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-Inhoudsopgave

EUROPEAN

YOUTH

OLYMPIC

FESTIVAL

UTRECHT 2013

14 19 JULY

Chefs de Mission

Manual 28 June 2013


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Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 2 of 119

Index Chefs de Mission Manual

Welcome to Utrecht ............................................................................................................................ 10

Welcome to the Chefs de Mission Manual ..................................................................................... 11

Deadlines and Key Dates .................................................................................................................. 12

1. Introduction .................................................................................................................................. 17

1.1. EYOF 2013 .......................................................................................................................... 17

1.2. EYOF Utrecht 2013 Organising Committee ................................................................... 17

1.3. The Netherlands ................................................................................................................. 19

1.4. Utrecht old city with a big heart ..................................................................................... 20

1.5. Weather................................................................................................................................ 20

1.6. Useful information for your stay........................................................................................ 21

1.6.1. Water............................................................................................................................ 21

1.6.2. Electricity...................................................................................................................... 21

1.6.3. Currency....................................................................................................................... 21

1.6.4. Banking network ......................................................................................................... 21

1.6.5. Public Health ............................................................................................................... 21

2. Arrivals and departures.............................................................................................................. 23

2.1. Ports of entry ....................................................................................................................... 23

2.1.1. By plane Amsterdam Schiphol Airport ................................................................ 23

2.1.2. By plane - Rotterdam The Hague Airport............................................................... 23

2.1.3. By plane - Eindhoven Airport ................................................................................... 24

2.1.4. Travel to Utrecht by train ........................................................................................... 24

2.1.5. Travel to Utrecht by bus............................................................................................. 24

2.1.6. Travel to Utrecht by car or mini-van......................................................................... 25

2.2. Transport of luggage, equipment and other goods ....................................................... 26


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2.3. Arrivals judges, referees and Olympic Family members .............................................. 27

2.4. Arrivals media...................................................................................................................... 28

2.5. Visa information .................................................................................................................. 28

2.6. Customs and import of goods ........................................................................................... 29

2.7. Departure ............................................................................................................................. 29

2.7.1. By plane Amsterdam Schiphol Airport ................................................................. 29

2.7.2. By plane - Rotterdam The Hague Airport ................................................................ 29

2.7.3. By plane - Eindhoven Airport .................................................................................... 29

2.7.4. By train Utrecht Central Station............................................................................. 30

2.7.5. By car, bus or mini-van .............................................................................................. 30

2.7.6. Transport of luggage, equipment and other goods ............................................... 30

2.7.7. Departures of referees, judges and Olympic Family members ........................... 30

2.7.8. Departures media ....................................................................................................... 31

3. Delegation Registration and Accreditation.............................................................................. 33

3.1. Deadlines ............................................................................................................................. 33

3.2. Delegation registration progress ...................................................................................... 33

3.2.1. Entries by number....................................................................................................... 34

3.2.2. Entries by name and Sport Entries .......................................................................... 34

3.2.3. Registration confirmation........................................................................................... 35

3.3. Required information .......................................................................................................... 35

3.4. Accreditation Centres......................................................................................................... 38

3.5. Accreditation quotas and access entitlements............................................................... 38

3.6. Accreditation distributions ................................................................................................. 38

3.7. Access control..................................................................................................................... 39

3.8. Guest Passes ...................................................................................................................... 39

3.9. Working passes................................................................................................................... 39


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3.10. Media Accreditation ........................................................................................................ 40

4. Assistance to NOC Delegations ............................................................................................... 42

5. Transport...................................................................................................................................... 44

5.1. EYOF Utrecht 2013 Transport Network .......................................................................... 44

5.2. Public transport service ..................................................................................................... 52

5.3. Transport to Opening Ceremony and Closing Party ..................................................... 52

5.3.1. Opening Ceremony ........................................................................................................ 52

5.3.2. Closing Party ................................................................................................................... 53

5.4. Dedicated cars .................................................................................................................... 53

5.5. Venue parking ..................................................................................................................... 54

5.6. Transport Desk.................................................................................................................... 54

5.7. Car rental ............................................................................................................................. 54

6. Olympic Villages ......................................................................................................................... 57

6.1. Introduction to the Olympic Villages ................................................................................ 57

6.1.1. Olympic Village I ............................................................................................................. 57

6.1.2. Olympic Village II ............................................................................................................ 58

6.1.3. Olympic Village III ........................................................................................................... 59

6.2. Villages services ................................................................................................................. 60

6.2.1. Check-in and check-out procedures ............................................................................ 60

6.2.2. Complaints and requests for repairs ............................................................................ 60

6.2.3. House rules...................................................................................................................... 61

6.2.4. Bedding ............................................................................................................................ 61

6.2.5. Towels .............................................................................................................................. 61

6.2.6.

Cleaning........................................................................................................................... 61

6.2.7. Washing machines ......................................................................................................... 62


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6.2.8. Allocation of NOC Offices.............................................................................................. 62

6.2.9. Medical rooms ................................................................................................................. 62

6.3. NOC Relations and Services ............................................................................................ 63

6.3.1. NOC Services Centre..................................................................................................... 63

6.3.2. Proxy Cards ..................................................................................................................... 63

6.4. Food and beverage services............................................................................................. 64

6.4.1. Olympic Villages Restaurants ....................................................................................... 64

6.4.2. Packed lunches............................................................................................................... 64

6.4.3. Venues ............................................................................................................................. 64

6.4.4. Water................................................................................................................................ 65

6.5. Recreational service........................................................................................................... 65

6.6. Emergency services ........................................................................................................... 65

6.7. Further information ............................................................................................................. 65

6.7.1. Key replacement ............................................................................................................. 65

6.7.2. Smoking and alcohol policy........................................................................................... 66

6.7.3. Damages policy............................................................................................................... 66

6.7.4. Lost and found................................................................................................................. 66

6.7.5. Cooking policy ................................................................................................................. 66

7. Sport ............................................................................................................................................. 68

7.1. EYOF 2013 Event schedule.............................................................................................. 68

7.2. Overview Sports, Disciplines, Categories and Quotas ................................................ 69

7.3. Competition schedule EYOF 2013................................................................................... 70

7.4. Training schedule EYOF 2013.......................................................................................... 71

7.5. Sports Information Desks .................................................................................................. 72

7.6. Clothing and advertising .................................................................................................... 72

7.7. Fitness facilities................................................................................................................... 74


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8. Venues ......................................................................................................................................... 76

8.1. Venue overview................................................................................................................... 76

8.2. Utrecht overview map ........................................................................................................ 76

8.3. Athletics................................................................................................................................ 77

8.4. Basketball............................................................................................................................. 78

8.5. Cycling .................................................................................................................................. 79

8.6. Gymnastics .......................................................................................................................... 79

8.7. Handball ............................................................................................................................... 80

8.8. Judo ...................................................................................................................................... 81

8.9. Swimming............................................................................................................................. 82

8.10. Tennis ............................................................................................................................... 83

8.11. Volleyball .......................................................................................................................... 83

9. Ceremonies ................................................................................................................................. 86

9.1. Opening Ceremony ............................................................................................................ 86

9.1.1. NOC Presidents and Secretaries General .................................................................. 87

9.2. Closing Party ....................................................................................................................... 87

9.2.1.................................................................................................................................................. 88

9.2.1. NOC Presidents and Secretaries General .................................................................. 88

9.3. Medal Ceremonies ............................................................................................................. 88

10. Medical Services and Anti-Doping ....................................................................................... 91

10.1. EOC Medical Delegate .................................................................................................. 91

10.2. LOC Doctor...................................................................................................................... 91

10.3. Team Doctors .................................................................................................................. 91

10.4. Designated Hospitals ..................................................................................................... 91

10.5. Medical Services ............................................................................................................. 91


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10.5.1. Olympic Villages ......................................................................................................... 91

10.5.2. Competition and training venues .............................................................................. 92

10.5.3. Repatriation service.................................................................................................... 92

10.6. Anti-Doping ...................................................................................................................... 92

11. Services for NOC Presidents and Secretaries General.................................................... 94

11.1. Arrivals and Departures ................................................................................................. 94

11.2. Accreditation.................................................................................................................... 94

11.3. Accommodation .............................................................................................................. 94

11.3.1. Official EOC Hotel....................................................................................................... 94

11.3.2. Additional accommodation ........................................................................................ 94

11.4. Transport services .......................................................................................................... 95

11.5. Ceremony services ......................................................................................................... 95

11.5.1. Opening Ceremony .................................................................................................... 95

11.5.2. Closing Party ............................................................................................................... 95

11.5.3. Medal Ceremonies...................................................................................................... 96

12. Meetings ................................................................................................................................... 98

12.1. One-to-one meetings Chefs de Mission ...................................................................... 98

12.2. Chefs de Mission meeting ............................................................................................. 98

12.3. Technical meetings......................................................................................................... 99

12.4. Medical meeting ............................................................................................................ 100

13. Safety & Security .................................................................................................................. 102

13.1. Composition of safety and security during EYOF 2013 Utrecht ............................ 102

13.2. Applicable legislation.................................................................................................... 102

13.3.

Olympic Villages........................................................................................................... 102

13.4. Competition venues, training venues and Olympic Villages .................................. 103


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13.5. Accreditation passes and access control.................................................................. 103

13.6. Incidents in the public area.......................................................................................... 104

13.7. Emergency number...................................................................................................... 104

14. Ticketing................................................................................................................................. 106

14.1. Venue access ................................................................................................................ 106

14.2. Ticketing for spectators................................................................................................ 106

15. Technology and Host Broadcasting ................................................................................... 110

15.1. Mobile network .............................................................................................................. 110

15.2. Internet access .............................................................................................................. 110

15.3. Host Broadcasting ........................................................................................................ 111

16. Insurance and Public Liability ............................................................................................. 113

16.1. Insurance ....................................................................................................................... 113

16.2. Public liability ................................................................................................................. 113

17. Media operations .................................................................................................................. 115

17.1. Media Arrivals and Departures ................................................................................... 115

17.2. Media .............................................................................................................................. 115

17.3. Main Media Centre ....................................................................................................... 115

17.4. EYOF Media Service.................................................................................................... 115

18. Family and Friends ............................................................................................................... 118

18.1. Accommodation ............................................................................................................ 118

18.2. Tickets ............................................................................................................................ 118

18.3. Transport........................................................................................................................ 118

18.3.1. By plane ..................................................................................................................... 118


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18.3.2. By train ....................................................................................................................... 118

18.3.3. By car, bus or mini-van ............................................................................................ 119

18.4. Public Transport ............................................................................................................ 119

18.5. Tourism........................................................................................................................... 119


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Welcome to Utrecht

I look forward to welcoming you to our city of Utrecht for the European Youth Olympic

Festival Utrecht 2013 on 14 July 2013. Utrecht, with its young population, is keen to offer astage for all kinds of talents, not just sports talents. Hence our motto: Celebrate Talent!.

As the European Youth Olympic Festival (EYOF) Utrecht 2013 gives sports talents an

opportunity to excel in our city, the event will enthuse inhabitants and visitors alike. Moreover

the achievements of the young elite athletes will inspire young people to become actively

involved in sports.

2013 also marks the 300th anniversary of the signing of the Treaty of Utrecht. Our city will be

celebrating this historic occasion throughout the year. This combined with the EYOF Utrecht

2013 makes it a double party, which means that you will not only be able to enjoy sports

events but also a wide variety of cultural events.

I feel that the European Youth Olympic Festival Utrecht 2013 will be an even greater success

when everyone knows exactly what is involved beforehand as this will allow everything to run

smoothly and encourage young people to embrace sport.

I wish all of you a lot of success with the preparation for EYOF Utrecht 2013 and looking

forward to seeing you all next July.

High Five!

Rinda den Besten

Chair EYOF Utrecht 2013


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Welcome to the Chefs de Mission Manual

National Olympic Committees always play a key role in any European Youth Olympic

Festival. That is why the Organising Committee is pleased to present you with the latest

information on the 12th Summer edition of the EYOF Utrecht 2013. We are very proud to

host this edition of the festival in the city of Utrecht, The Netherlands. EYOF Utrecht 2013

wants to give talented athletes an opportunity to excel on a wonderful stage.

The countdown has now really started for us and it wont be long before the 49 European

NOCs are going to start moving into one of our Olympic Villages. This Chefs de Mission

manual provides you with the 'need to know' information. The majority of this information can

also be found via the NOC login of our websitehttp://www.utrecht2013.com/. The 'nice to

know information on the EYOF Utrecht 2013, can be found onhttp://www.utrecht2013.com/.

Hopefully the content of this manual will meet with your expectations. Please note that theOrganising Committee will not be providing a hard copy of this manual. If you have any

questions or if you need any assistance, please contact NOC Services & Relations

([email protected]). During the EYOF, the NOC Services Centre will be located

in Olympic Village I - Utrecht Science Park (De Uithof) and will be open from 12 up to and

including 20 July 2013. We will be pleased to be of service to you there too.

We have been inspired and motivated by the European Olympic Committees, the European

Federations as well as our 'own' Dutch National Sports Federations and we want to thank

them for their comments and feedback, which were very useful for our organisation. Together

with them, the Netherlands Olympic Committee * Netherlands Sport Federation and the City

and Province of Utrecht, we as the Organising Committee, will do our best in order to

properly host this Festival for the NOCs and their teams great success.

The Organising Committee wants to turn the Utrecht edition of the EYOF into a great

success together with the NOCs. We look forward to welcoming the athletes, officials and

other guests in Utrecht this summer, so that we can experience a wonderful EYOF together

with them and you. We, as the Organising Committee, will consider the EYOF Utrecht 2013

to have been a success when all NOCs feel that they were welcomed with their teams and

that the athletes were given an opportunity to excel. We will do our utmost to be of help to

you and to create the right kind of atmosphere.

High five!

Esther Butter

Manager Sports & NOC Relations
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Deadlines and Key Dates

Dates Deadlines

28 February Accreditation: entry by number athletes and officials

entry by number is the financial commitment for NOCs

29 March Chefs de Mission Manual and Technical Manuals available on the NOC

section of the utrecht2013.com website

not printed by OC

15 April 1st payment (50%) of the participation fee

participation fee is 65 Euro p.p.p.d.

15 April Accreditation and Sport Entry system open (including accommodation and

travel detail forms for NOC Presidents, Secretaries General, their

accompanying guests and NOC Guests)

including instruction manual in English

22 April Ticketing Family and Friends

assessment desired number of tickets per NOC

25 April to

28 April

Chefs de Mission and Technical Delegates Seminar in Utrecht

01 May VAPP application forms (two separate forms) for busses, mini-vans and cars

available on the NOC section of the utrecht2013.com website

01 May Application form for chartered busses to Rotterdam The Hague Airport and

Eindhoven Airport (arrival and departure) available on the NOC section of the

utrecht2013.com website


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Dates Deadlines

06 May Ticketing

Start sale general public

31 May Accreditation

Entry by name (long list for athletes, officials, NOC Media

Representatives and judges/referees)

01 June Deadline for NOC delegations (including Presidents, Secretaries General,their accompanying guests, NOC Guests) to submit travel information

01 June Information about ticket allocation to NOCs

15 June Detailed time schedule transport available on the NOC section of the


15 June Accreditation and accommodation deadline for NOC Presidents and

Secretaries General

15 June Detailed plan Olympic Villages available on the NOC section of the


15 June Deadline submission VAPP application forms for busses, mini-vans and cars

15 June Deadline submission application form for chartered busses to Rotterdam The

Hague Airport and Eindhoven Airport (arrival and departure)

15 June Flag bearer Opening Ceremony form available on the NOC section of the


20 June 2nd payment (50%) of the participation fee and payment deposit

- deposit is 90 Euro p.p. (with a maximum of 5.400 Euro per delegation)

28 June Accreditation: final entry by name (short list for all categories) including


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Dates Deadlines

athletes additional information and Sport Entries (short list)

28 June Deadline one-to-one meeting form

28 June Deadline TUEs application

28 June Family & Friends sales channel atwww.utrecht2013.com/ffwill be open until

this date.

01 July Late athlete replacement policy form and procedure available on the NOC

section of the utrecht2013.com website

01 July Guest passes form available on the NOC section of the utrecht2013.com

website

01 July Deadline NOCs to send the Organising Committee an email about their early

arrival (including number of persons)

05 July Accreditation: an individual athlete may be substituted for reasons of

illness/injury (late athlete replacement policy)

modification by same gender and sport/discipline only

05 July Accreditation and Sport Entries list will be sent to NOCs for final confirmation

06 July Village/room allocation communicated to NOCs

08 July Final confirmation of accreditation information and Sport Entries

10 July Deadline submission flag bearer Opening Ceremony form

12 July (Possible) arrival (Deputy) Chefs de Mission

one-to-one meetings
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Dates Deadlines

13 July Arrival NOC delegations

14 July Opening Ceremony

19 July Closing Party

20 July Departure NOC delegations


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Introduction


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1. Introduction

1.1. EYOF 2013

From 14-19 July 2013, the Olympic

Flame will be burning in Utrecht, in the

green heart of the Netherlands, when

the European Youth Olympic Festival is

going to be held.

Utrecht is one of the oldest cities in the

Netherlands and has a grand historical

centre. It is a city of knowledge and

culture a city that provides a stage for talent! The Netherlands: a country known for its

down-to-earth attitude. But when it comes to sports, it demonstrates an unexpected passion.

The European Youth Olympic Festival will be a great stepping stone for young elite athletes

towards a sports career and an excellent warm up for the Olympic Games. IOC President

Dr. Jacques Rogge laid the foundations for this event, which is based on the principles of the

Olympic legacy.

We look forward to welcoming you there on this special occasion!

1.2. EYOF Utrecht 2013 Organising Committee

EYOF Commission Chairman

Guido de Bondt

EOC EYOF Utrecht 2013 Coordination Commission

Chairman

Joseph Cassar

Members

Lney Halldrsdttir

Dermot Sherlock

Vlasta Brozicevic (medical delegate)

EYOF Manager

Katerina Nycova

The EYOF 2013 Utrecht Foundation was set up by the Netherlands Olympic Committee *

Netherlands Sport Federation (NOC*NSF), the Province of Utrecht and the City of Utrecht on

12 August 2010. A Board has been appointed for managing the Foundation and

implementing the signed Host Agreement and EOC Charter.


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Organisation Chart EYOF Utrecht 2013

CEO

Henny Smorenburg Tournament Director

Pieter van den Hoogenband

Manager Backoffice

Ellen Schalken

Planning & Control

Yvonne Tamminga

City Coordinator

Davina de Vos

Manager Communication

& Marketing

Liesbeth van Batenburg

Coordinator Commercial

Affairs

Alice Kroeze

Coordinator

Infrastructure &

Logistics

Geert-Jan Muskens

Communication

Website

Media

Social Media

Sponsorfinding

Sponsor

management

Sports venues

Accommodations

Catering

Transport

Doping & Medical

NOC Relations & Services

Sports Programme

(European) Sports

Federations

External

ICT

Ticketing

Host Broadcasting

EOC

Coordination commission

Board Foundation EYOF

2013 Utrecht

Rinda den Besten, chair

Jos Manshanden

Maritte Pennarts

Gerard Dielessen

Arie Kauffman

Hans Spigt

Manager

Operations

Henk Smit

Manager Sports &

NOC Relations

Esther Butter

Coordinator Events

Marille de Vuijst

Opening Ceremony

Closing Party

Medal Ceremonies

Manager

Human

Resources

Monica van Zeijl

Manager Achmea High Five Challenge

(side-events)

Ton Wetselaar

Manager Safety & Security

Ron Looy

Coordinator Ticketing

& Accreditation

Flori Spoelstra


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The Foundation is chaired by Rinda den Besten, former Deputy Mayor of Utrecht. The Board

is formed by Mariette Pennarts, Vice-governor of the Provincial Government of Utrecht, Jos

Manshanden Director of the Department of Social Development, Gerard Dielessen,

Secretary General of NOC*NSF, Arie Kauffman, representative of the National SportsFederations and Hans Spigt, alderman of the City of Utrecht.

The Board has appointed Pieter van den Hoogenband as Tournament Director and Henny

Smorenburg as CEO to lead a team of highly motivated employees from various disciplines.

Three time Olympic Champion Pieter van den Hoogenband participated in the 1993 EYOF,

held in Valkenswaard, the Netherlands. His experiences from back then as a former elite

athlete prompted him to be actively involved in EYOF Utrecht 2013. He would like all Utrecht

Festival participants to have the same eye-opening experience he had.

1.3. The Netherlands

With a population of over 16.5 million across a surface of 41,500 km2 and a population

density of 488 people per km2, the Netherlands is the most densely populated country of the

European Union. Amsterdam is the capital and the Government resides in The Hague. Over

40% of the total population lives in the Randstad, the agglomeration of the cities of

Amsterdam, Rotterdam, The Hague and Utrecht.

The Dutch landscape is dominated by water. Three big European rivers (Rhine, Meuse and

Scheldt) make their way to the North sea through the Netherlands and create an important

delta.

The Netherlands is known as a politically

stable country with a sound financial policy.

The Netherlands is one of the most open

economies in the world and is among the

worlds top 5 exporters.

Main sports in the Netherlands are football,

field hockey, tennis, cycling, swimming and

speed skating. Dutch football and speed

skating, in particular, enjoy a worldwidereputation.

Orange is the name of the Dutch Royal Family and represents the national identity of the

Netherlands, which is why Dutch fans dress up in orange. During certain sporting events the

whole country turns orange and people become infected by what we refer to as orange

fever.

The Dutch are creative, open minded and pragmatic. They are also rather direct, honest and

open in their dealings with others. The official language is Dutch, but most people speak

English and possibly some other languages.


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1.4. Utrecht old city with a big heart

Discover the secrets and charms of one of the world's 'most unsung cities' (according to

travel guide Lonely Planet). Utrecht a city of unparalleled vitality. A medieval city centre small

enough to explore on foot, yet large enough to host world-class festivals, fashionable shops,

modern architecture and fascinating museums. Friendly outdoor cafs and restaurants,

welcoming hotels, Utrecht has it all. It is only thirty minutes from Schiphol airport and the

whole of the Netherlands is just a short journey away.

For more information about the city of Utrechthttp://www.visit-utrecht.com/en.

You not only have the city of Utrecht, you also have the province with the same name!

Information about the province of Utrecht can be found onhttp://www.utrechtyourway.nl/en.

Facts and figures for Utrecht: There are over 300 sports clubs in Utrecht

Utrecht University is the largest university in the Netherlands (35,000 students)

Utrecht is home to 163 nationalities, with a total of 320,000 inhabitants

Old city with a big heart

228,000 passengers pass through Utrecht Central Station each day

Utrecht has a rich history dating back to Roman times

1.5. Weather

The Netherlands, with its long North Sea coast, has a typically moderate marine climate. The

seas influence ensures that it does not get too cold in Winter, not too hot in Summer, and

that there is always sufficient moisture in the air for a shower.

In summer (June, July, August), you can expect a fair amount of sunshine and temperatures

in excess of 20/25 degrees Celsius during the day. The nights are comfortable and usually

fairly warm.

NB: whatever time of year you choose to visit the Netherlands, chances are it might rain. A

raincoat and umbrella may therefore come in handy.

Weather in the Netherlands Average monthly rainfall in Netherlands
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1.6. Useful information for your stay

1.6.1. Water

Tap water in Utrecht is known for its good quality. The source is even used by several bottledwater companies. This means that the tap water is absolutely safe to drink. In the city you will

be able to find several public taps at where you can refill your bottle with clean and safe

water.

1.6.2. Electricity

The main electricity network in the Netherlands is 220 Volts and type F

Plugs are used in the standard ones in the country. Hotels may also have a

110 V or 120 V socket for shavers.

Visitors are advised to bring along a power converter and an adapter for

round two-prong plugs with side grounding contacts.

1.6.3. Currency

The currency used in the Netherlands is the euro (sign: ; code: EUR). The following euro

banknotes and coins are in circulation:

bank notes with face values of 5, 10, 20, 50, 100, 200 and 500 euros; and

coins of 1 and 2 euro denominations as well as coins of 1, 2, 5, 10, 20 and 50 cent

denominations.

1.6.4. Banking network

The Netherlands has a very well-developed banking network with several different groups of

banks. The opening hours of banks vary, but most of them are open during office hours onweekdays as well as on Saturday mornings. Outside these opening hours you will find cash

machines at most branches of Dutch banks. Cash machines are widely used and accept

most debit cards and international credit cards.

Credit cards are accepted in hotels and large restaurants and stores, but they are less

frequently used for purchases in small shops, cafs or grocery stores. Most banks offer

foreign exchange services.

1.6.5. Public Health

Public health in the Netherlands is of a high standard. Rules and regulations apply to allaspects of public health and enforcement is monitored regularly. In the Netherlands all tap

water, food purchased in shops, etc. is of outstanding quality.


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Arrivals andDepartures


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2. Arrivals and departures

2.1. Ports of entry

Due to its central location within the country, Utrecht is easy to reach by plane, train or

bus/car.

2.1.1. By plane Amsterdam Schiphol Airport

Amsterdam Schiphol Airport is the biggest airport in the Netherlands and has been appointed

as the official port of entries for EYOF Utrecht 2013. It is situated about 55 kilometres from

Utrecht and there are direct flights virtually from/to Schiphol Airport from/to all European

countries. EYOF 2013 recommends NOCs to use Schiphol Airport for their delegation

arrivals to the Netherlands. The transfer costs from this airport to the Olympic Villages are

included in the participation fee.

Upon their arrival, delegations will be welcomed by NOC Team Assistants in the Arrivals Hall

and then escorted to their transport that is going to take them directly to the Olympic Villages.

Via the accreditation process you can inform the Organising Committee about your arrival

details.

The journey time by car or bus is approximately 45 minutes from Schiphol Airport to the

Olympic Villages. Schiphol has an own train station, travel time to Utrecht Central Station is

about 30 minutes.

Seehttp://www.schiphol.nl/index_en.htmlfor more information about Amsterdam Schiphol

Airport.

2.1.2. By plane - Rotterdam The Hague Airport

Rotterdam The Hague Airport is situated 60 kilometres from Utrecht and it offers direct

flights from/to almost 40 destinations in Europe. Differently from Schiphol Airport, this Airport

does not have its own train station and as a result does not have a direct rail connection with

Utrecht Central Station.

NOCs flying to Rotterdam The Hague Airport will be able to book at their own expenses a

charter bus to the Olympic Villages, filing a special request to the Organising Committee

before 15 June 2013. The costs for the booking are 345 per bus (50 persons) one way.

The Organising Committee will invoice the final costs to the NOCs. The relevant application

form can be found on the NOC login page of the EYOF 2013 website from 1 May 2013.

Upon their arrival, delegations will be welcomed by NOC Team Assistants in the Arrivals Hall

and then escorted to their transport that is going to take them directly to the Olympic Villages

in Utrecht. Via the accreditation process you can inform the Organising Committee about

your arrival details.

Seehttp://www.rotterdamthehagueairport.nl/index.php?lg=enfor more information about

Rotterdam The Hague Airport.
http://www.schiphol.nl/index_en.htmlhttp://www.schiphol.nl/index_en.htmlhttp://www.schiphol.nl/index_en.htmlhttp://www.rotterdamthehagueairport.nl/index.php?lg=enhttp://www.rotterdamthehagueairport.nl/index.php?lg=enhttp://www.rotterdamthehagueairport.nl/index.php?lg=enhttp://www.rotterdamthehagueairport.nl/index.php?lg=enhttp://www.schiphol.nl/index_en.html


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2.1.3. By plane - Eindhoven Airport

Eindhoven Airport is situated 90 kilometres from Utrecht and it offers direct flights from/to

almost 50 destinations in Europe. Differently from Schiphol Airport, Eindhoven Airport does

not have its own train station and as a result does not have a direct rail link with UtrechtCentral Station.

NOCs flying to Eindhoven Airport will be able to book at their own expenses a charter bus to

the Olympic Villages, filing a special request to the EYOF 2013 Organising Committee before

15 June 2013. The relevant application form can be found on the NOC login page of the

EYOF 2013 website from 1 May 2013.

The costs for the booking are 420 per bus (50 persons) one way. The Organising

Committee will invoice the final costs to the NOCs.

Upon their arrival, delegations will be welcomed by NOC Team Assistants in the Arrivals Halland then escorted to the bus that is going to take them directly to the Olympic Villages in

Utrecht. Via the accreditation process you can inform the Organising Committee about your

arrival details.

Seehttp://www.eindhovenairport.com/for more information about Eindhoven Airport.

2.1.4. Travel to Utrecht by train

Utrecht has the biggest train station in the Netherlands thanks to its central location, Utrecht

is easy to get to by train from and via the surrounding countries. With over 228,000

passengers a day who embark, disembark and transfer here. Over 900 trains depart from the

station every day, which makes Utrecht Central Station the busiest train station in thecountry.

For NOCs travelling to Utrecht by train, the Organising Committee will arrange and cover the

cost of the transport from Utrecht Central Station to the Olympic Villages.

Upon their arrival, delegations will be welcomed in the Arrivals Hall by the NOC Team

Assistants and then escorted to the bus that is going to take them directly to the Olympic

Villages. Via the accreditation process you can inform the Organising Committee about your

arrival details.

Utrecht Central Station is currently being refurbished. The work, which has been arranged insuch a way that the amount of inconvenience caused to passengers is kept to an absolute

minimum, will not be finished before EYOF 2013.

Seehttp://www.ns.nl/en/travellers/homefor more information about travelling by train to

Utrecht.

2.1.5. Travel to Utrecht by bus

Delegations travelling to Utrecht by bus, will be responsible to reach their designated

Olympic Village directly, where they will meet the NOC Team Assistants.

Buses with a valid Vehicle Access Parking Permit (VAPP), can be parked at JaarbeursUtrecht in the specially reserved car park P1. VAPPs must be displayed in a clearly visible
http://www.eindhovenairport.com/http://www.eindhovenairport.com/http://www.eindhovenairport.com/http://www.ns.nl/en/travellers/homehttp://www.ns.nl/en/travellers/homehttp://www.ns.nl/en/travellers/homehttp://www.ns.nl/en/travellers/homehttp://www.eindhovenairport.com/


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position behind the front windscreen for the entire duration of the parking. It is not possible

for buses to park at the Olympic Villages. VAPPs for buses application forms can be found

on the NOC login page of the EYOF 2013 website and can be submitted from 1 May 2013 to

15 June 2013 at the latest.

VAPPs will be handed over to the (Deputy) Chef de Mission at the one-to-one meeting.

VAPPs are free of charge.

Please find the address details of the Jaarbeurs Utrecht and the Olympic Villages below:

Jaarbeurs Utrecht

Croeselaan 6 (the address of P1 is Truus van Lierlaan)

3521 CA Utrecht

The Netherlands

Olympic Village I Utrecht Science Park (De Uithof)

Bolognalaan

3584 CJ Utrecht

The Netherlands

Olympic Village II University College Utrecht

Campusplein 1

3584 ED Utrecht

The Netherlands

Olympic Village III NH Hotel Utrecht

Jaarbeursplein 24

3521 AR Utrecht

The Netherlands

NOCs will not be able to use their own buses to transport teams during EYOF 2013. NOC

Delegations will need to make use of the EYOF 2013 shuttle service or the team buses made

available by the Organising Committee.

2.1.6. Travel to Utrecht by car or mini-van

Delegations travelling to Utrecht by car or mini-van will be responsible to reach their

designated Olympic Village directly, where they will be welcomed by the NOC Team

Assistants.

Cars or mini-vans with a valid VAPP can be parked at Olympic Villages I and II or at

Jaarbeurs Utrecht. Jaarbeurs Utrecht is located within walking distance of Olympic Village III.

VAPPs, must be displayed in a clearly visible position behind the front windscreen for the

entire duration of the parking. NOCs can apply for a maximum of one VAPP (each car or

mini-van) per sport in which they have competing athletes. If NOCs have competing athletes

in cycling, they can apply for one extra VAPP. VAPPs are applied and provided by

registration number. This means VAPPs are only related to one specific car or mini-van.


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A maximum of two cars or mini-vans can be parked at Olympic Villages I or II. There are

dedicated parking places in these Olympic Villages and at Jaarbeurs Utrecht, near Olympic

Village III. After evaluating the number of requests for VAPPs the Organising Committee can

provide more VAPPs for Olympic Villages if available in order to avoid payments.

All other cars and mini-vans will need to be parked at Jaarbeurs Utrecht at NOCs own

expenses (approximately 12 per day which is payable at the machines at the Jaarbeurs

Utrecht car park P4) .

VAPPs (for cars and mini-vans) application form can be found on the NOC login page of the

EYOF 2013 website and can be submitted from 1 May until 15 June 2013 at the latest.

VAPPs will be handed over to the (Deputy) Chef de Mission at the one-to-one meeting.

Please find the address details in section 2.1.5. of this Manual.

2.2. Transport of luggage, equipment and other goods

Delegations arriving at Schiphol Airport, Rotterdam The Hague Airport, Eindhoven Airport or

Utrecht Central Station will be asked to gather and carry their own luggage, equipment and

other goods to the bus that will transfer them to the Olympic Villages. Materials such as

bicycles and poles, which cannot be taken along on the bus and/or need to be delivered at

the venue, should be taken to the special collection point at the airport or at Utrecht Central

Station. The EYOF 2013 will collect and then deliver this equipment to the respective venues

or Olympic Villages directly.

No costs will apply for the transfer of the equipment arriving at Schiphol Airport or Utrecht

Central Station. NOCs shipping equipment to Rotterdam Airport or Eindhoven Airport will be

charged. The costs vary and it will depend on the number of NOCs using this service. Final

costs will depend on the number of NOCs using this service. A groupage shipment will

decrease the costs per NOC.

Poles will be stored at Athletics Track Maarschalkerweerd in a 24/7 secured area. All

bicycles will be dropped off at the Olympic Villages and NOCs are responsible to store them

in the Olympic Village. In the Olympic Villages bicycles can be stored in a general 24/7

secured storage. As an alternative the NOCs can store the bicycles in their accommodation

or in their NOC office.

The general secured storage in Olympic Village I is located on the ground floor of De

Bisschoppen building. NOCs that want to use this general storage will have access by using

a key that will be provided by the security people present at the entrance of the De

Bisschoppen building. The storage in Olympic Village II is located on the ground floor of the

Cantecleer building. NOCs that want to use this general storage will have access by using a

key that is provided by the security people present at the entrance of Olympic Village II, near

the Cantecleer building. The general storage in Olympic Village III is located on the second

floor. Bikes can be brought to the second floor by using the elevator. The general storage is

only accessible together with an employee of the hotel. To enter the general storage pleaseask an employee of the reception desk of the hotel.


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To ensure that the NOCs materials and equipment arrive at the right destination, the EYOF

2013 Arrival baggage label containing the correct information need to be properly attached

to each items. Labels will only be available for materials and equipment. NOCs are

responsible for applying the labels and entering the correct information. The EYOF 2013Arrival labels are provided at the Chefs de Mission meeting in April 2013. Extra EYOF 2013

Arrival labels will be available upon arrival at the airport or Utrecht Central Station.

2.3. Arrivals judges, referees and Olympic Family members

Referees, judges and members of the Olympic Family flying to Amsterdam Schiphol Airport,

Rotterdam The Hague Airport or Eindhoven Airport will be asked to inform the EYOF 2013

Welcome Desk at the Arrivals hall upon their arrival. An EYOF 2013 dedicated transport

service (car or mini-van) will transfer them to the designated hotel in Utrecht (free of charge).

Referees, judges and members of the Olympic Family arriving at Utrecht Central Station by

train will be asked to inform the EYOF 2013 Welcome Desk at the station upon their arrival.

An EYOF 2013 dedicated transport service (car or mini-van) will transfer them to their

allocated hotel. Judges and referees accommodated at the Hotel Park Plaza Utrecht or

Apollo Utrecht City Centre will be advised to walk to the hotel as it is situated within walking

distance to the Utrecht Central Station. Directions can be obtained at the EYOF 2013

Welcome Desk.

Referees, judges and members of the Olympic Family arriving to Utrecht by bus or by car,

will be asked to be dropped off directly at their designated hotel.

Individuals accommodated at the Hotel Karel V will be able to park (at their own expenses)

their car at the hotel or at one of the car parks nearby. The parking costs at Hotel Karel V are

15 per day and NOCs are responsible for this.

Individuals accommodated at Hotel Carlton President will be able to park their car at the

hotel free of charge.

Individuals accommodated at the Apollo Hotel Utrecht City Centre will be able to park their

car (at their own expenses) at Parking Garage Rijnkade P6 (Address: Rijnkade 3, 3511 LCUtrecht). If you stay in this hotel there are reduced rates, the parking costs are 27,50 per

day. The parking garage is situated within walking distance from the hotel. If you use a

navigation system, we advise you to use the address of the parking garage and not from the

hotel.


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2.4. Arrivals media

The Organising Committee will not arrange any transportation from the airport for media

representatives with the exception of the NOC Media representatives, who will be

transported with the team. We advise Media to travel from Schiphol Airport by train to Utrecht

Central Station. This is the best possible and cheapest way to travel.

After arriving at Utrecht Central Station public transportation by bus can be used to reach

Hotel Mitland. NOC media representatives are advised to either take line 4 in the direction of

F. Andrealaan or line 11 in the direction of De Uithof/AZU. These busses depart from Utrecht

Central Station every 10 minutes from 07:00 to 24:00 hours. After getting out at busstop

Oorsprongpark cross the railway and take the first street to the left (Buys Ballotstraat).At

the end right (Cornelis Houtmanstraat), straight under the viaduct (Arinslaan). You find

Hotel Mitland after about 50 meters on the right side. The total distance from busstopOorsprongpark to Hotel Mitland is approximately 850 meters.

Hotel Mitland is also easily accessible by car. The address of the hotel is:

Hotel MitlandArinslaan 13573 PT Utrecht

The Netherlands

2.5. Visa information

The Netherlands is part of the Schengen Area. Schengen countries do not have border

controls between them and they also issue a common visa, the so called Schengen Visa.

NOCs can apply for visas up to three months prior to their arrivals into the Netherlands. Due

to the particular busy period in the months leading up to the summer holiday, NOCs are

strongly recommended to make an appointment with the relevant Embassy as soon as

possible. Please note: the accreditation does not act as a visa entry during the EYOF 2013.

You only need a Schengen Visa for a stay of up to 90 days if you are a national of one of the

following countries : Armenia, Azerbaijan, Belarus, Georgia, Republic of Moldova, Russian

Federation, Turkey and Ukraine.

Please contact the nearest Dutch Embassy or Consulate for visa requirements and to make

an appointment for a visa application. A list of Dutch Embassies and Consulates abroad and

their contact details can also be found on the Dutch Ministry of Foreign Affairs website:

http://www.government.nl/issues/embassies-consulates-and-other-representations.

A link to this website can also be found on the NOC login page of the EYOF 2013 website.

In case you need an official Invitation letter from the Organising Committee to include in your

Schengen visa application for the visa, please [email protected].
http://www.government.nl/issues/embassies-consulates-and-other-representationshttp://www.government.nl/issues/embassies-consulates-and-other-representationsmailto:[email protected]:[email protected]:[email protected]:[email protected]://www.government.nl/issues/embassies-consulates-and-other-representations


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2.6. Customs and import of goods

Anyone entering or leaving the EU with 10,000 or more in cash (or easily convertible

assets such as shares or travellers cheques) will need to declare this sum to customs. The

aim of this initiative is to improve security and combat money laundering, terrorism and

crime. If you fail to declare such sums, they may be confiscated and you may be forced to

pay a fine.

Standard custom procedures, laws and regulations of the Netherlands will apply during the

EYOF 2013 for the importation of sport and medical equipment and other goods.

NOCs doctors accompanying the teams, will be required to show to the Dutch Customs a

document stating that these goods and equipment are intended for the athletes.

More information on the equipment and goods import / export, including drugs and

medicines, can be found on the Dutch Customs authorities website:

http://www.belastingdienst.nl/wps/wcm/connect/bldcontenten/belastingdienst/customs/.

A link to this website can also be found on the NOC login page of the EYOF 2013 website.

2.7. Departure

2.7.1. By plane Amsterdam Schiphol Airport

NOCs Delegations departing from Amsterdam Schiphol Airport will be transferred from theirdesignated Olympic Village by bus. The transfer costs from the Olympic Villages to this

airport are included in the participation fee.

2.7.2. By plane - Rotterdam The Hague Airport

NOCs departing from Rotterdam The Hague Airport will be able to book a chartered bus to

transfer the team from the Olympic Village to the airport, submitting a special request to the

Organising Committee by 15 June 2013. The relevant application form can be found on the

NOC login page of the EYOF 2013 website from 1 May 2013.


Committee will invoice the final cost to the NOCs.

2.7.3. By plane - Eindhoven Airport

NOCs departing from Eindhoven Airport will be able to book a chartered bus to transfer the

team from the Olympic Village to Eindhoven Airport, submitting a special request to the

EYOF 2013 Organising Committee by 15 June 2013. The relevant application form can be

found on the NOC login page of the EYOF 2013 website from 1 May 2013.


Committee will invoice the final cost to the NOCs.
http://www.belastingdienst.nl/wps/wcm/connect/bldcontenten/belastingdienst/customs/http://www.belastingdienst.nl/wps/wcm/connect/bldcontenten/belastingdienst/customs/http://www.belastingdienst.nl/wps/wcm/connect/bldcontenten/belastingdienst/customs/


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2.7.4. By train Utrecht Central Station

Delegations travelling by train will be collected from the Olympic Village and transferred to

Utrecht Central Station by bus or mini-van. The transfer costs from the Olympic Villages to

the Central Station are included in the participation fee.

2.7.5. By car, bus or mini-van

NOCs that arrived to Utrecht by their own bus, car or mini-van, can be picked up from the

Olympic Villages upon departure in their own bus, car or mini-van. Please remember that

only vehicles in possession of the proper VAPPs will have access to those designated

parking spaces.

2.7.6. Transport of luggage, equipment and other goods

NOCs flying from Amsterdam Schiphol Airport or travelling by train from Utrecht Central

Station will have to confirm their departure numbers and flights/train details to Transport

Desk in the NOC Services Centre in Olympic Village I. NOCs flying from Rotterdam The

Hague Airport and Eindhoven Airport NOCs will be asked to add this information on the

relevant application form.

More details about the bus confirmation and the departure time from the Olympic Villages will

be provided at the Transport Desk in the NOC Services Centre in Olympic Village I no later

than one day prior to teams departure.

Delegations departing from Utrecht Central Station, Amsterdam Schiphol Airport, Rotterdam

The Hague Airport and Eindhoven Airport will need to carry their luggage, equipment and

other goods with them on the airport/train station and to the bus. Materials (bikes and poles)

that cannot be fitted on the bus and need to be delivered to the airport/train station

separately will be collected by the Organising Committee from the venues and the Olympic

Villages no later than one day prior to teams departure.

These materials will be transported free of charge in the case of delegations departing from

Utrecht Central Station and Amsterdam Schiphol Airport. The costs for transporting over-

size materials to Rotterdam Airport or Eindhoven Airport will be charged to the NOC. Final

costs will depend on the number of NOCs using this service. A groupage shipment will

decrease the costs per NOC.

Materials can be then collected from the EYOF 2013 desk at Utrecht Central station or in the

departures hall at the Airports.

To ensure that the NOCs materials and equipment arrive at the right destinations, the EYOF

2013 Departure baggage label containing the correct information need to be properly

attached to each item. NOCs are responsible for applying the labels and entering the correct

information. The EYOF 2013 Departure baggage labels can be collected from the Transport

Desk in the NOC Services Centre in Olympic Village I.

2.7.7. Departures of referees, judges and Olympic Family members

Referees, judges and members of the Olympic Family departing from Amsterdam Schiphol

Airport, Rotterdam The Hague Airport, Eindhoven Airport or Utrecht Central Station will be


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transferred by car or mini-van from their respective hotel by the EYOF 2013 dedicated

transport service (free of charge).

The EYOF 2013 Organising Committee will arrange and cover the cost of bus transport fromthe hotels to these airports. Confirmation about departure time and meeting points will be

provided at the EYOF 2013 information desk in the lobby of the hotel no later than one day

prior to departure.

Individuals accommodated at Hotel Park Plaza Utrecht or Apollo Utrecht City Centre have

the option to walk to Utrecht Central Station due to the short distance of the hotel to the train

station. The EYOF 2013 information desk in the hotel will be able to provide directions and

support.

2.7.8. Departures media

The Organising Committee will not arrange any transportation to the airport for mediarepresentatives with the exception of the NOC Media representatives, who will be

transported with the team. We advise Media to travel by train from Utrecht Central Station to

Schiphol Airport. This is the best possible and cheapest way to travel.


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Delegation Registrationand Accreditation


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3. Delegation Registration and Accreditation

3.1. Deadlines

Deadlines delegation registration:

Dates Deadline

28 February 2013 Accreditation: entry by number athletes and officials

entry by number is the financial commitment for NOCs

15 April 2013 Accreditation and Sport Entry system open

including instruction manual in English

15 May 2013 Accreditation and accommodation deadline for NOC Presidents

and Secretaries General

31 May 2013 Accreditation

entry by name (long list for athletes, officials, NOC Media

Representatives and judges/referees)

28 June 2013 Accreditation: final entry by name (short list for all categories)

including athletes additional information and Sport Entries (shortlist)

01 July 2013 Late athlete replacement policy form available on the NOC section

of the utrecht2013.com website

05 July 2013 Accreditation: an individual athlete may be substituted for reasons

of illness/injury

modification by same gender and sport/discipline only

05 July 2013 Accreditation and Sport Entries list will be sent to NOCs for final

confirmation

08 July 2013 Final confirmation of accreditation information and Sport Entries

3.2. Delegation registration progress

The delegation registration is the official registration process for all NOCs that are going to

be represented at EYOF 2013. Questions about the delegation registration process can besent [email protected]. The delegation registration system is intended for
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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the submission of accreditation and sport entry information. Within an NOC delegation, the

following functions are distinguished:

Function Category Quota

Athlete Aa Please refer to the document

Overview sports, disciplines,

categories and quotas at the

NOC section of the EYOF

website

Team Official/General Official (including

(Deputy) Chef de Mission)

Ao Please refer to the document

Overview sports, disciplines,

categories and quotas at the

NOC section of the EYOF

website

NOC Media Representative En 1

Judge/Referee J Depending on the sport

NOC President and accompanying guest VIP 1 (plus 1 guest)

NOC Secretary General and

accompanying guest

VIP 1 (plus 1 guest)

NOC Representative (if NOC President

or Secretary General cannot attend)

VIP

NOC Guest VIP 1 per every 10 athletes

Working Pass Holders WP Please refer to paragraph 3.9

3.2.1. Entries by number

Up to and including 28 February 2013 it was possible for NOCs to register the final numberof participating athletes and officials on the official EYOF website (behind the NOC login).

According to EOC regulations the NOCs entered into a financial obligation towards EYOF

Utrecht 2013 by submitting the entries by number.

3.2.2. Entries by name and Sport Entries

The entry by name and sport entries system of EYOF 2013 can be found online

http://www.utrecht2013.com/noc, behind the NOC login. The system comes with an

instruction manual in English.

From 15 April 2013 up to and including 31 May 2013, the NOCs will be able to enter the

accreditation details of all potential NOC delegation members that are going to be presentat EYOF Utrecht 2013 (long list) in this online system, as well as the sport entry details of


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the participating athletes. NOCs will be given the option of entering the information for

each participant individually in the online system or submit it all at once per bulk template

(both methods will be explained further in the instruction manual that comes with the

system).

Up to and including 15 June 2013 it was possible for NOCs to submit the accreditation

details and accommodation requests of the NOC Presidents, Secretaries General, their

accompanying guests and NOC guests. From 15 June 2013 it is still possible to submit

new entries in the system, however the Organising Committee can no longer guarantee

rooms in the official EOC hotels.

Up to and including 31 May 2013, NOCs will be able to enter the accreditation details of

the other delegation members.

No new names can be entered into the system after 31 May 2013. From then it will onlybe possible for the NOCs to remove names from the list, to amend personal details and to

amend or supplement sport entry details.

The sport entry system will be closed from 28 June 2013. From that time on it will only

be possible to replace an individual athlete in the event of sickness or injury (by someone

of the same gender and for the same sport/discipline only). The late athlete replacement

procedure and form will be published behind the NOC login on 1 July 2013.

3.2.3. Registration confirmation

On 5 July 2013, all NOCs will receive a list by e-mail of the delegation members registered

by them with the request to confirm its accuracy to the EYOF organisation by 8 July 2013 atthe latest. If the list is not confirmed by this date, it will be considered correct by the EYOF

organisation.

3.3. Required information

The following accreditation information will need to be submitted by the NOCs:

Personal data (long l ist)

Gender

Family name As written on official ID

Given name As written on official ID

Preferred family name This name will be printed on the accreditation card

Preferred given name This name will be printed on the accreditation card

Birth date Month-day-year (mm-dd-yyyy)


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Nationality

Type of ID Passport or ID card

ID number

ID expiration date Month-Day-Year (mm-dd-yyyy)

Personal data (short l ist)

Mobile phone Optional

E-mail Optional

Picture Max. 500KB, ratio 3:4 (passport photo format)

File name: FamilyName_IDnumber.jpg

Copy of passport or ID

card

.jpg file

The NOCs are asked to provide also the below mentioned athletes additional information

(for the short list only). This information is optional and will be used by Infostrada for media

services.

Athletes additional information (short list)

Weight (kg)

Height (cm)

Country of residence

City of residence

Languages spoken

Where and at what age did you start this sport?

Why did you choose this sport?

Club, club city and country

Coach, from which country and from what year

Hobbies


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Most memorable sporting achievements

Who is your hero/idol?

What are your ambitions both during and after your career?

Arriv al and departure inform ation (short l ist)

Transportation type Plane, car/bus or train

Arrival date Month-day-year (mm-dd-yyyy)

(Estimated) time ofarrival

Flight number

From (airport or

station)

Via (airport or station)

To (airport or station)

Departure date Month-day-year (mm-dd-yyyy)

Departure time

Flight number

From (airport or

station)

Via (airport or station)

To (airport or station)


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3.4. Accreditation Centres

The Main Accreditation Centre (MAC) will be located at Olympic Village I.

Operational: 12-19 July 2013: 8:00 20:00 hours

An additional Accreditation Centre will be set up at the Jaarbeurs Utrecht.

Operational: 14-19 July 2013

Opening hours 14 July: 8:00 17:00 hours

Opening hours 15-19 July: from half an hour before the first competition at Jaarbeurs Utrecht

until half an hour after the end of the final competition at Jaarbeurs Utrecht.

Ticket Information Points (TIPs) will be set up at all competition venues for spectators. NOCs

can also go to the TIPs to apply for a temporary accreditation for an athlete in the event of a

lost, damaged or stolen accreditation. This service is only intended for use in emergencies.

For all other situations and the officials a new accreditation can be applied for at the MAC.

3.5. Accreditation quotas and access entitlements

The Accreditation Manual is available to the NOCs behind the login at

www.utrecht013.com/noc. This manual will be updated 1 June 2013 at the latest with further

information about the accreditation quotas, zones, symbols and access entitlements, etc.

3.6. Accreditation distributions

The accreditations for the athletes, team officials, general officials and NOC Media

Representatives will be handed over to the (Deputy) Chef de Mission during the one-to-one

meetings on 12 July 2013. To this end, a copy of the passport of each individual delegation

member will need to be presented. If a (Deputy) Chef de Mission cannot attend the one-to-

one meeting he/she will be asked to come to the MAC to pick up the relevant accreditations.

For other delegation members applies that accreditations can only be collected upon

presentation of a valid passport or ID card.

Guests (NOC presidents and Secretaries General, NOC representatives, accompanyingguests and NOC guests) staying at Hotel Karel V (official EOC hotel) and the Hotel Carlton

President will receive their accreditations at the hotel. Referees and judges staying at Hotel

Park Plaza or Hotel Apollo Utrecht City Centre will receive their accreditations at the hotel. All

other NOC delegation members will be able to collect their accreditation from the Main

Accreditation Centre at Olympic Village I or at the Jaarbeurs Utrecht.


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3.7. Access control

All accredited persons should wear their accreditation ID visibly at all times and must show it

upon request of security staff. Within the perimeter fences access will be granted only to

holders of a valid ticket or bearers of the relevant accreditation pass. Access controls and

accreditation checks will be carried out by members of the security staff.

3.8. Guest Passes

Non-accreditated persons who wish to enter the Olympic Villages (for example family or

friends of the athletes), will need a Guest Pass. A Guest Pass grants temporary access to an

Olympic Village. Guest Passes can only be applied for by the (Deputy) Chef de Mission by

filling in the application form for the Guest Passes. This form can be found on the NOCsection of www.utrecht2013.com from 1 July 2013. Guest Passes should be requested via

the NOC section one day prior to the pick-up at the latest at 16:00 hours and can be

collected by the guests themselves at the Main Accreditation Center in Olympic Village I. The

guests must leave a valid passport or ID when they pick-up their Guest Pass. The ID card or

passport will be returned after returning the Guest Pass to the Main Accreditation Center.

The number of Guest Passes is limited to ten per NOC per day. It is possible to apply for a

Guest Pass for 13 up to and including 19 July 2013 and it is possible to enter the Olympic

Village between 9:00 hours and 20:00 hours.

3.9. Working passes

In order to meet the request for more Team Official accreditations, the EOC decided to

implement working passes for the most critical sports (on top of the regular team officials

quota):

Basketball 1 working pass per boys team and 1 working pass per girls team

Handball 1 working pass per boys team and 1 working pass per girls team

Volleyball 1 working pass per boys team and 1 working pass per girls team

Gymnastics 1 working pass per 2-3 boys and 1 working pass per 2-3 girls

The working pass holder:

Is entitled to access the specific sport venue only (the training and competition area,

as well as the offices in the venues);

Will not be accommodated in the Olympic village (the NOCs are fully responsible for

bearing the costs of accommodation and board);

Will not be catered by the Organising Committee;

Is entitled to access the Olympic Village, both the administrative and residential areas

(without the need for a guest pass);

Will be transported by the Organising Committee from the airport together with its

NOC (to one of three Olympic Villages only, not to the their own hotel) in accordance


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with the rules for NOC delegations in the Chef de Mission Manual as described in

section 2 of this manual;

Is allowed to use the official shuttle service of the Festival;

Can take part in the Opening Ceremony and Closing Party.

Working passes can be requested in the online accreditation and sport entries system from 1

June 2013. The deadline for the working passes requests correspond to the deadline of the

short list (28 June 2013).

Working passes will be handed over to the (Deputy) Chef de Mission during one to one

meeting together with all other NOC accreditations.

3.10. Media Accreditation

In addition to the accreditation for NOC Media Representatives it is possible to apply for

media accreditations on www.utrecht2013.com/en/press. Media accreditations can be

applied for until 1 July 2013.

Please note: media accreditations only allow access to media specific areas (like media

stands, mixed zone and the media centre). Although accommodation can be requested via

the accreditation process, visiting media are themselves fully responsible for bearing the

costs of accommodation and board.


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Assistance toNOC Delegations


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4. Assistance to NOC Delegations

NOC Relations & Services will assign a team of NOC Team Assistants to the NOCs in order

to provide them with operational support during EYOF 2013. They will all have undergone a

training programme focusing on the key factors of each functional area of EYOF 2013. They

will all speak English and we are aiming they could also speak the language of the NOC they

are going to be assisting during the Festival for a better linguistic support if needed.

They will be assigned to each NOC according to its delegations size, up to two NOC Team

Assistants per NOC. NOC Team Assistants will be available from the day the NOC (Deputy)

Chef de Mission arrival up to NOCs departure date. They can also provide assistance when

the teams arrive and depart.

NOC Team Assistants will be granted the same accreditation privileges as the NOCs

(Deputy) Chefs de Mission, including access to the Olympic Village restaurant in order to jointhe team for meals. Assistants will not be accommodated at the Olympic Villages but will

have access to the Olympic Villages as part of their access privileges. We recommend NOCs

to take this in consideration during Assistants roistering and management. The working

hours of the NOC Team Assistants are from 08:00 to 20:00 hours with shifts from 08:00 to

14:30 hours and 13:30 to 20:00 hours. Needless to say the Organising Committee will ask

the NOC Team Assistants to be flexible and to adapt the times to the needs and wishes of

the Chefs de Mission as much as possible.


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Transport


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5. Transport

5.1. EYOF Utrecht 2013 Transport

Documents

manual sef de misiune