KEY MILSTONES FEATURES HOW MILESTONES CAN BE USED: Stand alone project management tool Add-on to Microsoft Project Canvas for database extraction SUCCESSFULLY

KEY MILSTONES FEATURES

HOW MILESTONES CAN BE USED:• Stand alone project management tool• Add-on to Microsoft Project• Canvas for database extraction

SUCCESSFULLY PRESENTING YOUR PROJECTS

MILESTONES WITHIN AN EVM SYSTEM• Custom automation• Import from MS Project

PowerPoint Presentation Overview

The fast, easy way to schedule and present your projects!

2004Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Current Status Project Summary Phase End Milestone Phase Start

Delivery Behind Schedule Ahead of Schedule On Schedule

Contract Status Report

DeliveryDate

Projects Ahead /Behind

PercentComplete

A AB BC C

D

D

E

E12/15 All Projects 28%

P1 P2

A

P3 P4

A7/7Project A 56%

B

P1 P2 P3 P4

B10/26Project B 13%

P1

C

P2 P3 P4

C12/15Project C 26%

DP1 P2 P3 P4

D12/1Project D 22%

P1E

P2 P3 P4

E8/23Project E 32%

A AB BC C

D

D

E

E

P1 P2

A

P3 P4

A

B

P1 P2 P3 P4

B

P1

C

P2 P3 P4

C

DP1 P2 P3 P4

D

P1E

P2 P3 P4

E

2003

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

$0

$65,000

$130,000

$195,000

$260,000Budget

Cost

Project Status Report

EndStartProject/ Phase

Budget Cost Variance

12/22/031/15/03Project ABC $260,000 $252,000 $8,000

7/15/031/15/03Research $50,000 $55,000 ($5,000)

9/15/034/1/03Development $60,000 $50,000 $10,000

11/15/037/16/03Test $25,000 $22,000 $3,000

12/10/039/16/03Production $100,000 $100,000 $0

12/22/0312/1/03Delivery $25,000 $25,000 $0

1/15 3/30

4/15 7/15

4/1 7/15

8/1 9/15

7/16 9/15

10/1 11/15

9/16 11/15

11/2512/10

12/1

12/22

2000 2001May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

$0.00$1,000.00$2,000.00$3,000.00$4,000.00Budget

Actual

$0.00$5,000.00

$10,000.00$15,000.00$20,000.00Cumulative Budget

Cumulative Actual

Government Contract Task Plan

Actual$

Budget$

WORK PACKAGEDESCRIPTION

% OF TASKCOMPLETED

$3,000.00$3,523.00TEST MOTOR DESIGN

AND SUPPORT70%

$3,050.00$4,333.00ANALYSIS PLAN 71%

$3,600.00$1,452.00DESIGN PLAN 100%

$2,050.00$4,222.00TEST & VERIFICATION

PLAN69%

$2,500.00$6,343.00SYSTEM DESIGN

ANALYSIS66%

$2,600.00$2,555.00SYSTEMS ENGINEERING

AND INTEGRATION47%

CONTRACT START DESIGN CHECKOUT

REDLINE DRAFT FINAL

“the best of its breed”

“easy to use”

“powerful”

Easy to use and learn

Click-and-drag to build schedules• No formal training needed

• 14 built-in tutorials

• “Feature” movies

• Quick Tips guide

• Extensive Help topics

• Web site white papers

• Free telephone support

• Free e-mail support

Extensive customization

Choose from a variety of symbol and connector shapes, colors, and patterns.

2001

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecTasks

Task A

Task B

Task C

2/7

4/18

6/28/4

10/412/1

2/12

3/286/1

6/17

7/319/6

Place multiple milestones on each task line.Adjust Gantt bars using three positions.

Annotate your schedule

2001Jan Feb Mar Apr May Jun

Page 1 of 1 6/26/02

Sub-sub-title Sub-title Project Title

EndStartTask Duration

All Projects

2/26/011/24/01Project A 29d

4/1/012/28/01Task A1 33d

4/16/014/16/01Task A2 1d

6/5/014/30/01Task A3 37d

Project B

4/11/011/25/01Task B1 73d

4/10/013/4/01Task B2 38d

5/23/014/16/01Task B3 38d

6/19/015/28/01Task B4 23d

1/24 2/26

2/28 4/1

4/16Critical Task

4/30 6/5

1/25 3/5

Delay

4/11

3/4 4/10

4/16 5/23

5/28 6/19

Project review on April 10

…and wall size charts

7 8 9 10 11 12 1 2 3 4 5

Language Arts

Science Mathematics Architecture Module 5 Module 6

Module 7 Module 8 Module 9 Module 10 Module 11 Module 12 Module 13

Academic Scheduler ClassDaysHours Building Room Instructor Designation

ENG 101MWF8-9 A 101 Fleming Dept Chair

ENG 101MWF8-9 B 103 Newton Professor

ENG 101MWF9-10 B 101 Heinzelman Asst Prof

ENG 101MWF1-2 A 104 Fleming Grad Asst

ENG 101MWF1-2 B 302 Elder Professor

Eng 101TTh1-2:30 A 303 Boyd Asst Prof

BIO 202TTh8-9:30 C 101 Bailey Asst Prof

BIO 202MWF10-11 C 101 Bailey Professor

BIO 504MWF3-4 C 105 Butler Professor

CALC 302MWF8-9 A 103 Wagenman Grad Asst

CALC 302TTh10-11:30 A 101 McLeod Grad Asst

CALC 404TTh3-4:30 B 102 Wagenman Professor

CALC 404MWF4-5 D 305 McLeod Dept Chair

ARCH 101TTh9-10:30 D 305 Jones Professor

ARCH 101MWF1-2 D 102 Fleming Dept Chair

8:00 9:00

8:00 9:00

9:00 10:00

1:00 2:00

1:00 2:00

1:00 2:30

8:00 9:30

10:00 11:00

3:00 4:00

8:00 9:00

10:00 11:30

3:00 4:30

4:00 5:00

9:00 10:30

1:00 2:00

DEPARTMENTS

Create letter size…

7 8 9 10 11 12 1 2 3 4 5

Language Arts

Science Mathematics Architecture Module 5 Module 6

Module 7 Module 8 Module 9 Module 10 Module 11 Module 12 Module 13

Academic Scheduler ClassDaysHours Building Room Instructor Designation

ENG 101MWF8-9 A 101 Fleming Dept Chair

ENG 101MWF8-9 B 103 Newton Professor

ENG 101MWF9-10 B 101 Heinzelman Asst Prof

ENG 101MWF1-2 A 104 Fleming Grad Asst

ENG 101MWF1-2 B 302 Elder Professor

Eng 101TTh1-2:30 A 303 Boyd Asst Prof

BIO 202TTh8-9:30 C 101 Bailey Asst Prof

BIO 202MWF10-11 C 101 Bailey Professor

BIO 504MWF3-4 C 105 Butler Professor

CALC 302MWF8-9 A 103 Wagenman Grad Asst

CALC 302TTh10-11:30 A 101 McLeod Grad Asst

CALC 404TTh3-4:30 B 102 Wagenman Professor

CALC 404MWF4-5 D 305 McLeod Dept Chair

ARCH 101TTh9-10:30 D 305 Jones Professor

ARCH 101MWF1-2 D 102 Fleming Dept Chair

8:00 9:00

8:00 9:00

9:00 10:00

1:00 2:00

1:00 2:00

1:00 2:30

8:00 9:30

10:00 11:00

3:00 4:00

8:00 9:00

10:00 11:30

3:00 4:30

4:00 5:00

9:00 10:30

1:00 2:00

DEPARTMENTS

Instantly format your schedule

Begin with a template or apply a template to an existing schedule.

2002

J F M A M J J A S O N

Page 1 of 1


StatusTASK Budget Costs

looking goodProject A 12000.00 4000.00

over budgetProject B 11000.00 11500.00

under budgetProject C 15000.00 2000.00

under budgetProject D 10000.00 7000.00

under budgetProject E 7000.00 6000.00

on budgetProject F 6000.00 6000.00

over budget by $500

Project G 5500.00 6000.00

on budgetProject H 10000.00 10000.00

close to on budgetProject I 12000.00 11999.00

under budgetProject J 8000.00 7000.00

2/2 4/28

3/2 4/29

4/2 7/7

5/9 6/13

6/6 9/13

5/24 10/13

6/13 8/8

7/16 10/29

8/6 9/24

8/2911/4

2002J F M A M J J A S O N

Under Budget No funds remain Over Budget Update Due Proposal Due Final Report

$0

$25,000

$50,000

$75,000

$100,000Budget

Costs to date

Remaining Funds


FundingStatus

ProjectName

BudgetAmount

Coststo Date

RemainingFunds

Project A $12,000 $4,000 $8,000

Project B $11,000 $11,500 ($500)

Project C $15,000 $2,000 $13,000

Project D $10,000 $7,000 $3,000

Project E $7,000 $6,000 $1,000

Project F $6,000 $6,000 $0

Project G $5,500 $6,000 ($500)

Project H $10,000 $10,000 $0

Project I $12,000 $11,999 $1

Project J $8,000 $7,000 $1,000

2/2 4/28

3/2 4/29

4/2 7/7

5/9 6/13

6/6 9/13

5/24 10/13

6/13 8/8

7/1610/29

8/6 9/24

8/2911/4

Under Budget No funds remain Over Budget Update Due Proposal Due Final Report

Instantly format your schedule

Apply a color theme or create your own.

2001

Jan Feb Mar Apr May Jun Jul

Task Summary Status

Cost to date $514 $643 $763 $259 $267 $103Budget $482 $625 $787 $259 $214 $83

$0$196$392$588$784Cost to date

Budget

Cumulative costs $514 $1,157 $1,920 $2,179 $2,447 $2,550Cumulative budget $482 $1,107 $1,894 $2,153 $2,367 $2,450

$0$637

$1,274$1,911$2,548Cumulative costs

Cumulative budget

"Camouflage" Color Theme

BudgetCostto Date

Task PercentComplete

1/14 6/12$2,450$2,550All Projects 84%

1/14 3/18$1,750$1,800Project A 91%

$750$800Task A1 100%

$1,000$1,000Task A2 82%

3/19 6/12$700$750Project B 80%

$300$250Task B1 37%

$400$500Task B2 100%

1/14 6/12

1/14 3/18

1/14 2/10

2/19 3/18

3/19 6/12

3/19 4/14

4/16 6/12

2001


Task Summary Status


$0

$350

$700Cost to dateBudget


$0

$1,000

$2,000Cumulative costsCumulative budget

"Country Home" Color Theme

BudgetCostto Date


1/14 6/12$2,450$2,550All Projects 84%

1/14 3/18$1,750$1,800Project A 91%

$750$800Task A1 100%

$1,000$1,000Task A2 82%

3/19 6/12$700$750Project B 80%

$300$250Task B1 37%

$400$500Task B2 100%

1/14 6/12

1/14 3/18

1/14 2/10

2/19 3/18

3/19 6/12

3/19 4/14

4/16 6/12

2001


Task Summary Status


$0

$350

$700Cost to dateBudget


$0

$1,000

$2,000Cumulative costsCumulative budget

"Purdue" Color Theme

BudgetCostto Date


1/14 6/12$2,450$2,550All Projects 84%

1/14 3/18$1,750$1,800Project A 91%

$750$800Task A1 100%

$1,000$1,000Task A2 82%

3/19 6/12$700$750Project B 80%

$300$250Task B1 37%

$400$500Task B2 100%

1/14 6/12

1/14 3/18

1/14 2/10

2/19 3/18

3/19 6/12

3/19 4/14

4/16 6/12

Track numbers along with your schedule

Track budget, costs, earned value, manpower, sales, or any numerical information along with your schedule.

Graph values and display indicators based on values.

Make calculations between columns of values.

Keep track of all of your project’s documents

Research Report attached to the

Research phase

AutoCad drawing attached to the

Design start date

Financials Report attached to the

status milestone

FY02

July August September October November December

Earned Valuegreate than Cost

Cost greater thanEarned Value

Cost/Earned Valueare equal

Completed Task Incomplete Task Status

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

BCWPBudgetACWP

6-Month Earned Value Report

Project/Tasks

ACWP BCWP Status

Project 1 $1,285 $1,569

Research $300 $300

Design $400 $400

Procurement $175 $250

Production $200 $414

Testing $210 $204

Review $0 $0

Delivery $0 $0

ACWP

Budget

BCWP

Contracts review: 10-15-02

Sign Off: _________________

MS Project schedule with detailed

Production data

Easily organize large projectsOrganize projects into steps and sub-steps.

…and get a summary!

Click a main task

It’s easy to collapse and expand tasks.

Easily combine 2 or more projects…

…into a master schedule!

Manage multiple projects with a master schedule

2000

Jan Feb Mar Apr May Jun

Design Project Schedule

WBS #Task Duration

1/9 3/101 Design Task A 62d

1.1Sub Task A-1 30d

1.2Sub Task A-2 32d

3/11 5/62 Design Task B 63d

2.1Sub Task B-1 33d

2.2Sub Task B-2 30d

4/23 6/193 Design Task C 70d

3.1Sub Task C-1 35d

3.2Sub Task C-2 35d

1/9 3/10

3/11 5/6

4/23 6/19

2000Mar Apr May Jun Jul Aug

Manufacture Project Schedule

WBS #Task Duration

3/15 5/141 Manufacture Task A 59d

1.1Sub Task A-1 30d

1.2Sub Task A-2 29d

5/14 7/72 Manufacture Task B 56d

2.1Sub Task B-1 32d

2.2Sub Task B-2 24d

7/1 8/193 Manufacture Task C 52d

3.1Sub Task C-1 26d

3.2Sub Task C-2 26d

3/15 5/14

5/14 7/7

7/1 8/19

2000Jan Feb Mar Apr May Jun Jul Aug

Master Schedule

WBSTask Duration

1 Design Task A 62d

1.1Sub Task A-1 30d

1.2Sub Task A-2 32d

2 Design Task B 63d

2.1Sub Task B-1 33d

2.2Sub Task B-2 30d

3 Design Task C 70d

3.1Sub Task C-1 35d

3.2Sub Task C-2 35d

1 Manufacture Task A 59d

1.1Sub Task A-1 30d

1.2Sub Task A-2 29d

2 Manufacture Task B 56d

2.1Sub Task B-1 32d

2.2Sub Task B-2 24d

3 Manufacture Task C 52d

3.1Sub Task C-1 26d

3.2Sub Task C-2 26d

Easily publish a hierarchy of schedules for the InternetCreate HTML pages of each schedule. Hyperlinks between schedules become “hotspots” between web pages.

All linked schedules are published. Watch me “drill

down to another project level!

Create web pages with summary and drill-down views

“Tiered Hierarchy” creates a web page with a summary view.

In the web browser click a summary task to drill-down to the details.

2001


Percent Complete Pies

PercentComplete

TaskOutlineLevel

67% All Projects1

69%Project A2

61%Task A23

77%Task A33

65%Project B2

68%Task B13

62%Task B23

Jan Feb Mar Apr5 12 19 26 2 9 16 23 2 9 16 23 30 6 13

Page 1 of 1 8/16/01

Renovation Plan

Name $ Budget $ Actual Indicator

1/2Design $28,275 $80,248

Determine best 5 potential architects $2,000 $3,000

1/9Interview architects $5,875 $4,748

Architect 1 $333 $424



Architect 4 $3,000 $1,000

Architect 5 $2,000 $3,000

Select architect $400 $10,000

Prepare 1st draft plan $3,000 $4,000

Review draft $3,000 $3,000

Revise draft $3,000 $3,000

Receive final plan $4,000 $45,000

Design telecommunications plan $5,000 $5,500

Obtain construction permit $2,000 $2,000

3/3Pre-Renovation $9,300 $12,000

Call moving services for quotes $300 $3,000

Hire movers $3,000 $3,000

Pack rooms $3,000 $3,000

Remove boxes to storage $3,000 $3,000

3/13Renovation $4,900 $14,233

3/13Construction $4,900 $14,233

Strip walls $300 $200

Remove existing wall $300 $1,000

Frame new walls $2,000 $3,000

Construction Inspection $2,000 $10,000

Install new switches and outlets $300 $33

1/2

1/9

3/3

3/13

3/13

Distribute using our free Milestones ViewerOpen schedules, print them, and more, without editing rights.

Work effortlessly with your other applications

Project Title: Facility Construction Schedule

Task No. Project Steps start end1 WALLS / STOREFRONT 1/21/2000 1/25/20002 CONCRETE/SAWCUT WALLS 1/24/2000 1/27/20003 HVAC STRUCT SUPPORTS & CURBS 1/27/2000 1/31/20004 FIRE SPRINKLER, OH ROUGH 2/4/2000 2/8/20005 METAL FRAMING, HIGH WALL 2/5/2000 2/12/20006 PLUMBING, UNDERGROUND 2/6/2000 2/12/20007 HVAC/ELEC/PLBG, OH ROUGH 2/7/2000 2/13/20008 PLACE CONCRETE 2/11/2000 2/18/20009 ROOFING 2/12/2000 2/18/2000

10 DRY WALL & TAPE 2/13/2000 2/26/2000

Jan'00 Feb'00 Mar'00

15 22 29 5 12 19 26 4 11 18 25 1

3/10/00

Facility Construction Schedule

PROJECT STEPS

WALLS / STOREFRONT

CONCRETE/SAWCUT WALLS

HVAC STRUCT SUPPORTS & CURBS

FIRE SPRINKLER, OH ROUGH

METAL FRAMING, HIGH WALL

PLUMBING, UNDERGROUND

HVAC/ELEC/PLBG, OH ROUGH

PLACE CONCRETE

ROOFING

DRY WALL & TAPE

1/21 1/25

1/24 1/27

1/27 1/31

2/4 2/8

2/5 2/12

2/6 2/12

2/7 2/13

2/11 2/18

2/12 2/18

2/13 2/26

You can turn a spreadsheet…

Into a presentation quality project schedule!

Paste into Word and PowerPoint as a picture, or OLE embedded or linked schedule.

Easily work with Microsoft Project MPP filesThe Project-to-Milestones Wizard generates a variety of schedule reports.

2002Q1 Q2 Q3

Baseline Finish Scheduled Finish Ahead of Schedule

On target Behind Schedule

5/28/02

Baseline vs Scheduled Finish DatesMilestones Chart

ScheduledFinish

BaselineFinish

Project Ahead/Behind

Status

7/30/0211/7/02Conceptual -72.00

7/19/0211/7/02Planning and Control -79.00

2/25/023/1/02Business plan -4.00

4/5/023/28/02Define project 6.00

4/22/024/1/02Identify industry 15.00

5/10/025/3/02Develop preliminary 5.00

5/21/025/21/02Initial planning 0.00

6/10/026/10/02Develop -2.00

6/14/026/12/02Develop 2.00

7/5/027/16/02Site Assessment -7.00

7/19/027/19/02Identify potential 0.00

7/30/0210/15/02Define infrastructure -55.00

3/1/023/15/02Define utility needs -10.00

4/1/024/15/02Identify project site -10.00

5/10/025/15/02Assess regulatory -3.00

6/17/026/17/02Identify permitting 0.00

7/15/027/1/02Recommend site 10.00

7/30/027/15/02Site and planning 11.00

'99 '00

Summary Current Plan Baseline Critical Slack

Page 1 of 1 5/28/02

Detailed GanttGantt Chart

NameDurationWBS %complete

Cost RemaininCost

ResourceInitials

Task 11031 3.00% $0.00 $0.00

Task 1-121.1 100.00% $0.00 $0.00

Task 1-211.2 100.00% $0.00 $0.00

Task 1-3901.3 0.00% $0.00 $0.00

Task 1-451.4 0.00% $0.00 $0.00

Task 1-551.5 0.00% $0.00 $0.00

Task 252 0.00% $0.00 $0.00

Task 3543 20.00% $0.00 $0.00

Task 3-133.1 100.00% $0.00 $0.00

Task 3-213.2 80.00% $0.00 $0.00

Task 3-3453.3 16.00% $0.00 $0.00

Task 3-453.4 0.00% $0.00 $0.00

Task 4394 29.00% $0.00 $0.00

Task 4-1164.1 31.00% $0.00 $0.00

Task 4-2224.2 27.00% $0.00 $0.00

Task 5275 37.00% $0.00 $0.00

Task 5-155.1 80.00% $0.00 $0.00

Task 5-2155.2 40.00% $0.00 $0.00

Task 1-1

Task 1-2

Task 1-3

Task 1-4

Task 1-5

Task 2

Task 3-1

Task 3-2

Task 3-3

Task 3-4

Task 4-1

Task 4-2

Task 5-1

Task 5-2

Percent Complete

10 20 30 40 50 60 70 80 90 100

Page 1 of 1 5/28/02

Percent Complete Report

ECD%Name

07/13/99 3.00%Task 1

02/22/99 100.00%Task 1-1

02/23/99 100.00%Task 1-2

06/29/99 0.00%Task 1-3

07/06/99 0.00%Task 1-4

07/13/99 0.00%Task 1-5

07/27/99 0.00%Task 2

05/05/99 20.00%Task 3

02/23/99 100.00%Task 3-1

02/24/99 80.00%Task 3-2

04/28/99 16.00%Task 3-3

05/05/99 0.00%Task 3-4

04/14/99 29.00%Task 4

03/12/99 31.00%Task 4-1

04/14/99 27.00%Task 4-2

03/29/99 37.00%Task 5

02/25/99 80.00%Task 5-1

03/11/99 40.00%Task 5-2

02/25/99 20.00%Task 5-3

03/18/99 0.00%Task 5-4

Not Started

Not Started

Not Started

Not Started

Not Started

Not Started

Milestone Charts

Gantt Charts

Performance Charts

Easily work with Microsoft Project MPP filesThe Project-to-Milestones Wizard generates a variety of schedule reports.

Resource Charts

Earned Value Charts

'98 '99 '00 '01

I II III IV I II III IV I II III IV I II

Summary Current Plan Baseline Plan Slack Critical

$0.00

$39,744.00

$79,488.00

$119,232.00

$158,976.00

$198,720.00

$238,464.00

$278,208.00

$317,952.00

$357,696.00

$397,440.00

$437,184.00

$476,928.00

$516,672.00

$556,416.00

$596,160.00

$635,904.00

$675,648.00

$715,392.00

$755,136.00

$794,880.00

COSTBCWPRemaining FundsACWP

Page 1 of 1

Earned Value and Remaining FundsAerospace Project Plan

TASK BUDGETCOST

ACTUAL(ACWP)

BCWP RemainingFunds

PROJECT MANAGEMENT $72,360.00 $23,878.80 $23,878.8 $48,481.00

PLANNING $72,360.00 $23,878.80 $23,878.8 $48,481.00

SYSTEM ENGINEERING $163,480.00 $49,231.60 $49,231.6 $114,248.00

REQUIREMENTS $69,680.00 $30,659.20 $30,659.2 $39,021.00

ANALYSIS $21,440.00 $0.00 $0.00 $21,440.00

INTEGRATION $24,120.00 $7,959.60 $7,959.60 $16,160.00

MISSION OPERATIONS $16,080.00 $3,537.60 $3,537.60 $12,542.00

SYSTEM TEST PLANNING $32,160.00 $7,075.20 $7,075.20 $25,085.00

System Engineering Complete $0.00 $0.00 $0.00 $0.00

SPACECRAFT ENGINEERING $626,048.00 $151,596.88 $151,596. $417,072.00

COMMAND AND CONTROL $268,000.00 $88,440.00 $88,440.0 $179,560.00

ATTITUDE CONTROL $70,752.00 $0.00 $0.00 $70,752.00

POWER $48,240.00 $5,306.40 $5,306.40 $42,934.00

THERMAL $93,800.00 $20,636.00 $20,636.0 $73,164.00

ORBIT ADJUST PROPULSION $536.00 $176.88 $176.88 $359.00

TANK $10,720.00 $1,179.20 $1,179.20 $9,541.00

VALVES $16,080.00 $3,537.60 $3,537.60 $12,542.00

THRUSTER $18,760.00 $6,190.80 $6,190.80 $12,569.00

DESIGN $10,720.00 $4,716.80 $4,716.80 $6,003.00

FABRICATE $21,440.00 $11,792.00 $11,792.0 $9,648.00

Summary Charts

'97 '98 '99 '00 '01 '02JJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJ

Top Level: Costs and WorkProject Summary Schedule

TASKID %Complete

Cost Work

PROJECT MANAGEMENT1 33% $72,360.00 405.00

PLANNING2 33% $72,360.00 405.00

SYSTEM ENGINEERING3 30% $163,480.00 915.00

REQUIREMENTS4 44% $69,680.00 390.00

ANALYSIS5 0% $21,440.00 120.00

INTEGRATION6 33% $24,120.00 135.00

MISSION OPERATIONS7 22% $16,080.00 90.00

SYSTEM TEST PLANNING8 22% $32,160.00 180.00

System Engineering Complete9 22% $0.00 0.00

SPACECRAFT ENGINEERING10 24% $626,048.00 3504.00

COMMAND AND CONTROL11 33% $268,000.00 1500.00

ATTITUDE CONTROL12 0% $70,752.00 396.00

POWER13 11% $48,240.00 270.00

THERMAL14 22% $93,800.00 525.00

ORBIT ADJUST PROPULSION15 33% $536.00 3.00

TANK16 11% $10,720.00 60.00

VALVES17 22% $16,080.00 90.00

PROJECT MANAGEMENT

PLANNING

SYSTEM ENGINEERING

REQUIREMENTS

ANALYSIS

INTEGRATION

MISSION OPERATIONS

SYSTEM TEST PLANNING

System Engineering CompleteSystem Engineering Complete

SPACECRAFT ENGINEERING

ATTITUDE CONTROL

POWER

THERMAL

ORBIT ADJUST PROPULSION

TANK

VALVES

2001

January February March

Phase 1 Phase 2

Phase 1 Status Report

Project Stage

StartDate

EndDate

Contract awarded 1/3 1/3

Project meetings 1/8 3/1

Research 1/9 1/26

Taskforce A 1/9 1/12

Taskforce B 1/19 1/19

Taskforce C 1/26 1/26

Development 1/29 2/9

Manufacturing 2/12 2/23

Testing 2/26 3/12

Delivery 3/17 3/17

Launch Phase 1 Review

Unit A

Unit B

Unit C

1.0 2.0 Final

Refresh the Milestones schedule with new MS Project data

When MS Project data changes, simply “refresh” your Milestones presentation schedule.

Automate your Milestones schedules

Milestones’ OLE automation capabilities enable your programmer to populate a Milestones schedule from database information, using VB, VBA, C++ or other scripting language.

“exceptional project management software”

“extensive graphics capabilities” “extensive options”

“simple but comprehensive…powerful enough to schedule projects from minutes to years”

“A Milestone in project management”

Milestones Professional 2004

Easy-to-use

Powerful

Flexible

Presentation-ready

“We’ve taken a quantum leap in our group’s ability to manage our programs and projects professionally.”

Bill Hale, Wright-Patterson AFB

FY02






$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

BCWPBudgetACWP


Project/Tasks

ACWP BCWP Status

Project 1 $1,285 $1,569

Research $300 $300

Design $400 $400



Testing $210 $204

Review $0 $0

Delivery $0 $0

ACWP

Budget

BCWP


Sign Off: _________________

Milestones Professional 2004 Successfully Presenting Your Projects

Use Milestones Professional as:• Stand-alone project management tool.• Add-on to Microsoft Project for creating executive-level

presentation reports based on your MPP file’s information.• Output tool using your custom program between a database

and Milestones.

► Populate from Microsoft Project (built-in) or a database (custom)

► Present one or more projects on a single page, at a high level

► Reports:

► Highlight milestones and project/phase/task hierarchies

► Link additional project data to your report

► Distribution: Web, free Viewer, Word, PowerPoint

Why Milestones Professional as the presentation tool?

• Multi-tier reports

• Milestones only

• Key milestones roll-up

• Stoplight at-a-glance status

• Earned value

• Critical path

• Finish date status

• Budget/Cost

Translate your project details into a brief summary which clearly conveys the project plan/status

► Microsoft Project reports

Existing reporting mediums

Earned Value Report

Critical Tasks Report

Printed Gantt chart

► Drawing packages: PowerPoint, Visio, Excel


► 3rd Party Tools: Milestones Professional, Milestones Project Companion, PERT Chart Expert, WBS Chart Pro,…

2004


Baseline Project Summary Phase End Milestone Phase Start

Current Status



DeliveryDate


PercentComplete

A

A

B BC

C

D

D

EE

12/15 All Projects 28%

P1 P2 A P3 P4

A7/7Project A 56%

BP1 P2 P3 P4 B10/26Project B 13%

P1 C P2 P3 P4

C12/15Project C 26%

DP1 P2 P3 P4

D12/1Project D 22%

P1E

P2 P3 P4 E8/23Project E 32%

A

A

B BC

C

D

D

EE

P1 P2 A P3 P4

A

BP1 P2 P3 P4 B

P1 C P2 P3 P4

C

DP1 P2 P3 P4

D

P1E

P2 P3 P4 E

FY02






$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

BCWPBudgetACWP


Project/Tasks

ACWP BCWP Status

Project 1 $1,285 $1,569

Research $300 $300

Design $400 $400



Testing $210 $204

Review $0 $0

Delivery $0 $0

ACWP

Budget

BCWP


Sign Off: _________________

► YES: Manually draw from project data

► YES: Import data

► YES: Automate with a custom program


Sample project status report

2004



Current Status



DeliveryDate


PercentComplete

A

A

B BC

C

D

D

EE


P1 P2 A P3 P4

A7/7Project A 56%

BP1 P2 P3 P4 B10/26Project B 13%

P1 C P2 P3 P4

C12/15Project C 26%

DP1 P2 P3 P4

D12/1Project D 22%

P1E

P2 P3 P4 E8/23Project E 32%

A

A

B BC

C

D

D

EE

P1 P2 A P3 P4

A

BP1 P2 P3 P4 B

P1 C P2 P3 P4

C

DP1 P2 P3 P4

D

P1E

P2 P3 P4 E

► Baseline/Current finish dates

► Major milestones

► Percent complete status

► Delivery dates

► Phase status (drill-down)



Current Status



DeliveryDate


PercentComplete

A

A

B BC

C

D

D

EE


P1 P2 A P3 P4

A7/7Project A 56%

2/17Phase 1 100%

3/24Phase 2 100%

4/28Phase 3 47%

7/7Phase 4 0%

A

A

B BC

C

D

D

EE

P1 P2 A P3 P4

A

P1

P2

A P3

P4

A



► Planned and current costs

► Forecasted costs

2002

March April May

Current Dates Baseline Dates Status

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

BCWSBCWPBudgetACWPEAC


Project/Phase

EAC TotalBudget

BCWS ACWP BCWP PRCNTCMPLT

Project ABC$2,340 $2,975 $1,714 $1,575 $1,962 66.0%

Phase 1$351 $300 $300 $350 $300 100.0%

Phase 2$400 $400 $400 $400 $400 100.0%

Phase 3$343 $250 $117 $175 $128 51.1%

Phase 4$254 $725 $580 $200 $564 77.8%

Phase 5$188 $400 $168 $100 $211 52.6%

Phase 6$315 $350 $113 $200 $223 63.6%

Phase 7$490 $550 $37 $150 $138 25.0%5/17

Delivery

BCWS = Budget x % of Duration to Current Date BCWP = Budget x % Complete Estimate at Completion = (ACWP / BCWP ) x Budget

*** BCWS and Budget are allocated to baseline task bars.



► Planned and current costs

► Forecasted costs

► Earned value

FY04


Earned Valuegreater than Cost

Cost = Earned Value



$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

BCWPBudgetACWP


Project/Phases

ACWP BCWP Budget Status

Project 1 $1,185 $1,608 $2,975

Research $200 $300 $300

Design $400 $400 $400

Procurement $175 $250 $250

Production $200 $420 $725

Testing $210 $239 $400

Review $0 $0 $350

Delivery $0 $0 $550

ACWP

Budget

BCWP


Sign Off: _________________


Reporting from Microsoft Project

How do you get from database details...

...to a top-level summary?

FY03 FY04

Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb

Phase End CDRL Slipped Milestone No Go Go

Summary of All Projects Aerospace Company

Projects GO/NO-GO

Status ReviewNOTES

Sign Off

Space Station

Booster

RPV

Strike System

Nuclear Umbrella

Design

CDRL 1

Prototype

CDRL 2

PDR

CDRL 3

CDR

CDRL 4

DEL

CDRL 5Design

CDRL 1

Prototype

CDRL 2 CDRL 3

PDR

CDRL 4

CDR DEL

CDRL 5Design

CDRL 1

Prototype

CDRL 2

PDR

CDRL 3

CDR

CDRL 4

DEL

CDRL 5Design

CDRL 1

Prototype

CDRL 2

PDR

CDRL 3

CDR

CDRL 4

DEL

CDRL 5Design

CDRL 1

Prototype

CDRL 2

PDR

CDRL 3

CDR

CDRL 4

DEL

CDRL 5

Status Review Meeting7/15/03

Reporting from Microsoft Project

► MS Project-to-Milestones Professional import wizard

Choose from the initial report format categories, and then from more detailed report formats.

Critical tasks report

► Report status of critical tasks, only, by importing a filtered schedule.

'98 '99 '00 '01

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3

Summary Current Plan Baseline

Page 1 of 1 9/9/03

Aerospace Project Plan

NameWBS % Cost RemainingCost

ResourceInitials

SYSTEM ENGINEERING2 24% $213,648 $161,844

System Engineering Complete

2.6 10% $26,800 $24,227 J,B,H


3 24% $658,048 $506,451


3.5 33% $536 $359 J,B,H

CONTAINMENT SYSTEM

3.13 15% $45,560 $38,726 J,B,H

Spacecraft Engineering Complete

3.14 12% $0 $0 J,B,H

Assurance and Testing Complete

9.11 22% $0 $0 J,B,H


CONTAINMENT SYSTEM

.

Finish dates report

▼ Display all finish dates ► Finish dates rolled-up

'99

Q1 Q2 Q3

Not Started In Progress Completed Critical Finish Summary

Page 1 of 7 9/9/03

Project Plan

NameStatus%Complete

Task 160.00%

Task 1-150.00%

Task 1-2100.00%

Task 1-331.00%

Task 1-3-A50.00%

Task 1-3-B0.00%

Task 1-40.00%

Task 1-50.00%

Task 20.00%

Task 320.00%

Task 3-1100.00%

Task 3-280.00%

Task 3-316.00%

Task 3-40.00%

0.00%

Task 429.00%

Task 4-131.00%

Task 4-227.00%

Task 537.00%

Task 5-180.00%

Task 5-240.00%

Task 5-320.00%

Task 1

Task 1-1

Task 1-2

Task 1-3

Task 1-3-A

Task 1-3-B

Task 1-4

Task 1-5

Task 2

Task 3

Task 3-1

Task 3-2

Task 3-3

Task 3-4

Task 4

Task 4-1

Task 4-2

Task 5

Task 5-1

Task 5-2

Task 5-3

.

• Finish date milestones

• Stoplight status:

– Not started

– In progress

– Complete

• Percent Complete

Finish dates report

► Display all finish dates ▼ Finish dates rolled-up

'99

Q2 Q3 Q4 Q1

Presentation Timeline of End Dates

Project

Task 1

Task 2

Task 3

Task 4

Task 5

Task 8

Task 9

(1) Task 1-2

(2) Task 1-1

(3) Task 1-3

(4) Task 1-4

(5) Task 1-5

(1) Task 3-1

(2) Task 3-2

(3) Task 3-3

(4) Task 3-4

(1) Task 4-1

(2) Task 4-2

(1) Task 5-1

(2) Task 5-3

(3) Task 5-2

(4) Task 5-4

(5) Task 5-5

(1) Task 8-1

(2) Task 8-2

(3) Task 8-3

(4) Task 8-4

(5) Task 8-5

(6) Task 8-6

(7) Task 8-7

(8) Task 8-8

(9) Task 8-9

(10) Task 8-10

(11) Task 8-11

(12) Task 8-12

(13) Task 8-13

(14) Task 8-14

(15) Task 8-15

(16) Task 8-16

(1) Task 9-1

(2) Task 9-2

(3) Task 9-3

.

Budget status report

2003 2004 2005

FY03 FY04 FY05 FY06

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Baseline Phase 1 Phase 2 Phase 3 Complete /Delivery

ProjectReview

Cost to date $206 $418 $398 $491 $783 $290 $45Budget $171 $389 $359 $433 $711 $272 $428 $393 $187 $106 $0 $2

$0$195$390$585$780Cost to date

Budget

Cumulative costs $206 $623 $1,021 $1,513 $2,296 $2,585 $2,630Cumulative budget $171 $560 $919 $1,352 $2,063 $2,334 $2,762 $3,155 $3,342 $3,448 $3,448 $3,450

$0$862

$1,724$2,586$3,448Cumulative costs

Cumulative budget

Quarterly Budget Status Review

Task%Cmplt.

Budget Costto Date

Variance

Aircraft

MissileOrdn Software Environ DoD Aerospace Project62% $3,450 $2,630 $820

Aircraft52% $1,250 $800 $450

Electronic67% $1,000 $700 $300

Missile100% $550 $600 ($50)

Ordnance100% $100 $100 $0

Software80% $500 $425 $75

Environmental9% $50 $5 $45

Aircraft

MissileOrdn Software Environ

10/05Aircraft

3/05Electronic

6/04Missile

3/04Ordn

12/04Software

7/05Environ

** Dollars in Millions

A budget takes the fun out of money.— Mason Cooley, U.S. aphorist

▼ Budget, cost, variance ▼Graph by time period & cumulative

Reporting earned value

▼ Earned value for the “detailed numbers person”

Reporting earned value

▼ Earned value for the visual (graph), numbers (columns), and spatial (timeline)

2002

October November December

BCWP = ACWP BCWP > ACWP ACWP > BCWP

Summary Status Task

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

BCWPBudgetACWP

Earned Value Report Contract Review

Project /Tasks

Budget ACWP BCWS BCWP PRCNTCMPLT

SV CV

All Projects $4,025 $2,604 $3,004 $3,256 74.6% $254 $653

Project 1 $950 $772 $844 $867 88.9% $23 $95

Task 1-A $300 $220 $300 $300 100.0% $0 $80

Task 1-B $400 $360 $400 $400 100.0% $0 $40

Task 1-C $250 $192 $144 $167 66.7% $23 ($25)

Project 2 $1,300 $922 $1,019 $1,121 78.4% $102 $199

Task 2-A $725 $475 $577 $636 87.8% $59 $161

Task 2-B $225 $150 $166 $188 83.3% $22 $38

Task 2-C $350 $297 $276 $297 84.8% $21 $0

Project 3 $1,775 $910 $1,140 $1,269 64.2% $129 $359

Task 3-A $550 $300 $420 $450 81.8% $30 $150

Task 3-B $800 $450 $540 $600 75.0% $60 $150

Task 3-C $425 $160 $180 $219 51.5% $39 $59

FinalReview


Summary Status Task

ACWP

Budget BCWP

Schedule Variance = BCWP - BCWS Cost Variance = BCWP - ACWP Cost Performance Index = BCWP / ACWP Schedule Performance Index = BCWP / BCWS

Baseline and current dates

▼Juxtapose baseline and current dates


▼Juxtapose baseline and current finish dates as dates, milestones, and stoplights

'98 '99 '00 '01Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2

Baseline Finish Scheduled Finish Ahead of Schedule

On target Behind Schedule

9/9/03


ScheduledFinish

BaselineFinish

Project Ahead/Behind

Status

9/1/987/9/98PROJECT MANAGEMENT 38

9/1/988/1/98PLANNING 22

12/1/999/9/99SYSTEM ENGINEERING 59

1/19/991/7/99REQUIREMENTS 8

3/30/993/4/99ANALYSIS 18

5/25/995/6/99INTEGRATION 12

7/6/996/17/99MISSION OPERATIONS 13

9/22/999/9/99SYSTEM TEST PLANNING 9

12/1/999/9/99System Engineering Complete 59

6/12/016/12/01SPACECRAFT ENGINEERING 0

12/2/9912/2/99COMMAND AND CONTROL 0

6/5/006/5/00ATTITUDE CONTROL 0

10/9/0010/9/00POWER 0

6/11/016/11/01THERMAL 0

6/12/016/12/01ORBIT ADJUST PROPULSION 0

1/29/981/29/98TANK 0

3/12/983/12/98VALVES 0

4/30/984/30/98THRUSTER 0

5/28/985/28/98DESIGN 0

7/23/987/23/98FABRICATE 0

8/20/988/20/98ASSEMBLE 0

9/17/989/17/98TEST 0

PROJECT MANAGEMENT

PLANNING

SYSTEM ENGINEERING

REQUIREMENTS

ANALYSIS

INTEGRATION

MISSION OPERATIONS




COMMAND AND CONTROL

ATTITUDE CONTROL

POWER

THERMAL


TANK

VALVES

THRUSTER

DESIGN

FABRICATE

ASSEMBLE

TEST

.


▼Juxtapose baseline and current task bars, start/finish dates and duration

2004


Current Dates / Completed Current Dates / Incomplete Baseline Dates

Project Baseline and Current Status

Project& Phase

Base/ActVariance

CurrentDuration

CurrentStart

CurrentFinish

BaselineStart

BaselineDuration

BaselineFinish

1/20 11/19

1/14 11/19

Project ABC -34 280d 1/14 11/19 1/20 246d 11/19

Research 11 48d 1/14 3/1 1/20 59d 3/18

Development 7 28d 2/19 3/17 2/25 35d 3/30

Prototype production

2 30d 3/25 4/23 3/23 32d 4/23

Testing -11 55d 5/3 6/26 5/9 44d 6/21

Final production

-43 117d 6/30 10/24 8/12 74d 10/24

Approval 0 1d 11/7 11/7 11/7 1d 11/7

Delivery 0 1d 11/19 11/19 11/19 1d 11/19

1/20 11/19

1/14 11/19

1/14

1/20

3/1

3/18

2/19

2/25

3/17

3/30

3/23

3/25 4/23

4/23

5/3

5/9 6/21

6/26

6/30

8/12

10/24

10/24

11/7

11/7

11/19

11/19

Baseline and current values

▼Juxtapose baseline and current costs as values, graph, and stoplights

2003 2004Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Baseline Track Revised Track Current Status Delivery

$0

$200,000

$400,000

$600,000Baseline Costs

Current Costs

$0

$1,000,000

$2,000,000

$3,000,000Cumulative Baseline Costs

Cumulative Current Costs

Baseline vs. Current Costs and Finish Dates Project Status Report

BaselineFinish

RevisedFinish

PhasePercent Complete

BaselineCost

CurrentCosts

CostVariance

6/236/13Phase 1100% $500,000 $400,000 $100,000

10/110/17Phase 2100% $750,000 $800,000 ($50,000)

2/202/19Phase 3100% $450,000 $350,000 $100,000

7/56/29Phase 466% $500,000 $100,000 $400,000

11/212/9Phase 598% $900,000 $0 $900,000

Delivery

At-a-glance stoplight reports

▼Shapes and colors to indicate health

2004Q1 Q2

January February March April May June

Summary Ahead of schedule Task is in progress On Budget

Phase Complete On schedule Task is complete Over Budget

Phase Incomplete Behind schedule Under Budget

CostStatus

Days toCompletion

Project/Employee

Ahd/BhdStatus

PercentComplete

ProjectManager

$1000 Project A 100% Joe

$00Phase 1 100%

$2000Phase 2 100%

($100)0Phase 3 100%

$505 Project B 95% Mary

$500Phase 1 100%

$00Phase 2 100%

$05Phase 3 77%

$15047 Project C 48% Bill

$500Phase 1 100%

$022Phase 2 33%

$10025Phase 3 0%

Summary Ahead of schedule Task is in progress On Budget

Phase Complete On schedule Task is complete Over Budget

Phase Incomplete Behind schedule Under Budget

Highlight milestones and schedule hierarchies

▼In a sea of start dates, end dates, rows of activities, and columns of data, how can the major milestones and activity rows stand out?

► Move major milestones to summary lines

► Enlarge the physical size of the milestone

► Use striking colors, like red

► Circle major milestones

► Use shapes which convey a sense of a major event

► Use a column which marks major tasks

► Filter to display only the major activities

► Shade by outline level

2004

February March April

2 9 16 23 1 8 15 22 29 5 12 19 26

Critical Path Project Status Review Critical Milestone Critical Task Normal Task

Smith Interior Remodel Valley Commercial Construction

4745 Palm Ave. • Fullerton, CAJob No.: 980045.05 • Cmpl.: 04/15/02

Start Finish Critical?

Soft Demo 2/10 2/18Sawcut & Demo-Structural 2/14 2/18HVAC-Rough 2/17 3/17Wall Saw & Demo 2/18 2/24Structural Concrete-Rebar 2/21 2/27Skylights 2/21 3/10Electrical-Rough/Finish 2/21 4/21Overhead Doors 2/26 3/1Inspection-Structural Rebar 2/27 2/27Structural Concrete-Pour 2/28 3/3Service/Repair Elevator 2/28 3/3Structural Steel-Install 3/3 3/13T-bar Grid Repair 3/9 3/17Inspection-Walls 3/10 3/10Inspection-Drywall Screw 3/14 3/14Mud & Tape 3/14 3/21Mezzanine Demo 3/15 3/24Doors/Frame/Hardware 3/21 3/24Spiveco Equip Move-In 3/24 3/24T.C.O. from City 3/24 3/24Ceiling Tile 3/31 4/11Inspection-Ceiling 3/31 4/4Paint 4/11 4/19Carpet 4/13 4/20Inspection-Elec, Mech & Fire 4/20 4/20Inspection-Building Final 4/24 4/27

'98 '99 '00 '01

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2


Page 1 of 1 9/9/03


NameMajorMilestone

BaselineStart

BaselineFinish

Spacecraft Engineering Complete

True 01/14/99 01/14/99

Assurance and Testing Complete

True 01/14/99 01/14/99

Software CompleteTrue 01/14/99 01/14/99

Space Vehicle CompletedTrue 09/09/99 09/09/99

.

'98 '99 '00 '01

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2


Page 1 of 3 9/9/03


NameMajorMilestone

BaselineStart

BaselineFinish

PROJECT MANAGEMENTFalse 01/02/98 07/09/98

PLANNINGFalse 01/01/98 08/01/98

SYSTEM ENGINEERINGFalse 07/10/98 09/09/99

REQUIREMENTSFalse 07/10/98 01/07/99

ANALYSISFalse 01/08/99 03/04/99

INTEGRATIONFalse 03/05/99 05/06/99

MISSION OPERATIONSFalse 05/07/99 06/17/99

SYSTEM TEST PLANNINGFalse 06/18/99 09/09/99

System Engineering CompleteFalse 09/09/99 09/09/99

SPACECRAFT ENGINEERINGFalse 01/02/98 06/12/01

COMMAND AND CONTROLFalse 01/02/98 12/02/99

ATTITUDE CONTROLFalse 12/03/99 06/05/00

POWERFalse 06/06/00 10/09/00

THERMALFalse 10/10/00 06/11/01


False 06/12/01 06/12/01

TANKFalse 01/02/98 01/29/98

VALVESFalse 01/30/98 03/12/98

THRUSTERFalse 03/13/98 04/30/98

DESIGNFalse 05/01/98 05/28/98

FABRICATEFalse 05/29/98 07/23/98

ASSEMBLEFalse 07/24/98 08/20/98

TESTFalse 08/21/98 09/17/98

PROJECT MANAGEMENT

PLANNING

SYSTEM ENGINEERING

REQUIREMENTS

ANALYSIS

INTEGRATION

MISSION OPERATIONS




COMMAND AND CONTROL

ATTITUDE CONTROL

POWER

THERMAL

TANK

VALVES

THRUSTER

DESIGN

FABRICATE

ASSEMBLE

TEST

.

Multi-tiered reports from multiple source files

► Transform lots of project files...

...into mid-management reports...FY02






$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

BCWPBudgetACWP


Project/Tasks

ACWP BCWP Status

Project 1 $1,285 $1,569

Research $300 $300

Design $400 $400



Testing $210 $204

Review $0 $0

Delivery $0 $0

ACWP

Budget

BCWP


Sign Off: _________________

'03 '04 '05 '06

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2

Summary Baseline Schedule Current Schedule Slack

$0

$180,000

$360,000

$540,000

$720,000

$900,000

$1,080,000

$1,260,000

$1,440,000

Baseline CostBCWPBCWSACWP

Earned Value ReportAerospace Project Plan

TASK BASELINECOST

ACTUAL(ACW P)

BCW P BCW S %

Project Summary $1,319,632 $402,777 $380,232 $1,319,632 27%

PROJECT MANAGEMENT $72,360 $69,546 $54,270 $72,360 75%

SYSTEM ENGINEERING $163,480 $51,804 $44,535 $163,480 19%

SPACECRAFT ENGINEERING $626,048 $151,597 $151,597 $626,048 23%

AIRBORNE SUPPORT EQUIPMENT

$536 $177 $177 $536 33%

MECHANICAL $32,160 $7,075 $7,075 $32,160 22%

ELECTRICAL $26,800 $11,792 $11,792 $26,800 44%

THERMAL CONTAMINATION $26,800 $5,896 $5,896 $26,800 22%

PRODUCT ASSURANCE $536 $177 $177 $536 33%

QUALITY ASSURANCE $198,856 $53,241 $53,241 $198,856 27%

LAUNCH SYSTEM INTEGRATION

$172,056 $51,472 $51,472 $172,056 30%

.

2003 2004

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Baseline Track Revised Track Current Status

$0

$200,000

$400,000


Current Costs

$0

$1,000,000

$2,000,000




BaselineFinish

RevisedFinish


BaselineCost

CurrentCosts

CostVariance

8/118/1Phase 1100% $500,000 $400,000 $100,000

11/1912/5Phase 2100% $750,000 $800,000 ($50,000)

4/94/8Phase 3100% $450,000 $350,000 $100,000

8/238/17Phase 432% $500,000 $100,000 $400,000

12/2112/15Phase 50% $900,000 $0 $900,000


Under Budget No funds remain Over Budget Proposal Due Update Due Final Report

$0

$2,500

$5,000

$7,500

$10,000Budget

Costs to date

Remaining Funds

Projects Budget Report

FundingStatus

ProjectName

BudgetAmount

Coststo Date

RemainingFunds

Project 1 $2,000 $1,400 $600

Design $800 $800 $0

Construction $1,200 $600 $600

Project 2 $1,800 $1,600 $200

Design $600 $600 $0

Construction $1,200 $1,000 $200

Project 3 $4,000 $1,700 $2,300

Design $1,000 $1,100 ($100)

Construction $3,000 $600 $2,400

Project 4 $3,200 $2,300 $900

Design $1,500 $1,500 $0


1/27 3/12 5/11 6/17 7/24

3/2 3/28

4/6 7/5

2/13 3/19 5/12 6/6

2/22 3/11

3/23 5/22

2/26 4/27 6/14

3/30 4/12

4/25 7/22

3/24 4/27 6/21 7/29

4/4 5/2

5/10 7/9


...and one top level report of key milestones from the mid-level reports...

2004





DeliveryDate


PercentComplete

A AB BC C

D

D

E


P1 P2

A

P3 P4

A7/7Project A 56%

B

P1 P2 P3 P4

B10/26Project B 13%

P1

C

P2 P3 P4

C12/15Project C 26%

DP1 P2 P3 P4

D12/1Project D 22%

P1E

P2 P3 P4

E8/23Project E 32%

A AB BC C

D

D

E

E

P1 P2

A

P3 P4

A

B

P1 P2 P3 P4

B

P1

C

P2 P3 P4

C

DP1 P2 P3 P4

D

P1E

P2 P3 P4

E

Project A

Detailed Source Schedules

Project B & C

Project D

Project E

Import filtered data




Mid-Level Reports of Key Source Data

2003 2004Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Baseline Track Revised Track Current Status

$0

$200,000

$400,000


Current Costs

$0

$1,000,000

$2,000,000




BaselineFinish

RevisedFinish


BaselineCost

CurrentCosts

CostVariance

8/118/1Phase 1100% $500,000 $400,000 $100,000

11/1912/5Phase 2100% $750,000 $800,000 ($50,000)

4/94/8Phase 3100% $450,000 $350,000 $100,000

8/238/17Phase 432% $500,000 $100,000 $400,000

12/2112/15Phase 50% $900,000 $0 $900,000

'03 '04 '05 '06

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2

Summary Baseline Schedule Current Schedule Slack

$0

$180,000

$360,000

$540,000

$720,000

$900,000

$1,080,000

$1,260,000

$1,440,000

Baseline CostBCWPBCWSACWP

Earned Value ReportAerospace Project Plan

TASK BASELINECOST

ACTUAL(ACW P)

BCW P BCW S %

Project Summary $1,319,632 $402,777 $380,232 $1,319,632 27%

PROJECT MANAGEMENT $72,360 $69,546 $54,270 $72,360 75%

SYSTEM ENGINEERING $163,480 $51,804 $44,535 $163,480 19%

SPACECRAFT ENGINEERING $626,048 $151,597 $151,597 $626,048 23%

AIRBORNE SUPPORT EQUIPMENT $536 $177 $177 $536 33%

MECHANICAL $32,160 $7,075 $7,075 $32,160 22%

ELECTRICAL $26,800 $11,792 $11,792 $26,800 44%

THERMAL CONTAMINATION $26,800 $5,896 $5,896 $26,800 22%

PRODUCT ASSURANCE $536 $177 $177 $536 33%

QUALITY ASSURANCE $198,856 $53,241 $53,241 $198,856 27%

LAUNCH SYSTEM INTEGRATION $172,056 $51,472 $51,472 $172,056 30%

.



$0

$2,500

$5,000

$7,500

$10,000Budget

Costs to date

Remaining Funds


FundingStatus

ProjectName

BudgetAmount

Coststo Date

RemainingFunds

Project 1 $2,000 $1,400 $600

Design $800 $800 $0


Project 2 $1,800 $1,600 $200

Design $600 $600 $0

Construction $1,200 $1,000 $200

Project 3 $4,000 $1,700 $2,300

Design $1,000 $1,100 ($100)

Construction $3,000 $600 $2,400

Project 4 $3,200 $2,300 $900

Design $1,500 $1,500 $0


1/27 3/12 5/11 6/17 7/24

3/2 3/28

4/6 7/5

2/13 3/19 5/12 6/6

2/22 3/11

3/23 5/22

2/26 4/27 6/14

3/30 4/12

4/25 7/22

3/24 4/27 6/21 7/29

4/4 5/2

5/10 7/9


FY02






$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

BCWPBudgetACWP


Project/Tasks

ACWP BCWP Status

Project 1 $1,285 $1,569

Research $300 $300

Design $400 $400



Testing $210 $204

Review $0 $0

Delivery $0 $0

ACWP

Budget

BCWP


Sign Off: _________________





DeliveryDate


PercentComplete

A AB BC C

D

D

E


P1 P2

A

P3 P4

A7/7Project A 56%

B

P1 P2 P3 P4

B10/26Project B 13%

P1

C

P2 P3 P4

C12/15Project C 26%

DP1 P2 P3 P4

D12/1Project D 22%

P1E

P2 P3 P4

E8/23Project E 32%

A AB BC C

D

D

E

E

P1 P2

A

P3 P4

A

B

P1 P2 P3 P4

B

P1

C

P2 P3 P4

C

DP1 P2 P3 P4

D

P1E

P2 P3 P4

E

Top-Level Report of Key Mid-Level Data

REFRESH

REFRESH

REFRESH

REFRESH

UDATE

LINKS

Link other data to your report

► Challenge: Fit lots of data into a single page

• Cost spreadsheets

• More detailed schedules

• Research reports

• PERT charts

• AutoCAD drawings

FY02






$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

BCWPBudgetACWP


Project/Tasks

ACWP BCWP Status

Project 1 $1,285 $1,569

Research $300 $300

Design $400 $400



Testing $210 $204

Review $0 $0

Delivery $0 $0

ACWP

Budget

BCWP


Sign Off: _________________

► Solution: Link from symbols to documents for quick access

Link other data to your report

Research Report attached to the

Research start date

FY02






$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

BCWPBudgetACWP


Project/Tasks

ACWP BCWP Status

Project 1 $1,285 $1,569

Research $300 $300

Design $400 $400



Testing $210 $204

Review $0 $0

Delivery $0 $0

ACWP

Budget

BCWP


Sign Off: _________________

AutoCAD drawing attached to the

Design end date

Financials Report attached to the

status milestone

MS Project schedule with detailed

Production data

Distribute and share your presentation

► Use Internet Publishing Wizard to create web page of high-level report with drill-down

▲ Click an activity to see it’s details.

Distribute and share your presentation

► Open with reader (free Viewer)

► Paste into PowerPoint or Word

► Upload to a shared e-room

► Share in a network folder

Milestones for successful project presentations

The project report is:

Objective

Clear and concise

Easily interpreted

Able to drill-down to details from the summary

Able to show impact when dates or values change

Separated into distinct areas of focus



$0

$2,500

$5,000

$7,500

$10,000Budget

Costs to date

Remaining Funds


FundingStatus

ProjectName

BudgetAmount

Coststo Date

RemainingFunds

Project 1 $2,000 $1,400 $600

Design $800 $800 $0


Project 2 $1,800 $1,600 $200

Design $600 $600 $0

Construction $1,200 $1,000 $200

Project 3 $4,000 $1,700 $2,300

Design $1,000 $1,100 ($100)

Construction $3,000 $600 $2,400

Project 4 $3,200 $2,300 $900

Design $1,500 $1,500 $0


1/27 3/12 5/11 6/17 7/24

3/2 3/28

4/6 7/5

2/13 3/19 5/12 6/6

2/22 3/11

3/23 5/22

2/26 4/27 6/14

3/30 4/12

4/25 7/22

3/24 4/27 6/21 7/29

4/4 5/2

5/10 7/9


EVMS Solution: Automated schedule production

2003 2004

J F M A M J J A S O N D J F M A M J J A S O N D

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

ACWP $585.16 $3,016.85 $5,055.19 $6,858.96 $8,346.00BCWP $644.14 $3,340.77 $5,623.63 $7,646.87 $9,331.00

$0.00

$1,555.00

$3,110.00

$4,665.00

$6,220.00

$7,775.00

$9,330.00ACWP

BCWP

3/31/04

Milestones Professional 2002Earned Value Report Built Through Automation

ManagerWBSPhase# ACWP BCWP

Jane1Phase 11 $1,001.00 $1,021.0John1.1Phase 1-12 $200.00 $220.00

Patrick1.2Phase 1-22 $345.00 $345.00Glen1.3Phase 1-32 $456.00 $456.00Mary2Phase 21 $3,026.00 $3,210.0

Donald2.1Phase 2-12 $999.00 $1,010.0Sue2.2Phase 2-22 $342.00 $400.00

Cariel2.3Phase 2-32 $543.00 $600.00Jackie2.4Phase 2-42 $800.00 $800.00Carl2.5Phase 2-52 $342.00 $400.00Kirk3Phase 31 $2,991.00 $3,500.0

Dave3.1Phase 3-12 $444.00 $500.00Jane3.2Phase 3-22 $555.00 $600.00Earl3.3Phase 3-32 $332.00 $400.00Jane3.4Phase 3-42 $332.00 $400.00Dave3.5Phase 3-52 $332.00 $400.00Kirk3.6Phase 3-62 $332.00 $400.00Carl3.7Phase 3-72 $332.00 $400.00

Jackie3.8Phase 3-82 $332.00 $400.00Cariel4Phase 41 $1,328.00 $1,600.0Sue4.1Phase 4-12 $332.00 $400.00

Donald4.2Phase 4-22 $332.00 $400.00Mary4.3Phase 4-32 $332.00 $400.00Jim4.4Phase 4-42 $332.00 $400.00

Create your own custom interface between a database and Milestones.

EVMS Solution: Import data from Microsoft Project

2002

October November December


Summary Status Task

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

BCWPBudgetACWP

Earned Value Report Contract Review

Project /Tasks

Budget ACWP BCWS BCWP PRCNTCMPLT

SV CV

All Projects $4,025 $2,604 $3,004 $3,256 74.6% $254 $653

Project 1 $950 $772 $844 $867 88.9% $23 $95

Task 1-A $300 $220 $300 $300 100.0% $0 $80

Task 1-B $400 $360 $400 $400 100.0% $0 $40

Task 1-C $250 $192 $144 $167 66.7% $23 ($25)

Project 2 $1,300 $922 $1,019 $1,121 78.4% $102 $199

Task 2-A $725 $475 $577 $636 87.8% $59 $161

Task 2-B $225 $150 $166 $188 83.3% $22 $38

Task 2-C $350 $297 $276 $297 84.8% $21 $0

Project 3 $1,775 $910 $1,140 $1,269 64.2% $129 $359

Task 3-A $550 $300 $420 $450 81.8% $30 $150

Task 3-B $800 $450 $540 $600 75.0% $60 $150

Task 3-C $425 $160 $180 $219 51.5% $39 $59

FinalReview


Summary Status Task

ACWP

Budget BCWP

Schedule Variance = BCWP - BCWS Cost Variance = BCWP - ACWP Cost Performance Index = BCWP / ACWP Schedule Performance Index = BCWP / BCWS

Use the built-in import wizard for creating presentation-ready earned value reports.

Easy-to-use as stand alone or add-on to MS Project

Powerful

Flexible

Presentation-ready

Documents

KEY MILSTONES FEATURES HOW MILESTONES CAN BE USED: Stand alone project management tool Add-on to Microsoft Project Canvas for database extraction SUCCESSFULLY