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Maine ASTD Board Meeting - Minutes
June 6, 2011
4 pm – 6 pm, TD Bank, Falmouth, Maine
Attending: Vaillancourt, Richardson, Davis, Cooper
Observing: Broomfield, DiRobbio
Not in Attendance: Browne, Foden, LeBorgne, Lee, Page, Suey, Wilson
1. Programs Update (Cooper)
Fall 2011- Upcoming Programs
September – Sue Nolan
Sue Nolan is an Instructional Designer at TD Bank in Portland, ME, is a certified Synchronous Learning
Expert. Sue has designed, developed; and delivered virtual classes; led a virtual study group; and is a
contributor to TD facilitator’s Community of Practice.
Skill Building: Online Facilitation
If you’ve not been asked to facilitate online yet, it’s just a matter of time. Virtual meetings,
presentations, and learning events are increasing in today’s world of saving money and the
environment. Online delivery has grown so rapidly that many facilitators are learning as they go – with
mixed results. This session will explore the importance of preparation, social presence, and
engagement to help you facilitate successful online events.
October – Barbara Babkirk
Barbara is a Master Career Counselor and Certified Third Age Coach with a record of success guiding
transitions to satisfying work for individuals ranging from executives and attorneys to artists and
entrepreneurs. With specific expertise on the issues and challenges relating to the second half of life, Barbara
often speaks publically on topics related to work and meaning.
It is all about Meaning: Engaging Employees in their Second Half of Life
In this workshop, ASTD professionals will learn the key issues and motivators of the significant second
half of life population. Understanding the current research on what motivates and engaged them will
create a win/win for employees and companies.
November – Joseph Foran
Joe is an executive coach and team coach, facilitator, and trainer. His coaching and consulting is informed and
enriched by the insights and experiences he gained from service as Deputy Chief of Staff of a major federal
agency, Practice Group Leader for a global engineering firm, and founder and President of a high-tech
business, among other management roles.
Group Coaching: Turning Teams Full of Talent Into Talented Teams
Maine ASTD Board Meeting - Minutes
June 6, 2011
Teamwork and group activity are almost universal in today’s organizations. Yet more often than not,
groups and teams operate less than optimally and are often a continuing issue for HR and OD
departments. This presentation will explore styles and offer training professionals a new perspective
on what they can do to make groups and teams an ongoing source of strength for their organizations.
December – open (another networking event?)
Potential Speakers:
Mandy Schumaker – High Performing People
Sunny Bradford – Making Learning Stick
Jean Raymond – People Skills in a High-Tech World
2. Membership Report & Member’s Only Webinar (Richardson) 163 Active Members
62 lapsed
4 overdue
Corporate Members Lapsed:
Anthem- February 2011
Corporate Members- possible new memberships
Martins Point- 1 individual renewal and 2 new members. Talking to them about Corporate Membership
Individual Members- NEW
Verrill/Dana- Andrea Harris
Webinar- June 8th
from 12-12:30
2010 State of the Industry Members Only Webinar: A Continued Dedication to Workplace Learning and
Development During Uncertain Times
20 members registered
Action Item: Sending out reminder to the 16 that RSVP’d tomorrow morning with details
Give Away’s
Follow up after the webinar to get everyone’s feedback.
Maine ASTD Board Meeting - Minutes
June 6, 2011
3. Special Project – Creating ME ASTD Operation Procedures Manual (Page)
Not covered. Katie to meet with Peggy to get project information and any templates. Project to continue in
2011-2012 with Board.
4. Technology / Website Update (Davis)
Full cycle
We have completed cycle (September - June) with Wild Apricot as our web service. The majority of web activity being
around Events and Job Posting.
For Events, we explored and added two different event types:
1. Event notification without registration (New England Conference).
2. Event notification and registration for Members only (Members Only Webinar).
With completing a full cycle, we are in a good position to start exploring other uses for the web and means of support
for specific operations (Membership, Communication...).
Documentation Location
A technology goal is to explore documentation storage as both a Board resource and a work space. Two of our options
being Google and Wild Apricot. We have a Google account set up as an email host (gmail) and as an option for
workspace. This is not the best option as Board members may not have access from a work location.
Update: A Board Member section is now available on the Wild Apricot Maine ASTD site. This section is available to
Board members only and requires log-in. As we start to create Standards, this is a section we can house materials
(Standards, resources, templates...)
To Do: Experiment with Board member access to determine if this space will be for 'working' or specific for 'completed'
documents.
Documentation Standards
Based on National standards, we have a few header/footer options for designing templates. Attached are samples to
help determine template design for Board minutes and Standard Practices.
(See attached file: Sample (Header).doc)(See attached file: Sample
(Footer).doc)
Board Member Forum
With the addition of a Board Member section, a forum (discussion board) is also now available. A mock/experiment
forum is listed for us to 'play around with' to determine our best use of a forum.
Summer homework for Board Members: Go and check it out! And post a comment!
5. Finance Report – Expenses vs. Budget Update (Wilson)
Attached - Actual vs Budget report through the month of May. Our expenses are under budget but we are off with our
income vs budget. I don't think we have much of an opportunity to generate more income at this point of the event
calendar but I think we can put some strategies for the new event year to generate more income. Raising the breakfast
meeting fee would be one way.
Maine ASTD Board Meeting - Minutes
June 6, 2011
6. Publicity & Sponsorship Update (Lee)
Publicity – continuing to send out monthly press releases to local media (see attached media contact list.)
Sponsorship:
1. Continuing to follow-up on the leads with email and phone calls, but no interest yet.
2. Contacted heads of sponsorship from 3 other ASTD chapters who have a goodly number of sponsors for their
insights. (Houston, Maryland, and one other but forget chapter name)
Maine ASTD Board Meeting - Minutes
June 6, 2011
7. End of Year Wrap Up & Next Year Planning (Vaillancourt)
- Summer Board Workshop – Tentative Dates
a. Friday August 26th
– morning
b. Monday August 29th
– afternoon
c. Tuesday August 30th
– afternoon
- ASTD Chapter Leader’s Conference – October 14-15, 2011
For the past 3 years the Maine Chapter has sent 1 representative to this meeting.
2008 – Wandy Browne
2009 – Peggy Page
2010 – Katie Vaillancourt
Highly recommended by both National and past ME Chapter participants. Would like to get to the point where the
entire board and/or new board members get to attend. This is a longer-term financial goal. Hope to send at least 1
member in October 2011 to meeting. See details. All Board is welcome but would have to pay on their own. To discuss
more at August Workshop Meeting.
Maine ASTD Board Meeting - Minutes
June 6, 2011
Maine ASTD Board Meeting - Minutes
June 6, 2011
Maine ASTD Board Meeting - Minutes
June 6, 2011
Maine ASTD Board Meeting - Minutes
June 6, 2011
Media Contacts
Email Address Company Name
[email protected] The Forecaster
[email protected] Mainely Media LLC
[email protected] Augusta area
[email protected] Current Publishing
[email protected] Forecaster, The
[email protected] MaineBiz
[email protected] The Portland Phoenix
[email protected] Portland Press Herald
[email protected] Sun Journal
[email protected] Seacoast Online
[email protected] Portland Press Herald
[email protected] Cape Courier
[email protected] South Portland-CE Sentry
[email protected] Scarborough Leader
[email protected] Editor
[email protected] Forecaster, The
[email protected] Gorham Times
[email protected] MaineBiz
Maine Public Broadcasting
Network
[email protected] Lewiston Sun Journal
[email protected] Keepmecurrent.com
[email protected] Portland Press Herald
[email protected] York County Coast Star
[email protected] South Portlander
[email protected] Current
[email protected] MaineBiz
[email protected] Mainely Media LLC
Maine ASTD Board Meeting - Minutes
June 6, 2011
[email protected] The Forecaster
[email protected] Biddeford-Saco-OOB Courier
[email protected] Kennebunk Post
[email protected] Journal Tribune
[email protected] Communications Ink
[email protected] Portland Phoenix
[email protected] York Weekly
