Library @UCD - University College Dublin

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Library @UCD UCD Library Newsle er, Winter 2012

Welcome to the Winter 2012 UCD Library Newsle er. This issue presents several stories

that highlight the many dimensions of the Library as a place at UCD. These stories also

draw a en on to a number of ways in which the role of the Library as a catalyst for

learning, for research, and for the preserva on of knowledge is evolving.

As a physical space, UCD Library con nues to serve the tradi onal func on of providing

access to collec ons, but the nature of those collec ons is changing, and so is the social

use of space in the Library facili es. As me passes, a higher propor on of UCD's

Library holdings become dis nguished for their rarity and their historical importance,

and more materials fall into the category of Special Collec ons. A renova on of the Library's Special Collec ons

Reading Room this summer expands sea ng capacity for readers of UCD Library's rare and unique holdings,

and generally makes the reading area a far more congenial place for consulta on of valuable materials.

The inaugura on of "The Library Hub" on level 1 of the James Joyce Library provides an addi onal refurbished

reading area, again serving par cular needs of Library users. Intended as a social learning space where stu-

dents can interact and learn together in a flexible, casual environment, The Library Hub provides a s mula ng

space with access to technology and electrical power, as well as beau ful views across the campus lake.

Increasingly UCD Library is associated by its users with virtual resources—the vast collec ons of electronic

books, journals and databases that it makes available to the UCD Community. UCD Library also supports access

to a large and rapidly growing collec on of online resources created at UCD, including digi sed cultural herit-

age materials and data created by the ac vi es of academic staff. The launch of the UCD Digital Library this

autumn signals the commitment of UCD Library generally to this important area of growth in Library services.

The Newsle er also reports on important new developments with regard to the Library's role in academic pro-

grammes at UCD, and in providing collec ons to support teaching, learning and research. A new College Liaison

role has been introduced, suppor ng communica ons with academic programmes and coordina ng teaching

and learning supports for the UCD curriculum from Library professionals. New supports for research have also

fallen into place. The Newsle er reports on UCD Library's new Research Services unit and the services it pro-

vides, including an upgraded ins tu onal repository—Research Repository UCD, now integrated with UCD's

Research Management System. These services will con nue to develop in the coming year, providing new sup-

port for both quan ta ve and geospa al data services. You will also be reading in this issue about posi ve

changes in funding for the acquisi on of Library resources.

I would like to close with good wishes for the winter holiday season and the coming new year.

Dr. John B. Howard

University Librarian, UCD

Tradi onally academic libraries were built as places to collect and pre-serve print collec ons, while also providing individual reading and study spaces for users to access these materials.

Today more learning is taking place outside of class me than ever be-fore. With the increased emphasis on collabora on, group projects and what is also referred to as “team based learning”, students now learn and accomplish work related to their courses in small groups. Much of this learning happens in more informal environments.

UCD Library Hub, a high quality social learning space, is located on Level 1 of the James Joyce Library. It was developed to provide our users with much needed group and collabora-ve workspaces where they can do

their work. The Hub provides over 65 seats, and is available to our users whenever the Library is open. Spaces do not have to be booked in ad-vance.

With lovely views of the lake, this space also provides wired spaces for laptop users, Library PCs and individual work spaces.

The Library would like to thank UCD Buildings and Services for their support in crea ng this new space for our users.

Library Hub Goes Live

New social learning space at James Joyce Library

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h p://digital.ucd.ie

The UCD Digital Library was officially launched on October 3rd 2012, by

President Hugh Brady, with Dr. John McCafferty, Director of the Mícheál

Ó Cléirigh Ins tute and Head of the School of History & Archives and Dr. John

Howard, University Librarian, also speaking.

The UCD Digital Library is a valuable resource for primary historical materials

and contemporary research, origina ng from various cultural heritage reposi-

tories and archives within UCD, and through external collabora ons. It pro-

vides researchers, academics and students with on-going access to a large

and expanding collec on of digital content. In addi on to images of people,

places and events, users can connect to hundreds of literary and historical

manuscripts and documents, photographs, art, interviews, recordings,

le ers, maps etc. with themes ranging from culture, art, architecture, litera-

ture, tradi onal life and customs to poli cs, educa on, history, and religion.

In all, there are 31 collec ons and 17 research projects, comprising more

than 164,000 digital files.

(Con nued on page 4)

President Hugh Brady launching UCD Digital

Library.

New social learning space in James Joyce Library.

UCD Digital Library

L‐R: Dr. John B. Howard, President Hugh

Brady, Dr. John McCafferty.

President Hugh Brady visi ng the new Library Hub Dec 5th 2012, shown with Dr John B. Howard, University Librarian .

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Why digi se?

Many of the materials included in the Digital Library are

rare and fragile. Digi sing them helps to preserve them

while at the same me making them easily and widely

available. There is a huge pedagogic advantage here in

that anyone - researcher, educator, or member of the

public - can access primary source material at the click of a

bu on.

Study of the resources available in the Digital Library helps

to enhance our understanding of Irish history and society

and, in the global environment, is a key support for Irish

Studies elsewhere.

Being available in a digital environment means that there

are many different ways in which the materials can be

used for teaching and learning purposes. For example, if

(Con nued from page 3)

L‐R: Audrey Drohan (Senior Library Assistant Digital Ini a ves),

Orna Roche (Assistant Librarian), Dr. John B. Howard (University

Librarian), President Hugh Brady, Evelyn Flanagan (Special

Collec ons Librarian), Julia Barre (Research Services Manager).

you are teaching or researching the history of the development of Dublin City and are interested in Georgian architecture

there are two important collec ons: Civic and Ecclesias cal Architecture and Domes c Architecture. These include some

very detailed interior and exterior views highligh ng not only the buildings themselves but also building materials, plaster-

work and ornamenta on.

The Digital Library is not just a website; it is a digital infrastructure which facilitates the answering of research ques ons.

So, for example, when you are researching Georgian architecture you can also launch a query to iden fy other similar build-

ings of the same period, in the same area. Other collec ons, such as Joyce’s Dublin, gathered together contextual material

in rela on to James Joyce’s short story “The Dead” and used this to produce a series of podcasts that offer addi onal un-

derstanding both of the story itself and of the me and place in which it was set.

The Digital Library is also a pla orm to support the publica on of qualita ve data such as the Irish Famine and Emigra on

to America ques onnaires.

What next?

The UCD Digital Library will con nue its programme of a rac ng various cultural heritage collec ons. In addi on, it will de-

velop as a repository for other types of informa on represen ng the outcomes of research generated by UCD staff and

their collaborators, including geospa al, quan ta ve and qualita ve data.

If you are interested, as a UCD School or Research Centre, in partnering with UCD Digital Library to create, develop and

make available resources and collec ons to support your teaching and research, please contact Julia Barre , Research

Services Manager, Julia.Barre @ucd.ie

President Hugh Brady speaking at the launch

of the UCD Digital Library.

Dr. John McCafferty - Director of the

Mícheál Ó Cléirigh Ins tute and Head

of School of History and Archives.

L‐R: Dr. John B. Howard, President Hugh

Brady.

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What other Collec ons are available?

There is a wide range of collec ons available in the Digital Library. For example:

The Urban Folklore Project, Dublin: a collec on of recordings from 1979/80 of various people in Dublin

The Boehm/Casement Papers: a collec on of the le ers from Roger Casement to Captain Hans Boehm, during

Casement's stay in Germany in 1915

The Papers of Michael Collins

The Press Photographs of Eamon de Valera spanning the years 1919 - 1979

The beau ful 18th century watercolours of Irish an qui es, done by or for Gabriel Beranger in the Beranger

Watercolours

The Historic Maps Collec on: 18th and 19th century maps of Ireland and Dublin

The Schools' Manuscript Collec on - Carna & Ballinasloe, Co. Galway : essays wri en by schoolchildren in 1937-38 on

a wide range of local folk tradi ons

The Material Culture of the Mendicant Orders in Ireland: photographs of chalices and other religious artefacts

belonging to the Irish Franciscans

Irish Nursing Journal Collec on: This is a collec on of 20th century journals pertaining to the Irish Nurses and Mid-

wives Organisa on and covers the years 1925 – 1971.

Towards 1916: a research collec on of original materials taken from UCD Archives and UCD Special Collec ons

rela ng to the events of Easter 1916

The main Library in Belfield was renamed the James Joyce

Library some years ago to honour UCD’s most famous

alumnus. This summer two wall panels rela ng to Joyce

were installed in the Library building. The panels give a visu-

al indica on that you are in the James Joyce Library and

they provide a context as to why the Library was named in

his honour. They celebrate James Joyce’s connec on to UCD

and promote the Joyce material held in UCD Library

Special Collec ons. All of the items featured in the graphics

are held in UCD Library.

Celebra ng the James Joyce Connec on

UCD Library has reorganised itself to help build capacity for new service development in rela on to services for research-

ers. Under the umbrella of a new Research Services Unit there are now dedicated Library staff looking a er the following

areas:

Digital Ini a ves – this includes the further development of the UCD Digital Library and its collec ons (see p.3).

Bibliometrics – the Library is currently engaged in two pilot projects in the School of Nursing, Midwifery and Health Sys-

tems and School of Psychology which will help to inform the development of different types and levels of services around

maximising research impact.

Research Repository UCD – the Library and UCD Research have recently completed the integra on of the Research


Developing researcher support services

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Management System (RMS) and Research Repository UCD. This streamlining process will assist authors in uploading to Re-

search Repository UCD from the RMS (see p. 13).

Spa al services — maps and Geographic Informa on Services (GIS) – this includes a further development of the mapping

services that originate in Richview Library and builds on UCD Library’s Ordnance Survey Ireland agency role. The Library is

also working with the School of Geography, Planning & Environmental Policy on organising their map collec on and on dig-

i sing selected maps. In rela on to GIS, the Library is taking a coordina ng role in the development of these services.

Archinfo – this is the Library’s fee-based informa on service to architectural prac ces and others requiring print and digital

mapping delivered to them under the auspices of the Library’s Ordnance Survey Ireland agency role; and also provides a

general informa on service to members.

Ini a ves such as those listed above would not be possible without the ac ve par cipa on of and collabora on with other

areas of the Library, other units (e.g. UCD Research and Research IT), Schools and Repositories within UCD, and we would

like to acknowledge all of these.

Please direct all queries on how the Library can support your research to Julia Barre , Research Services Manager,

Julia.Barre @ucd.ie

Welcoming Our New Students

Library orienta on 2012

Incoming students arrived on campus at the start of Sep-

tember. The Library spent a large part of the summer pre-

paring to welcome and introduce these students to the

Library, and the collec ons and services available for their

programmes.

Partnership is a key element enabling Library success with

engaging new students regarding academic informa on.

To help coordinate these ac vi es the Library was repre-

sented on the Supports for Students Working Group,

which looks a er the common supports and service ac vi-

es associated with registra on.

We were also part of the Orienta on Planning Group,

which focuses on orienta on ac vi es for incoming stu-

dents. In addi on the Library worked with Students Advis-

ers, Programme

Offices and Stu-

dent Engage-

ment Officers to

ensure that the

Library had a

presence on the

orienta on ac-

vi es for all

programmes.

Just before Ori-

enta on Week Library staff were able to meet with the

Peer Mentors and offer training sessions ensuring that

they were all familiar with the Library and its services and

offered a consistent message as new students were shown

the Library.

During Orienta on Week itself Library Staff spoke about

the Library at a range of orienta on ac vi es, such as

Academic Advisories and stu-

dents from a range of pro-

grammes were scheduled to

visit the Library on Peer-

Mentor led tours.

For the first me a number

of Programmes - Arts,

Science, Law and Social Science

- decided to hold their Peer-Mentor led tours during

term as they felt students were ge ng too much infor-

ma on during Orienta on week and the Library infor-

ma on, which they felt was important, was not being ab-

sorbed by the students. So as well being our usual infor-

ma on point for new students during the first two weeks

of term the New Student Desk also saw a steady stream of

Peer Mentors bringing their groups around the Library.

The end of the second week of the semester saw the suc-

cessful conclusion of the Library’s orienta on ac vi es,

but there’s only a few short months before the whole pro-

cess starts up again as we get ready to welcome the next

group of students.

James Molloy of UCD Library, during the

Interna onal Student Informa on Fair.

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This October 2012 a 32 Volume set of the Chronicles of Canada

Series was donated to Special Collec ons by Wendy Barre of

the UCD School of Architecture on behalf of the estate of

Marion A. Barre . The Chronicles of Canada Series was pub-

lished in Glasgow by Brook and Co. in 1916.

Each of these items is bound in a burgundy cover with gilt tles

on the spine and on the front cover. The books chronicle the

history of Canada from the early 1600s through to the late

1800s.

Chronicles of Canada

Chronicles of Canada Series: The Day of Sir Wilfrid Laurier -

A Chronicle of Our Own Time.

Academic Partnership Into The Future

The College Liaison Librarian role

In September 2012 the Liaison Librarian service transi oned from a School to a College focused service. The key remit of the College Liaison Librarian is to:

Develop a good working rela onship with the College and its cons tuent Schools, keeping them informed on Library services and developments and to represent College and School recommenda ons and concerns in Library decision making.

Develop educa onal, teaching, online and e-learning services and supports in line with the objec ves of University and College educa onal strategy.

The College Liaison Librarian will:

Be the first point of contact on Library related ma ers for all members of the College, referring queries as appropriate.

Liaise directly with the College Principal, Heads of School and Vice Principal for Teaching and Learning to inform and advise on Library services

Iden fy opportuni es where the Library’s specialist services can contribute to college and school ini a ves and devel-opments, such as digi sa on projects, cita on analysis and gathering data to support accredita on and quality assess-ment.

Work closely with the Vice Principal for Teaching and Learning and module and programme coordinators to support University Teaching and Learning agendas and programme outcomes.

Contribute to and a end College, School and programme boards, mee ngs and commi ee where appropriate.

The College Liaison Librarian for your College and School is:

College of Agriculture, Food Science

& Veterinary Medicine Carmel Norris X7655/6207 [email protected]

College of Arts & Cel c Studies Jennifer Collery x7097 [email protected]

College of Business & Law Susan Boyle x7195 [email protected]

College of Engineering & Architecture James Molloy x7369 [email protected]

College of Health Sciences: Diarmuid Stokes x7690 [email protected]

College of Human Sciences Lorna Dodd x7074 [email protected]

College of Science Lorna Dodd x7074 [email protected]

College Liaison Librarian Contact No. Email

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Over the last few years UCD Library Special Collec ons has ins gated

a programme of binding and conserva on for rare books and manu-

scripts. Some books are in need of repair because of the materials

and methods used in their crea on. Also, past storage condi ons,

frequent use and incorrect handling prac ces have resulted in some

of the books and manuscripts needing repair.

In 2009, UCD Library Special Collec ons carried out a Preserva on

Assessment Survey of Special Collec ons material under guidelines

laid out by the Na onal Preserva on Office of the Bri sh Library. In

general, the survey concluded that the majority of the material in

UCD Library Special Collec ons was usable and in fair or good condi-

on. However, 67% of material surveyed was damaged in some way,

19% of material surveyed was significantly damaged and 4% of mate-

rial was unstable.

Following on from this survey, items within the collec on were priori-

sed for conserva on based on a number of criteria. These criteria

included rarity, frequency of use, date of publica on, place of

prin ng, monetary value of the item and provenance.

As UCD does not have a conserva on laboratory, items are sent to

binderies such as An quarian Bookcra s and, for very rare items

which need a specific type of conserva on, The Ox Bindery. An -

quarian Bookcra s are based in Marley Park, Rathfarnham and they

deal with most of our conserva on and rebinding work. A set of the

Annals of the Four Masters formerly owned by Seán T. O Kelly, Presi-

dent of Ireland, was repaired and made available. Early Dublin


Binding and Conserva on

Damage from bookworm

Damage from a rusty metal

Damage from rusty staple

Damage from bookworm

Biblia Sacrosancta 1532*

Re-backed in calf; original spine retained, new title label. Board corners reinforced. Some leaf repairs using Japanese tissue.

Dupin’s Ecclesias cal History*

Re-backed in calf; new title label. Board corners reinforced. Initial leaves repaired using Japanese tissue.

Before Before A er A er

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prin ngs which had been withdrawn from use were sent to

An quarian Bookcra s for repair and are now available to our users

again. These are just some examples of the types of materials that we

have had repaired.

Manuscript restora on has been carried out by The Ox Bindery which is

based in the Ox Mountains in Sligo. Again, some items from the

O’Curry, Morris, Ó Lochlainn and Ferriter manuscript collec ons had

been withdrawn from use because of their fragility. These were cleaned

by The Ox Bindery, the paper was reinforced and they were rebound

using materials which would have been available at the me of their

original crea on.

For each item that comes back from the bindery, we type up a very

short descrip on of the work carried out, the date of the work and the

company which carried out the conserva on. Such descrip ons of work

carried out will hopefully be useful for future UCD Special Collec ons

Librarians and conservators.

We intend to carry on our rebinding programme, funding permi ng.

One par cular item which we hope to send to The Ox Bindery is a very

rare set of Acts from the Parliament of James II of 1689. Following the

victory of William of Orange over James II, James II Parliament was de-

clared illegal and all Acts of this Parliament were pronounced void. Con-

sequently, copies of these Acts were ordered to be destroyed. Owing to

this order, copies of Acts from the Parliament of James II became quite

rare. UCD’s copy is from the library of Christopher Palles who was a

judge and last Chief Baron of the Exchequer in Ireland.

Librorum Francisci Petrarche impressorum*

Re-backed in calf; origian spine retained. Board

corners and edges reinforced.

Before

A er

Apart from sending items for rebinding, we have also begun a programme of boxing books and manuscripts. Boxing items

in acid free card boxes ensures that they will not deteriorate further and that none of the parts of the item will become

detached and subsequently lost. We have already boxed all our manuscript volumes. This academic year, items from our

book collec ons will be selected for boxing.

*Photographs courtesy of The Ox Bindery.

UCD Library supports student learning and programme de-

livery through our collec ons, study and learning spaces,

informa on support services and skills development. We

are currently implemen ng a new educa onal strategy to

be er enable the development of informa on and re-

search skills, key graduate a ributes for our students.

To ensure that Library support is relevant, mely, appropri-

ate to need and measurable, our focus is shi ing from

module to programme support. College Liaison Librarians

will liaise with programme and module coordinators and

VPs for Teaching & Learning to iden fy how the Library can

best support the a ainment of programme objec ves.

The Library is commi ed to suppor ng orienta on, student

reten on and programme wide ini a ves. In order to iden-

fy the most effec ve ways to support each programme

we are currently reviewing our delivery of lectures, work-

shops, classroom support and one-on-one consulta ons.

We con nue to be involved in programme enhancements

that enable students to develop key skills and contribute to

the ‘Introduc on to Arts’ and ‘Principles of Scien fic En-

quiry’ modules. We are ac vely developing online and flexi-

ble eLearning resources and currently have some 39

instruc onal and promo onal videos freely available on

YouTube (see p.14).

The Library currently provides significant support through

our informa on services, both in the Library and online.

Between September 2011 and August 2012 84,477 staff

and student queries were facilitated by the Library. We are

commi ed to developing and enhancing these services.

Suppor ng the UCD Educa on Strategy

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The objec ve of this funding award is to encourage prac -

oner-based research among librarians in ANLTC member

libraries. The award is generously supported by Swets In-

forma on Services. Rosalind Pan and Joshua Clark, the

newly formed Outreach team at UCD Library, were success-

ful with their bid this year and will be using the funding to

explore the pros and cons of developing independent li-

brary apps and the op ons for crea ng them, par cularly

where technical skills are not availa-

ble, in a project running November

2012 – October 2013 that will in-

clude desk research, visits and de-

veloping demonstrators. Their findings will feed into the

ongoing development of a mobile strategy for the Library

service.

ANLTC/SWETS Research Awards 2012

Strategic mobile library development: the place of library apps and the op ons for crea ng them

The material held in UCD Library

Special Collec ons, which is located on

Level 1 of the James Joyce Library, is

part of Ireland’s cultural heritage. Spe-

cial Collec ons contains the libraries

inherited from the Catholic University

of Ireland and the Royal College of Sci-

ence for Ireland as well as named col-

lec ons of individuals and organisa-

ons. The manuscripts in Special Col-

lec ons include the only copy of the

17th century manuscript the Great

Book of Irish Genealogies as well as

manuscripts collected by Eugene

O’Curry, and other important nine-

teenth and twen eth century Irish

scholars. Archival Collec ons include

the literary archives o f Pa t r i c k

Kavanagh , F rank McGu innes s,

Maeve Binchy, and Edna O’Brien.

The improvement and expansion of

the Special Collec ons reading room

which took place during August 2012

serves to reflect the wealth and im-

portance of the collec ons held in UCD

Library Special Collec ons. The read-

ing room is now a more comfortable

space for users and a worthy environ-

ment for the consulta on of rare

books and manuscripts. We will also

be using the space to promote our col-

lec ons by holding exhibi ons within

the Special Collec ons reading room.

The reac on of our users to the new

space has been very posi ve. It is

viewed as a quality space and appro-

priate for consulta on of rare books,

manuscripts and archives. We hope

that the refurbishment will encourage

staff and students to use the material

in Special Collec ons.

UCD Library is working with other University partners on a project which will enable students to electronically submit their

research masters and Ph.D. theses. UCD is partnering with U.S Publisher Proquest on this ini a ve and they will provide

the submission facility. Theses will be made available on the Proquest website, in the Library catalogue and in UCD re-

search repository using files and metadata supplied by Proquest. The Proquest system is a tried and trusted technology and

is used by thousands of universi es worldwide. The publica on of theses on these two websites will give much greater visi-

bility to a valuable segment of the University’s scholarly output and will help to enhance UCD’s global reputa on.

A working group has been formed to plan and implement the system. It is chaired by the Head of the School of Physics,

Professor Padraig Dunne. Other group members include representa ves of Library, Registry, Graduate Studies and the

Schools of Psychology and Mechanical Engineering. The group hope to establish a small pilot in January 2013 with a view

to going live in September 2013. If you have any queries or comments about the project please contact:

[email protected].

Electronic Theses at UCD

Refurbishing Special Collec ons Space

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A New Website in August 2011

In 2011 we launched a brand new website, created and managed

within the University Content Management System. This website

(h p://www.ucd.ie/library), designed and implemented for us by

X Communica ons, Irish web agency of the year 2011, was informed by

user feedback exercises and we now have a smaller, simplified site

grouped around the main themes of informa on seeking, the prac cali-

es of using our libraries and the strategic objec ves of learner, teacher

and researcher support. The site features a classic modern look for the

Library. We were par cularly pleased to be shortlisted in the educa on

group of the Irish Web Awards 2011 for the site, and to be able to offer

to users a mobile version for the first me.

Launch of the UCD Digital Library in July 2012

Building on the success of the IVRLA Project, UCD Library is now manag-

ing an expanded digital library service, developed and supported by its

new Research and Innova on Unit. Following the ini al rollout in July,

and official launch in October, the resource at h p://digital.ucd.ie offers

users an environment that will support, in a sustainable manner, many

types of data and digital informa on and a range of services that sup-

port study, research, and the explora on of Irish cultural heritage.

Research Repository Enhancements in August 2012

UCD Library has spearheaded the Open Access agenda at UCD, crea ng

and managing the local open access UCD repository of full text research

output, from which records are also harvested to na onal and interna-

onal research portals. Working in partnership with UCD Research a new

release of UCD’s ins tu onal repository came on stream in August —

Research Repository@UCD, h p://researchrepository.ucd.ie/ This fea-

tures an updated user interface, and the key enhancement is the linkage

between this repository and the UCD Research Management System,

such that when upda ng their university profile and publica on record,

UCD staff will be able to seamlessly upload individual full text copies of

that research at the same me.

A New Online Catalogue in July 2012

With much a en on focused on the choice of Google as the star ng

point for informa on seeking, it is easy to overlook the con nuing

importance of the Library catalogue at UCD, a key discovery tool s ll,

with average monthly searches of over 900,000. In July we launched a

completely new catalogue, h p://library.ucd.ie which offers improved

search op ons and related online services. This features a search-

engine style approach, inclusion of a range of formats in the results, and

a wide range of tools to assist users in narrowing or broadening their

search results. A mobile version of the catalogue is available and a

separate ar cle reports on the development of the catalogue as a one

stop search tool for Library users as we broaden the range of formats

included within it (see p. 15).

ENHANCING OUR ONLINE INTERFACES

12

UCD Library was pleased over the summer to launch its new catalogue, using state-of-the-art search technology that makes

finding what the Library has to offer easier and more engaging. Strategically the Library is commi ed to integrate and re-

fresh all of its online user environments and this is a major part of that strategic objec ve. The new web-based search en-

gine, using the Encore pla orm from Innova ve Interfaces, reveals alongside printed materials other content such as local

UCD Research output and eBooks. Other ar cles in this newsle er outline how we are extending the range of formats re-

trieved and moving towards our goal of a one stop resource discovery solu on for users (see pp.15-16).

The system returns sugges ons of recent-

ly added items, faceted search results for

easily modifying queries, and a suggested

starter set of full text ar cles on any top-

ic. Library patrons can access all this from

a single, “Google-like” search box, or opt for

the advanced search interface. The new catalogue is available in our Libraries, at h p://library.ucd.ie, or via the Library

website or UCD Connect. There is a mobile version of the interface available at h p://mcat.ucd.ie and this is also built into

the UCD Mobile app.

The new system is similar in look and feel to current popular websites and whether searching on a subject or a specific au-

thor or tle, users should be able to find what they are looking for with ease. The catalogue will return items that are clear-

ly listed by relevance, with op ons to re-sort by tle or date of publica on. The set of results can be effortlessly expanded

or refined according to publica on date, format, loca on, language, or subject.

We have to provide a catalogue that serves the varied needs of students and advanced researchers and we can now pro-

vide highly sophis cated search results presented in a very simple way. We think everyone will find it extremely useful, stu-

dents will love the single search box approach, and researchers can if they wish opt for the more tradi onal advanced

search with index pre-selec on.

We are also pleased that we could address the needs of the mobile user with a version for the small screen device, as own-

ership of smartphones and other mobile devices has grown drama cally at the University in the last few years.

With the new system we have also put a lot of effort into improving the services surrounding the discovered resources. In

the new catalogue users have easier point-of need online op ons to request materials not on the shelves or in closed ac-

cess. Inter-Library Loan requests have also moved to an online request service, as part of this implementa on. By logging

into the system at the start of a search session, using their standard University login, users obtain smooth access to exter-

nal resources such as eBooks and can also avail of added func onality to create online personal reading lists and download

records.

The Encore discovery services pla orm was developed by Innova ve Interfaces (h p://www.iii.com/), a California library

technology company that serves over 4500 public and academic libraries around the world.

A New Library Catalogue

13

Research Repository UCD is a digital collec on of open access scholarly research publica ons from University College Dub-

lin. The repository collects, preserves and makes freely available publica ons including peer-reviewed ar cles, working pa-

pers and conference papers created by UCD researchers. Where material has already been published it is made available

subject to the open-access policies of the original publishers. This service is maintained by UCD Library.

Research Repository UCD and UCD’s Research Management System (RMS) are now integrated. This means that as part of

the process of upda ng your author profile on the RMS, an addi onal step now means that you can upload the full-text of

individual ar cles, conference papers, etc. from there to Research Repository UCD.

The Library assists with this overall process by advising on copyright and ensuring that from one upload research publica-

ons will appear in other relevant repositories and search engines such as Google Scholar.

Research Repository UCD also provides researchers with regular sta s cs outlining how many mes items are viewed and

downloaded, and from which countries. Sta s cs are also available at School, College and Research Centre level.

Par cipa on in Research Repository UCD helps to ensure that publica ons are more visible and highly cited.

Other reasons for deposi ng to Research Repository UCD include:

Many major funding organisa ons require that funded research be made available through open access.

Research Repository provides long term access and storage for your papers and all items are assigned permanent

links, similar to DOIs

Deposi ng the peer-reviewed final dra of your publica ons into Research Repository UCD incurs no costs to you as

an author

More than 300 publishers already allow you to deposit the peer-reviewed final dra of your publica ons into the in-

s tu onal repository

Further details are on our website.

Research Repository UCD

The UCD Library EndNote Training Programme

Having trouble keeping track of all the references you’ve found? Tired of spending

too much me ci ng correctly and crea ng bibliographies? The Library can help.

Staff and Students have access to Endnote X5 and Endnote Web, which are de-

signed to keep track of references and create bibliographies.

Endnote X5 can be downloaded by a UCD staff member to a UCD-owned computer. Endnote X5 is also available via

So ware for U. It is also on computers in the compu ng laboratories across campus.

Endnote Web is a web based version of Endnote X5 and offers the same core func onality and is available to all in UCD.

References can be shared between both versions of Endnote and Endnote Web also allows you to share references with

other Endnote Web users.

The Library runs popular training sessions for both versions of Endnote during the year and has also developed a suite of

web pages to support Endnote users in the University.

You can find out about forthcoming training sessions or get support at h p://www.ucd.ie/library/endnote.

You can also contact the Endnote Coordinator, Diarmuid Stokes at [email protected].

14

The mission of UCD Library is to organise the University’s informa on to inspire engage-

ment and learning, to enable its use in promo ng research and innova on, and to con-

tribute to the preserva on of Irish cultural heritage.

As part of its commitment to engage with the University and enhance communica ons,

UCD Library has published a brief review of achievements over the past year together

with an outline of its priori es for the current academic year.

These prac cal ac ons for the current year are listed briefly under the five strategic ob-

jec ves in our strategy: The Library Environment; Collec on Services; Teaching and

Learning; Research and Innova on; and Business Func ons.

The full document can be viewed on our website at h p://www.ucd.ie/t4cms/UCD%

20Library%20Annual%20Plan%202012-2013.pdf

UCD Library Annual Plan 2012-2013

As part of our commitment to improve our feedback cycle and inform our con nuous improvement programme, UCD Li-

brary ran a general user survey in October 2011 and will be repea ng this biennially, with planning now under way for the

2013 survey.

In a brief summary published in summer 2012 we highlighted that you have a high expecta-

on regarding quality library delivery across the whole range of spaces, collec ons and ser-

vices. Overall, you rate UCD Library services as acceptable but not excep onal. When asked

“How would you rate the overall quality of the service provided by the Library?” the mean

score was 6.67 out of 9.

Library staff and the services that they mediate and provide are generally viewed posi vely.

The collec on was found wan ng by many, both students and researchers, and addi onal

funding provided by the University will enable us to address this to some extent in the com-

ing years. Aspects of Library space require a en on in your view, most notably dealing

with noise, and providing laptop enabled study desks, with the lack of power points being a

par cular issue and one now being addressed, with extra power sockets due from January

2013. A summary providing further details and the Library’s plans to respond to the key

findings can be accessed on our website at h p://www.ucd.ie/t4cms/UCD%20Library%20Survey%202011.pdf

Value and Impact: UCD Library Surveys

The Library is commi ed to developing a comprehensive eLearning strategy, to provide informa on skills training of all

kinds both directly to our users and to assist teaching staff to embed informa on skills into student programmes.

As a star ng point along this path, we now have a UCD

Library Youtube channel which can be accessed at h p://

www.youtube.com/UCDLibrary

To the le of our front page we highlight individual videos

and playlists on a rolling basis, whilst to the right we have

arranged our video tutorials and promo ons into various

playlists from which users can easily select to meet their

needs.

The Library YouTube Channel

15

Progress Towards a Single Resource Search Solu on

1. Managing and searching for electronic resources

Over the summer the Library implemented a new library management system (Millennium). This system is widely used in

academic libraries including Trinity College Dublin and University College Cork and comes with many benefits for our users.

Perhaps, one of the most significant of these is the inclusion of an Electronic Resources Management func on (ERM). This

func on allows Library staff to provide access to all of our subscribed electronic content (eJournals, databases, eBooks)

through the Library catalogue. We hope that having all this content available in one place will both shorten and simplify

your search experience and allow you to devote more valuable me to your research.

You can search by the name of the database you are interested in and click through to it via the ‘Go to this resource ’ link.

You can see the list of journals contained within a par cular resource by clicking on the tle of the resource, and then the

‘See detailed holdings and more informa on’ link.


16

If you know the tle of the journal you are looking for you can simply search for it in the catalogue and click through to the

full text via the hyperlinked dates.


List of manuscripts of Henry Morris now available on our Library Catalogue

UCD Library has a number of important manuscript collec-

ons which are held within Special Collec ons and are pre-

dominantly Irish language. They include the manuscripts

collected by notable Irish scholars such as Eugene O’Curry,

Henry Morris and, Colm Ó Lochlainn. The manuscripts date

from the 17th to the 20th centuries. Many are transcrip ons

of songs, poems and prayers which would have been popu-

lar among the na ve Irish popula on and passed down

from genera on to genera on through the oral tradi on.

These songs or poems were wri en down by scribes so that

they were recorded for posterity. Some of the manuscripts

are transcrip ons of published works like dic onaries or

lexicographies. We have several manuscript copies of

Geoffrey Kea ng’s Foras Feasa ar Eireann. This work was

wri en in Irish in the 17th century and printed soon a er in

English transla on. It was not actually printed in Irish un l

1902 but manuscript copies of the work were wri en by

scribes in Irish in the intervening centuries. Our oldest copy

of this work is from 1698. In the 19thand 20th centuries,


2. Cataloguing Individual Manuscripts

17

scholars collected these old wri en manuscripts. Scholars

such as Eugene O’Curry and Colm Ó Lochlainn then donated

their manuscript collec ons to UCD Library.

Descrip ons of these resources at collec on level are avail-

able via the Special Collec ons webpages. This means that

a general overview of the content of a par cular collec on

is given along with a biography of the collector.

In order to increase accessibility and discoverability of these

important manuscripts, Special Collec ons staff has ini at-

ed a project which involves cataloguing all of these manu-

scripts individually. Various reference sources have been

used to aid Special Collec ons staff in describing these

manuscripts. Descrip ons of the individual manuscripts

given in Richard Hayes’s Manuscript sources for the history

of Irish civilisa on (now available online on h p://

sources.nli.ie/) were consulted as were other printed

sources such as Lámhscríbhinní Gaeilge: treoirliosta by

Pádraig de Brún (Bhaile Átha Cliath, Ins úid Ard-Leinn

Bhaile Átha Cliath, 1988).

In some cases it has been difficult to iden fy a par cular

manuscript or to find a useful descrip on. In such cases,

Dr. Meidhbhín Ní Urdail from the School of Irish, Folklore

and Linguis cs has advised Special Collec ons staff on the

content of the manuscript and helped with the descrip on.


Example of a catalogue record for one of the Gaelic manuscripts, also known as the O’Curry manuscripts.

18

Improving the library environment is one of our strategic priori es. As well as

repurposing and refurbishing specific areas we have also made significant general

improvements.

At James Joyce, Health Sciences and Blackrock Libraries we have replaced and

extended our plasma informa on screens, introducing the One-Lan system as

used elsewhere in the University, enabling us to manage all informa on screens

centrally via a web interface and providing flexibility to offer a range of text and

image channels, including some local site-specific content. We have introduced

informa on points to all levels of James Joyce Library,

promo onal posters, updated the ceiling signage and

floor plans, and introduced a smart new range of signs

and no ces regarding conduct in the Library along

with a zero tolerance policy regarding no ces stuck to

walls, pillars or windows.

This work, which has significantly improved the feel of the Library space, will con nue into the

coming year, addressing remaining areas at James Joyce Library and reviewing the require-

ments at our sites in more depth.

We have received excellent support from both Media Services staff and the staff of CopiPrint

during this summer project.

Improving UCD Library No ces and Signage

Newsle er team

Editor: Rosalind Pan

Layout and DTP: Anna Schisani

Editorial assistance: Marie Glynn

Contributors: Julia Barre , Ursula Byrne, Evelyn Flanagan, Peter

Hickey, John B. Howard, Eoin McCarney, Rosalind Pan, Eugene

Roche, Diarmuid Stokes.

If you would like to see any of these ar cles in a larger format

please contact [email protected]

Contact the Library:

The Library, University College Dublin, Belfield, Dublin 4 Email: [email protected] Tel.: 01 716 7694 Fax: 01 283 7667

There have been a number of posi ve changes to the Li-

brary budget for this academic year (2012/2013) Firstly, the

Library’s resources budget, which is used to purchase jour-

nals and books, has been separated from the other Library

budget headings. This means that any increase in opera-

onal costs like hea ng and ligh ng will not affect the re-

sources budget. Also, there has been an increased alloca-

on to the resources budget for the specific purpose of

buying books. As many of our readers will be aware, the

Library’s book budgets have not been as substan al as we

would have liked for a number of years. We hope the extra

funding we have been granted this year will help to address

this issue. These changes have resulted from the work of a

sub-group of the Library and Informa on Technology Board

which was chaired by Professor Colin Sco , Head of the

School of Law. The group analysed Library budgets and ex-

penditure over a number of years and made a number of

recommenda ons including increasing and ring-fencing the

alloca on to the resources budget.

While the Library is extremely pleased to be allocated any

addi onal funding at a me when University finances are

s ll under severe pressure, we should note that the budget

is s ll significantly below what is considered an op mal

level. Consequently, a small amount of journal cancella ons

may s ll be required in this academic year.

UCD Library Budget Update

Documents

Library @UCD - University College Dublin