

n/a $0.10 per day

Overdue Fines - Search Ohio n/a $0.50 per day

Photocopies (Black & White) $0.05 per page $0.15 per page

Photocopies (Color) $0.50 per page n/a

Print outs (Black & White) $0.05 per page $0.15 per page

33

Print outs (Color) $0.50 per page $0.50 per page

Processing Fee for Lost Materials (non-

refundable) $5.00 each item $5.00 each item

Replacement Barcode $1.00 each $1.00 each

Replacement Book on Tape/CD Cases $5.00 each $5.00 each

Replacement CD/CD-ROM Cases $1.00 each $1.00 each

Replacement DVD/Video Cases $1.00 each $1.00 each

Replacement Inserts for CDs/CD-ROMs $3.00 each $3.00 each

Replacement Library Card $1.00 each $1.00 each

Replacement Puppet Bags $1.00 each $1.00 each

Replacement Tape/CD Multi-sets $8.00 each $8.00 each

USB Flash Drives Up to $12.00 each Up to $12.00 each

Faxes — no charge for cover sheet

Genealogy — when information is mailed to patrons the charge is $0.25 per 8.5 "x11 " and $0.50

per 11 ' x 17" page. Postage is added and then this total is rounded up to the next dollar.

34


Board of Trustees

March 20, 2012

Resolution Title: Meeting Room Policy Revision

History/Background/Discussion:

The Meeting Room Policy was passed by the Stark County District Library Board of

Trustees on December 17, 2002. This policy states the intent of the Board to provide

meeting rooms for library programming and public use. The revisions to this policy are

designed to clarify the issue of meeting room use by businesses. The revised policy

states that businesses and other groups may use the meeting rooms including the

Innovation Center at Main Library for training or meeting but not for sales.

Recommendation: That the Library Board of Trustees approves the following

resolution.

Draftor(s): Development Manager Jean Duncan McFarren

Person(s) Responsible for Implementation: Associate Director for Public Services

Patty Marsh and Associate Director for Main Library Services Karen Miller

35

RESOLUTION 2011-

Meeting Room Policy Revision

WHEREAS, the Stark County District Library Board of Trustees recognizes the value of

providing meeting rooms for public use, and

WHEREAS, the Board allows businesses, organizations and groups to use the public

meeting rooms on an equitable basis.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District

Library Board of Trustees that the Meeting Room Policy will be revised.

36

Page 1 of 2

Section Number 4

Document Number PM 4003

Resolution Number 2002-90

Adopted Date December 17, 2002

Revised March 20, 2012

POLICY TITLE Meeting Room

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District

Library

Statement

1) The Stark County District Library agencies will allow businesses, organizations

and groups to use the public meeting rooms on an equitable basis subject to the

guidelines for use defined separately.

2) Permission to use the public library’s public meeting rooms does not imply library

endorsement of the aims, policies, activities or affiliation of any such group or

organization.

Parameters

1) Permission will be granted if the facilities are not needed for administrative use,

activities, or programs sponsored in whole or in part by the library, and when such

use is not disruptive of the programs and activities of the library.

2) Simple set-up arrangements will be provided upon request.

3) Organizations using the public meeting rooms may not charge an admission fee.

4) Organizations using the public meeting rooms will not be permitted to make any

sales.

5) Organizations using the public meeting rooms may not use advertising and

publicity which imply that their programs are:

a) sponsored by the library

b) co-sponsored by the library

c) approved by the library

The Executive Director/Associate Directors may give written permission to use the

library’s name.

6) An adult leader shall be present at all time and be responsible for the supervision

of any groups of children under the age of eighteen using the public meeting

rooms.

7) Attendance at meetings/programs may not exceed the maximum number certified

by the Fire Department as the occupancy limit for the room.

8) The Library Executive Director and Library Board of Trustees reserve the right to

cancel any application submitted for use of the meeting rooms should conditions

or situations warrant such action.

37

Page 2 of 2

9) Admission may be charged for programs sponsored by the library and its affiliated

organizations, and the sale of goods that directly or indirectly benefit the library

will be permitted.

Refreshments

1) Simple refreshments (coffee, doughnuts, punch, cookies, hor d’oeuvres, etc.) or box

lunch may be served at meetings.

2) The kitchen (at only particular public library meeting rooms) does not have cooking

equipment.

3) No alcoholic beverages may be served on library property.

4) The library does not provide supplies such as cups, containers, paper goods, tea and

coffee.

5) Refreshments may not be taken from the public meeting rooms to other areas of the

library.

6) Groups using the kitchen or a public meeting room are expected to return the area to

the condition in which they found it; failure to do so may result in a clean-up charge

of a minimum $25.00.

Liability

1) The library is not responsible for the loss or damage to any equipment or materials

owned or rented by an individual, group or organization while using the public

meeting rooms.

2) Any individual, group or organization using the public meetings rooms shall be held

responsible for willful or accidental damage to the library building, grounds,

collections or equipment caused by the group, individual or organization, members

or those attending the program or meeting.

3) Any individual, business, group, or organization holding a meeting in the library

must fully release and discharge the Stark County District Library, its officers,

agents and employees from any and all claims from injuries, including death,

damages or loss, which may arise or which may be alleged to have arisen out of, or

in connection with the meeting or program.

38

Documents

March 2012 Board Packet