Ken Caryl Ranch Metropolitan District · 2019. 5. 5. · Ken‐Caryl Ranch Metropolitan District Board of Directors Regular Business Meeting Tuesday, May 21, 2019 at 6:00 p.m. The

Ken‐Caryl Ranch Metropolitan District Board of Directors Regular Business Meeting

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Tuesday, May 21, 2019 at 6:00 p.m. The Ken‐Caryl Ranch House 7676 South Continental Divide Road, Littleton, CO 80127 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

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AGENDA This is a proposed agenda and is subject to change at the Board’s discretion.

I. Call to Order

II. Approval of the Agenda

III. Conflict of Interest

IV. Business & Reports a. Approval of the Minutes of the April 23, 2019 Regular Business Meeting b. Monthly Report – April 2019 c. Open Space Committee Report d. Meeting Minutes of Neighboring Districts

V. Communication & Discussion Topics a. District Manager Job Description and Posting Plan b. Updates to Cooperative Agreement Regarding Ranch House Pool Replacement c. Timeline update for South Hogback Biological Survey d. Amended Open Space Management Plan e. Open Space and Park Use Rules Changes f. Wildfire Hazard Mitigation Plan

VI. Community Connectivity a. Audience Participation – Public Feedback

VII. Action Items a. Motions:

i. MOTION TO APPROVE THE COOPERATIVE AGREEMENT REGARDING RANCH HOUSE POOL REPLACEMENT.

ii. MOTION TO APPROVE THE AMENDED OPEN SPACE MANAGEMENT PLAN.

iii. MOTION TO APPROVE THE OPEN SPACE AND PARK USE RULES CHANGES.

iv. MOTION TO APPROVE WILDFIRE HAZARD MITIGATION PLAN.

b. Resolutions: None.

VIII. Board & Staff Comments

IX. Executive Session to receive advice of legal counsel regarding a personnel matter pursuant to C.R.S. § 24-6-402(4)(b) and (f)

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Ken‐Caryl Ranch Metropolitan District Board of Directors Regular Business Meeting

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Tuesday, May 21, 2019 at 6:00 p.m. The Ken‐Caryl Ranch House 7676 South Continental Divide Road, Littleton, CO 80127 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

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X. Possible Action on Items Discussed in Executive Session

XI. Adjourn

Individuals who require special accommodation to attend and/or participate in this meeting should call 303-979-1876 ext. 136 to advise the ADA Compliance Officer of their specific need(s) 48

hours prior to the meeting.

The next regular monthly business meeting

is scheduled for Tuesday, June 25, 2019 at

6:00 p.m. at the Ranch House.

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MINUTES BOARD OF DIRECTORS REGULAR MEETING

KEN-CARYL RANCH METROPOLITAN DISTRICT

A regular meeting of the Ken-Caryl Ranch Metropolitan District Board of Directors was held on Tuesday, April 23, 2019 at the Ranch House, 7676 South Continental Divide Road, Littleton, CO 80127. ATTENDANCE Board Members Present: Lauri Lehan-Milano, President/Chairperson Jami Jensen, Vice President Jeff Esbenshade, Treasurer John Huggins, Assistant Treasurer Kayla Kirkpatrick, Secretary Others Present: Lindsay Kennedy, Preschool Director Pat Malloy, Parks Director Jeff Leniger, Controller Emily Powell, Attorney I. CALL TO ORDER Director Lehan-Milano called the meeting to order at 6:06 p.m. II. APPROVAL OF AGENDA

Director Lehan-Milano made a motion to approve the agenda, amended to remove Agenda Item V Success Stories. Director Huggins seconded. The motion passed unanimously.

III. CONFLICT OF INTEREST There were no new conflicts. IV. BUSINESS & REPORTS

A. Approval of the Minutes of the March 26, 2019 Regular Business Meetings Director Lehan-Milano made a motion to approve the minutes of the March 26, 2019 regular business meeting. Director Jensen seconded. Director Kirkpatrick abstained. The motion passed unanimously.

B. Monthly Report

Staff reviewed the March Monthly Report highlighting successes in each department. Each department also discussed any challenges they are facing and solutions being implemented.

C. Open Space Committee Report

The Board discussed the trend in requiring permits for e-bikes on trails in certain jurisdictions.

D. Meeting Minutes of Neighboring Districts

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The Board discussed potential options for recognizing Eagle Scout and Girl Scout graduates at District facilities. The Board discussed how other Districts are handling 5G cell tower lamplights.

V. COMMUNICATION & DISCUSSION TOPICS

a. Update on critical 2019 IT changes needed Controller Jeff Leniger introduced three critical IT changes for 2019 that require additional expenditure under the IT budget in 2019. The three recommendations proposed are migrating staff email to Office 365 which is a cloud-based email system; replacing all current physical servers with one new physical host server with the newest and most secure operating system; and upgrading desktops and laptops to Windows 10 and new hardware as budget allows. Vince Tinnirello and Corey Pottratz from Anchor Network Solutions, Inc. – the District’s contract IT provider – attended in the audience to add technical rationale to the recommendations and answer Board questions. The majority of the followup discussion centered on whether the IT provider recommends hosting data on premise or in the cloud, and the provider recommends cloud-based for all data though this is the more costly option.

b. Updates from Financial Stability Workgroup

Director Lehan-Milano discussed the past meetings of the Workgroup, which has met for three consecutive Tuesdays. The Workgroup will be presenting to the Joint Study Session scheduled for May 7, 2019 at 6pm at the Ranch House, outlining the advantages, disadvantages, and recommendations of several different possible scenarios for the future of the District and the Master Association.

c. Planning for District Manager recruiting search Director Lehan-Milano inquired whether the Board had the legal ability to discuss candidate search criteria in an Executive Session related to personnel matters. Attorney Emily Powell clarified that an Executive Session related to personnel matters has to relate to individuals already employed by the District. The Board discussed hiring plans for the District Manager position. The discussion was tabled as the skills and experience sought in candidates and the strategy for recruiting will both be dependent on the outcome of the Financial Stability Workgroup report (section Vb). The Board scheduled a Special Meeting for May 7, 2019 at 8pm to discuss hiring plans for the District Manager position.

VI. COMMUNITY CONNECTIVITY

a. Audience Participation A resident distributed a handout and discussed the latest version of rules for openness and transparency in government and highlighted rules the Board should be aware of as it commences its search for a District Manager, highlighting specifically rules for Special Districts in the recruiting and evaluating candidates for Executive positions.

VII. ACTION ITEMS

a. MOTIONS: I. A MOTION TO AUTHORIZE THE USE OF UP TO $45,000 OF FUNDS

BUDGETED FOR DISTRICT MANAGEMENT FOR IT EXPENDITURES MANAGEMENT DETERMINES MOST CRITICAL IN 2019.

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Director Huggins made a motion to authorize the use of up to $45,000 of funds budgeted for District Management for IT expenditures management determines most critical in 2019. Director Kirkpatrick seconded. The motion passed unanimously.

b. RESOLUTIONS:

None VIII. BOARD & STAFF COMMENTS

Director Kirkpatrick expressed appreciation to District Parks staff. Parks Director Malloy and Controller Leniger thanked the Board for trust and confidence in their new roles as co-interim District Managers. Director Jensen inquired about the history of a legal settlement. Director Esbenshade expressed appreciation the management has addressed aged outstanding checks. Director Esbenshade inquired about the District’s general liability insurance coverage. Directors Lehan-Milano and Jensen recommended daily cash receipt deposits to management. Attorney Powell notified the Board of a State bill that recently passed that states if the District posts its agenda electronically, the physical posting requirement decreases from three locations to one, and the notice period decreases from 72 hours to 24 hours.

IX. ADJOURN

Director Kirkpatrick adjourned the meeting at 8:31 p.m. These are the correct minutes for the meeting held on the above date and were approved by the Board on this ______day of ___________________2019.

______________________________ Kayla Kirkpatrick, Secretary

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April 2019 Status Report• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

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Administration/Human Resources/Finance/General Operations Overview• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

• Audit wrapped, scheduled for June Board meeting• Amy has hit the ground running coordinating aquatics• Preparing for pool opening• Preparing for Memorial Day event • IT transitions began and tech roadblocks popping up – email, phone, firewall• Successful swim team kickoff meeting

• Pool contract ready for approval (discussion later)• PMD considering discounted prepayment of settlement

• Revised DM Job Description (discussion later)• Colorado Natural Heritage Program and ERO Survey timelines (discussion later)

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Rental Statistics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

2019 Function Ranch House Dakota Lodge Community Center

Hours Events Hours Events Hours Events

MarchCommunity 82.5 27 5.5 2 14 4

Private 46 9 13 4 0 0

AprilCommunity 68 22 7.25 4 14.25 8

Private 83.5 17 18.5 5 0 0

2018 Function Ranch House Dakota Lodge Community Center

Hours Events Hours Events Hours Events

MarchCommunity 165 60 34 19 0 0

Private 54 11 9 2 1 0

AprilCommunity 134 50 47 27 0 0

Private 88.50 22 28 7 15 2

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Facilities Maintenance • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

In order to supply more outlets for summer camps and special events at the Ranch House we ran to 2 new circuits from the panels in the basement through existing conduit in the crawl space and out to the pool check in building. We then ran the circuits out the back of the building, facing the playground area, and installed duplex outlets. Cost of doing this in-house - $200, contractor price would have been over $800.

To get ready for the influx of guests this summer, Colorado Sewer was hired and came out to jet all of the main sewer lines at the Ranch House, Community Center and the Dakota Lodge.

At the Ranch House we installed new speakers in the Shaffer Room, the old ones were under powered and were blown. Cost of doing in-house $250.

At the Ranch House, with the help of Parks, we pulled off the pool cover, folded it up and stored it at the Parks building for the summer. I then proceeded to drain the pool, coat the walls with a mixture of soap, muriatic acid and water, let set for a few minutes then power washed the entire pool. We then filled the pool, started up the filter and heater and adjusted the chemical balance. The pool is now swimmer ready. Previous cost of having this done by contractors last year was $1500. This year the pool contractor did a once over on the filter and heater. The cost was $250.

At the Ranch House and the Community Center, I replaced the batteries in the security and fire systems. Cost of batteries was $120. The savings by doing this in-house was at least $80.

While checking outside tennis court lights, I found that courts 5 and 6 at the Community Center did not turn on. After trouble shooting, two broken wires were found inside the box on light pole. I stripped and reattached the broken wires and then tested. The cost of an service contractor was saved by doing this in-house.

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Parks Maintenance• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

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Turf/Horticulture/Forestry• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Arbor Day Celebration 2019Future Arborist from our Pre‐School ProgramAssisted the Parks Staff with the planting of a‘Fall Fiesta’ Maple Tree at the Bradford Pool Park.

We talked about the value of trees in our environment and asked and answered a lot ofquestions about trees.

We began mowing for the season on April 15th.

The plants we grew in the Green House from seeds are ready to be moved to their new garden homes as soon as the day and night timetemperatures get warmer.

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Irrigation• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Paul Akin, one of our two Irrigation Technicians, is rebuilding a booster pump used to Increase pressure on the irrigation system. The sprinkler system has been filled, pressure tested and programmed to run. With the spring moisture and cooler temperaturesWe have been able to delay the nightly watering through April.

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Fleet Maintenance• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

We took delivery on the new addition to our Mowing Fleet. This truck replaces the two trucks that we lost due to accidents caused by other drivers.

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Maintenance• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

From preparing areas for sod to maintainingdrainage ditches Spring is a very active timeof year for the Parks Department.

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General Recreation • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

• Sara moved on to another organization but agreed to train the lifeguards through May 19th. We posted an Aquatics Coordinator seasonal position but did not have any qualified candidates. We are excited to have 3 pool managers this summer that will be taking on a bigger roles with the gap in Sara’s position. Amy will also be taking a much larger role in aquatics.

• We will discuss the empty position as a team, look at our future staffing dynamics and needs, and determine the job description with the goal of posting a full time position at the end of summer.

• Amy officially returned from maternity leave on Tuesday, May 14th

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Adult & Family Programs Overview• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Class April 2018 April 2019

Family Time 39 Adults/69 Children Not Offered

Baby Time 40 Adults/37 Children Not Offered

Story Time Not Offered 52 Adults/77 Children

Tae Kwon Do* 8 Not Offered

Watercolor 33 23

Acrylics Landscape Not Offered 5

Young Engineers Not Offered 2

Community Garden – Small Plots 24/24 Sold 24/24 Sold

Community Garden – Large Plots 14/14 Sold 14/14 Sold

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Tennis Stats and More• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

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Tennis ProgramParticipation

April 2018 April 2019

Junior Tennis 174 151

Adult Tennis Lessons 35 60

Adult Private Group 241 227

Private Lessons N/A 59

Pickleball Mixer 8 0

Indoor Court Usage 85% 71%

SuccessesIncreased Adult USTA 18+ League teams by 2 teams. Up from 32 teams to 34.

Fielded six 2.5 (beginner) teams. Most ever out of KC.

Also added 2 additional 55+ men’s teams this year.

ChallengesWill not be able to increase adult teams playing on Wednesday nights in the future due to maxing out courts.

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Fitness Statistics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Fitness CenterUsage

April 2018

April2019

Fitness Center Usage 2083 2532

Junior Fitness Certification

1 2

Personal Training 16 14

Fitness Class Attendance

1108 942

Drop In Attendance 78 56

Memberships Purchased April 2018 April 2019

Annual: 24

Gym only* n/a* 28

Premier(class/gym)* n/a* 11

3 Month* 13 n/a*

1 Month: 30

Gym only* n/a* 32

Class/gym* n/a* 8

Punch Pass (class/gym) 16

Gym only* 7

Class/gym* 2

Silver Sneakers 6 13

Student Summer** n/a** 4

Water Fitness** n/a** 7

* Membership structure changed as of February 2019** Available April 1, 2019 – August 2019 only

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Fitness• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Successes :

FREE day at the Fitness Center – April 7th – 6 non-members took advantage of the opportunity to come work out for free

Activate 28 Boot Camp – April 2 – April 23 – fee-based specialty class attended by 5 patrons

Booth at 9Healthfair – April 27th, 7:00 am – 12 pm Fitness Coordinator, in addition to 3 fitness instructors provided 11 mini classes to health fair attendees. Provided over 30 complimentary Body Composition Assessments as well as promoting/providing information about the KC Fitness Facility

Challenges:Kick Boxing Class at the 9Healthfair, April 27th

Zumba class at the 9Healthfair, April 27th

Providing programming that meets the needs of the patrons and continues to be profitable. Focus on drawing in new members for the summer.

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Youth Programs Statistics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

LocationTotal April 2018

Number of Days

Daily Average

Total April 2019

Number of Days

Daily Average

Community Center Kinder – 6th 1124 21 54 1123 21 53

Ranch House Kinder – 5th 692 21 33 681 21 32

Dakota Lodge Kinder – 6th 668 21 32 661 21 31

Ranch House Full Days n/a n/a n/a 25 1 25

Dakota Lodge Full Days n/a n/a n/a n/a n/a n/a

Community CenterFull Days n/a n/a n/a n/a n/a n/a

Art Ventures 231 21 11 273 21 13

Outdoor Discovery 273 21 13 273 21 13

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School Aged Programs• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

The Ranch House and Community Center have had a fantastic month! Both sites had fun themes to each week filled with engaging and exciting activities!

With summer camp prep ramping into full gear, we have several big pieces completed! Ranch House summer camp staff fully hired Registrations and student files getting

compiled and organized Weekly plans for all 3 Ranch House camps

(hoots, bears, and lions) are ready to go! Supply shopping is well on its way for all

camps Staff training schedule for the week of May

20th is drafted Camper and staff swim shirts are ordered

and should receive shortly Staff camp shirts for all KCR camps are

ordered!

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Environmental Education • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

KC Nature is gearing up for an immersive, exciting summer camp season while simultaneously providing amazing spring experiences in their various programs! Some highlights from the month of April include-

Outdoor Discovery and Art Ventures began raising butterflies as part of their curriculum in April. The caterpillars are beginning to form their chrysalises (now at the beginning of May). Soon, we will be able to release native Painted Lady Butterflies into the wild!

Young Explorers voted and chose the topics they were most interested in for the upcoming month. The winners were geology and gemstones, dinosaurs, venom vs. poison and mythical creatures. What a cool way to cap off the school year!

The Nocturnal Knowledge Hike was great family fun with 21 participants immersing themselves in their five senses hiking through Ken-Caryl open space.

The Earth Extravaganza was a stewarding success with approximately 300 individuals partaking in the various activities throughout the event.

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Preschool Statistics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Class Location Total Attendance

Preschool Ages 3-4 Community Center 15

Preschool Ages 4-5 Community Center 18

Before/After Ages 3-5 Community Center 14

Preschool Ages 3-5 Ranch House 12

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Preschool • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

All three preschool rooms had a very full April and did a ton of new, exciting stuff! We got to visit the Evergreen Nature Center and got a behind the scenes tour thanks to our old KCR friend, Ms. Dina!

Two of three classrooms are full for the fall with waiting lists already!

Several families of people who used to attend KCRP and who left due to various things over the years have decided to come back due to all the good things that they’ve heard about this year.

We had a round of baseball which was mildly well attended but the kids had a lot of fun!

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Aquatics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

• Onboarded 48 aquatics staff members including 3 pool managers.• Lifeguards started training at the end of April and training continues up until pools

open to public on May 25th

• Community Center hours changed slightly in order to make room for more programming. They will be opening at 10:30am instead of 10am on weekdays

• The Ranch House will close at 6pm Monday-Thursday in order to better serve our community. Attendance was extremely low from 6-7pm and this new closing time allows swim team to begin practice earlier. The baby pool will be closed for the season due to structural issues. We are looking forward to a new pool in 2020.

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Aquatics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

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Jefferson County League Middle School Sports Bradford Intermediate• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Program April 2018 April 2019

Middle School Soccer Not offered 9

Middle School Track & Field 14 10

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Special Events• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

We had some very successful events in April!

The Easter Egg Hunt attracted a ton of people. The weather was beautiful, and 650+ community members came out to enjoy the spring day. We had platinum and gold sponsorships to help us with the event, along with community volunteers and staff.

The Earth Extravaganza had 300+ community members come celebrate stewardship for our planet!

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Financials : Fund Balance Sheet At 4/30/19• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

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Financials: Fund Income Statement

4 Months Ended 4/30/19• • • • • • • • • • • • • • • •

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Financials: GF Budget‐to‐Actual 4 Months End 4/30/19• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

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Ken-Caryl Ranch Metropolitan DistrictTop Vendors Listing from AP Files1/1/2019-4/30/2019

CITY WIDE MAINTENANCE OF COLO. 40,705.00

GROOVE FORD 34,166.00

PATRIOT POOL AND SPA 32,110.20

INTERMOUNTAIN REA 25,837.25

OHLSON LAVOIE COLLABORATIVE 25,360.25

PHOENIX TECHNOLOGY GROUP LLC. 22,628.00

SPLASHTACULAR 16,325.00

KEN-CARYL RANCH WATER/SAN DIST 13,169.93

COLORADO SPECIAL DISTRICTS PROPERTY & LIABILITY 11,521.00

FOOTHILLS HEATING & COOLING 9,100.00

VALERO MARKETING & SUPPLY CO 8,954.77

CPS DISTRIBUTORS, INC. 7,647.60

PLAN-IT GEO LLC 7,500.00

IRELAND STAPLETON PRYOR & PASCOE, PC 6,794.38

ANCHOR NETWORK SOLUTIONS, INC 6,000.00

AVAYA FINANCIAL SERVICES 5,921.21

ALARM ONE INC. 5,822.50

XEROX 5,471.08

BROWN BROTHERS ASPHALT & CONCRETE, LLC 5,181.00

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Open Space Committee Updates for April 24, 2019.

• Trail Maintenance and other trail related issues- South Hogback Open Space- contractor selection for bio and cultural surveys approved on 3/26/19 by MD Board. Board approved surveys for rare plants, raptors and historic/archaeological. Bat and owl surveys were not approved. Field work will begin in April. 2019 Asphalt to Concrete Paving Conversion Project- staff presented to the Board, three engineering proposals and a “field” engineered proposal to improve drainage on section of hard surface trail near pond in Brannon Gearhart Park. Board directed staff to hire Enginuity Engineering Solutions to provide engineering services for the project including construction plan and bid schedule. Valley Parkway pedestrian crossing- design work on-going. Traffic control plan complete. Researched safety associated with different ramp widths. Mountain Cedar Social Trail Conversion Project- reviewed trail design options created by VTCs. Considered different fencing options for trail closure. Two-track maintenance- Singletrack Trails Inc. mobilization in April. Finish grading on lower Massey Draw Trail. Grading of Hogback Trail nearly complete. Massey Draw Canyon restoration plan- on-going design work on plan to eliminate social trails and facilitate access to stream channel at strategic locations. Trail Permits- Perform on-going inspections of new trail work for state permit records. Volunteer Trail Coordinators; VTC’s monthly progress reports; verbal report will be provided at April OSC meeting. Staff assisted with delivery of materials for turnpike maintenance at various locations.

• Boundary Management-Phase 3 of the north border fence install started on 4/18 (staff removed old fence). Working with Bruce Heise on revisions to multiple documents addressing landscape rules violations. Contact and follow up of contractor working in North Ranch to repair parking lot at North Ranch Park. When needed, coordinated issuance of Encroachment License Agreements to new homeowners of properties with historic encroachments into open space. Performed property boundary location assessments as requested.

• Weed Management- finalize 2019 annual weed management plan, purchase materials for in-house work.

• Miscellaneous Maintenance- more snow removal at Dakota Lodge, rehab stanchions and re-install stone interpretive signs at BP House, on-going work on new pilot trailhead kiosk (meeting with contractor, finalize scope of work and construction contract), completed vehicle and mower maintenance, Work with Eagle Scout candidates Ivan Martin (picnic tables to be installed on 5/11) and Max Packebush (memorial bench installed on 4/7) to coordinate projects in open space, worked with Conservation Club leaders on planning/support of stream channel restoration project in Brannon Gearhart Park.

• Patrol, Visitor Safety- plan for and conduct Volunteer Patroller training on 4/20, staff completed refresher training for first responder and basic wildland fire fighting, completed revision of rules document for OSC review on 4/24, monitored trail conditions on lower cougar trail complex and closed trails when warranted. Remove large animal carcasses from private properties and roadways; assisted CPW and JCSO with euthanizing deer that caused traffic jam. Respond to calls from residents re conflicts with wildlife and educate on how to avoid. Patrolled trail and off-trail areas and enforced rules, per normal.

• Open Space Use requests- monitoring AB Underground’s use of North Ranch parking lot as staging area for construction project.

• Forestry- KCR Wildfire Fuels plan revision community notification per communications protocol, scheduled for Board review in May.

On-Going Projects;

• Manor House Prairie Dog Colony Relocation- no progress due to snowy/icy/muddy field conditions.

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36

FOOTHILLS PARK & RECREATION DISTRICT REGULAR BOARD OF DIRECTORS MEETING

February 26, 2019

The regular meeting of Foothills Park & Recreation District was held at Peak Community & Wellness Center, 6612 South Ward Street, Littleton, Colorado 80127. I. CALL TO ORDER: Director Bosanko called the regular meeting to order at 6pm. II. PLEDGE OF ALLEGIANCE: Director Bosanko led those in attendance in the Pledge of Allegiance

to the Flag of the United States of America. III. ROLL CALL: Director Farrar: Present Director Butman: Present Director James: Present Director Meyer: Present Director Bosanko: Present ALSO IN ATTENDANCE: Paul Rufien, District Counsel; Ronald Hopp, Executive Director; Dennis Weiner, Director of Finance and Administrative Services; Barb Butler, Director of Recreation Programs; Derek Eberhardt, Director or Operations; Tom Woodard, Director of Golf; Colin Insley, Director of Parks, Planning and Construction; Richelle Riley, Recording Secretary; other Foothills staff and members of the public. Potential conflicts of interest were disclosed pursuant to Colorado Revised Statutes 18-8-308(2), 24-18-109(3)(a), 24-18-110, and 32-1-902(3). IV. APPROVAL OF AGENDA: MOTION: Director Meyer moved that the Foothills Board of Directors approve the February 26,

2019 agenda as submitted. Director Farrar seconded the motion. Poll of the Board: Director Farrar, aye; Director Butman, aye; Director James, aye; Director Meyer, aye; Director Bosanko, aye. The motion was approved.

V. APPROVAL OF JANUARY 22, 2019 MINUTES: MOTION: Director Butman moved that the Foothills Board of Directors approve the minutes of

the January 22, 2019 board meeting as submitted. Director Bosanko seconded the motion. Poll of the Board: Director Farrar, aye; Director Butman, aye; Director James, aye; Director Meyer, aye; Director Bosanko, aye. The motion was approved.

VI. COMMUNITY COMMENTS:

A. Part-Time Scholarship Award Recipients

Ronald Hopp announced that five part-time staff applied for the scholarship; three scholarships were awarded. Recipients Evan Lim and Sara Stacks were presented with their awards, Holland Morris was unable to attend.

B. Staff Introduction

Dennis Weiner introduced Frannie Masters, the District’s new Human Resources Manager. Frannie has a master’s degree in organizational leadership with an emphasis in Human Resources, and has over ten years of experience in HR.

VII. OLD BUSINESS: VIII. NEW BUSINESS:

A. Plains Metropolitan District IGA

Mr. Hopp recalled that at the last board meeting, he talked about the fact that Ken Caryl was canceling their IGA with the District. He explained that as part of the Ken Caryl agreement, the Plains Metro District residents were able to participate. When Ken Caryl withdrew their

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February 26, 2019 Page 2

IGA, the District was contacted by Plains Metro District expressing interest in an IGA. Their agreement includes all facilities and is the same as all the other IGAs, Mr. Hopp explained according to information in the packet. Plains Metro District will be considering the agreement with their board at their April meeting, and it would become effective April 15, 2019.

MOTION: Director James moved that the Foothills Board of Directors authorize the Executive Director to execute an Intergovernmental Agreement with Plains Metropolitan District as discussed subject to final negotiations and approval from District Staff and Legal Counsel. Director Farrar seconded the motion. Poll of the Board: Director Farrar, aye; Director Butman, aye; Director James, aye; Director Meyer, aye; Director Bosanko, aye. The motion was approved.

IX. EXECUTIVE DIRECTOR’S REPORT:

Highlighting the report provided, Mr. Hopp pointed out the temporary new logo celebrating Foothills’ 60 years. In regard to IGAs, Mr. Hopp indicated that Vintage Reserve is having a discussion about continuing the IGA with the District at their March meeting. Calling attention to the job fair, Mr. Hopp said the District had at least 80 people attend and the next day had 88 applications. Mr. Hopp reminded the Board about the Foothills Theatre Company’s production of Fools coming up this weekend. In addition to improvements that are happening at Lilley Gulch in March, Mr. Hopp said there are new TVs in the Peak weight room and new spinning bikes; two at Peak, two at Lilley Gulch and six on the track at Ridge Recreation Center. Mr. Hopp discussed that staff at the Fieldhouse have an interest in pursuing a liquor license for beer and wine. There are events happening at the Fieldhouse that have their own special permits for alcohol sales; staff feel like revenues could be captured associated with that. Before looking into the process, Mr. Hopp wanted to make sure the Board would be receptive to the concept at the Foothills Fieldhouse; the Board agreed. Mr. Hopp acknowledged that Dr. Smith was in attendance. Dr. Smith is looking to do a couple of events for Feeding Many and staff will do some permitting processes with that. Alec Hines talked about repurposing of the pro shop at Edge Ice Arena. There was discussion and questions were answered.

X. DISCUSSION ITEMS:

A. Finance Update Referring to the finance update through January 31, 2019 provided in the packet, Dennis Weiner went through highlights. Starting with Operating Revenue, total year-to-date operating revenue was unfavorable to plan, mainly driven by Admission Fee revenues which were unfavorable to plan, Mr. Weiner explained. Total District Operating Expenditures were favorable to plan; Mr. Weiner looked at the largest factors that drove that result. He reported that Net Operating Loss was unfavorable to plan; Net Non-Operating Revenue was favorable plan.

As a result of the month’s activity, Mr. Weiner concluded that net expenditures were better than planned.

B. 2019 Capital Projects

With the approval of the 2019 budget, fairly significant capital funds were approved. Mr. Hopp broke down the capital funds per the memo provided. Referring to the attached spreadsheet, he outlined projects staff have identified for the funds, highlighting mill levy projects.

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February 26, 2019 Page 3

Capital improvement projects and equipment and estimated costs were detailed for Leisure Services, Parks, Information Technology, Golf, Miscellaneous items, and Golf Development and Improvement Fund projects.

C. 2019 Neighborhood Parks Project Update

Using a PowerPoint presentation, Colin Insley provided an overview of the 2019 neighborhood parks projects. Trappers Glen, Chaucer, Valley View, and Dakota Station parks were detailed. He discussed total cost estimate for the projects being over budget and talked about options to make it up. Mr. Insley talked about where staff are in the process and what has been completed. Additional projects for 2019 are the Columbine Trail and Lilley Gulch tennis court resurfacing. Mr. Insley provided detail for each. Mr. Insley discussed input that was received from the community meetings.

Director Bosanko opened the floor for community comments from Cynthia Beyer, District Resident. Ms. Beyer discussed hours for the pool that have been reduced, and an issue with lap lane availability in the mornings. She asked that the District consider getting more lifeguards. Derek Eberhardt shared information regarding pool hours, lap lane availability and staffing situation for the pools.

XI. ADJOURNMENT: The regular meeting was adjourned at 7:05pm. The next regular board meeting will be held at 6pm

on Tuesday, March 12, 2019, at Peak Community & Wellness Center, 6612 South Ward Street, Littleton.

Submitted by: Richelle Riley, Recording Secretary

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HIGHLANDS RANCH METROPOLITAN DISTRICT REGULAR BOARD MEETING MINUTES

62 PLAZA DRIVE HIGHLANDS RANCH, CO 80129

March 26, 2019

Jim Worley called the Board meeting of the Highlands Ranch Metropolitan District to order at 6:00 p.m. The Pledge of Allegiance was recited. Roll call was taken Board of Directors: (Chairman in bold face: * = absence; **= excused absence) Jim Worley

Vicky Starkey Allen Dreher Carolyn Schierholz (by telephone)

Nancy Smith Renee Anderson Mark Dickerson

STAFF

Terry Nolan, General Manager Stephanie Stanley, Director of Finance & Administration Jeff Case, Director of Public Works Carrie Ward, Director of Parks, Recreation & Open Space Sherry Eppers, Community Relations Manager Forrest Dykstra, Manager of Engineering Nick Adamson, Natural Resource Manager Carolyn Peters, Recreation Manger Ken Standen, Construction and Facilities Maintenance Manager Dirk Ambrose, Parks and Parkways Manager Jodie McCann, Active Adult Coordinator Camille Mitchell, Administrative Assistant OTHERS

Sheriff Tony Spurlock, Douglas County Sheriff’s Department Andrew Vidor, Walker Consultants Veronica Marceny, Staff member of Congressman Jason Crow Alex DeWind, Highlands Ranch Herald Twenty-four Highlands Ranch residents and interested public Special Presentations Douglas County’s Sheriff, Tony Spurlock gave a quarterly update. Topics covered were:

▫ Success of the license plate reader (LPR) and the application of another LPR unit ▫ Participation and success of the St. Baldrick fund raiser for cancer research. Douglas

County Sheriff’s department volunteers raised $44,000. ▫ Sheriff Spurlock’s support of the Red Flag bill.

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Board Meeting Minutes

March 26, 2019

Page 2

▫ Next Coffee with a Cop event on March 27, in Highlands Ranch will be at

McDonalds, located at 9235 S Broadway in Highlands from 9-11 a.m. Andrew Vidor, Director of Studies for Walker Consultants presented the results of the Senior

Center Parking Study. Andrew explained that this is a planning level exercise and the final determinations won’t be made until a site is selected. (Addendum 1)

Public Comments or Questions

Four residents and three non-residents spoke in favor of the proposed disc golf course. Allen Dreher said the Board should continue to take action to support a healthy Highlands Ranch Community so we can continue to be ranked the healthiest community in Colorado.

Three residents responded to the parking study results. Comments included:

▫ A suggestion to locate the ADA parking around the entire perimeter of the building ▫ Appreciation of the larger parking spaces for limited mobility ▫ Appreciation of the information the parking study provided

Reaffirmation of Disclosure

No changes

Staff Presentations

No Items

Discussion Items

Vicky Starkey provided a photo of the existing Fallen Officer monument in Castle Rock for consideration in determining verbiage on the proposed Douglas County Sheriff Fallen Officer Memorial which the District committed to help fund. Terry Nolan explained that the Douglas County Sheriff’s department would accommodate the Board’s preference. The Board decided they would like the dedication inscription to read: (Addendum 2)

Dedicated month/day/year by Sheriff Tony G. Spurlock

Approval of Board Meeting Minutes (Dickerson/Anderson) 7-0 motion passed

Regular Board Meeting Minutes for February 26, 2019

Received and Filed (Starkey/Dickerson) 7-0 motion passed

2019 Visioning Workshop Minutes for February 22, 2019 Study Session Minutes for March 20, 2019

Approval of Business Agenda (Starkey/Dreher) 7-0 motion passed

Approved the following Consent Agenda Items (Dreher/Dickerson) 7-0 motion passed

Consent Business Items may be adopted by a single motion. Any Consent Business Items may be removed at the request of a Director and heard on its respective place on the Agenda.

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March 26, 2019

Page 3

HRMD – 109 Ratify February 2019 Cash & Investment Transactions including Expenditures HRMD – 110 Adopt Resolution No. 19-110 Approve appropriation for owner’s representative, geotechnical study, and site survey for Service Center improvements HRMD – 112 Adopt Resolution No. 19-112 Approve Redstone Park Restrooms – Final Payment HRMD – 113 Adopt Resolution No. 19-113 Approve Redstone Park Parking Lot Repairs HRMD – 114 Adopt Resolution No. 19-114 Approve April 19, 2019 as Arbor Day in Highlands Ranch HRMD – 115 Adopt Resolution No. 19-115 Approve CDOT Santa Fe Widening, Donations, and Easements HRMD – 116 Adopt Resolution No. 19-116 Approve Sidewalks on Wildcat, Broadway, and McArthur HRMD – 117 Adopt Resolution No. 19-117 Approve West Big Dry Channel Stabilization

General Business Items

HRMD – 111 (Dreher/Dickerson) 5-1-1 motion passed. Nancy Smith abstained and

Carolyn Schierholz voted nay.

Adopt Resolution No. 19-111 Approve Disc Golf Parking Lot – Design/survey Board directed staff to notify local residents and businesses of the possible construction

of a disc golf course and parking lot. (Addendum 3)

Special Reports

District Staff: None Legal Counsel: None Chairperson: None 43


March 26, 2019

Page 4

Individual Directors: Renee Anderson attended the South Metro Fire Authority March Board meeting in which she heard from Michael Penny, General Manager of Castle Pines, regarding the challenges they face as a growing community in providing water and fire and emergency services. Terry Nolan:

Informed the Board that on April 18th, Congressman Jason Crow will be spending time in our district to get an idea of the types of issues important to metro districts and what items he should focus on when he returns to Washington. Terry introduced Veronica Marceny, staff member of Congressman Crow who was attending our meeting to listen and observe.

Terry asked what issues the Board would like Congressman Crow to address in congress. Carolyn Schierholz asked that he address Federal Regulations as they relate to 5G networks.

Terry gave board members a copy of talking points regarding land use in the future Historic Park. Terry will also send a copy electronically. (Addendum 4)

Public Comments or Questions

A disc golf supporter commented that the proposed property is unique and would be good for family recreation. A resident asked how a disc golf course may impact the wildlife in the open space. Nick Adamson answered that there is a sufficient buffer in the proposed course that the wildlife will not be disturbed.

Adjournment (Starkey/Dreher) 7-0 motion passed

At 7:29 p.m. motion to adjourn. Adjournment declared by Chairman Worley

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South Suburban Park and Recreation DistrictRegular Meeting No. 929MINUTES

marp.

1. Dinner

2. Call to OrderA regular meeting of the Board of Directors of South Suburban Park and Recreation District was called to order at 6:01pm onWednesday, April 10, 2019 at the Goodson Recreation Center, 6315 South University Boulevard, Centennial, Colorado.Chair Scott LaBrash presided.

Board of Directors:

Scott A. LaBrashPeter J. BarrettSusan K. PyeDavid B. LawfulJames A. Taylor

Legal counsel: Evan Ela, Esq., Collins, Cockrel & Cole PC

Management staff:

Rob Hanna, Executive DirectorAndy Jennings, Director of Parks and Open SpaceBill Ramsey, Director of GolfBrett Collins, Director of Planning & DevelopmentEileen Matheson, Director of RecreationMike MacLennan, Director of Information TechnologySteve Shipley, Director of FinanceMelissa Reese-Thacker, Planning Manager

3. Study Session3.1. Monthly Department Reports3.2. Hudson Gardens Executive Director’s Monthly Report3.3. Review of Consent Agenda Item: Approval of Accounts Payable checks, wires, and purchase card transactions for March2019 in the amount of $1,501,1193.4. Direction on November 2019 Ballot Question3.5. Review of Future Agenda Items and Upcoming Events

The Board paused at 7:04pm and returned to the business meeting at 7:17pm.

4. Business Meeting4.1. Formal Roll CallAll Boardmembers were present.4.2. Pledge of Allegiance4.3. Certification of AgendaMr. LaBrash reported items were struck from the evening’s agenda, due to the impending weather. The VIP Volunteerreception and recognition, as well as the call to Executive Session have been rescheduled for the Regular Meeting on April24, 2019. Boardmembers had no other, additions, changes or deletions for the evening’s agenda.4.4. Report on Executive Session held March 27, 2019Mr. LaBrash reported the Board of Directors went into Executive Session along with Director of Human Resources, LisaNarrell at the conclusion of the March 27, 2019 Regular Meeting for discussion of a personnel matter. He stated, “If anyonebelieves that any substantial discussion of any matters not included in the motion to go into the Executive Session occurredduring the Executive Session, or that any improper action occurred during the Executive Session in violation of the OpenMeetings Law, I would ask that you state your concerns for the record.” Boardmembers had no comments at this time.4.5. Approval of Minutes, Meeting #928, March 27, 2019There were no changes. Without further objection, the minutes stood approved as presented.4.6. Unscheduled Public CommentsNone.4.7. Legal Counsel’s ReportThe Board received Mr. Jim Collins confidential monthly report in the Board packet.4.8. Executive Director’s ReportNone.4.9. Approval of Consent Agenda Itemsa. Approval of Accounts Payable for March 2019 in the total amount of $1,501,119

Mr. Lawful moved to approve item a. Mr. Barrett seconded the motion. There was no further discussion and the motion wasapproved unanimously (5-0).4.10. Approval of the Intergovernmental Agreement for the Nevada Ditch- Farnell Lane Wells Agreement

Mr. Ela, legal counsel for Collins, Cockrel and Cole, LLC has lead this multi-year project to transfer elevenNevada Ditch shares from City of Denver, to South Suburban for use by the District at the Littleton GolfCourse. The agreement includes concession for City of Denver to use the wells as needed in futurecooperation with the District. The wells, approximately sixty feet in depth, provide quality and reliable water

BoardDocs® Pro https://www.boarddocs.com/co/ssprd/Board.nsf/vpublic?open

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for irrigation and in drought conditions.

Mr. Ela explained the current wells are old and in need of replacement. City of Denver will locate the best ofthe wells to use in the interim of the District building a new well. Next step for the District is to have the newwell designed for construction in the Fall 2019 and operable Spring 2020.

Mrs. Pye moved to approve the Intergovernmental Agreement for the Nevada Ditch- Farnell Lane Wells Agreement. Mr.Lawful seconded the motion. There was no further discussion and the motion was approved unanimously (5-0).4.11. Resolution #2019-018, Approving the 2019 Matching Gifts Program Projects

Mrs. Albert explained the Matching Gifts Program is an opportunity for the District to collaborate with thecommunity to fund special projects and/or improvements outside of the annual budget. The Board approved aDistrict match up to $15,000 for eligible projects in 2019. Applications were accepted in the month of Februaryand reviewed by staff for appropriateness, feasibility and costs.

Thirteen applications were received; staff recommends eleven for approval, for a project total of $25,344;one-half of which would be the District contribution amount of $12,672.

Duane Martin, Tree and Bush Plantings, Lee Gulch TrailSheri Swanson, Tree Plantings, Little Dry Creek TrailLittleton Soccer, Turf replacement, Cornerstone ParkPottery Guild, Clay slab roller and supplies, Goodson Clay StudioDawn Uhlein, Tree Plantings, Lee Gulch TrailKelly Miller, Tree Plantings, Open space near Wildcat Ridge ParkKathy Takacs, Tree Plantings, TrailmarkCook Creek Wahoos, Aquatic equipment, Cook Creek PoolHolly Park Sharks, Lane Lines, Holly PoolFranklin Swim Team, Event tents, Franklin PoolShevieve Gallegos, Community Message Board, Sheridan Square Park

Of the two not recommended for approval, one will be encouraged to resubmit in 2020 with help from staff todesign the landscape improvements and estimate costs. The other, was found to have utility locates runningin the area where tree plantings were requested.

Criteria for plantings were added in 2019 both to give parameters around maintenance of the plantings and toensure neighbors who might be effected by the trees placement and/or mature canopy agreed upon theplantings.

Mr. Taylor moved to approve Resolution #2019-018, approving the 2019 Matching Gifts Program Projects. Mr. Barrettseconded the motion. There was no further discussion and the motion was approved unanimously (5-0).

4.12. Resolution #2019-019, Approval of Amendment #1 to the Recreation Complex Construction ContractMrs. Reese-Thacker presented with Chad Jelinek, Senior Project Manager of Adolfson & Peterson Construction(A&P), in attendance. Mrs. Reese-Thacker recapped the project scope, which will include include afieldhouse, two gymnasiums, an ice arena with three sheets of ice, arestaurant, administration offices and a boardroom. She explained that theDistrict has negotiated with Douglas County for signalized access along CountyLine Road. The original site plan called only for an entry with a three-quartersignal west of Holly. Douglas County has recommended an extended entryroad to allow for an additional and full movement signal at the location of theexisting dog park. A third entry is available from Boatworks Drive, near theSouth Suburban Service Center, with signal to County Line Road at HollyStreet.

Mrs. Reese-Thacker recapped the process to date and gave preview of interiorrenderings of the facility. She requested board approval to approveAmendment #1 to the Recreation Complex Construction Contract, for an InitialGuaranteed Maximum Price (GMP) in the amount of $38,843,809. The GMPincludes the additional access road and bridge. The benefit of the GMP is theability of A & P to lock in subcontractors and material contracts (optimal pricingin spring), as well as earthwork to begin before winter.

Mrs. Reese-Thacker explained the existing disc golf course and RC track wouldclose April 15 to allow for mobilization on site and grading. The dog park wouldhave to be closed in May to allow for the new access road and bridge. To the


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Boards concern, Mrs. Reese-Thacker explained staff would evaluate potentialrelocations for this amenity.

Mr. Taylor moved to approve Resolution #2019-019 for Amendment #1 to the agreement with Adolfson & PetersonConstruction as the Construction Manager/General Contractor for the Recreation Complex Project. Mrs. Pye seconded themotion. There was no further discussion and the motion was approved unanimously (5-0).

4.13. Directors Items, Committee Meeting UpdatesMr. Lawful attended a South Platte Working Group meeting where the main topic was the East-WestConnectivity Study including public outreach results and additional analysis needed.

Mr. Lawful also attended a subcommittee meeting with the City of Lone Tree, South Suburban YouthCommission fundraiser and participated in the South Suburban Rockin on the River 5K walk/run.

Mr. LaBrash read the City of Sheridan Feasibility Study for Reuse of the Sheridan Pool Building. He found it tobe an interesting exercise for citizen knowledge of its assessment and reuse.

4.14. Session Announcements and Emergency ItemsNone.

5. AdjournmentThe group adjourned for the evening at 8:35pm.

Mindy AlbertBusiness Support Supervisor


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South Suburban Park and Recreation DistrictRegular Meeting No. 930MINUTES

marp.

1. Dinner

2. Call to OrderA regular meeting of the Board of Directors of South Suburban Park and Recreation District was called to order at 6:01pm onWednesday, April 24, 2019 at the Goodson Recreation Center, 6315 South University Boulevard, Centennial, Colorado.Chair Scott LaBrash presided.

Board of Directors:

Scott A. LaBrashPeter J. Barrett, absent-excusedSusan K. PyeDavid B. LawfulJames A. Taylor

Management staff:

Rob Hanna, Executive DirectorAndy Jennings, Director of Parks and Open SpaceBill Ramsey, Director of GolfBrett Collins, Director of Planning & DevelopmentEileen Matheson, Director of RecreationLisa Narrell, Director of Human ResourcesMike MacLennan, Director of Information TechnologySteve Shipley, Director of Finance

3. Study Session3.1. Meeting Updates From Staff Liaisons3.2. Discussion of Application for Park Use3.3. Review of Future Agenda Items and Upcoming Events

4. Adjourn to the VIP Volunteer ReceptionThe Board adjourned at 6:37pm to the VIP Volunteer Reception and returned to the business meeting at 7:04pm.

5. Business Meeting5.1. Formal Roll CallA quorum of four Boardmembers was present.5.2. Pledge of Allegiance5.3. Certification of AgendaMr. LaBrash asked if Boardmembers had any additions, changes or deletions for the agenda tonight. Boardmembers hadnone.5.4. Approval of Minutes, Meeting # 929, April 10, 2019There were no changes. Without further objection, the minutes stood approved as presented.5.5. Unscheduled Public CommentsNancy Mangen, 6162 S. Marion Way, Centennial, reported a heavy mosquito problem along the High Line Canal. Ms. Mangenrepresents neighbors concerned with the comfort to be outside and disease from the insects. She asked what steps theDistrict could make to address the problem?

Mr. Jennings responded that the High Line Canal is the authority of Denver Water and that he will notify Denver Water of theneighbors’ concerns and follow up with Ms. Mangen.5.6. Recognition of 2019 VIP VolunteersChris Jones, Business Support Specialist, presented the VIP volunteers who were nominated according to the followingcriteria:

Volunteers that contributed a minimum of 50 hours in 2018,Out of those, volunteers who were most reliable and dependable,Out of those, volunteers who provided insight, new perspective, shared new ideas, recruited new volunteers andmodeled great customer service.

The Board presented the following recipients with a certificate and gift:Doris Cruze, South Platte Park, 30 years.Kathleen Jones, South Platte Park, 30 years.John Carranco, Youth Flag Football, 20 years.Tamara Valdez, Show Time On Ice Committee, 5 years.Pat Gibson, South Platte Park, 2 years.Barbara Henney, South Platte Park, 30 years. (not in attendance)Paula Ashen, Ice Announcer, 8-10 years. (not in attendance)

Mr. LaBrash thanked the volunteers for all their contributions to the District.


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5.7. Executive Director’s ReportNone.5.8. Resolution #2019-020 Adopting the Second Amendment to the IGA for Management, Operations and Maintenance of theSouth Platte Reservoir Site

Mr. Jennings requested approval of a Second Amendment to the Intergovernmental Agreement withCentennial Water and Sanitation District and the City of Littleton for the Management, Operations andMaintenance of the South Platte Reservoir Site. He explained the First Amendment prohibited water activitieson the reservoir, located west of South Platte Park. The Second Amendment would permit memorial benchesto be installed along the reservoir for resting areas.

Mr. Jennings confirmed support of the Amendment by Centennial Water and Sanitation District and City ofLittleton. Benches would be installed when requests are made and coordinated with Centennial Water andSanitation District at that time.

Mr. Taylor moved to approve Resolution #2019-020 adopting the Second Amendment to the Intergovernmental Agreementfor Management, Operations and Maintenance of the South Platte Reservoir Site. Mrs. Pye seconded the motion. There wasno further discussion and the motion was approved unanimously (4-0).5.9. Directors Items, Committee Meeting Updates

Mr. Lawful and Mr. LaBrash attended the State of the City, Centennial presentation. They found the videosrecapping the year impressive and the District was nicely featured throughout.

5.10. Session Announcements and Emergency ItemsNone.

6. Study Session ReconvenedNot needed this evening.

7. Executive Session CalledAt 7:33pm, Mr. LaBrash reported that the Board of Directors would adjourn into Executive Session pursuant to, oras authorized by, C.R.S. Section 24-6-402(4),

(f) discussion of a personnel matter

Mr. Taylor motioned to adjourn, Mrs. Pye seconded the motion.

8. AdjournmentThe group adjourned for the evening at 9:42pm.

Mindy AlbertBusiness Support Supervisor


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District Manager Job Description – May 13, 2019 Page 12404966.1

Ken-Caryl Ranch Metropolitan District

JOB DESCRIPTION

Position Title DISTRICT MANAGERReports to Board of DirectorsDepartment n/aGrade n/aFLSA Status ExemptEffective Date May 13, 2019

This Job Description outlines the basic requirements, duties and general responsibilities of the position of the District Manager. Unless modified by a written Employment Agreement, this position is “at-will,” which means the Ken-Caryl Ranch Metropolitan District (“District”) may terminate the employment relationship at any time and for no reason, subject only to the requirements of federal and state law. Similarly, the employee may terminate the employment relationship without notice at any time for no reason.

The headings in this Job Description are for reference only and shall not affect its interpretation. Unless expressly defined in this Job Description, all terms have the same meaning as defined in the Employee Handbook.

Position Summary:

The District Manager is hired by, serves at the pleasure of, and acts under the direction of, the District Board. The District Manager serves as the District's Chief Executive Officer and is responsible for all aspects of the efficient and cost-effective operation and administration of the District, including all District employees, independent contractors, and consultants, and shall have the power and authority to organize, manage and control all activities necessary for the efficient operation and administration of the District, in accordance with the policies and procedures established by the Board from time to time, in its sole discretion. The District Manager advises the Board on all matters relating to the planning, development, administration and operation of all District departments and programs, and all financial aspects of the District. The District Manager performs a variety of complex executive work in planning, directing, and coordinating the management of the District’s programming and recreational amenities, including facilities and recreational planning, parks and facility operations, parks administration, public relations, marketing and special events. The District Manager works closely with the elected Board of Directors to develop and implement capital improvements, programming goals, and annual budgets. Responsible for overseeing all legal and compliance aspects of the District operations.

Primary Duties and Responsibilities:

The following are an overview of the primary duties and responsibilities of the District Manager and should not be considered an all-inclusive list.

Strategy & Vision

1. Develop and annually evaluate and update as necessary short- and long-range plans for programming, capital improvements, reserve funds, facility construction/renovation, staffing, and grant writing; implement the Board approved plans as appropriate;

2. Set and monitor District-wide goals;

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3. Provide strong, effective leadership and development opportunities to all District supervisors, employees, and volunteers;

4. Provide support to District staff, implement programs to increase morale, and generally safeguard District’s staff culture. Make regular site visits and check-ins with all levels of staff.

Board Coordination

1. Attend all study sessions, and all regular and special meetings of the Board, and participate in discussions with the Board in an advisory capacity;

2. Prepare, or supervise the preparation of, notices, agendas, planning documents, and minutes for all Board regular and special Board meetings and study sessions; timely prepare and distribute to the Board information, documents or other materials necessary for the efficient and effective handling of Board meetings; and, meet regularly with the Board President as the Board liaison;

3. Effectively and efficiently administer and supervise all regular and special District elections;

4. Make recommendations to the Board regarding the establishment, consolidation or abolishment of any department, program or activity the District Manager believes is necessary and appropriate for the efficient and effective administration/operation of the District.

Staffing & Human Resources

1. Responsible for the efficient and effective administration, management and supervision of the District's workforce, including but not limiting to, recruiting, hiring/appointment, promotion, demotion, layoffs, transfers, discipline, training, compensation and benefits, within the budget approved by the Board. Organize, direct, coordinate and review work prepared by regularly employed staff and seasonal temporary staff. Develop and oversee agreements with contract employees. Determine work procedures, prepare work schedules, and expedite workflow. Plan and organize workloads and assignments of subordinate supervisors. Impose corrective or disciplinary actions upon subordinate personnel in accordance with the Employee Handbook;

2. Ensure proper human resources functions are performed by or for the District, including payroll, benefits and record keeping. Oversee human resource functions of subordinate staff. Coordinate and evaluate District employee compensation plans and benefit programs, and make recommendations to the Board regarding same;

3. Exercise supervision and control over all District departments, programs and activities, including the District's diverse, year-round recreation, park, and leisure programs, and the management and safe operation of all parks, open space and recreation facilities the District owns, leases or manages; monitor/evaluate goals and objectives in each department;

4. Establish appropriate and effective practices and procedures for implementing and administering the Employee Handbook, as the Board may amend from time to time.

Marketing & Communication

1. Promote District functions, programs and activities to continually improve public knowledge, understanding, confidence and support;

2. Attend majority of District’s special events; 3. Maintain and oversee effective, comprehensive public information efforts using telephone,

email, newspaper, website, mailings and other media;

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4. Quickly and effectively respond to community correspondence, comments, inquiries, and complaints.

Community Projects & Agreements

1. Be responsible for engineering, architectural, maintenance, construction and other services required by the District;

2. Prepare requests for proposals to provide for improvements to the District's parks and recreation facilities; oversee construction projects and facility improvements;

3. Prepare bid specifications and documents for various capital construction projects. Analyze bids and make recommendations to the Board;

4. Administer and oversee all District contracts; 5. Administer and monitor the work performance of approved contractors, conduct interim

and final walk-throughs, and oversee contractor payments. Administration & Legal

1. Efficiently and effectively administer and conduct the ordinary and usual business and affairs of the District in a reasonable, prudent and professional manner;

2. Act as the District’s legal liaison in all matters of legal compliance, risk, and possible litigation;

3. Maintain, review, develop and implement administrative policies, procedures and standards for efficient, safe, and effective operation of the District’s recreation facilities and programs, and parks. Enforce compliance with all applicable laws and industry accepted standards;

4. Ensure the proper generation, organization and filing of the District's historical records and records required by law, including but not limited to Board meeting minutes, budgets, financial statements, contracts, real property records, organizational documents, audits, capital projects, legal issues, and personnel related records;

5. Research, prepare, submit and follow up on grant applications to secure outside funding for capital improvement projects or other District needs.

External Relationship Development

1. Ensure coordination of the District’s programs with other community organizations such as Ken-Caryl Ranch Master Homeowners Association, the County, the school district and various community agencies. Represent the District’s interests effectively and professionally in public meetings and in the community, and through verbal communications, correspondence, e-mails, and facsimiles with governmental bodies, the community and the District’s citizens;

2. Attend area civic meetings where necessary or invited; work with local news agencies on the publication of District matters; contribute articles to the community’s bi-weekly newspaper and other newspapers to provide residents a source of information regarding parks and facilities issues; receive and act upon complaints from the public, and advise the public on questions relating to District policies and procedures;

3. Represent the District’s interest in political or lobbyists, groups, interests, governing bodies and associations including State and local contacts; represent the District in associations such as the CPRA, NRPA, and SDAC.

General

1. Consistently promote a positive, professional image of the District and provide excellent

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customer service at all times; 2. Perform such other duties as may be assigned by the Board, in its sole discretion, from

time to time. Immediate Supervisor:

The District Manager reports directly to the Board.

Supervisory Responsibilities:

The District Manager directly supervises the Parks Director, Controller, Recreation Director, Facilities Foreman, and Facilities Coordinator. The District Manager is indirectly responsible for the supervision of all District employees through subordinate supervisory personnel.

Minimum Qualifications and Requirements

1. Possess a Bachelor’s degree from a nationally accredited educational institution,

preferably in public administration, recreation or related field; 2. A minimum of five (5) years experience in recreation programs and facility operations

that include experience in coordinating, supervising and administering multi-program operations, or any combination of education and/or experience that has provided the knowledge, skills and abilities necessary for excellent job performance;

3. Possess and maintain a valid Colorado Driver’s License with good driving record;

4. Ability to multi-task and prioritize multiple projects correctly;

5. Ability to work a schedule that includes early mornings, evenings, weekends, and holidays;

6. Ability to establish and maintain positive working relationships with the Board, District members, other organizations and the community;

7. Work well in a progressive, team-oriented environment; 8. Possess a positive attitude, and be a self-starter; and, 9. Ability to read, write, speak and understand the English language at a level adequate to

perform the job. Working Environment/Physical Requirements

This position requires work in a variety of locations and conditions, including but not limited to, the District’s administrative offices, construction sites, the District’s parks and recreational facilities, and other similar inside and outside work areas. A substantial portion of this position will involve sedentary, administrative work in an office environment.

Moderate physical activity is required, including the ability to lift items in excess of 50 pounds occasionally and up to 20 pounds frequently. This position requires standing, walking, stooping/bending, lifting and repetitive motion. Work is performed in all weather conditions. Positive interaction with District employees, subordinate supervisors, other organizations and the public required. This position involves periods of high mental and/or emotional stress.

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COOPERATIVE AGREEMENT RE: RANCH HOUSE POOL REPLACEMENT/RENOVATION Page | 1 2789244.4

KCRMA/KCRMD COOPERATIVE AGREEMENT

RE: RANCH HOUSE POOL REPLACEMENT/RENOVATION

THIS COOPERATIVE AGREEMENT RE: RANCH HOUSE POOL REPLACEMENT/RENOVATION (“Agreement”), effective this ___day of ________, 2019 (“Effective Date”), is made and entered into by and between the KEN-CARYL RANCH MASTER ASSOCIATION, a Colorado non-profit corporation (“Association”) and the KEN-CARYL RANCH METROPOLITAN DISTRICT, a political subdivision of the State of Colorado (“District”). The Association and the District are referred to collectively as the “Parties” and individually as a “Party”.

RECITALS

WHEREAS, the Association is desirous of replacing and renovating the Ranch House Pool and associated facilities owned by the Association and managed by the District, including but not limited to replacement and/or renovation of the main pool, wading pool, pool infrastructure, service buildings, decking, landscaping, and alterations to existing Ranch House additions, decks and patios (collectively, the “Ranch House Pool Project”); and WHEREAS, pursuant to the April 7, 2017 Revised Stipulated Supplemental Order and Judgment issued by the Jefferson County District Court in Case No. 88CV482 (“Judgment”), the Plains Metropolitan District (“PMD”) is required to pay the District $3,500,000.00 for the construction/renovation of pools, ball fields and tennis courts for the benefit of the Ken-Caryl community (“Settlement Funds”). PMD is required to pay the District the Settlement Funds in accordance with the Payment Schedule and Funding set forth in the Judgment, a copy of which is attached as “Exhibit A” to this Agreement; and, WHEREAS, the District Board has committed to spending $75,000.00 of the Settlement Funds it has already received from PMD to replace lighting at the Tennis Building, leaving net potentially available Settlement Funds of $3,425,000 (“Net Settlement Funds”). The District Board desires to use a portion of the Net Settlement Funds to contribute to the Ranch House Pool Project. NOW, THEREFORE, in consideration of the above recitals and the mutual covenants and conditions set forth herein, the Parties agree as follows:

AGREEMENT

I. MONETARY CONTRIBUTION TOWARD THE RANCH HOUSE POOL PROJECT The District hereby agrees to contribute up to $2,250,000.00 from the Net Settlement Funds towards the Ranch House Pool Project, subject to the following terms and conditions:

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1. The District’s obligation to contribute up to $2,250,000.00 towards the Ranch

House Pool Project is expressly limited to the Net Settlement Funds it actually receives from PMD. Under no circumstances shall the District be obligated to use revenues from any other source to meet its contribution obligations under this Agreement. If for any reason the District is unable to collect at least $2,250,000.00 in Net Settlement Funds from PMD, the District’s contribution obligation under this Agreement is limited to the amount of Net Settlement Funds it actually receives from PMD.

2. Provided the Net Settlement Funds are available, the District agrees to pay for the first $2,250,000.00 in costs associated with the Ranch House Pool Project. The Association acknowledges that the full $2,250,000.00 will not be available until after August 1, 2022, in accordance with the Payment Schedule and Funding attached as Exhibit A. The Association and the District agree that the District will contribute up to $2,250,000.00 in Net Settlement Funds as such funds become available. Accordingly, the Association acknowledges that it may need to secure other forms of funding to temporarily supplement the funds contributed by the District, and agrees not to assess fees or interest on the District.

3. Commencing upon the Effective Date, the District shall not use any portion of the

Net Settlement Funds for any purpose other than to satisfy its obligations to the Association under this Agreement without the written consent of the Association. At such time as the District has paid the Association the $2,250,000.00 in Net Settlement Funds, the District’s obligation to the Association shall be fully satisfied and the District shall be entitled to use any additional Net Settlement Funds it may receive from PMD in such manner as the District deems appropriate in its sole discretion.

4. This Agreement does not obligate the District to pay any costs above and beyond

the $2,250,000.00 in Net Settlement Funds. Accordingly, the Association acknowledges that, depending on the total cost of the Ranch House Pool Project, it may need to secure other monies to fully fund the Ranch House Pool Project.

5. Should PMD fail to make any payment(s) to the District per the Payment

Schedule and Funding attached as Exhibit A, the District’s obligation to fund the $2,250,000.00 shall be suspended until such time as PMD shall make such payment(s). No fees or interest shall be assessed on the District as a result of any such suspension. If PMD fails to make any payment(s) to the District per the Payment Schedule and Funding attached as Exhibit A, the District shall immediately commence and continue commercially reasonable efforts to enforce the terms of the Judgment, and collect such payment(s) owed from PMD, at the District’s sole expense; provided, however, that the District shall not be required to take such actions, or if commenced, to continue such actions, if the District determines in its sole discretion that the likelihood of recovering further payments from PMD do not justify the cost of attempting to collect on the Judgment.

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II. MANAGEMENT OF THE RANCH HOUSE POOL PROJECT

The Parties agree to jointly and cooperatively manage the Ranch House Pool Project. Such efforts may include, but are not limited to: selection of vendors providing professional services, determination of design requirements, determination of costs, funding sources and project schedules. The District has contracted, and is responsible for working, with the firm selected to design the Ranch House Pool Project. With the approval of the District, which approval shall not be delayed or unreasonably withheld, the Association shall execute contracts with the vendors for the construction of the Ranch House Pool Project and shall be responsible for issuing all payments to such vendors from the funds available from both Parties for the Ranch House Pool Project under this Agreement.

The core joint management team shall consist of the Association Executive Director, the

District Manager (or other designee appointed by the District Board), and up to two members each from the District and Association Boards. Other District and or Association staff may participate in management efforts as deemed appropriate by the core members of the joint management team. III. PUBLIC USE OF RANCH HOUSE POOL AND ASSOCIATED FACILITIES

If for any reason the District's use, operation, and management of the Ranch House Pool and any associated facilities for which Net Settlement Funds were expended is terminated, the Association shall continue to operate and maintain the Ranch House Pool and associated facilities as a public amenity until the end of their Useful Life. The term “Useful Life” shall mean forty years. This Section III shall survive termination of this Agreement. IV. TERM OF AGREEMENT This Agreement shall commence on the Effective Date, and shall continue until the Ranch House Pool Project has been completed and one of the following two events have occurred: (1) the District has contributed the full amount of $2,250,000.00; or (2) the District has contributed less than $2,250,000.00 and has notified the Association that the District has determined that the likelihood of recovering further payments from PMD do not justify the cost of attempting to collect on the Judgment. In the event that the Parties decide in writing to abandon efforts to renovate the Ranch House Pool Project, this Agreement shall become null and void, and all obligations herein shall terminate immediately, unless otherwise noted herein. V. MISCELLANEOUS

1. Any notice required or permitted by this Agreement shall be in writing and shall be given by personal service, or by certified or registered mail, postage and fees prepaid, to the Party’s address provided at the end of this Agreement, or at another address specified by the

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Party in accordance with this provision. Notice by certified or registered mail shall be deemed given when deposited in the US Mail.

2. This Agreement is not intended, and shall not be construed, as a waiver of the

limitations on damages or any of the privileges, immunities, or defenses provided to, or enjoyed by, the District and its directors, officers, and employees under federal or state constitutional, statutory or common law, including but not limited to the Colorado Governmental Immunity Act, C.R.S. §24-10-101, et seq.

3. Because the District’s financial obligations under this Agreement are expressly

limited to contributing Net Settlement Funds it actually receives from PMD after the Effective Date, this Agreement does not constitute a direct or indirect multi-year fiscal obligation of the District and no provision of this Agreement shall be construed or interpreted (i) to directly or indirectly obligate the District to make any payment in any fiscal year in excess of amounts appropriated for such fiscal year; (ii) as creating a debt or multiple fiscal year direct or indirect debt or other financial obligation whatsoever of the District within the meaning of Article XI, Section 6 or Article X, Section 20 of the Colorado Constitution or any other constitutional or statutory limitation or provision; (iii) as a delegation of governmental powers by the District; (iv) as a loan or pledge of the credit or faith of the District or as creating any responsibility by the District for any debt or liability of any person, company or corporation within the meaning of Article XI, Section 1 of the Colorado Constitution; or (v) as a donation or grant by the District to, or in aid of, any person, company or corporation within the meaning of Article XI, Section 2 of the Colorado Constitution. Until its financial obligations under this Agreement are satisfied, the District shall deem all Net Settlement Funds it actually receives from PMD to be irrevocably pledged to the Association within the meaning of Article X, Section 20 of the Colorado Constitution.

4. Colorado law governs this Agreement. Jurisdiction and venue shall lie

exclusively in the Jefferson County District Court. This Agreement is the entire agreement between the Parties and there are no oral or collateral agreements or understandings as to the subject matter of this Agreement. This Agreement may only be amended by a document signed by the Parties. Course of performance, no matter how long, shall not constitute an amendment to this Agreement. If any provision is held invalid or unenforceable, all other provisions shall continue in full force and effect. Waiver of a breach of this Agreement shall not operate or be construed as a waiver of any subsequent breach of this Agreement. This Agreement shall inure to the benefit of and be binding upon the Parties and their legal successors and assigns. This Agreement is not intended to, and shall not, confer rights on any person or entity not named as a party to this Agreement. In any dispute arising from or relating to this Agreement, the prevailing Party shall be awarded its reasonable attorney’s fees, costs and expenses, including any attorneys' fees, costs and expenses incurred in collecting upon any judgment, order or award. This Agreement may be executed in several counterparts and by facsimile or electronic pdf, each of which shall be deemed an original and all of which shall constitute one and the same instrument.

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KEN-CARYL RANCH MASTER ASSOCIATION

By______________________________________ Date_____________ Chris Figge, President Ken-Caryl Ranch Master Association 7676 South Continental Divide Road Littleton, Colorado 80127

KEN-CARYL RANCH METROPOLITAN DISTRICT

By______________________________________ Date_____________ Lauri Lehan-Milano, President Ken-Caryl Ranch Metropolitan District 7676 South Continental Divide Road Littleton, Colorado 80127

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EXHIBIT A Payment Schedule and Funding

Payment of the [$3,500,000 (three million five hundred thousand dollars)] will be as follows:

1. PMD shall pay KCRMD $770,000 (seven hundred seventy thousand dollars) within 10 (ten) business days of the approval and entry of this Stipulated Supplemental Order and Judgement by the Court. The funds on deposit in the Trust Account, plus any additional amounts necessary, may be used to pay the $770,000 amount;

2. Following approval and entry of this Stipulated Supplemental Order and Judgement by the Court, PMD shall pay KCRMD $278,000 (two hundred seventy-eight thousand dollars) on or before August 1, 2017;

3. On or before August 1 of each subsequent year starting with the year 2018, PMD shall pay KCRMD a minimum of $300,000 (three hundred thousand dollars) annually until all payments required by this Stipulated Supplemental Order and Judgement have been made.

4. Payments made more than 10 (ten) business days late shall be assessed an interest penalty of 0.5% per month or a portion of a month until payment is made to KCRMD.

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Wildfire Hazard Mitigation Plan

Ken-Caryl Ranch Community and Open Space

Prepared for:

Ken-Caryl Ranch Master Association

7676 S. Continental Divide Road

Littleton, CO 80127

Prepared by:

Colorado State Forest Service

1504 Quaker Street

Golden, CO 80401

303-279-9757

March 2019

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Jefferson County, Colorado

Sections 25, 26, 27, 35, and 36 of

Township 5S, Range 70W;

Sections 1, 2, 12 of

Township 6S, Range 70W;

Sections 5 & 6 of

Township 6S, R69W;

Sections 30 & 31 of

Township 5S, R69W

Including 4800 acres of Open Space

This wildfire mitigation plan has been prepared at the request of the Ken-Caryl Ranch Master

Association (KCRMA) to guide their forest management activities, which they will voluntarily

apply on Ken-Caryl Ranch Open Space land. This plan was developed using the Colorado State

Forest Service and Jefferson County standards for wildfire hazard mitigation plans.

Approved by CSFS Forester: ________________________________

As the representative of KCRMA, I have reviewed this wildfire mitigation plan, which has been

prepared at my request to guide KCRMA’s stewardship management activities, and KCRMA will

voluntarily apply them on its property. I believe the management recommendations in this plan

are appropriate to meet KCRMA’s goals and objectives, and will benefit natural resources on

Ken-Caryl Ranch Open Space, in addition to protecting surrounding property from wildfire.

Approved by KCRMA Representative: ________________________________

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Table of Contents Property Characteristics ................................................................................................................................ 4

Wildfire Risk Assessment .............................................................................................................................. 8

Past Treatments .......................................................................................................................................... 12

Wildfire Mitigation Actions ......................................................................................................................... 13

Fuels Mitigation Actions ............................................................................................................................. 17

Bibliography ................................................................................................................................................ 20

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Property Characteristics

Introduction

This Community Wildfire Mitigation Plan has been prepared for the Ken-Caryl Ranch

communities located west of C-470 and the Dakota Hogback geologic formation. The “North

Ranch” and “Valley” communities of Ken-Caryl Ranch are located between the Dakota Hogback

on the east, and the foothills of the Front Range to the west. These areas are considered part of

the “wildland-urban interface” (WUI) in Jefferson County. The “Plains” community and the

Industrial District of Ken-Caryl Ranch, located east of C-470, are not addressed in this Plan, as

the character and exposure, wildfire hazards, and mitigation needs are greatly different and

more like an “urban” setting.

This Plan replaces the Ken-Caryl Ranch Community Wildfire Mitigation Plan developed in 2014

by the Colorado State Forest Service under contract to Ken-Caryl Ranch Open Space. That plan

included a general wildfire risk assessment, wildfire mitigation measures that contain fuels

management suggestions, actions to reduce structure ignitability, recommendations for

community outreach and education, in addition to planning and preparation for a wildfire

event. Specific wildfire mitigation activities (fuels treatments) on Ken-Caryl Ranch Open Space

(KCROS) lands have been included in the most recent revision (2015) of the KCROS Forest

Management Plan (FMP). This Community Wildfire Mitigation Plan is a revision and updating of

the 2014 plan and will include relevant concepts from that plan along with new information.

The Ken-Caryl Ranch Community became a Firewise Community in July 2016. In order to be “In

Good Standing” with the National Fire Protection Association, the equivalent of one volunteer

hour (currently an estimated value of $24.14) per residential dwelling unit must be invested in

wildfire risk reduction activities annually. Activities that count towards this include collaborative

efforts between residents and forestry or fire professionals, conducting meetings or

educational workshops for residents, making improvements or performing maintenance around

homes, reducing risk in the home ignition zones, and community focused projects such as

participation in national Wildfire Community Preparedness day, fuelbreak thinning and

maintenance, and fuels reduction in open space areas.

This Community Wildfire Mitigation Plan should be reviewed and updated regularly by the Ken-

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Caryl Ranch Community, to determine progress on addressing wildfire hazards and new issues

or opportunities that have become known since the last plan update. Fuels reduction and other

wildfire mitigation recommendations in other planning documents should be considered when

updating the Community Wildfire Mitigation Plan.

Coordination with Other Plans

In September 2006, a Community Wildfire Protection Plan (CWPP) was completed by the

Jefferson County Sheriff’s Office for the portion of the West Metro Fire Protection District

located west of C-470. This CWPP covered seven communities, including Ken-Caryl Ranch. The

CWPP was developed to evaluate community wildfire risk, and to recommend activities to

reduce risk through hazardous fuels management and other mitigation actions. The West

Metro CWPP found that Ken-Caryl’s North Ranch and Valley communities were a moderate risk

for wildfires, primarily because of grass and shrubs fuels near structures. General

recommendations for wildfire mitigation activities were included within the CWPP, particularly

the creation of “defensible space” around private homes and community fuelbreaks.

Implementation of the CWPP’s recommendations is voluntary, and normally occurs when a

community takes on the responsibility for accomplishing the needed activities.

Ken-Caryl Ranch Open Space has a Forest Management Plan (FMP) for its lands located west of

the North Ranch and Valley communities. The FMP was originally prepared by the Colorado

State Forest Service in 2006, and contained recommendations for fuelbreaks and forest

management activities within the northwest portion of the Open Space lands. KCROS

implemented several of these recommended activities over the past 9 years, but did not

complete all the originally planned areas. The FMP was revised in 2015 to update the

vegetation conditions, progress of the previous management activities, and to develop an

updated set of recommended projects. Included in the updated list of recommended projects

were: maintenance and expansion of fuelbreaks in the northwest portion of the Open Space;

continued maintenance of currently mown fuelbreaks along trails and roads on Open Space

lands around the North Ranch and Valley communities; and removal of other native fuels within

greenbelts as needed during routine maintenance activities. Most of the recommended

projects have been completed and now require continued maintenance to remain effective

fuels mitigation.

Location

Ken-Caryl Ranch is a primarily residential development located in Jefferson County, Colorado, in

the southwestern part of the Denver Metro area. A portion of the community with a mixture of

residential and commercial properties is located east of the Dakota hogback formation and C-

470 highway. The portion of the community west of the Dakota hogback is a clustered

residential development in two sections – the North Ranch and Valley communities. Ken-Caryl

is surrounded by Open Space areas, including 2500 acres of Ken-Caryl Ranch Open Space

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(KCROS) lands west of the residential community referred to as the Foothills Open Space. There

are additional KCROS lands (the Valley Open Space) interspersed within the residential

community and laced with trails. There are two larger open space areas known as the North

Hogback Open Space and the South Hogback Open Space, partly open to the public, between

the community and C-470. The rest of Ken-Caryl Open Space trails are for residents only. There

are about 45 miles of trails in Ken-Caryl Open Space, with some extending from the Foothills

Open Space to the Valley Open Space and others serving as greenways, spur trails, and

connectors within the community. Within the boundaries of Ken-Caryl Ranch are over 4,800

acres of Open Space. There are over 2000 homes in the communities west of the Hogback. In

addition to the homes, there are other community facilities with associated parking including

the Community Center, the Equestrian Center, the Manor House, and the Bradford Pool.

The Foothills Open Space property discussed in this plan is located within Sections 25, 26, 27,

35, and 36 of Township 5 South, Range 70 West, and Sections 1, 2 and 12 of Township 6 S,

Range 70 W. The approximate UTM coordinates of the site are Zone 13S, 484350N, 4379700E.

The primary access to the Foothills Open Space property can be reached by driving west on

Highway 285 from Denver. From the intersection of C-470 and Highway 285, go south on C-470

for 4.5 miles. Exit at Ken-Caryl Avenue and turn right (west) at the bottom of the ramp.

Proceed for 0.2 miles, and bear right onto Valley Parkway. At this point, Drive 1.0 miles, and

bear left onto Valley Parkway. After 0.1 miles, turn right onto Mountain Laurel drive, and

another right onto Manor House Road. Before reaching the parking lot for the Manor House

Restaurant, turn right onto a dirt road. This road is the primary vehicular access to the Open

Space areas, and is commonly known as the Manor House Trail. Fuelbreaks installed in the

Foothills Open Space can be partly accessed via this trail by firefighters. Vehicular access to

other portions of the Open Space lands is open to Ken-Caryl staff via agreements with adjacent

landowners, but is somewhat limited. Access into much of the forested areas in the Open

Space is primarily via Ken-Caryl trails.

General Description of Environmental Conditions

The Foothills Open Space lies to the west of the residential development. The easternmost

portion of the Open Space is at the edge of a valley and is composed of grassland on flat-to-

moderate slopes. The western side of the property is considered part of the foothills of the

Front Range, and the terrain is steeper and more rugged. Vegetation on the western three-

fourths of the property is classified as a lower montane woodland, with drought-resistant,

shrubby vegetation on the south sides of hills and heavy timber on the north sides of hills. A

number of drainages run from the top of the Open Space property east and into the valley.

The elevation of this property ranges from about 6,000 feet to 6,700 feet. Soils are sandy to

clay loam with a moderate potential for erosion. The climate of Ken-Caryl is semi-arid with dry

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summers and mild winters. Precipitation averages 15 inches annually with average annual

snowfall of 60 inches. The graph below summarizes the annual climate data for a nearby

location similar to Ken-Caryl.

Figure 1 No climate data exists for Ken-Caryl specifically. This data comes from a nearby Lakewood weather station.

Natural vegetation within the area is predominantly native grasslands, with shrubs and trees

occurring along drainages, streams, and slopes of the Dakota

hogback formation. Grasses includes species such as smooth

brome (a non-native), crested wheatgrass, orchard grass,

wild rye, Timothy grass, and Kentucky bluegrass. Shrubs

include Gambel oak, skunkbush, mountain mahogany,

rabbitbrush, and several types of willow along streams.

Cottonwood (plains and some narrowleaf) and willow trees

occur along streams and ponds. Russian olive (a non-native,

invasive species) is found in some areas of otherwise native

vegetation, and is probably due to residential landscaping in

the area. Ponderosa pine and Rocky Mountain juniper are

found occasionally, especially in the areas along the Dakota

Hogback and in the lower foothills area. Most of the

community does not directly adjoin native vegetation,

except where houses or community buildings lie next to the

parks, green belts or greater areas of open space.

0

10

20

30

40

50

60

70

80

90

100

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual

Annual Climate Summary

Average Max. Temperature (F) Average Min. Temperature (F)

Average Total Precipitation (in.) Average Total SnowFall (in.)

Average Snow Depth (in.)

Some of the native grasses found in the Open Space.

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Irrigated grass lawns are common in both private residences and Ken-Caryl facilities, with

varying amounts of both evergreen and deciduous shrubs and trees both in the lawns and in

designed planting areas. Planting areas have a range of ground cover and weed control,

including potentially flammable materials of wood chips and bark mulch. Trees and shrubs are

maintained to different levels of condition by the homeowners. Firewood storage occurs in and

around residences, as determined by residents’ preferences. However, it is recommended that

firewood never be stored in direct contact with the home.

Wildfire Risk Assessment

Colorado Wildfire Risk Assessment Summary

The Colorado Wildfire Risk Assessment Portal (CO-WRAP) generates reports on wildfire risk to

aid in prevention planning. The CO-WRAP report is broken up into sections such as WUI Risk

Index, Wildfire Risk, Wildfire Threat, and more. This report only contains the aforementioned

sections, though the entire report is available in Appendix 5 of the 2015 KCROS FMP.

The Wildland Urban Interface (WUI) Risk Index is a metric that assess potential impact of a

wildfire on people and their homes. As noted by the map on the following page, the houses on

the eastern edge of the Foothills Open Space property are at a higher risk, simply due to the

amount of homes situated here and also the amount of and proximity to the fuel loads in the

Open Space area to the west. If a wildfire were to occur in this area, potential life/safety risk

and property loss could be catastrophic. Depending on the amount of winter moisture, wildfires

can occur during any month of the year in the Ken-Caryl community, especially when the fine

fuels like grasses are dry and cured.

The community is part of the "WUI" or wildland urban interface.

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Figure 2 Housing density and flame height are taken into consideration to generate risk classes. Risk is defined as “least negative impact” in the Foothills Open Space (within black boundary line) because there are no houses.

Fire Intensity Scale “specifically identifies where significant fuel hazards and associated

dangerous fire behavior potential exist.” Fuels, weather, and topography influence Fire

Intensity Scale. Almost half of KCROS is considered “High” intensity which means “large flames,

up to 30 feet in length…significant potential for

harm or damage to life and property.” It is difficult

and often ineffective to fight fires at this intensity.

Unlike the WUI Risk Index Map above, the Fire

Intensity Scale output, (map on next page and

table to the left) does not include houses as

potential wildland fire fuel. It shows the

neighborhoods of landscaped homes as

unburnable, which is unfortunately not realistic.

The map below illustrates the distribution of Fire

Intensity Scale only across the wildland/Open

Space portion of the Ken-Caryl property.

FIS Class Acres Percent

Non-Burnable 90 3.7 %

1 (Lowest Intensity) 23 0.9 %

2 (Low) 441 17.9 %

3 (Moderate) 529 21.4 %

4 (High) 986 40.0 %

5 (Highest Intensity) 397 16.1 %

Total 2,465 100.0 %

Figure 3 FIS conveys fire danger. Most of KCROS is “Moderate” to “High” danger.

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Figure 4 Fire Intensity Scale identifies the magnitude of potential fire in areas with wildland fuels.

The eastern part of the Open Space property is full of fine fuels, such as grasses that are easily

flammable and carry flame quickly. Some grasses allow flame heights of 12-25 feet. Grasses

have a historically shorter fire return rate than forests (i.e. grasslands burn more frequently

than a forest would); grass fires do not typically burn as intensely nor severely as forest fires.

Severity Prediction Mean Percent

The Severity Prediction map is derived from a data package created by the U.S. Forest Service.

Inputs of the map include live fuel, topography, climate, and fire weather data, which then is

manipulated into a mean percentage of predicted wildlife severity. Severity is a function of how

long a fire burns as well as the heat generated by the flames; severity also describes the

immediate post-fire effects on soil, vegetation, and litter (Fire Intensity and Severity). The more

severe a wildfire, the longer it will take to regenerate and the longer those impacts on the

landscape remain, as in the case of the Hayman Fire.

Areas treated in the past 12 years are at a considerably lower risk for wildfire severity

compared to areas that have not been treated. The vegetation removal and thinning operations

performed reduce the fuels and the potential fire severity. See the map image below:

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Figure 7 This map was generated using US Forest Service regional datasets based to produce a fire severity prediction. Forested areas show higher predicted severity than non-forested areas such as grasslands.

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Past Treatments Since the management plans of 2008 and 2015, work was completed in the Tincup, Shaffer and

Beacon Hill areas of the Open Space. Approximately 60 acres in these sections have been

treated. Past treatments include fuelbreaks In Gambel oak, ponderosa pine, and mixed conifer.

Past treatments of oak have been successful for reducing fire risk, though work needs to continue to fully eradicate the oak regeneration.

The 2015 management plan revision emphasized defensible space and firewise landscaping

around private residences and community buildings within the North and Valley communities

of Ken-Caryl Ranch. For reference, defensible space is the creation of an area in which

firefighters have the opportunity to protect structures. Defensible space breaks up fuel

continuity, and reduces the overall wildfire hazard. At a minimum, defensible space should be

created following the current CSFS guidelines found within the publication “Quick Guide Fire

2012-1, protecting Your Home from Wildfire: Creating Wildfire-Defensible Zones.” A link to this

publication is in the Bibliography section of the plan. The CSFS defensible space

recommendations will be updated soon to include more information on reducing wildfire risks

in the Home Ignition Zone (HIZ). The Firewise USA publication “Reducing Wildfire Risks in the

Home Ignition Zone” is a good source for additional recommendations to implement in order to

increase the chance of a home surviving a wildfire. Given the large number of homes in the

community, there will not be a fire engine to defend every home in the event of a large wildfire.

Individual homeowner actions to reduce risks in the HIZ may help protect their home with little

or no intervention from firefighters if the community embraces wildfire risk reduction.

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Wildfire Mitigation Actions Firewise Landscaping

Firewise landscaping is an easy preventative measure to take. It can be achieved by considering

the recommended lists of plants and grass seed mixes for Colorado. Practices such as clearing

dead brush removing dead branches of trees or shrubs, and mowing grasses also can help

protect against the spread of wildfire. Appropriate irrigation schedules are another step to

prevent plants from becoming overly dry during the growing season. Deciduous plants are less

flammable, generally, than evergreen plants (i.e. conifers or other such shrubs) and cover

plants. Controlling highly invasive plants such as cheatgrass (Bromus tectorum) helps reduce not

only fire risk, but also supports native plant growth. Flammable ground covers like mulch

should be replaced with rocks or other non-flammable material to prevent fire spreading to

homes. There is a tax incentive for homeowners who implement wildfire mitigation measures

in the wildland urban interface. Current information concerning Firewise landscaping as well as

information about tax credits for wildfire mitigation can be found in the links in the Bibliograpy

at the end of the report.

Home Ignition Zone

The Home Ignition Zone (HIZ) includes the structure itself and extends at least 100 feet from

the edge of the structure. Both the house and the landscape within 100 to 200 feet plays an

important role in whether the structure survives a wildfire. To prevent sources of ignition,

homeowners should perform regular maintenance activities such as cleaning gutters and

clearing material that may fall around decks or on roofs (e.g. leaves piling up). Storing wood or

building materials outside is permissible, though it should be stored 30 feet away from any

other structures. Closed structures (like a woodshed) are ideal for storing wood to protect it

from contact with embers or direct flames. Flammable items like outdoor furniture should be

stored away from decks and homes when fire danger is high.

Structures can be made more fire resistant by using closed building eaves, installing proper

screens for vents, screening or enclosing under decks, using fire resistant material for decks,

using double-pane tempered glass in sliding glass doors and multi-paned tempered glass in

windows, and replacing any non-Class A roofing materials with Class A fire rated roofing

material. Wooden fencing should not be attached to the house. Within 0 to 5 feet of the home,

the Immediate Zone, non-flammable components should be installed around the perimeter

instead of flammable mulches. Shrubs and trees should be removed from this area. No

branches should contact the home and tree limbs that overhang into this area should be

trimmed back. The Intermediate Zone is 5 to 30 feet from the edge of the home.

Recommendations for the Intermediate Zone include pacing trees to have at least eighteen feet

between crowns with the distance increasing with slope percentage. This is stricter than

defensible space guidelines. Other recommendations for this zone are similar to defensible

space guidelines. In the Extended Zone, from 30 to 100 feet, the HIZ recommendations are

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consistent with defensible space guidelines for Zone Two (see below) with some minor

differences in recommended distances between tree crowns.

Defensible Space

Jefferson County land use regulations address the creation of defensible space for new homes

or additions of greater than 400 square feet in the “Wildland Hazard Overlay Zone.” These

regulations can be used as minimum guidelines to address wildfire hazard in the North Ranch

and Valley areas for existing homes as well. Defensible space is “the natural and landscaped

area around a home or other structure that has been modified to reduce fire hazard.” This is a

critical step for preventing a total loss of property and/or life as well as reducing the spread of

flames from one structure to another. The Colorado State Forest Service describes defensible

space in three zones:

Zone One

o 0-30 feet from the structure

o Non-irrigated landscaping within this zone (i.e. rockscape) is preferred

o Some conifer trees are allowed, though at least 10 feet from other trees

o Trees or shrubs should be pruned to 10 feet or 1/3 of its height

o Remove all dead or dying material seasonally

Zone Two

o 30-100 feet from the structure (if applicable), though this distance is extended

downhill if on a slope and especially in dense vegetation

o Tree crowns should still be maintained at least 10 feet apart

o Trees and shrubs should be pruned to 10 feet or 1/3 of its height

o Wood-based mulch should still not be used

Zone Three

o 100+ feet beyond the structure (if applicable)

o Continue to reduce limbs that extend to the ground and dead material

o Continue to maintain space between tree crowns

Defensible space may be adjusted for slope or special species characteristics. For example,

Gambel oak may require more aggressive treatment and some deciduous species like aspen are

not as concerning. It is best to consult a forester or fire personnel with wildland experience for

help with defensible space or HIZ recommendations. Whether we refer to it as defensible space

or the Home Ignition Zone, the best way to protect structures on a property is to extend

treatments a distance of 200 feet. Many homeowners do not own enough property to

accomplish this. In some cases, the neighboring property line impinges on Zone One or the

Immediate Zone. If a neighboring home is within 100 feet, it is important to work with the

neighboring property owner to reduce shared risk since the properties share defensible space.

If the adjacent property in the defensible space or HIZ is community Open Space, Ken-Caryl

allows private landowners to mow native grasses on Open Space property to a width of ten feet

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from their property boundary. This practice should be actively encouraged to help homeowners

create effective defensible space. Homeowners do not need to request permission to mow the

ten foot buffer. In addition, Ken-Caryl sponsors defensible space assessments by the Colorado

State Forest Service for homeowners adjacent to Open Space who request this assistance.

Figure 8 Making sure the home is clear of debris as well as the area surrounding the home is paramount for reducing risk of loss.

Community Mitigation Activities

Community-wide clean up days could be used to satisfy the Firewise Community standard of

performing one volunteer hour annually per residence while mitigating vegetation around their

homes. Engaging the community in involvement and/or support in the grant proposal or

application process could also provide more cross-community mitigation. Other community

mitigation activities include:

Information distributed through HOA mailings

Articles in Ken-Caryl community publications, especially during fire season

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Providing up-to-date information and resources on Ken-Caryl Ranch Open Space and

Master Association websites and community locations

Presentations and workshops concerning fire prevention and protection at community

events

Participation in nationally promoted events such as the annual National Wildfire

Preparedness Day usually held in early May

Emergency planning and preparation are also critical to having a fire-ready community.

Residents should sign up for the Code Red notification system and follow West Metro Fire

Rescue, the Jefferson County Sheriff’s Department, and Jefferson County Office of Emergency

Management on Facebook and/or Twitter.

West Metro Fire Rescue uses the “Ready, Set, Go!” Program to engage the community. This is a

national program that helps residents prepare for a wildfire event by being “Ready” for a fire,

“Set” with situational awareness when fire threatens, and able to “Go” by acting early when a

fire starts. West Metro has created customized “Ready, Set, Go!” brochures ready for

distribution.

Being “Ready,” means that the public is Firewise and has taken steps to prepare for fire; this is

done through maintaining defensible space and using Firewise landscaping. Having emergency

supplies and invaluable personal items at the ready in addition to escape routes and a plan of

action are also highly recommended.

When “Set,” the public has “situational awareness” of the wildfire risk and monitors for

wildfires around the community. Again, residents should have emergency supplies and personal

items ready to go in the case of emergency. Staying aware of the fire and having current

information from local media and emergency personnel is also having situational awareness.

Finally, “Go” represents the action that residents should take when a fire threatens the

community. This means following their personal wildland fire action plan. More information

about the program can be found at:

http://www.wildlandfirersg.org/Resident

Official emergency routes and establishment of “shelter-in-place” sites for the community

should be planned with the assistance of West Metro Fire Rescue and the Jefferson County

Sheriff’s Office. Evacuation route signs should be installed on established routes. The 2006

Community Wildfire Protection plan lists Ken-Caryl Avenue as the evacuation route for Ken-

Caryl Ranch. The public should be made aware of the evacuation route, and any newly-

established routes and shelter-in-place sites to use in their emergency action plans.

The West Metro CWPP should be reviewed and updated to reflect new information and

advances in emergency planning and fire science. KCROS staff, the Firewise Board, and Ken-

Caryl Ranch community representatives should partner with West Metro Fire Rescue and the

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Colorado State Forest Service to develop collaborative mitigation plans. Ken-Caryl Ranch should

also consider updating its Master Association Plan and Open Space Comprehensive

Management Plan every five years to reflect the most current wildfire hazard information and

the mitigation activities planned for the community.

Fuels Mitigation Actions The Ken-Caryl Open Space staff has taken excellent steps to ready the community for wildfire

including mowing and thinning activities done throughout KCROS, and implementation of most

of the highest priority forest health and wildfire mitigation recommendations in the 2014 FMP.

Continued maintenance of trail corridors, cleanup of excessive dead wood in areas near homes,

and hazard tree removal will help protect the community and provide an example of proactive

action.

Educational outreach efforts within the community have been thorough. KCROS staff and the

Firewise Committee do excellent work spreading the word about wildfire hazard and mitigation

recommendations. In spite of the educational outreach, many homeowners choose to use

landscaping more typical of an urban area. Continued work to encourage and improve upon

mitigation measures would provide even more benefits for homeowners along the WUI

boundary.

During a wildland fire, the abundant grasses in the Open Space would carry flames at a

projected rate of 12-40 chains per hour (396-2,640 feet per hour) (CO-WRAP Assessment). For

this reason, it is imperative to maintain grass height at no more than 4” from the ground along

trail corridors. Fuelbreaks along roads and trails can be maintained by mowing during the

growing season. Pruning tree limbs away from the ground up to 10 feet or 1/3 of the tree’s

height is also advisable in the fuelbreaks.

Figure 9 This figure demonstrates the proper limb pruning height.

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This home has shrubs planted very close to the structure and the grasses around the structure are not maintained.

Shrubs and trees should not be in contact with buildings, as in the photo above. Trees should be

spaced at least a distance of 10 feet in between crowns to make sure flames cannot carry

between them.

The photo below demonstrates excellent mowing practices and better crown spacing; the grass

is mowed out to extend into the natural area and the trees are far enough away from the

home. A preventative course of action for this landowner would be to prune the conifers higher

to reduce potential ladder fuels. More spacing between the crowns of the trees would also

improve the defensible space. Continued maintenance of defensible space is necessary for

continued hazard reduction over time.

Some of the homes in the WUI boundary north of The Manor House appear to follow good

defensible space protocols. However, many homes in Ken-Caryl are less prepared for wildfire.

Landscaping next to homes shows little consideration for defensible space, with shrubs and

evergreen trees right next to structures. Communicating with WUI boundary homeowners who

demonstrate less awareness and providing them with information would greatly benefit not

only the people who live along the Ken-Caryl Ranch Open Space, but the entire community.

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This home demonstrates preventative measures against fire such as mowing the grasses.

The current Forest Management Plan for KCROS expires in 2025. Much of the highest priority

work has been completed. Over the next 6 years, completed fuelbreak and thinning operations

in the Beacon Hill, Shaffers, Tincup, and Docmann Gulch areas should be maintained. These

management activities will reduce fuels and improve the health of the forest. Manage the

Foothills Open Space to reduce fuels, treat insect and disease problems, and slow the regrowth

of Gambel oak in established fuelbreaks. There are continued needs for mowing, trail corridor

maintenance and hazard tree removal in Open Space within the community. There is also an

opportunity to work with homeowners bordering Open Space to treat hazardous fuels on Open

Space in conjunction with homeowners who have done defensible space work on their own

property. Final responsibility for reducing risk around the homes rest with the homeowners.

The highest risk to homes in the Ken-Caryl community is from house to house ignition. It can

start with a surface fire in flashy fuels igniting a fence, deck, or firewood pile. More likely, it may

occur when a crown fire in nearby wildlands under extreme conditions results in embers and

firebrands carried on the wind igniting a home. Becoming a more fire-adapted community is

critical. A large fire event like the Murphy Gulch Fire that burned over 3000 acres in 1978

would probably have catastrophic effects now that the Ken-Caryl Ranch is fully developed.

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Bibliography Ahrens, M. 2018. Brush, grass, and forest fires. National Fire Protection Association, Quincy,

MA, retrieved from www.nfpa.org/News-and-Research/Data-research-and-

tools/Wildland-Urban-Interface.

Alexandre, P., S. Stewart, N. Keuler, M. Clayton, M. Mockrin, A. Bar-Massada, A. Syphard, and V.

Radeloff. 2016. Factors related to building loss due to wildfires in the conterminous

United States. Ecological Applications, 26(7), pp 2323-2338.

Buech, D., and T. Foley revision and updating of 1999 publication by P. Slack for CSFS. 2012.

FireWise construction: site design and building materials based on the 2009

International Wildland-Urban Interface Code. Colorado State Forest Service.

Colorado State Forest Service. (2012). Quick Guide [Brochure]. Retrieved October 16, 2018,

from https://static.colostate.edu/client-

files/csfs/pdfs/FIRE2012_1_DspaceQuickGuide.pdf

Fire Intensity and Severity. (n.d.). Retrieved from

http://www.northernrockiesfire.org/history/fireis.htm

FYI-Income 65: Wildfire mitigation measures subtraction. 2018. Colorado Department of

Revenue Taxation Division. Retrieved from

https://www.colorado.gov/pacific/sites/default/files/Income65.pdf

Gollner, M., R. Hakes, S. Caton, and K. Kohler. 2015. Pathways for Building Fire Spread at the

Wildland Urban Interface. Final Report. The Fire Protection Research Foundation, NFPA,

Quincy, MA. Retrieved from www.nfpa.org/News-and-Research/Data-research-and-

tools/Wildland-Urban-Interface.

Maranghides, A., D. McNamara, R. Vihnanek, J. Restaino, and C. Leland. 2015. NIST Technical

Note 1910. A case study of a community affected by the Waldo Fire – event timeline and

defensive actions. National Institute of Standards and Technology. US Department of

Commerce, retrieved from http:dx.doi.org/10.6028/NIST.TN.1910.

MNP LLP. 2017. A review of the 2016 Horse River Wildfire: Alberta Agriculture and Forestry

preparedness and response. Edmonton, Alberta, Canada. Retrieved from

https://www.alberta.ca/assets/documents/Wildfire-MNP-Report.pdf.

Wildfire Defensible Space Checklists. (2018). Retrieved from https://csfs.colostate.edu/wildfire-

mitigation/wildfire-defensible-space-checklist/

More information is available at https://csfs.colostate.edu/wildfire-mitigation/. The

publications listed on the following page can be downloaded or viewed at the Colorado State

Forest Service website: https://csfs.colostate.edu/csfspublications/#wildfire

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https://csfs.colostate.edu/wildfire-mitigation/

https://csfs.colostate.edu/csfspublications/#wildfire

Wildfire Mitigation & Education

Resources for Homeowners & Landowners

Are You FireWise? Notebook (553 KB PDF) Are You Plains FireWise? Notebook (280 KB PDF) Protecting Your Home from Wildfire: Creating Wildfire-Defensible Zones – 2012 Quick

Guide (738 KB PDF) Fire-Resistant Landscaping (192 KB PDF) FireWise Plant Materials (279 KB PDF) Forest Home Fire Safety (349 KB PDF) Cheatgrass and Wildfire (336 KB PDF) Grass Seed Mixes to Reduce Wildfire Hazard (150 KB PDF) Home Fire Protection (114 KB PDF) Living with Fire (2.1 MB PDF) Wildfire & Insurance (2.2 MB PDF)

FireWise Construction

FireWise Construction: Site Design & Building Materials – 2012 (1.3 MB PDF) Decks (505 KB PDF) Roofing Materials (782 KB PDF) Siding (831 KB PDF) Windows and Glass (388 KB PDF)

Resources for Communities – Community Wildfire Protection Planning

Community Guide to Preparing & Implementing a CWPP – 2008 (8.6 MB PDF) Community Wildfire Protection Plan Evaluation Guide (809 KB PDF) Community Wildfire Protection Planning: HFRA and Beyond (1.5 MB PPT) Community Wildfire Protection Plans: Guidelines for Implementation (4.1 MB PDF) CWPP Briefing Paper – May 11, 2005 (48 KB PDF) CWPP Minimum Standards – REVISED 2009 (75 KB PDF) Fuelbreak Guidelines for Forested Subdivisions & Communities (611 KB PDF) Leaders Guide for Developing a CWPP (209 KB PDF) Preparing a Community Wildfire Protection Plan – Handbook (662 KB PDF)

Post-Fire Rehabilitation

Insects and Diseases Associated with Forest Fires (347 KB PDF) Replanting in Burn Areas: Tips for Safety and Success (385 KB PDF) – Feb. 2013 Soil Erosion Control after Wildfire (6 MB PDF) Vegetative Recovery after Wildfire (188 KB PDF) Restoring Colorado’s Forests Fund (200 KB PDF)

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http://static.colostate.edu/client-files/csfs/pdfs/wholenotebook.pdf

http://static.colostate.edu/client-files/csfs/pdfs/plains_FW.pdf

http://static.colostate.edu/client-files/csfs/pdfs/FIRE2012_1_DspaceQuickGuide.pdf

http://static.colostate.edu/client-files/csfs/pdfs/06303.pdf





http://static.colostate.edu/client-files/csfs/pdfs/home_fire_protection_brochure.pdf

http://static.colostate.edu/client-files/csfs/pdfs/LWF51303.pdf

https://csfs.colostate.edu/media/sites/22/2018/10/CSFS-2018-Wildfire-and-Insurance-brochure-22x8.5_2018-V5.pdf

http://static.colostate.edu/client-files/csfs/pdfs/firewise-construction2012.pdf

http://static.colostate.edu/client-files/csfs/pdfs/decks.pdf

http://static.colostate.edu/client-files/csfs/pdfs/roofing.pdf

http://static.colostate.edu/client-files/csfs/pdfs/siding.pdf

http://static.colostate.edu/client-files/csfs/pdfs/windows_and_glass.pdf

http://static.colostate.edu/client-files/csfs/pdfs/CWPP_Report_Aug2008.pdf

http://static.colostate.edu/client-files/csfs/pdfs/eval_9-8-08_web.pdf

http://static.colostate.edu/client-files/csfs/pdfs/CWPP_Powerpoint_Jan_2005.ppt

http://static.colostate.edu/client-files/csfs/pdfs/cwwpguidelinesfactsheet.pdf

http://static.colostate.edu/client-files/csfs/pdfs/cwpp_briefing_paper.pdf

http://static.colostate.edu/client-files/csfs/pdfs/FINAL_Revised_CWPP_Minimum_Standards_111309.pdf

http://static.colostate.edu/client-files/csfs/pdfs/fuelbreak_guidellines.pdf

http://static.colostate.edu/client-files/csfs/pdfs/CWPP_LG.pdf

http://static.colostate.edu/client-files/csfs/pdfs/cwpphandbook.pdf


http://static.colostate.edu/client-files/csfs/pdfs/FINAL-Post-FireReplanting-andSafetyTips-2013Feb11.pdf

https://csfs.colostate.edu/media/sites/22/2018/07/06308.pdf


https://csfs.colostate.edu/media/sites/22/2018/06/Restoring_Colorados_Forests_Fund_Flyer.pdf

Documents

Ken Caryl Ranch Metropolitan District · 2019. 5. 5. · Ken‐Caryl Ranch Metropolitan District Board of Directors Regular Business Meeting Tuesday, May 21, 2019 at 6:00 p.m. The