Juvenile Case Juvenile Case Management SystemManagement System

The Road to JCMSCharles Gray

Texas Conference of Urban Counties

• New Juvenile Justice System for Texas

• One System for All Counties

• Owned, Operated, Maintained and Supported by the Counties

• Collaboration with Texas Juvenile Probation Commission

2

GoalsGoals

Guiding PrinciplesGuiding Principles

Promote standardization across the Juvenile Justice field (from Law Enforcement to Corrections)

Open the door to tighter integration with Law Enforcement Agencies (LEA)

Increase sharing of data between juvenile justice practitioners (at the local, county and state level)

Leverage advancements in technology to benefit all parties

• Bexar, Denton, Harris and Tarrant Counties Use Local Systems

• State TJPC Provides Caseworker Software for 164 Counties

• Dallas County Uses Both Local System (JIS) and Caseworker

• No Data Sharing except through CUC JIS Initiative

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Current EnvironmentCurrent Environment

Current Texas SystemCurrent Texas System

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JUVENILE(Maintain Juvenile/Maintain Person)

LEA/INTAKE/

REFERRAL

PETITIONS/MOTIONS *

COURT *

CASEMANAGEMENT

PROGRAMSand JJAEP

INSTITUTION

JCMS Modules

Juvenile

In-Custody orNon-Custody

Intake Referral

* Replaceable modules, should a county wish to operate their own petition package and court package.

Common Features -- Security – System Administration – System Interfaces

County 1

County 2

County 3

County x

Data Sharing

Other JCMSCounties

ScopeScope

Formed Collaborative ProjectSelected Vendor for Requirements AnalysisExecuted Contract for “Elaboration”

Roadmap: Where We’ve BeenRoadmap: Where We’ve Been

2006 2007 2008 2009 2010

Assembled Core Project Team 2 Representatives from each Organization

(Bexar, Dallas, Tarrant & TJPC)Subject Matter Experts as needed

Defined Initial Software RequirementsOver 1,000 Software Features Identified

Defined Initial Technical Requirements

Roadmap: Where We’ve BeenRoadmap: Where We’ve Been

2006 2007 2008 2009 2010

Selected Development Approach Selected System Development PartnerDelivered Initial Concept DevelopmentEstablished Quarterly Software Release

Cycle

Roadmap: Where We’ve BeenRoadmap: Where We’ve Been

2006 2007 2008 2009 2010

Continuing Development Incorporating Automated Testing Program Conducting Quarterly Software

DemonstrationsConducting Usability TestingPlanning for Implementation

Roadmap: On the WayRoadmap: On the Way

2006 2007 2008 2009 2010

Complete JCMS Version 1.0Deploy in Bexar, Dallas & Tarrant Complete Conversion and ImplementationExpand to Additional Counties

Roadmap: Where We’re HeadedRoadmap: Where We’re Headed

2006 2007 2008 2009 2010

JCMS: Where are we today?JCMS: Where are we today?

TJPCJPD

LEA

Implemented AGILE and Extreme ProgrammingTest Driving Development Co-located Stakeholder and Development

TeamsDefining Features, Creating Software in

Weekly Iteration (“Sprints”)Nearing the ½ Way Point (Quarterly

Release #3)

JCMS: Where are we today?JCMS: Where are we today?

JCMS: Are we on target?JCMS: Are we on target?

Project Tracking and Completion Tool

JCMS: Are we on target?JCMS: Are we on target?

AGILE Management Tools

Burn down chartsProduct Backlog

Sprint planning docs

JCMS System: First LookJCMS System: First Look

JCMS Search OptionsJCMS Search Options

Searching byStreet Name

Provides an AliasSearch

JCMS: Juvenile Search ResultsJCMS: Juvenile Search Results

JCMS: Identification PageJCMS: Identification Page

JCMS: Address HistoryJCMS: Address History

JCMS: AssociatesJCMS: Associates

JCMS: Juvenile EmploymentJCMS: Juvenile Employment

JCMS: Juvenile Photo(s)JCMS: Juvenile Photo(s)

JCMS Juvenile Photo(s)JCMS Juvenile Photo(s)

JCMS: Primary ContainersJCMS: Primary Containers

JCMS: Offense HistoryJCMS: Offense History

JCMS: Offense DetailsJCMS: Offense Details

JCMS: Offense DetailsJCMS: Offense DetailsDTA/ Warrant/Wanted InformationDTA/ Warrant/Wanted Information

JCMS: Offense DetailsJCMS: Offense DetailsComplainant InformationComplainant Information

JCMS: Offense DetailsJCMS: Offense DetailsWitness InformationWitness Information

JCMS: Offense DetailsJCMS: Offense DetailsEvidence InformationEvidence Information

JCMS: Offense DetailsJCMS: Offense DetailsNarrative InformationNarrative Information

JCMS: Arrest DetailsJCMS: Arrest Details

JCMS: Arrest DetailsJCMS: Arrest DetailsOfficers InvolvedOfficers Involved

JCMS: Arrest DetailsJCMS: Arrest DetailsCustody InformationCustody Information

JCMS Arrest DetailsJCMS Arrest DetailsArrest NarrativeArrest Narrative

JCMS: Supervision HistoryJCMS: Supervision History

JCMS: Supervision InformationJCMS: Supervision Information

JCMS: School HistoryJCMS: School History

First Offender Program – (enrollment and disposition tracking)

Offense Supplements Electronic Offense Filing Juvenile Processing Office Log

Management (for local custody reporting) Photo Line Up Utility Reporting (Local Agency, DPS, TCJS,

UCR) Electronic School Notice of Arrest

Features Under DevelopmentFeatures Under Development

JCMS: Questions?JCMS: Questions?