Ken-Caryl Ranch Metropolitan District...providing cap or discount for families and running an early bird special. Additional paid programming will be offered outside of open swim hours,

Ken-Caryl Ranch Metropolitan District Board of Directors Regular Business Meeting

• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Tuesday, February 26, 2019 at 6:00 p.m. The Ken-Caryl Ranch House 7676 South Continental Divide Road, Littleton, CO 80127 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

1

AGENDA This is a proposed agenda and is subject to change at the Board’s discretion.

I. Call to Order

II. Excuse Director Esbenshade

III. Approval of the Agenda

IV. Conflict of Interest

V. Business & Reports a. Approval of the Minutes of the January 29, 2019 Regular Business Meetings b. Monthly Report – January 2019 c. Open Space Committee Report d. Meeting Minutes of Neighboring Districts

VI. Success Stories a. Leslie Davis – 35-year tennis pro for Ken-Caryl Ranch

VII. Communication & Discussion Topics a. South Hogback Biological Survey – Presentation and Discussion b. Ranch House Pool Renovation – Update and Discussion c. Strategic Plan Update d. 2019 Pool Revenue Proposal – Presentation e. ADA Transition Plan Update

VIII. Community Connectivity a. Audience Participation – Public Feedback b. Question of the Month – 6G: What was your vote and why?

i. March Question of the Month

IX. Action Items a. Motions:

b. Resolutions:

X. Board & Staff Comments

XI. Executive Session to Discuss a Personnel Matter Pursuant to C.R.S. §24.6.402(b)(f).

XII. Action on Items Discussed in Executive Session (if needed)

XIII. Adjourn

Individuals who require special accommodation to attend and/or participate in this meeting should call 303-979-1876 ext. 136 to advise the ADA Compliance Officer of their specific need(s) 48

hours prior to the meeting.

The next regular monthly business meeting is scheduled for Tuesday, March 26, 2019

at 6:00 p.m. at the Ranch House.

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MINUTES BOARD OF DIRECTORS REGULAR MEETING

KEN-CARYL RANCH METROPOLITAN DISTRICT

A regular meeting of the Ken-Caryl Ranch Metropolitan District Board of Directors was held on Tuesday, January 29, 2019 at the Ranch House, 7676 South Continental Divide Road, Littleton, CO 80127. ATTENDANCE Board Members Present: Lauri Lehan-Milano, President/Chairperson Jami Jensen, Vice President Jeff Esbenshade, Treasurer John Huggins, Assistant Treasurer Director Kayla Kirkpatrick was excused. Others Present: Melissa Daruna, District Manager Amy Lear, Recreation Director Pat Malloy, Parks Director Jeff Leniger, Controller Emily Powell, Attorney I. CALL TO ORDER Chairperson Lehan-Milano called the meeting to order at 6:09 p.m. II. APPROVAL OF AGENDA

President Lehan-Milano made a motion to approve the agenda as presented. Director Huggins seconded. The motion passed unanimously.

III. CONFLICT OF INTEREST There were no new conflicts. IV. BUSINESS & REPORTS

A. Approval of the Minutes of the November 13, 2018 and December 4, 2018 Regular Business Meetings President Lehan-Milano made a motion to approve the minutes of the November 13, 2018 and December 4, 2018 regular business meetings. Director Esbenshade seconded. The motion passed unanimously.

B. Monthly Report

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Staff reviewed the new format of the Montly Report which combines the monthly status report and financial report. The Board commented that they liked the balance of data and new layout. They also requested some highlights be shared in the paper.

C. Open Space Committee Report

No comments.

D. Meeting Minutes of Neighboring Districts The Board noted that Jefferson County Open Space deeded Clement Park to the Foothills Park and Recreation District, inquiring about the possibility of discussing the sames situation for the Community Center.

E. Approval of the 2019 Meeting Dates and Official Posting Places

District Manager Daruna reviewed some updates to the meeting dates noting that the April meeting would scheduled at the Community Center and the September meetings scheduleda at the Dakota Lodge.

V. SUCCESS STORIES District Manager Daruna provided an overview of this new standing agenda item designed to recognize and celebrate staff and residents who are doing outstanding things for the community. The first official recognition will take place at the February meeting.

VI. COMMUNICATION & DISCUSSION TOPICS a. IT Vendor Proposal

District Manager Daruna provided background on the search for a new IT Vendor and introduced Vince Tinnirello from Anchor Network Solutions. Mr. Tinnirello presented Anchor’s proposal for services and answered questions from the Board and community members. The Board had a discussion on accepting the proposal and noted the action item later in the agenda.

b. South Hogback Biological Survey

Open Space Manager Sean Warren sent out an RFP for a biological survey of the South Hogback. District Manager Daruna reviewed a summary of the proposals submitted for the Board. Open Space Manager Warren is following up with additional questions for the contractors and will be at the February meeting to present the proposals so the Board can select a contractor for the survey in the spring.

c. Strategic Plan Update

District Manager Daruna reviewed an initial road map and noted that she and Master Associaiton staff would be presenting more information on the next steps at the Joint Study Session in February. The Board discussed appointing one or two Directors to serve on the strategic plan steering committee.

d. 2019 fee Updates

i. Credit Card Fees

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Staff reviewed the new credit card fee process and noted that the policy would take effect on February 1st. This would mean most program fees would have a cash discount if patrons pay registration fees with a cash or check. Credit and debit card payment options will also still be available at a higher rate.

ii. Fitness Center Fee Structure Staff presented the new fitness center fee structure and reviewed the success of the holiday specials.

iii. Pool Revenue Meeting & Recommendation District Manager Daruna reviewed the summary of feedback received on pool revenue for 2019. With two community meetings and multiple emails, she and staff have compiled recommendations that represent this feedback which include charging a fee for validating the resident passes, providing cap or discount for families and running an early bird special. Additional paid programming will be offered outside of open swim hours, more promotion of privtal rentals and closing the Ranch House wading pool due to maintenance challenges were also recommended.

e. Tennis Building Lights

Staff presented a proposal to use the interest from the Plains Metro District settlement fund to finish a conversion to more efficient lights in the tennis building.

VII. COMMUNITY CONNECTIVITY

a. Audience Participation A resident provided feedback on the contractors for the biological survey of the South Hogback.

b. Question of the Month – 6G Vote District Manager Daruna explained that she will be posing a question to the community each month to gather more feedback on pointed issues. The question for the month of January and February will be “why did you vote no on 6G?” This will help advise staff and the Board on how the community really felt about the last ballot initiative and what the next steps should be.

VIII. ACTION ITEMS

a. MOTIONS: i. MOTION SETTING THE REGULAR BOARD MEETING DATES FOR

2019 AS SET FORTH IN THE MEMO DATED JANUARY 29, 2019. Director Jensen made a motion setting the regular board meeting dates for 2019 as set forth in the memo dated January 29, 2019. Director Huggins seconded. The motion passed unanimously.

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ii. MOTION TO ACCEPT THE PROPOSAL FROM ANCHOR NETWORK SOLUTIONS, INC. FOR MANAGED IT SERVICES DATED DECEMBER 21, 2018 SUBJECT TO NEGOTIATION OF A MUTUALLY ACCEPTABLE CONTRACT.

Director Esbenshade made a motion to accept the proposal from Anchor Network Solutions, Inc. for managed IT Services dated December 21, 2018 subject to negotiation of a mutually acceptable contract. Director Huggins seconded. The motion passed unanimously.

iii. MOTION TO AUTHORIZE THE USE OF UP TO AND NOT TO EXCEED

$60,000 OF PLAINS METROPOLITAN DISTRICT SETTLEMENT FUNDS FOR REPLACEMENT OF THE LIGHTS OF THE TENNIS BUILDING.

Director Huggins made a motion to authorize the use of up to and not to exceed $60,000 of Plains Metropolitan District Settlement Fund for replacement of the lights of the tennis building. Director Jensen seconded. The motion passed unanimously.

b. RESOLUTIONS:

MD19-101 RESOLUTION DESIGNATING OFFICIAL POSTING PLACES FOR DISTRICT MEETING NOTICES.

Director Jensen made a motion to adopt Resolution MD19-101 a resolution designating official posting places for District Meeting Notices.

IX. BOARD & STAFF COMMENTS

Director Esbenshade commented that he would not be present at the February Board meeting but expressed his opinion on the vendors for the biological survey.

X. EXECUTIVE SESSION TO DISCUSS A PERSONNEL MATTER PURSUANT TO

C.R.S. §24.6.402(b)(f). President Lehan-Milano made a motion to go into executive session to discuss a personnel matter pursuant to C.R.S. §24.6.402(b)(f). Director Huggins seconded. The motion passed unanimously and Board entered executive session at 9:18 p.m.

President Lehan-Milano made a motion to come out of executive session at 10:47 p.m. Directo Jensen seconded. The motion passed unanimously.

XI. ADJOURN

President Lehan-Milano adjourned the meeting at 10:48 p.m. These are the correct minutes for the meeting held on the above date and were approved by the Board on this ______day of ___________________2019. ______________________________ Kayla Kirkpatrick, Secretary

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January 2019 Monthly Report• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Administration/Human Resources/Finance/General Operations Overview• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

• Continued work on the strategic plan outline and timeline.

• Worked with the pool contractors on updated design and budget figures.

• Held annual retirement fund meeting with staff and ICMA-RC.

• Worked on year-end financials, shifting files and updating employee records.

• Represented the District at the Jefferson County Conservation Awards.

• Worked with staff at KCR and other Districts to better understand licensing

challenges for youth programming.

• Worked with Anchor Network Solutions on a finalized proposal for managed IT

services.

Rental Statistics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Facilities Maintenance • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Repaired broken wire in the sidewalk by the tennis courts. Saved costs by doing the work in-

house.

Cleaned, spackled and painted the Sunshine Room at the Community Center and Pond Room at

Dakota Lodge. Added a whiteboard to the Pond Room and cleaned up the chalkboard wall and

added a shelf for the kids.

In the outside bathrooms at the Community Center, the heater in the ceiling burned out, we

received two quotes to replace the heater, both were over $750. Staff was able to order the

heater and install in it in-house. Staff was also able to rework the wiring and add a baseboard

heater to avoid pipes freezing should the overhead heater burn out again. All work and materials

was completed for less than the original quotes.

At the Equestrian Center we replaced the 24 light fixtures in the main barn for the MA. A

savings of over $6000 was achieved by doing this in-house.

Parks Overview – Turf/Horticulture/Forestry• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Seeds were planted and are germinating under grow lights in the Shop. After the plants have germinated they are moved outside to the Greenhouse.

Began cleaning median gardens. Ornamental Grasses are being cut down and shrubs are being pruned.

We chipped 1,132 Christmas Trees and will use the mulch around trees and planting beds throughout the Ranch.

Trees were mulched on several Greenbelts.

Parks Overview – Maintenance• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Emptied all of the trash cans twice each week, inspected all of the dog bag dispenser sites and replaced liners as needed.

Completed the monthly playground inspections and made any necessary repairs. The engineered wood fiber was raked weekly, weather depending, in each playground.

Maintained the playing surfaces of all the baseball fields weekly if weather allowed.

Made repairs on the rock wall on the Valley Parkway.

Parks Overview – Irrigation• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

We have been selected by the RainBird Corporation to participate in a Beta Test of their new IQ-4 Central Controlled System. We have partnered with RainBird in the past with testing and providing feedback on earlier versions of this system.

Inventoried all irrigation parts, compiled a list of anticipated parts needed for the 2019 season and placed our annual order.

Parks Overview – Fleet Maintenance• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Replaced the 4WD shift motor and module on Truck #35.

Replaced the ignition coil to cylinder #2 on Truck #41.

Replaced the PTO engagement switch on John Deere 1445 Tractor #206.

Fabricated two 5/8”x 8”x 53” steel cutting edges for the John Deere 1445 snow plows.

Inspected snow removal equipment after each snow storm and made any needed adjustments and repairs. These repairs included the replacement of the steel snowplow cutting edges and skid shoes on the four truck mounted plows.

Parks Overview – Snow Removal• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Parks Department Crews spent seventeen days removing snow and ice in January. There were a series of back to back storms that hardly allowed a complete cleaning before the next event. Daytime thawing and nighttime freezing along with high winds presented many challenges to keeping sidewalks and trails clear.

General Recreation • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

The Recreation Team met in

early January for a half day goals

retreat. They collaborated and

developed 3 goals for 2019. Each

individual and team will ensure 2

of their annual goals align with

the department goals. The team

will utilize the SMART model

with their individual goals

making sure they can measure

their success throughout the

year. The Recreation Team is

excited to work together to

make Ken-Caryl an even more

exciting place to work and play!

General Recreation Department Goals• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

GOAL 1: Define CultureGOAL 2: Operate with Creativity

and Intention with the Resources We Have Available

GOAL 3: Engage the Community

Make the team feel happy, empowered, and valued

To have a positive working environment and retain staff

Better utilize our resources, make sure resources are sustainable,

increase accountability and transparency to community, stay

within budget

Make our processes more efficient, utilize staff skills sets across teams, share resources more effectively,

utilize community volunteers

WHAT

WHY

GOALS

KCRMD Mission:

To Strengthen Community Connections Through Exceptional Park, Recreation and

Educational Experiences

Develop a stronger connection/ relationship with the community

we serve (mission based). Save on costs through community

volunteers.

Find ways to engage with the community. Determine what they really want and need and use that

information to inspire programming. Involve community

in recreation through volunteerism.

Adult & Family Programs Overview• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Class January 2018 January 2019

Story Time 64 Adults/101 Kids 56 Adults/64 Kids

Tae Kwon Do* 11 Program Discontinued

Watercolor 32 29

Acrylics Landscape New Class 6

Fencing 0 10

Dream Interpretation Class Not Offered 5

Chuck, the water

color instructor

Working on their mountain lion masterpieces

Tennis Stats and More• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

.

Tennis Program

Participation

January 2018 January 2019

Junior Tennis 244 244

Adult Tennis Lessons 53 56

Adult Private Group 223 266

Private Lessons N/A 73

Pickleball Mixer 15 17

Indoor Court Usage 75% 88%

Successes Leslie Davis is celebrating 35 years of

service to the KCR tennis program!

ChallengesAccommodating requests for private

lessons in an already full schedule of

group lessons.

Fitness Statistics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Fitness Center Usage January

2018

January

2019

Fitness Center Usage 2457 2812

Junior Fitness

Certification

1 4

Personal Training 36 20

Fitness Class Attendance 1,101 990

Drop In Attendance 97 102

Memberships

Purchased

January

2018

January

2019

Annual 11 54

3 Month 100 39

1 Month 37 27

Punch Pass 29 25

Silver Sneakers 0 15

Fitness• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Successes

Free Zumba Class and Party: January 8th – 18 attendees, several non-

members/friends of current members. Great workout and fun social time!

Gentle Roll and Flow Yoga: January 9th – January 30th - 15 attendees, fee-based

yoga class. Participants really enjoyed the class:

“Just want to rave a bit about how truly excellent the gentle roll and flow yoga class

was. And it’s wonderful instructor!”

-Natalie (attendee to the class and fitness facility member)

Boot Camp/Fitness Center Introduction: January 12th – 6 attendees from the

KC Ladies Group worked out, received membership information

Around the World Fitness Challenge: January 17th – kickoff meeting for 6 week

fee-based fitness challenge – 13 participants in the challenge!

Challenges

Participants at Zumba Party- January 8th

Providing programming that meets the needs of the patrons and continuing to be profitable. Focusing on fee-based programming moving forward to generate more revenue.

Youth Programs Statistics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Location

Total

Registered

2018

Number

of Days

Daily

Average

Total

Registered

2019

Number

of Days

Daily

Average

Community Center

Kinder – 6th 565 16 35

Ranch House

Kinder – 5th 420 16 26

Dakota Lodge

Kinder – 6th 366 16 23

Ranch House

Full Days and

Winter Break Camp

460 9 51

Art Ventures 13 Session 13

Outdoor Discovery 13 Session 13

School Aged Programs• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

After a wonderful winter break camp, before and

after care (B&A) got back in the swing of things

January 9th! Both the Ranch House and

Community Center have had some really fun

themed weeks filled with games, crafts, and many

activities. The students did not have school on

January 21st. We offer a full day program most

days the students do not have school. Each full

day is a field trip. This field trip was to Skyzone!

This is a fun trampoline park type of facility.

Another exciting start to our year was

welcoming back a beloved youth programs staff.

Alayna has worked in our B&A programs as well

as summer camp. She is a fantastic part of the

team and we are happy to have her as our lead

counselor at the Ranch House B&A program.

This was a fun afternoon planned with

“Minute To Win It” competition styled

activities. This was the classic cookie

face game. Starting with the cookie on

your forehead, you then must bring the

cookie down to your mouth only using

your face muscles! No Hands!

Just a glimpse into

how much fun we

have in B&A!

Preschool Statistics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Class Location Total Attendance

Preschool Ages 3-4 Community Center M/W/F - 14

T/TH – 15 (capacity)

Preschool Ages 4-5 Community Center M/W/F -18 (capacity)

T/TH – 17

Before/After Ages 3-5 Community Center M/W/F - 13

T/Th – 15 (capacity)

Preschool Ages 3-5 Ranch House M/W/F – 15 (capacity)

T/TH -12

2014 2015 2016 2017 2018

Change ‐

5Yr Change‐1Yr Trend

Net Reserves 56,447 78,369 (89,373) 249,447 541,107 859% 117%

District BtoA $161,057 42%

Revenue BtoA $80,120 1%

Expenses BtoA $80,937 1%

Parks BtoA $68,239 4%

G&A incl taxes BtoA $97,358 2%

Recreation BtoA ($4,540) 0%

2014 2015 2016 2017 2018

Change ‐


Taxes % of Total Revenue 52% 51% 54% 51% 58% 12% 14%

2014 2015 2016 2017 2018

Change ‐


Rec & Other % of Total Revenue 48% 49% 46% 49% 42% ‐13% ‐17%

2014 2015 2016 2017 2018

Change ‐


Recreation Revenue ($1,000s) 1,926 1,808 2,012 1,791 1,952 1% 9%

2014 2015 2016 2017 2018

Change ‐


Recreation Total ROI ‐19% ‐19% ‐16% ‐18% ‐16% 15% 11%

REVENUE TRENDS

Ken‐Caryl Ranch Metropolitan District

Financial Dashboard

Year Ended 12/31/2018

RESERVES TREND

FINANCIAL DEVELOPMENTS

WORKING CAPITAL TRENDS

Ken Caryl Ranch Metropolitan District

Financial Analysis by Department & Program

2018 Year‐End Results

Department/Program Revenue Dir Exp Rec OH * Tot Exp $ ROI Subsidized

Tax

Alloc % Effort

Financial

Score

JUNIOR INTERCLUB

Aquatics 71,651$ 294,500$ 67,717$ 362,217$ (290,566)$ ‐80% 290,566$ 9% 7% F

Tennis 578,341$ 509,362$ 69,880$ 579,242$ (901)$ 0% 901$ 0% 11% C

PR Preschool 296,386$ 247,716$ 66,951$ 314,667$ (18,281)$ ‐6% 18,281$ 1% 6% C

TEE Teen, Adult, Contract 104,351$ 76,355$ 16,970$ 93,325$ 11,026$ 12% ‐$ 0% 2% B

BE Before & After School 226,179$ 186,321$ 52,608$ 238,929$ (12,750)$ ‐5% 12,750$ 0% 5% C

YO Youth Camp 233,754$ 163,180$ 54,305$ 217,485$ 16,269$ 7% ‐$ 0% 4% B

Total Youth Programming 860,670$ 673,572$ 190,835$ 864,407$ (3,737)$ 0% 3,737$ 0% 16% C

EN Environmental Education 225,628$ 184,632$ 27,153$ 211,785$ 13,843$ 7% ‐$ 0% 4% B

WE Wellness 159,515$ 118,905$ 96,703$ 215,608$ (56,093)$ ‐26% 56,093$ 2% 4% D

CU Events 19,846$ 37,089$ 13,576$ 50,665$ (30,819)$ ‐61% 30,819$ 1% 1% D

Total Programs 1,915,651$ 1,818,060$ 465,864$ 2,283,924$ (368,273)$ ‐16% 368,273$ 12% 43% C

Parks 183,911$ 1,746,548$ ‐$ 1,746,548$ (1,562,637)$ ‐89% 1,562,637$ 50% 33% F

Facilities 30,719$ 425,660$ ‐$ 425,660$ (394,941)$ ‐93% 394,941$ 13% 8% F

Admin (excludes revenue) ‐$ 816,592$ ‐$ 816,592$ (816,592)$ ‐100% 816,592$ 26% 15% F

Tax, grant & non‐prog revenue 3,431,080$ ‐$ ‐$ ‐$ 3,431,080$ 100%

Total District 5,561,361$ 4,806,860$ 465,864$ 5,272,724$ 288,637$ 5% 3,142,443$ 100% 100%

Margin


Governmental Fund Balance Sheets

As of 1/31/19

Tentative & Preliminary ‐ for discussion purposes

General Fund Conservation

Trust Fund Debt Service Fund

Bond Proj Capital

Fund

PMD Settlement

Fund

Comm Garden

Fund

Vet Monument

Fund Cap Reserve Fund TOTAL

ASSETS

Cash and cash equivalents ‐ unrestricted 530,156 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 530,156

Cash and cash equivalents ‐ restricted ‐ 181,225 265,681 ‐ 1,160,029 22,993 8,880 ‐ 1,638,809

Accounts and grants receivable 122,353 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 122,353

Due from KCRMA 22,856 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 22,856

Due from other funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

Prepaid expenditures 86,003 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 86,003

Property taxes receivable 2,885,998 ‐ 825,795 ‐ ‐ ‐ ‐ ‐ 3,711,792

TOTAL ASSETS 3,647,365 181,225 1,091,476 ‐ 1,160,029 22,993 8,880 ‐ 6,111,969

LIABILITIES

Accounts payable and accrued liabilities 103,867 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 103,867

Refunds and deposits payable 10,600 ‐ ‐ ‐ ‐ 1,550 ‐ ‐ 12,150

Due to other funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

Unearned revenue 165,773 ‐ ‐ ‐ ‐ 3,125 ‐ ‐ 168,898

TOTAL LIABILITIES 280,240 ‐ ‐ ‐ ‐ 4,675 ‐ ‐ 284,915

DEFERRED INFLOWS OF RESOURCES

Deferred property tax revenues 2,885,998 ‐ 825,795 ‐ ‐ ‐ ‐ ‐ 3,711,792

TOTAL DEFERRED INFLOWS OF RESOURCES 2,885,998 ‐ 825,795 ‐ ‐ ‐ ‐ ‐ 3,711,792

FUND BALANCES (DEFICITS)

Nonspendable 86,003 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 86,003

Restricted for specific uses 150,000 181,225 265,681 ‐ 1,160,029 18,318 8,880 ‐ 1,784,134

Committed for specific uses ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

Unassigned 245,124 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 245,124

TOTAL FUND BALANCES (DEFICITS) 481,127 181,225 265,681 ‐ 1,160,029 18,318 8,880 ‐ 2,115,261

3,647,365 181,225 1,091,476 ‐ 1,160,029 22,993 8,880 ‐ 6,111,969 TOTAL LIABILITIES, DEFERRED INFLOWS, AND

FUND BALANCES (DEFICITS)


Governmental Fund Income Statements

For the one month ended 1/31/2019

Tentative & Preliminary ‐ for discussion purposes only

General Fund Conservation

Trust Fund Debt Service Fund

Bond Proj Capital

Fund

PMD Settlement

Fund

Comm Garden

Fund

Vet Monument

Fund Cap Reserve Fund TOTAL

REVENUES

Property taxes 68,736 ‐ 24,650 ‐ ‐ ‐ ‐ ‐ 93,386

Specific ownership taxes 30,056 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 30,056

Aquatics ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

Tennis 49,504 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 49,504

Preschool 26,962 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 26,962

Teen, Adult & Contract 5,172 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 5,172

Before & After School 18,750 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 18,750

Youth Camp 13,896 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 13,896

Environmental Education 7,467 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 7,467

Wellness 16,318 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 16,318

Events 1,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1,000

Parks 4,074 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 4,074

Facility rentals 5,234 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 5,234

General & Administration 15,301 ‐ ‐ ‐ 2,546 ‐ ‐ ‐ 17,847

TOTAL REVENUES 262,470 ‐ 24,650 ‐ 2,546 ‐ ‐ ‐ 289,667

EXPENDITURES

Aquatics 0, 5, 15, 20 3,160 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 3,160

Tennis 34,717 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 34,717

Preschool 13,292 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 13,292

Teen, Adult & Contract 3,304 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 3,304

Before & After School 17,212 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 17,212

Youth Camp 10,813 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 10,813

Environmental Education 11,103 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 11,103

Wellness 9,238 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 9,238

Events 66 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 66

Recreation Management 37,697 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 37,697

Parks 97,555 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 97,555

Facilities 30,400 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 30,400

General & Administration 54,746 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 54,746

Community Garden ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

Debt service ‐ ‐ 370 ‐ ‐ ‐ ‐ ‐ 370

Capital outlay ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

TOTAL EXPENDITURES 323,302 ‐ 370 ‐ ‐ ‐ ‐ ‐ 323,672

EXCESS OF REVENUES OVER EXPENDITURES (60,832) ‐ 24,281 ‐ 2,546 ‐ ‐ ‐ (34,005)

OTHER FINANCING SOURCES (USES)

Transfer in ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

Transfer (out) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

Capital leases issued ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

Legal proceeds & Other 1,796 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1,796

TOTAL OTHER FINANCING SOURCES (USES) 1,796 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1,796

(59,036) ‐ 24,281 ‐ 2,546 ‐ ‐ ‐ (32,209)

FUND BALANCE ‐ BEGINNING OF YEAR 540,163 181,225 241,401 ‐ 1,157,483 18,318 8,880 ‐ 2,147,470

FUND BALANCE ‐ END OF PERIOD 481,127 181,225 265,681 ‐ 1,160,029 18,318 8,880 ‐ 2,115,261

Projected

NET CHANGE IN FUND BALANCE


Budget to Actuals ‐ General Fund

For the one month ended 1/31/19

Tentative & Preliminary ‐ for discussion purposes only

Actual Budget

REVENUES

Property taxes 68,736 70,125 (1,389) ‐2%

Specific ownership taxes 30,056 28,118 1,938 7%

Aquatics ‐ ‐ ‐ 0%

Tennis 49,504 40,557 8,947 22%

Preschool 26,962 28,158 (1,196) ‐4%

Teen, Adult & Contract 5,172 8,726 (3,554) ‐41%

Before & After School 18,750 24,633 (5,883) ‐24%

Youth Camp 13,896 11,683 2,213 19%

Environmental Education 7,467 8,359 (892) ‐11%

Wellness 16,318 14,174 2,144 15%

Events 1,000 ‐ 1,000 0%

Parks 4,074 3,198 876 27%

Facility rentals 5,234 3,245 1,989 61%

General & Administration 15,301 7,350 7,951 108%

TOTAL REVENUES 262,470 248,326 14,144 6%

EXPENDITURES ‐ FUNCTIONAL CLASSIFICATION

Aquatics 3,160 1,193 (1,967) ‐165%

Tennis 34,717 38,848 4,131 11%

Preschool 13,292 18,519 5,227 28%

Teen, Adult & Contract 3,304 2,159 (1,145) ‐53%

Before & After School 17,212 14,629 (2,583) ‐18%

Youth Camp 10,813 5,964 (4,849) ‐81%

Environmental Education 11,103 9,573 (1,530) ‐16%

Wellness 9,238 10,198 960 9%

Events 66 ‐ (66) 0%

Recreation Management 37,697 33,215 (4,482) ‐13%

Parks 97,555 102,105 4,550 4%

Facilities 30,400 56,908 26,508 47%

General & Administration 54,746 64,028 9,282 14%

Community Garden ‐ ‐ ‐ 0%

Debt service ‐ ‐ ‐ 0%

Capital outlay ‐ ‐ ‐ 0%

TOTAL EXPENDITURES 323,302 357,338 34,036 10%

EXCESS OF REVENUES OVER EXPENDITURES (60,832) (109,012) 48,180 ‐44%

OTHER FINANCING SOURCES (USES)

Transfer in ‐ ‐ ‐ 0%

Transfer (out) ‐ ‐ ‐ 0%

Capital leases issued ‐ ‐ ‐ 0%

Legal proceeds & Other 1,796 ‐ 1,796 0%

TOTAL OTHER FINANCING SOURCES (USES) 1,796 ‐ 1,796 0%

(59,036) (109,012) 49,976 ‐46%

FUND BALANCE ‐ BEGINNING OF YEAR 540,163 540,163 ‐ 0%

FUND BALANCE ‐ END OF PERIOD 481,127 431,151 49,976 12%

Variance F(U)

NET CHANGE IN FUND BALANCE

Slow Down. Wires are Fast. You Don’t Have to Be.

Wires are a safe, efficient, and fast way to send money. However, wire fraud is a real threat. Financial criminals are using compromised email accounts, fake websites, and changing phone numbers as a way to misdirect valid payments into their hands.

Before sending a wire, we recommend you:

• Slow Down: Did you receive wiring instructions via email from an investment broker, attorney, title company, realtor, vendor or business partner? We recommend that all payment instructions be verified in person or over the phone using a phone number that is publically available. Do not use a number provided by the recipient through email unless you can verify it through a known number. • Slow Down: Review your wiring instructions. Does the name of the wire beneficiary make sense for your transaction? You’ve been working with XYZ Title Company in Colorado, but the wiring instructions list John Doe Title Company out of Texas as a beneficiary. • Slow Down: Did you receive wiring instructions, only to have them changed through a follow up email or phone call? Individuals and businesses do not change their banking relationships often. However, using email to change wiring instructions is a common tactic used by fraudsters.

There may be other reasons to question the validity of a wire. Are you:

• Paying for something prior to receiving the goods or services? • Returning funds to the recipient due to a prior “overpayment”? • Responding to an online employment advertisement which prompted this transaction? • Sending a wire to pay taxes or fees because you won a lottery or other prize?

If you have any concerns after reviewing this information, let your banker know.

Member FDIC banking for good

Open Space Committee Updates for January 23, 2019.

• Trail Maintenance and other trail related issues-

BG Trails and culvert replacement project; Project is 100% complete.

Docmann Loop Trail; OSM completed inspection of the finished project in early December 2018.

Westerly access/South Hogback Open Space- drafted request for proposals (including a scope of work)

for biological and archaeological survey of SHOS and sent to potential bidders.

Asphalt conversion to concrete pave on Ken-Caryl Ave trail- test results on concrete compressive

strength testing received. Staff reviewing results.

Massey Draw Canyon restoration plan- staff working on presentation/plan to eliminate social trails and

facilitate access to stream channel at strategic locations.

Two track trail maintenance- some work on lower Massey Draw trail completed but remainder of

project postponed until spring.

Perform on-going inspections of new trail work for state permit records.

Volunteer Trail Coordinators report; suspended until spring.

• Boundary Management- Land Guarantee Title continues work on research of exterior parcels along

the western border using 2019 budget of $3,000 (staff estimates that total of $9,500 needed to complete

research of the remainder of the exterior parcels. Research of interior parcels is estimated to cost an

additional $20,000-$40,000). Staff has begun work creating archive file of documents received from

Land Guarantee Title of the completed properties. Staff investigated discovery of fence installation at

17 Tamarade and determined that fence does not encroach on open space. Staff investigated suspected

encroachment of Christmas light installation at 99 North Ranch Road. Processed open space access

requests. Coordinated issuance of Encroachment License Agreements to new homeowners of

properties with historic encroachments into open space. Performed property boundary location

assessments as requested.

• Miscellaneous Maintenance- snow removal at Dakota Lodge, completed text design modification for

rules signs and ordered decals from vendor, completed repair of cedar rail fence along Valley Parkway

at direction of Chris Pacetti.

• Patrol, Visitor Safety- Staff compiling 2018 patrol and open space visitation data for February OSC

mtg presentation (compilation of Volunteer Patroller data complete), assist with opening of Dakota

lodge rental facility when MD attendant does not show or is late, discovered illegal campsite in SHOS

and removed, investigated report of dog leaving property adjacent to trail and chasing trail users, mail

new open space ID bracelets to West Ranch residents and update records, monitored trail conditions on

lower cougar trail complex and closed trails when warranted. Remove large animal carcasses from

private properties and roadways. Respond to calls from residents re conflicts with wildlife and educate

on how to avoid; investigated report of family feeding deer in Deer Creek neighborhood, delivered

educational material to neighborhood on consequences of feeding wildlife. Patrolled trail and off-trail

areas and enforced rules, per normal.

• Open Space Use requests- met with representative of the Denver Botanic Garden to discuss potential

for harvesting willow shrubs for an artwork installation at the Chatfield Arboretum in spring 2019, met

with Jerilyn Suster, teacher at Bradford North, to discuss setting up wildlife cameras in open space for

an ecology unit she is teaching her students, facilitated request from contractor working for the KCR

Water and Sanitation District looking for staging area for fire hydrant replacement project in North

Ranch

• Forestry- Christmas tree sale event conducted on 12/1/18. Reviewed draft revision of KCR Wildfire

Fuels Plan completed by CSFS staff (draft sent to WMFPD and KCR Firewise Committee).

On-Going Projects;

• Manor House Prairie Dog Colony Relocation- after a couple of successful capture operations in late

2018 the estimated number of remaining prairie dogs is in the single digits. Our permit has been

extended into the spring of 2019 and Deb is working on modifications to her live traps to increase

effectiveness of capturing the last remaining animals.

KEN-CARYL RANCH OPEN SPACE COMMITTEE MONTHLY MEETING MEETING MINUTES WEDNESDAY, November 28, 2018 7:30 p.m. – 9:30 p.m. DAKOTA LODGE 14422 WEST KEN-CARYL AVENUE LITTLETON, COLORADO 80127

Constituent list Role Attendance (yes/no)

Mark Celusniak OSC (Chair) Yes

Colin Crotty OSC (Vice Chair) Yes

Douglas Graham OSC Yes

Jenny Koslowski OSC Yes

Brian Lee OSC Yes

Dave Schmude OSC Yes

Tim Moriarty OSC Yes

Lauri Osborne OSC No

Sean Devin OSC (Secretary) Yes

Erlinda Stafford MA Board Representative Yes

Jami Jensen M MD Board Representative No

Jeff Esbenshade MD Board Representative Yes

Jeff Lyslo Volunteer Trail Coordinator No

Dan Mullins Volunteer Trail Coordinator Yes

Gary Salter Trail Club Liaison Yes

Vinny Badolato History Committee Representative Yes

Peter Marozas Ranger No

Gary Norton Ranger No

Matt Oven Ranger Yes

Sean Warren Open Space Manager Yes

Visitors

John Kemper, Jim Fodor, John Fosholt, Amy Lear, Bruce Heise

I 7:32 - Call to Order II Conflict of Interest - None III Approval of Minutes – meeting minutes from October 24, 2018, approved.

IV Resident and special event requests A) Ken-Caryl Ranch Metropolitan District request to conduct mountain biking classes in private open space

using private contractor. Presentation by Amy Lear. 1) Amy presented details of a proposed pilot program for beginning MTB classes, initially for women,

potentially expanding to other groups. 2) After discussion, OSC approved a pilot program of 6 months duration, starting in January 2019. The

pilot program will be limited to park and valley trails, with a maximum of 10 riders per instructor. V Member Open Forum

A) John Kemper gave a report on his experience as a Volunteer Patroller 1) Very positive feedback from trail users 2) Trail users are generally courteous

(1) Trail safety would be improved by bells on MTB’s, greater awareness (no/single/lower volume earbuds) for hikers & runners

3) Need e-bike signage 4) Resident tags working well 5) VP vests look great but are hot in the summer

VI Action Items A) Recommendation to the MA Board to continue the Volunteer Trail Coordinator Program in 2019 and

beyond and to accept revisions to the foundation documents affected by this change. 1) OSC approves 2019 VTCP as presented 2) OSC reviewed the “Proposed Trails Pgm: 2019” document and recommended that items 5) & 6) be

deleted as they are not relevant to the purpose of the document. VII Communication/Discussion Items

A) Communication (5 min)- Committee member appointments update. 1) New OSC members: Jenny Koslowski & Douglas Graham 2) Retiring members: Dave Schmude & Brian Lee. Many thanks to Dave and Brian for their years of

service to the community. B) Communication (5 min)- 2019 Budget update.

1) MA Board budget approved 2) OSC budget highlights:

(1) North boarder fence (2) Picnic tables (3) Right of Way/Easement project (4) Valley Parkway crosswalk (5) Weed control (6) Kiosk project (7) Asphalt to Concrete work (8) The committee noted that both the Docmann and East Plum Thicket/Manzanita projects were

completed well under budget. Sean W will follow-up with Chris P regarding how those funds will be re-apportioned.

C) Communication/Discussion (25 min.)- Determine desired condition of High Meadow pond; presentation by David Schmude. 1) Completing this project in one form or another could have a significant positive impact on water-

availability for wildlife in the area without changing downstream drainage conditions (1) Water rights would need research

2) OSC will review the idea as a Parking Lot item D) Communication (5 min)- update on proposed changes to Ken-Caryl Ranch Open Space Comprehensive

Management Plan re landscape rules violations/encroachments 1) Bruce Heise highlighted inconsistencies and internal conflicts within KCRMA rules, policies &

procedures, and other documents regarding landscape rule violations and presented potential changes to move toward eliminating these inconsistencies.

2) Next step: Bruce to finalize his proposed verbiage changes and give to Sean W for incorporation into the OSCMP. Sean can then present to the MA Board as an informational update.

E) Communication/Discussion (25 min.)- The challenges and opportunities of expanding recreational access in the South Hogback Open Space. Presentation by Sean Warren. 1) This will be a topic for discussion and direction in 2019

F) Communication/Discussion (5 min.)- Edit/prioritize parking lot list. OSC homework for next meeting: review the Parking Lot List with an eye toward prioritizing and editing.

G) Communication- Volunteer Trail Coordinator Program: Monthly Summary; H) Communication; Open Space Manager’s Update Report (no verbal presentation will be provided. If

Committee members have questions re the Update Report, they will need to query the OSM directly at the meeting).

VIII Roundtable – none IX Adjourn, 929pm

2/20/2019 BoardDocs® Pro

https://www.boarddocs.com/co/ssprd/Board.nsf/vpublic?open 1/3

marp. South Suburban Park and Recreation District Regular Meeting No. 926 MINUTES

1. Dinner

2. Call to OrderA regular meeting of the Board of Directors of South Suburban Park and Recreation District was called to order at 6:05pm onWednesday, January 23, 2019 at the Goodson Recreation Center, 6315 South University Boulevard, Centennial, Colorado.Chair Scott LaBrash presided.

Board of Directors:

Scott A. LaBrashPeter J. BarrettSusan K. PyeDavid B. LawfulJames A. Taylor

Management staff:

Rob Hanna, Executive DirectorMike Braaten, Deputy Executive DirectorAndy Jennings, Director of Parks and Open SpaceBrett Collins, Director of Planning & DevelopmentEileen Matheson, Director of RecreationLisa Narrell, Director of Human ResourcesMike MacLennan, Director of Information TechnologySteve Shipley, Director of Finance

3. Study Session3.1. Discussion on Drones and RC use

4. RecessThe Board paused at 6:59pm and began the business meeting at 7:06pm.

5. Business Meeting5.1. Formal Roll CallAll Boardmembers were present.

7.1 Pledge of Allegiance7.2 Certification of Agenda

Mr. LaBrash explained the need for the Board to enter executive session for discussion on matters pertinent to an agenda itemon the public meeting agenda. The Board would adjourn to the Executive Session following item 7.4 Unscheduled PublicComments. He asked if Boardmembers had any other additions, changes or deletions for the agenda tonight. Boardmembershad none at this time.

7.3 Approval of Minutes, Meeting # 925, January 9, 2019There were no changes. Without further objection, the minutes stood approved as presented.

7.4 Unscheduled Public CommentsNone.

6. Executive Session CalledMr. Lawful moved to enter into Executive Session pursuant to, or as authorized by, C.R.S. Section 24-6-402(4), #

(e) For the purposes of determining positions relative to matters that may be subject tonegotiations, developing strategy for negotiations, and instructing negotiators,

Mr. Barrett seconded the motion, which was approved unanimously (5-0).The Board entered into Executive Session at 7:11pm. Attendees: the Board of Directors, Rob Hanna, Executive Director andSteve Shipley, Director of Finance. The group returned from Executive Session and reconvened the Business Meeting at 7:39pm.

7. Business Meeting Continued7.5 Proclamation-Recognition of Bobbie Sheffield South Metro Land ConservancyMr. Taylor presented Bobbie Sheffield with a proclamation, signed by the South Suburban Board of Directors, inrecognition of 25 years of work with the South Metro Land Conservancy Board. Mrs. Sheffield’s advocacy forparks and open space in the south metro area included:

18.75 acres of the Newton Trust Property22 acres at the Superchi Property (now Reynolds Landing)Solar Classroom Addition at Carson Nature Center7.8 acres at the Ensor PropertyPreservation of the Chambers Farm (now Wynetka Ponds)Railroad Spur Trail along Mineral Avenue2.8 acres at the Oxbow Property5.5 acres at the Lee Gulch Overlook



Mr. LaBrash recalled an article with Mrs. Sheffield published in the Littleton Independent, December 2017, and hisfavorite quote “When I’m out in that open space, I feel peace. It’s just beautiful- when my world is turned upsidedown, I go out there and it sets everything right.” He thanked Mrs. Sheffield for her work.7.6 Energy Performance Contract Measurement and Verification Performance Report Year 2Mr. Collins explained that the District selected McKinstry Co, LLC for an Energy Performance Contract (EPC) in2014. The EPC would provide upgraded amenities to District facilities while decreasing the Districts overallenvironmental footprint. Niffy Ovuworie, Program Manager and Ashley Brasovan, Account Executive of McKinstry,summarized the measures implemented and savings associated. McKinstry audited 20 District facilities andrecommended for energy efficient measures to be implemented within 15 of those facilities. Measures included:boiler and AC unit upgrades, new windows and LED lighting, controls and energy management systems, shares ina community solar garden and a staff engagement program. Mr. Ovuworie explained that the District was on trackto pay back its financing of the implemented upgrades with the verified savings from those upgrades inapproximately 6.5 years. Savings thereafter would then return to the District. Mr. LaBrash noted the improvements have been a good thing for the District and that he is very proud of theDistrict’s investment in and the success of the solar garden. Mr. Ovuwarie discussed more energy opportunitiesfor the District and the importance of working with an energy consultant during the construction of the newrecreation complex.

Mr. LaBrash noted that Boardmember Pye was excused from the meeting, due to illness at 7:45pm.

7.7 Executive Director’s Report

Mr. Hanna reported that the District received a Workplace Health Achievement from the American Heart Association. Theachievement is awarded to employers who build a culture of health for their employees and ranked within the Workplace HealthAchievement Index. The District placed in the Bronze level according to the Index. Mr. Lawful congratulated staff.

7.8 Resolution #2019-003 Hudson Gardens River Integration Xcel Easement RequestMr. Collins requested approval of an easement allowing Xcel to relocate gas and electric lines that were foundduring construction of the River Integration Project at Hudson Gardens. Mr. Lawful moved to authorize Resolution #2019-003 granting an Easement to Grantee, with the understandingthat the general legal description contained therein will be converted to a specific legal description before theEasement is recorded and authorizes the Executive Director to sign the Easement on behalf of the District. Mr.Taylor seconded the motion and the motion was approved unanimously (4-0).7.9 Funding Direction for Recreation Complex and Outdoor Pool ProjectsMr. Hanna presented two motions for the Boards consideration. Staff recommends funding the new recreationcomplex with a third sheet of ice and the preferred option for the outdoor pool projects, with the reassurance thatfunding is within the means of the District. The Board concurred that the projects are subject of now or nevertiming but is worth it to provide additional recreation opportunities to the community and potential for addedrevenue to the District. Mr. Taylor moved to direct the Executive Director to move forward with the design and associated contracts toconstruct the third sheet of ice for the Recreation Complex project. Mr. Barrett seconded the motion and themotion was approved unanimously (4-0). Mr. Taylor moved to direct the Executive Director to move forward with the design and associated contracts toconstruct the preferred option for the Outdoor Pool Renovations project. Mr. Barrett seconded the motion and themotion was approved unanimously (4-0).7.10 Directors’ Items, Committee Meeting UpdatesMr. Lawful, Mr. LaBrash and Mrs. Pye attended the South Metro Chamber’s Economic Forecast presentation withstaff. Mr. LaBrash reported the speakers were great and the information regarding the state of the economy,particularly the South Metro area, and the state of tuition rates, were very interesting. Mr. Lawful and Mr. LaBrash attended the Volunteer Recognition Banquet at South Platte Park. They reported anexcellent event with an amazing energy. Volunteers ranged in age from 16-90 years. Kudos to Skot Latona,Manager of South Platte Park, and staff for fostering such a team of people. Mr. Taylor attended the Sheridan Can Do meeting where a consultant presented results of a feasibility study forthe Sheridan pool property, located adjacent the Sheridan Recreation Center. The consultant cited annualoperating costs and building improvements would not be feasible to operate a pool on the property. Feasiblescenarios recommended include: a food hub/community center for public meeting space or a center for educationand entrepreneurship. Mr. Barrett, Mrs. Pye and staff attended a subcommittee meeting with City of Centennial. The group discussed thenew recreation complex. Melissa Reese-Thacker, Manager of Planning, will be attending a City meeting to presenta traffic analysis for the recreation complex. Mr. Barrett reported City staff expressed appreciation to the Districtand looks forward to future endeavors together. Mr. LaBrash attended the Hudson Gardens Board meeting. He reported the Hudson Christmas was extremelysuccessful; the best attended and earning a net revenue of $204,000.7.11 Session Announcements and Emergency ItemsNone.

8. Study Session ReconvenedAt 8:44pm, the Board of Directors reconvened Study Session.

3.2 Review of 2018 Work Plan Fourth Quarter Report



3.3 Review of 2018 Fourth Quarter Planning & Development Department, Quarterly Capital Projects Report4. Review of Future Agenda Items and Upcoming Events

9. AdjournmentThe group adjourned for the evening at 9:12pm. Mindy AlbertBusiness Support Supervisor



marp. South Suburban Park and Recreation District Regular Meeting No. 925 MINUTES

1. Call to OrderA regular meeting of the Board of Directors of South Suburban Park and Recreation District was called to order at special time4:35pm on Wednesday, January 9, 2019 at the Goodson Recreation Center, 6315 South University Boulevard, Centennial,Colorado. Chair Scott LaBrash presided.

Board of Directors:

Scott A. LaBrashPeter J. BarrettSusan K. PyeDavid B. LawfulJames A. Taylor

Management staff:

Rob Hanna, Executive DirectorMike Braaten, Deputy Executive DirectorAndy Jennings, Director of Parks and Open SpaceBill Ramsey, Director of GolfBrett Collins, Director of Planning & DevelopmentEileen Matheson, Director of RecreationLisa Narrell, Director of Human ResourcesMelissa Reese-Thacker, Planning ManagerMike MacLennan, Director of Information TechnologySteve Shipley, Director of Finance

2. Study Session2.1. Monthly Department Reports2.2. Hudson Gardens Executive Director’s Monthly Report2.3. Meeting Updates From Staff Liaisons2.4. Review of Consent Agenda Item: Approval of Accounts Payable checks, wires, and purchase card transactions for December2018 in the amount of $5,237,871

2.5 November 2018 Monthly Financial Overview2.6 Conceptual Goodson Master Plan

Mira Thiesen, Project Manager/Senior Associate for Perkins + Will, gave the Board a summary of possibleimprovements of the Goodson Recreation Center based on public comment obtained in summer 2018. The Board paused at 5:45pm and reconvened at 6:12pm.

2.7 Recreation Complex Schematic Design and Cost EstimateChris Kastelic, Principal for Perkins + Will, presented the Board a schematic design and illustrations of theRecreation Complex. Chris Cooper, Pre-Construction Manager for Adolfson & Peterson Construction, presentedconstruction cost estimates of the facility. The Board discussed and had consensus support for consideration of a third sheet of ice for the facility. Theydirected staff to bring back possible scenarios for funding the third sheet at an upcoming meeting.

2.8 Review of Future Agenda Items and Upcoming Events

3. RecessThe Board paused at 7:45pm and returned to the business meeting at 7:59pm.

4. Business Meeting4.1. Formal Roll CallAll Boardmembers were present.4.2. Pledge of Allegiance4.3. Certification of AgendaMr. LaBrash asked if Boardmembers had any additions, changes or deletions for the agenda tonight. Boardmembers had none.4.4. Approval of Minutes, Meeting # 924, December 12, 2018Mr. Lawful asked it be noted the Board called for a special start time of 4:30pm for the January 9, 2019 Regular Meeting. Withthat update, the minutes stood approved as presented.4.5. Unscheduled Public CommentsMike Anderson, 9228 Meredith Court, Lone Tree and City Councilman of the City of Lone Tree thanked the Board for itscollaboration with the City. He noted the successful build of Kimmer Plaza and utilization of the Lone Tree Hub in 2018. Heexpressed his excitement for future community and infrastructure expansions, including the recreation opportunities with theReuter Hess Reservoir. He added that the new recreation complex is important to the community’s long-term needs. Finally, hegave kudos to staff for the well done New Year’s event at the Lone Tree Golf Club and Hotel.4.6. Legal Counsel’s ReportThe Board received Mr. Jim Collins confidential monthly report in the Board packet.4.7. Executive Director’s ReportMr. Hanna reported his participation in the interview process to hire a new consultant for the High Line Canal Working Group.The group’s next meeting is cancelled until the new consultant is hired.4.8. Approval of Consent Agenda Itemsa. Approval of Accounts Payable checks, wires and purchase card transactions for December 2018 in the amount of $5,237,871.



Mrs. Pye moved to approve item a. Mr. Lawful seconded the motion. There was no further discussion and the motion wasapproved unanimously (5-0).4.9. Resolution #2019-001 Designating the Official Posting Place for 2019 District Meetings

Mrs. Albert explained the Board requirement by State statutes to designate an official posting location for 24-hournotice of District meetings and their agendas. The Goodson Recreation Center, 6315 S. University Boulevard, hashistorically been the designated location as was proposed this evening. Mr. Lawful moved to adopt Resolution #2019-001 to designate the Goodson Recreation Center the official postingplace for 24-hour notice of 2019 District meetings and agendas. Mr. Barrett seconded the motion. There was nofurther discussion and the motion was approved unanimously (5-0).

4.10. Resolution #2019-002 Designating the Official Custodian of RecordsMr. Braaten requested approval to appoint the Business Support Supervisor the designated Official Custodian ofRecords. The Custodian was previously appointed to the District Records Clerk position, which was vacated insummer 2018. The Custodian of Records is responsible for caring and managing of district records, documentretention schedules and public record requests. Mr. Taylor moved to approve Resolution #2019-002 to designate the Business Support Supervisor of the Districtas the Primary Official Custodian of Records. Mr. Barrett seconded the motion. There was no further discussionand the motion was approved unanimously (5-0).

4.11. Directors Items, Committee Meeting UpdatesMr. Lawful attended an evening of the Hudson Gardens- A Hudson Christmas. He reported the light display wassplendid. Mr. Lawful also attended the Customer Appreciation Day at the Lone Tree Golf Club and Hotel, noting it was wellattended and another fun event. Mrs. Pye also attended and echoed appreciation to staff for the Hudson Gardens light display and the Lone TreeGolf & Hotel New Year’s Eve party. Mr. Barrett shared that he had read through The Colorado Outlook: Economic and Fiscal Review documentprepared by the Office of State Planning, noting it was packed full of interesting information.Mr. LaBrash expressed kudos to the South Suburban Ice Arena staff in hosting the 3 Annual Littleton PublicSchools (LPS) alumni hockey game in December. LPS hockey program benefited $10,000 from proceeds from theevent. Mr. LaBrash warmly thanked staff for a wonderful 2018 and looks forward to working with staff and the Board inan ambitious 2019.

4.12. Session Announcements and Emergency ItemsNone.

5. Study Session ReconvenedNot needed this evening.

6. AdjournmentThe group adjourned for the evening at 8:26pm. Mindy AlbertBusiness Support Supervisor

rd

Ken-Caryl Ranch Master Association

Memo To: Ken-Caryl Ranch Metropolitan District Board of Directors

From: Sean Warren, Open Space Manager, KCRMA

CC: Chris Pacetti, Executive Director, KCRMA Melissa Daruna, District Manager, KCRMD Seth Murphy, President, Ken-Caryl Ranch Master Association Board of Directors Jim Antes, President, Ken-Caryl Ranch Historical Society Colin Crotty, Chair, Ken-Caryl Ranch Open Space Committee Date: 2/21/2019

Re: Review of bids for South Hogback Open Space surveys

As development closes in on rare plant habitat in the South Hogback Open Space (SHOS) and population growth accelerates along the Front Range leading to increased impacts to regional natural areas it has become imperative to develop a management plan for the SHOS that will insure protection of critical open space resources. The first step to developing this plan is know what you have on the site and a good way to do this is complete field surveys that are focused on various elements of the resource. To insure credibility and integrity, these surveys should be completed by professional scientists. Contract scientists have been used many times at Ken-Caryl Ranch Open Space (KCROS) with great success and staff and the Ken-Caryl Ranch Open Space Committee (OSC) recommend that the Ken-Caryl Ranch Metropolitan District Board do the same for the SHOS. A request for proposals to complete rare plant and animal (Bio) surveys and historic/archaeological (H/A) surveys of the South Hogback Open Space was sent by staff to three potential bidders, the Colorado Natural Heritage Program (CNHP), ERO Resources Corp (ERO) and Pinyon Environmental Inc. A summary of the bids received is provided in the table below. Pinyon Environmental decided not to bid.

Scope of Service Bid from

ERO Resources Corp.

Bid from Colorado Natural Heritage Program

A. Rare plant and animal survey of both Site A and Site B (see attached map)

$12,700.00 $6,934.00

B Rare plant, animal and Historic/Archaeological survey of both Site A and Site B

$18,300.00 NA

C Rare plant and animal survey of Site A $10,000.00 $4,623.00 D Rare plant, animal and Historic/Archaeological survey of Site A.

$14,800.00 NA

Note: if hired to complete the Bio and H/A surveys, ERO has offered to complete additional surveys at the following costs; Bat acoustic survey=$2,000, Owl survey=$1,500 and song bird point count survey=$3,500.

Discussion; Staff have worked with both CNHP and ERO on several projects over the past ten years. Both are highly knowledgeable of our open space, accommodating and easy to work with, generous with their time and have completed their projects on time and on budget. No matter which contractor is used I am confident that either one will provide an excellent work product. CNHP is a non-profit organization sponsored by the Warner College of Natural Resources at Colorado State University. Their mission is to advance the conservation of Colorado's native species and ecosystems through science, planning, and education for the benefit of current and future generations. CNHP has completed Bio surveys of trail corridors for the Columbine and Shaffer trail projects and the lower Cougar Trail complex (survey reports are available on the KCR community website). They also completed an area wide survey of Parcel A and were granted access to KCROS in 2011 when updating Jefferson County Open Space’s Survey of Critical Biological Resources. They have provided the most economical bid for the Bio surveys and are already very familiar with the boundaries of the Physaria x1 habitat. The downside with CNHP is that they are unable to provide an H/A survey. There are other options for completing this task which will be covered below. Another important factor to consider with CNHP is that they have strong conservation values and demonstrated a bias for a “leave it be” approach to natural area management. ERO is a private, ecological consulting firm that has been around the Denver area for over thirty years. Their scientists’ proven technical expertise, regulatory knowledge, and problem-solving skills enable them to provide cost-effective and creative solutions for their clients’ environmental challenges. They have completed biological and historical/archaeological surveys of the Docmann Trail project, helped create Ken-Caryl Ranch Open Space’s Prairie Dog Conservation policy and have provided environmental assessments and associated permit management on several drainageway improvement projects in KCROS. ERO’s bias towards natural area management might best be described as “wise use” and their recommendations towards trail development are likely to be less stringent than those by CNHP. Their bid is affordable, and they can provide an H/A survey and have provided some interesting options for surveying other biological elements. Bid Options; ERO is willing to do the H/A survey as a standalone project. They will also do the same for other surveys. See table below showing modified bids from ERO for various types of surveys as standalone projects;

Staff Preferences; Staff would prefer to see surveys completed for the entire SHOS parcel which includes both sites A and B. Staff also believe that completing the bat and owl surveys would provide valuable information on important biological elements that have not been looked at closely in other surveys completed at KCROS. By hiring CNHP to complete the Bio surveys and hiring ERO to complete the H/A survey the project could be completed under budget for $12,534. If the bat and owl surveys were added to the project the total cost across both sites would be $19,534. Even though this is over the project budget of $15,000 staff encourages the MD Board to look for financial help from other open space stakeholders such as the Ken-Caryl Ranch Master Association, Jefferson County Open Space or the Ken-Caryl Ranch Historical Society to make up his shortfall. Finally, staff respectfully requests that the Board take action on this issue at their February 26, 2019 business meeting so that if a decision is made to hire a contractor to complete the surveys, the selection can be made at this meeting in time to schedule the field work which should begin in April 2019.

Scope of Services Bid Historic/Archaeological Surveys

A. Historic/archaeological survey of Site A $4,800 B. Historic/archaeological survey of Site B $1,750 C. Historic/archaeological survey of both Site A and Site B

$5,600

Bat Survey D. Bat acoustic survey of Site A $3,500 E. Bat acoustic survey of Site B $2,500 F. Bat acoustic survey of both Site A and Site B $5,000

Owl Surveys G. Owl surveys of Site A $3,000 H. Owl surveys of Site B $2,000 I. Owl surveys of both Site A and Site B $4,000

Bat and Owl Surveys J. Bat acoustic and owl surveys of Site A $4,500 K. Bat acoustic and owl surveys of Site B $3,750 L. Bat acoustic and owl surveys of both Site A and Site B $7,000

SITE A646 acres

SITE B290 acres

KEN-CARYL RANCH OPEN SPACE/SOUTH HOGBACK OPEN SPACE BIOLOGICAL AND HISTORIC/ARCHAEOLOGICAL SURVEYsSITE MAP

Ranch House Pool Project – Funding Summary 2/19/2019 Current Budget / Estimates: Design Work: $150,000*

*Estimated higher than original due to additional time

Pre-Construction Estimate Work: $9,000 Construction Budget: $3,441,000

TOTAL PROJECT BUDGET: $3,600,000 Current Funding Sources: Metro District (PMD Settlement) $2,250,000 Master Assoc. Reserves $296,000 Master Assoc. Additional Funding $1,000,000

TOTAL FUNDING ALLOCATED: $3,546,000** ** Total Funding by June of 2020 Currently secured: $1,763,000

Ranch House Pool Project – Funding Summary 2/19/2019 Revised Construction Estimate

Construction W/O Contingencies $3,195,135

What was removed to get to this point?

Approximately $200,000 to add back in to cover contingencies or add amenities back in to project and stay within construction budget.

Potential Contingency Schedule:

• $150,000 owners contingency added back to cover item #1 above and any unforeseen issues. Balance used at end of project for play features.

• $30,000 added back in to ensure covered deck and railings is done in wood. Extended deck behind offices left out of scope.

Documents

Ken-Caryl Ranch Metropolitan District...providing cap or discount for families and running an early bird special. Additional paid programming will be offered outside of open swim hours,