Juvenile Case Management System

EDI Updates & Planned JCMS Enhancements

EDI Updates effective 11/1/14

• NEW: Municipal Court code will be added as an Agency to Referral Source on Referral Screen.

(Example: This Referral Source will be used when referred to the JPD by Municipal Court.)

• NEW: Texas Student Data System (TSDS) Unique ID number will be added to the Juvenile ID and JJAEP Screen. This number will be used to replace the PEIMS number.

Note: The TSDS Unique ID system is designed for Texas educational agencies to assign and maintain unique identifiers for student and staff members.

EDI Updates effective 11/1/14 - Continued

• Inactivate Mental Retardation (MRT) code as a valid value for Program Type on Program record.

• Inactivate Mental Retardation (MRT) code as a valid value for Program Component Type on Program Component record.

EDI Updates (Continued)

Additional Changes:• Added Indeterminate Commitment – Post County (131) to Primary Disposition (TJJD Category) codes on Referral record.

• Added Determinate Commitment – Post County (141) to Primary Disposition (TJJD Category) codes on Referral record.

EDI Updates (Continued)

• Added Shelter (7) to • Program Location on Program record.• Location on Behavioral Health Service record• Location on Behavioral Health Treatment record

• Receive Not Administered (A) to • Risk Level on Referral record• Needs Level on Referral record

Planned JCMS Enhancements

JCMS Basic Enhancements

Juvenile ID Container• Add ASL value to Language dropdown• Add E-mail link to PO in banner on ID Screen and Primary Probation Officer Assignment

Multi-Jurisdictional County• Extend system to allow more than one prosecutor ORI

for Multi-Jurisdictional departments

Report: CFE • Modify rule 28 Case Plan past due• Validate Active Supervision for Programs (excluding

OA Referrals).

JCMS Basic Enhancements

Report: Pending Actions• Change logic for displaying Fees on report• Modify report to display Fee and CSR balance, BH blank and MAYSI• Update report to include Behavioral Health Treatment

Report: Placement Billing Activity • Resolve sorting issue for juvenile with multiple

placements during the same billing period

Report: Caseload • Add next “Court Date” and “Hearing Type” to screen

and printed report.

JCMS Basic Enhancements

Supervision Container• Display primary Intake Offense Indicator (IOI) or

Disposition Offense Indicator (DOI) depending on supervision type

Case Management Container: Case Plans• Allow Case Plans for Contract Placement Referrals JJAEP Container• Ability to upload attachments • Ability to record archived records box

JCMS Basic Enhancements

Referral Container• Auto create offense for Contract Placement

Referral type• Auto create disposition for Contract Placement

Referral type• Prevent user from formalizing a referral with an associated disposition record• Warn user when saving a PA Referral if another PA Referral already exits• Display original and subsequent Referral Dispositions on History Screen

JCMS Basic Enhancements

Chronological Notes Container• Print Chrono notes: Add Person Contacted to

print summary and print details and include in keyword search

Modify System Generated Chronos:• Supervision• Supervision Level and Phase• Court Hearing Results• MAYSI• Detention Visits/Calls• Event Timed

JCMS Basic Enhancements

Assessment Container – MAYSI• Allow MAYSI for Contract Placement Referrals

Audit Trail• Display Audit Trail• Display Created by, Date and Time information• Display Updated by, Date and Time Information