OUTER FRONT COVER

Joining Instructions 2016

“There is a true sense of belonging. College is an extended family of

like-minded and dedicated professionals who are totally focused in bringing

out the best in your child.”Current parent

ContentsHeadmaster’s welcome 1

Clothing 2

Stationery and electronic calculators 2

Bookshop 3

Sports protection 3

ICT requirements 3

Cashless vending and ID Cards 3

Electrical equipment 4

Learning support 4

Fees 4

Individual music lessons 6

Information for overseas pupils 7

Cheltenham Independent Schools’ combined bus service 9

Cheltenham College bus timetable 10

Health information 11

1

Welcome to CollegeWe are delighted that your child will be joining College in September. We are a warm and lively community and very much look forward to all our new pupils settling down and quickly finding their places within it.

The main purpose of this introduction is to let you know the arrangements at the start of term. Term begins on the evening of Monday 5 September but all pupils who are new to College, together with their parents or guardians, are invited to attend induction courses prior to this. We ask that pupils arrive in school uniform and have their laptop, a notebook and a pen. Games and swimming kit will be required on Monday 5 September.

There is a form at the back of this booklet detailing the dates and programmes for each Induction Course but as a quick guide, the relevant dates for each group are:

Third Form pupils, as well as their parents and guardians, are asked to arrive at their respective Houses at 12.00 noon on Sunday 4 September.

Fourth Form and Lower Sixth pupils, as well as their parents and guardians, are asked to arrive at their respective Houses at 12.00 noon on Monday 5 September.

Non-native English speakers are encouraged to attend the International Induction, commencing at 12.00 noon on Thursday 1 September, before joining the above programmes. The Admissions Office has already sent letters regarding this to the families concerned, please contact them at: admissions@cheltenhamcollege.org if you have any questions.

New Sixth Form entrants should send copies of their statement of GCSE results or equivalent to Mrs M Ballinger, Secretary to the Deputy Head (Academic), as soon as they receive them. These can be sent either by post to the College address or by email: m.ballinger@cheltenhamcollege.org.

Once the term is properly under way, everyone will be plunged into a busy and demanding College routine. It is important, therefore, that pupils new to College have the opportunity to begin to get to know their Housemasters, Housemistresses and their tutors, and to adjust to their new surroundings. The induction courses have been carefully planned and organised with this in mind.

To help us with these arrangements, I should be grateful if you would be kind enough to complete and return all the enclosed forms to the Admissions Office, Cheltenham College, Bath Road, Cheltenham, Gloucestershire, GL53 7LD, UK by Wednesday 6 July at the latest.

All pupils are enrolled into the Cheltonian Association, an all-inclusive organisation for everyone who has, or has had, an association with College or The Prep. Membership is automatic and includes current and former parents, pupils and staff. The Association endeavours to provide opportunities for members to enjoy meeting together through an extensive programme of events; inform on College matters through the annual publication ‘Floreat Cheltonia’ and involve members in many aspects of College that might benefit our pupils, including work placement opportunities, careers talks, and lectures.

I thought you might like to hear about our recent ISI Inspection and I enclose a link to the full report:

www.cheltenhamcollege.org/Cheltenham-College-Excellent-in-All-Areas. Cheltenham College received the highest possible classification of ‘Excellent’ in each of the nine categories against which schools are measured. I am sure this is what you would expect of one of the leading co-educational schools in the country but it is always reassuring to have this acknowledged by an external organisation.

I wish your son or daughter a very successful career at Cheltenham College.

With all good wishes

Dr Alex Peterken Headmaster

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ClothingCollege uniformThe College dress code, uniform guidelines and the list of required uniform can all be found on the College website: www.cheltenhamcollege.org/uniform. Details and opening times of the College Uniform Shop can also be found on this web page. A copy of the uniform list can also be found at the back of this booklet for your convenience.

All College uniform (except where indicated on the list) must be purchased from our suppliers, Schoolblazer, at: www.schoolblazer.com. There is an easy-to-use sizing guide available on their website. Sample items for sizing purposes (and a number of smaller items) will be available in the College Uniform Shop. We strongly advise purchases of uniform are made by 17 July to allow time for delivery and any returns. Schoolblazer are offering free UK delivery on all orders placed between 29 June – 12 July.

Please do ensure that your child arrives with all the regulation uniform and kit listed. Non-regulation items are not permitted and extra expense may be incurred to replace such items.

Games kitAs with College uniform, the list of required games kit items can be found on the College website: www.cheltenhamcollege.org/games-kit. All core games kit is supplied by Surridge Sport and must be purchased from Academy Sports & Leisure, either by using their Cheltenham shop or going online: www.academyshop.co.uk. There is also a link on the College website: www.cheltenhamcollege.org/games-kit.

Name tapesA Boarding House contains a lot of clothes! It is vital, therefore, that all items of clothing are name-taped. Name tapes should use the following format in capital letters:

INITIALS SURNAME HOUSE INITIAL

For example: A J HENDERSON XT

House initials are as follows:

Ashmead A Boyne House BH Chandos CH Christowe XT Hazelwell H Leconfield L Newick House NH Queen’s Q Southwood S Westal W

We recommend the use of woven name tapes, which should be 8mm wide with black font on white background. They should be sewn securely inside the centre back of the collar or waist band of the garment. For socks, the name tapes should be looped and the two ends should be sewn together, near the top of the sock. The name tape should be positioned so it is not visible when the garment is worn.

Items not suitable for name taping should be identified in the same manner using a waterproof, permanent marker. A supply of spare name tapes should be provided to your House Matron at the start of the academic year.

Casual clothesStorage space is very limited and so it is important that your child brings only a sensible amount of clothes, suitable for washing and tumble-drying. Expensive items of clothing or those with sentimental value should not be brought to school. Please do ensure, however, that your child brings at least one set of smart casual clothes.

Miscellaneous itemsFurther items, such as duvet covers, tuck boxes and waterproofs etc. will also be needed. For a full list, please consult the College website: www.cheltenhamcollege.org/uniform.

Stationery and electronic calculatorsAll pupils will be issued with a stationery pack on arrival at College. This contains a selection of essential items to start the term, including: pens, pencils, a Maths set, 12” ruler, highlighter pens, glue stick, coloured pencils, scissors, a clear exam pencil case, eraser and pencil sharpener. The cost of the pack is approximately £11 and will be recovered through the fees bill.

All members of Lower College, must have a scientific calculator that they will learn to use appropriately. For Lower College, we recommend the Casio Fx-83Gt Plus at a cost of £5. For those in Upper College taking Mathematics and/or Science at A Level we recommend the FX-991ES at a cost of £18. College will supply a calculator accordingly and the cost will be recovered through the fees bill.

Calculators with manipulative algebraic capabilities, or stored data banks of information, are not yet generally permitted in timed examinations.

If you do not wish to have a stationery pack or a calculator please advise the Fees Department by email: fees@cheltenhamcollege.org by Wednesday 6 July.

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BookshopWe operate book purchasing as part of the Library in order that pupils may be encouraged to buy, read and possess books of their own, both fiction and non-fiction. Books are sold on credit and then billed on the next fees bill. An allowance of £20 per term is suggested and the cost will be recovered through the fees bill..

If you do not wish to use this option please advise the Fees Office by email: fees@cheltenhamcollege.org by Wednesday 6 July.

Sports protectionMouthguardsIt is College policy, and also a very strong recommendation by the Rugby Football Union, the Hockey Association and the British Dental Association, that all pupils playing either rugby or hockey should be fitted with a mouthguard.

We would therefore ask that you ensure that your child arrives at College with a suitable (and ideally custom fitted) mouthguard, to be worn for training sessions and on match days.

Shin and ankle protectionIt is also recommended by the Hockey Association that shin and ankle protection is worn. We would therefore ask that pupils conform to this recommendation.

ICT requirementsCollege has an ICT Acceptable Use Policy detailing our expectations of pupils’ use of ICT while they are at College. This policy is available from the Admissions Office.

Please ensure both you and your child are familiar with this document which includes:

• Safe use of personal electronic equipment

• Cyberbullying

• Links to further information

Pupils will have access to programmes such as Skype and FaceTime at certain times.

All new pupils must bring an Apple laptop computer. College does not support Microsoft Windows based PCs; they will not be connected to the College network.

The minimum specification is an Apple laptop. As the specifications and prices change on a regular basis, the only stipulation is that it is an Apple laptop, although some further suggestions may be found with the enclosed insert. While iPads are allowed in College and may be connected to the College network, they are not regarded as a replacement for a laptop. This is due to the software that is used in College not currently being available for iPads.

We also strongly recommend:

• A sturdy rucksack or good protective cover

• An external hard disk for back-ups

• AppleCare extended 3 year warranty (Please note that this only covers mechanical failure. Accidental damage, loss or failure due to misuse are not covered and should be included on a home contents or separate insurance policy.)

• Some parents also like to purchase a security cable

All items should be clearly named. Please note that if you decide to purchase the ultra-light MacBook Air, you might like to consider purchasing the external Optical drive.

College provides all the necessary software for a termly fee. This is currently £8 per term, but is subject to change depending on our site licence costs and specialised subject requirements, eg. Art students will require use of Adobe

Photoshop, for which there would be an additional charge. The standard licensing charge covers:

• Microsoft Office

• Database software

• Apple productivity software

• Anti-virus software etc

You are free to purchase your Apple laptop from your preferred supplier. We use a number of suppliers; two local contacts are: AT Computers of Tewkesbury (01684 291 112) - AT offer preferential pricing to College staff, pupils and parents; and GBM Digital Technologies (07765 121 074).

If you have any questions, please contact College’s Network Director on: 01242 265 668, or by email: helpdesk@cheltenhamcollege.org.

Mobile devicesCollege recognises the undoubted value of mobile devices for communication and for supported learning, however, unregulated use of mobile devices also has the potential to undermine good order, good manners and academic focus. It will not be considered appropriate to use mobile devices in certain environments around the school, such as in classrooms, the library, during lectures, in Chapel or during mealtimes.

All mobile devices belonging to members of Lower College are stored securely overnight and parents will be asked to supply information on those devices that their children wish to bring, eg. make, model, SIM card details and IMEI number.

Cheltenham College only provides a restricted wireless service for mobile phones so please factor this in when choosing a contract. More information on the guidelines for mobile devices guidelines will be in the Parents’ Handbook, distributed early in the summer holidays.

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Cashless vending and ID cardsAll College pupils will be issued with a photo ID card shortly after their arrival. This is used to facilitate access to College’s communal printers and copiers and as a cashless payment card for use in the College Office, Upper College Common Room and Lower College Tuck Shop. Each card will have a £50 initial load and this sum is recovered through the fees bill, unless an alternative sum or arrangement is requested by the fee payer. Pupils are able to top up their vending cards through the Accounts Office by presenting a cheque or cash for the top-up amount. It is also possible to arrange top-ups that are funded through recovery on the next fees bill, but these will only be made with parental authority.

The maximum balance allowed is £100. This authority may be sent by email to: vending@cheltenhamcollege.org at any time or you can complete the form at the back of this booklet, and return it to College by Wednesday 6 July.

College cannot control where pupils spend the monies allocated to them, but to assist the monitoring of any spending College can produce a report on request (at the email address above) as to when and where monies are spent. We cannot produced itemised statements.

Electrical equipmentStatutory legislation requires that all electrical items are certified as safe by a ‘competent person’. College therefore arranges for such items to be tested and certified by a qualified PAT tester; a subsidised proportion of the cost is added to the bill after the tests are undertaken.

Some electrical items, such as fairy lights and kettles, that do not comply with CE/EU safety requirements may need

to be removed from pupil rooms and returned to parents at the next term break. International students should remember to bring with them adapters suitable for UK 3-pin plugs.

Learning supportIf your child has a specific learning difficulty or any kind of special educational need, it is essential that you notify the Deputy Head (Learning and Wellbeing) and provide copies of relevant documentation so that support can be arranged if needed. Such information may also contribute to the history of need required if an application for special examination arrangements is needed. Relevant documentation might include medical reports, educational psychologists’ reports or reports from other professionals.

To provide strong academic support for every pupil, teachers plan appropriately differentiated learning tasks, offer additional help when needed and encourage pupils to ask questions when they do not understand. Careful setting allows for varied pace and learning activities. Lower sets usually contain fewer pupils.

Departments offer regular drop-in clinics at published times. Study skills are developed within courses of study and year-group workshops. Tutors meet regularly with their tutees and monitor and support academic progress.

The Learning Support Department provides extra tuition to pupils who benefit from regular learning support lessons. Individual support programmes are arranged to target the development of specific skills. Parents are contacted if teachers or tutors have suggested that a pupil could benefit from regular one-to-one support, which would usually be chargeable.

Further details may be obtained from Dr Mary Plint, Deputy Head (Learning and Wellbeing): m.plint@cheltenhamcollege.org.

Fees related informationStructureFees charged comprise a basic fee covering tuition and board for Boarders and tuition only for Day Pupils. Day Boarders are charged a supplement on the Day fee, payable in advance, which allows them to stay overnight for up to 35 nights in any one term. They also have the option to stay until 9.00pm each day. A charge will be made for any additional nights.

The termly fee represents an annual fee divided into three equal amounts, regardless of the length of each individual term. No refund of fees, for whatever reason, is made for pupils who leave College earlier than the published term end date, or who have been expelled or suspended.

A ‘Fees in Advance’ scheme is also operated by College whereby future terms’ fees, and extras, may be purchased at a discount based upon a fixed annual rate of return. Further detals on the ‘Fees in Advance’ scheme may be obtained from the Fees Accountant on 01242 265 643 or by email: fees@cheltenhamcollege.org

AlterationsIt is the College Council’s policy normally to give a reasonable notice of alterations to the basic fees, even though it may not be possible to specify the exact amount. It reserves the right, however, to impose without notice a surcharge of not more than 5% on basic fees, if necessary, at any time. Other charges may be altered without prior notice.

Those parents who are eligible for Armed Forces discount are required to inform the Bursar of any change of circumstances in order that their fee may be recalculated.

“The pastoral care is excellent and I was particularly impressed by how the staff

took such efforts to integrate the new boys and girls into the school in its entirety, not

just into their individual Houses.”Current parent

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Other charges (Extras)The following list is representative of these charges but is not to be taken as exhaustive:

• Personal accident insurance, which incorporates accidental dental cover, currently £4.95 per term (compulsory)

• Upper College books

• Lower College textbook charge of £12 per term

• Learning Support (see page 4)

• EAL (English as an Additional Language) (see page 7)

• All examination fees

• Music fees and hire of instruments (see page 6)

• Optional extras such as extra tuition, rowing, rifle shooting, clay pigeon shooting, horse-riding, golf, polo and membership of certain College clubs and Societies. Also, tours, theatre and other trips, medical insurance, and the Protected Fees Refund Scheme (see below).

• Personal expenses such as vending card top-ups, sports equipment and clothing, as well as charges incurred in House

• Field trip costs

• A subscription charge will be made each term for House newspapers, videos and entertainment

The value of the extras incurred is, in part, dependent upon the extent to which pupils get involved in a whole range of activities and is therefore difficult to predict. It is recommended that for budget purposes, parents should work on a figure equal to circa 10% of gross basic fees. The cost of medical insurance, personal accident insurance and the Protected Fees Scheme are additional to this. Fees payable cannot be refunded in the event of the absence of a child from College.

Protected Fees Refund SchemeTo enable parents to protect themselves against financial loss in the event of absence through illness, accident or contact with infection, College operates a voluntary Protected Fees Refund Scheme under which, on payment of an additional charge, the fees relative to the period of absence will be reimbursed.

The contract parents have with the school is for the provision of education services. The absence of a pupil does not lessen the cost of running the school and fees are not refundable if a pupil is unable to attend classes due to sickness, accident or quarantine. The school is, however, able to make refunds through the Protected Fees Refund Scheme (operated by Marsh Brokers Ltd). Participation in the scheme entitles you to claim a refund of school fees in certain circumstances, subject to the payment of an additional charge.

Refunds of fees (less the appropriate excess) are made for an absence(s) from school due to illness, accident, contact with infection or closure of the school or House, for a continuous period of at least 8 days; the amount will be based on 75% of the termly fee pro-rata.

In addition to the cover outlined above, the school will maintain the pupil’s place at the school free of charge for up to three terms following the accidental death of a person who is legally obliged to pay the school fees (other than in the capacity of a trustee of a fund from which the fees are paid) for a pupil enrolled in the Scheme, provided that such a person is under 65 years of age at the time of death and the death is caused solely by accidental means (as determined by the policy conditions).

Various exclusions apply, particularly in relation to prior medical conditions. Further information may also be obtained from the Fees Office (fees@cheltenhamcollege.org) and policy documentation is available on the

‘Common Docs’ section of Schoolbase (the parents’ portal) to which all parents are granted access. Following changes to relevant legislation, for parents with pupils who are new to College from Septmber 2016 onwards, participation in the scheme requires parents to opt into the scheme. A separate note on this issue will be sent to parents prior to the start of the Autumn Term.

PaymentThe preferred method of payment is:

Termly, in advance, by direct debit on the first day of the term, together with the extras for the previous term. A direct debit mandate is included at the back of this booklet. Payment by any other method, which includes monthly direct debit, a bank transfer or payment by cheque on or before the first day of each term, incurs a charge of £25 per term.

Other methods of payment are:

1. Monthly direct debit, where fees for the term are split into four equal monthly payments. Extras remain payable as one lump sum on a termly basis.

2. College offers a Fees in Advance Scheme that offers discounts for parents wishing to pay fees in advance. This is available at any time prior to entry or whilst at College. Further details may be obtained from the Fees Accountant by email: fees@cheltenhamcollege.org, or by telephone on: 01242 265 643.

Late paymentParents whose fee bills are not paid on or by the first day of term will, unless they are making payment by monthly direct debit or have a prior agreement with the Bursar to some other arrangement, be charged interest from the first day of term on the amounts outstanding on their accounts, currently at a rate of 8% per annum. Such interest will be added to the extras account for the term in which it is

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incurred. Other charges may be applied in the event of returned cheques or direct debit requests.

Parents are reminded that it is a condition of entry to College that a full term’s notice of intention to withdraw a child must be given in writing, otherwise full fees will be charged.

Pupils will not be able to return the following term if the fees bill has not been cleared in full. If payment has not been received by the end of term, not only must the arrears be cleared by the first day of the next term, but also next term’s fee bill must be paid in full before the child may return. Costs incurred in the recovery of unpaid fees and charges will be added to the account.

Change of boarding statusA written request for any change of status must be made to the Headmaster, whose decision will be final.

• Boarding to Day – A pupil may change status only at the beginning of the academic year and if places permit

• Day to Boarding – A pupil may change status at any time if places permit

In both cases, new entrants to College will normally be given preference.

Insurance of propertyParents are asked to note that there is no insurance scheme in force to cover the loss or damage, accidental or otherwise, by fire, theft or other causes for valuables, bicycles or other property of a pupil at College. It is strongly recommended that parents should take out insurance policies on their own account to cover more valuable possessions. Most household policies will provide cover for pupils’ property while they are away from home. Details of personal effects insurance schemes can be obtained at, amongst others, www.sfs-group.co.uk or www.endsleigh.co.uk.

Individual music lessonsFees Individual lessons are available in all orchestral instruments as well as Pianoforte, Organ, Singing, Percussion, Drums, Music Technology, Jazz Piano, Bagpipes, Classical and Electric Guitar. The rates are £230 for 30 minute lessons or £307 for 40 minute lessons per term (30 lessons are given per year and these are spread throughout the academic year sometimes with a higher proportion of lessons in the extended Autumn Term). The current fee for learning a second instrument is £210 or £280 for 30 and 40 minute lessons respectively, per term. Longer lessons of up to one hour can be arranged for advanced pupils. Music fees are reviewed by the College Council in late June each year and rates for 2016-17 will be published shortly thereafter.

Choirs, orchestras, wind band and ensemblesAs part of their tuition, pupils taking instrumental or singing lessons will be expected to participate in the choirs, orchestras, bands and ensembles as appropriate, at the discretion of the Director of Music.

Termination of lessonsA minimum of half a term’s advance notice, in writing, of the intention to discontinue lessons is required. Half a term’s fees in lieu of notice will be payable where necessary notice is not given; this is standard practice in independent schools to ensure that College honours its commitments to visiting music teachers and in seeking to keep continuity of teachers and to optimising lesson charges.

Music Scholarships and ExhibitionsPupils who have Music awards receive a certain amount of music tuition without charge. College expects that these pupils attend all their music lessons as arranged, or rearrange lessons at another appropriate time when other commitments intervene. It is the responsibility of the pupil to make appropriate alternative arrangements and not the music teachers. In the event that these pupils do not attend lessons or fail to rearrange them, then a charge by lesson based on the fee rates will be charged.

Arrangements for lesson timesIndividual music lessons in the Third and Fourth Forms may be given during academic time, the aim being that a maximum of only one lesson in each academic subject is missed per five weeks/half term. Fifth Form pupils are taught out of lesson time where possible. In the Sixth Form, lessons are normally given in one of the student’s study periods.

Hire of instrumentsInstruments may be hired from College, subject to availability, during the early stages of tuition. Parents are charged a termly fee, which is currently £27.50, and are fully responsible for making good loss or damage, whether within or outside College. Please contact the Music Department for further information if required at: r.schofield@cheltenhamcollege.org.

Storage of personal musical instrumentsLockers are available in the Music Department for safe storage of musical instruments. It is always advisable to take out insurance for loss or damage to instruments, and several parents have found Allianz Musical Insurance to be reliable.

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LAMDALAMDA lessons are available for pupils of any experience and any age and not just for those considering a career in the Arts. Interested pupils will be assessed in their first lesson to ensure they are taught at the appropriate grade level. They will also have the opportunity to consider which discpline they may wish to study.

Lessons last 30 minutes and are available on an individual or shared basis. There are 30 lessons per full academic year and are usually made up of 12 lessons in the Autumn, 10 in the Spring and 8 in the Summer Terms. Individual lessons are £190 per term and shared lessons are £128 per term.

Missed LessonsWhere it is not possible for a student to attend a lesson, owing to out-of-College commitments, the teacher must be notified in writing no later than 48 hours in advance of the lesson. Lessons, will be re-arranged where possible, however, if this is not possible, they may still be chargeable. If a student fails to attend a lesson without notice, the lesson will be charged.

Information for overseas pupilsEnglish as an additional language (EAL)Lower College pupils for whom English is not their native language and who are deemed to need support have EAL lessons in groups within the main timetable. The lessons are communicative and integrate all four skills: listening, reading, writing and speaking. There is also a focus on developing the skills needed to access the mainstream curriculum, thus lessons have a strong cross-curricular approach and aim to develop effective study skills.

Students in Upper College who do not have the prerequisite language qualifications for university entry are entered for the IELTS examination, usually in the Lower Sixth Form, and classes are held to prepare students for this exam. The Sixth Form IELTS preparation syllabus focuses on developing the academic and linguistic skills required for the IELTS examination such as listening for detail, reading academic texts and writing academic essays with balance, justification of points made and successful structure. There is much exam practice offered, ensuring that the students are adequately prepared for the examination.

Individual one-to-one lessons, for which there is an extra charge, are also available if there is need for further support outside of group lessons. Those identified with particular needs are encouraged to take extra lessons and parents will be informed. An individual support programme is designed by the EAL teacher and the pupil in a collaborative process to target the development of specific skills.

International inductionIt is strongly recommended that overseas pupils who are non-native English speakers attend the International Induction, commencing at 12.00 noon on Thursday 1 September. They should then join the standard College induction programmes outlined in the Headmaster’s welcome at the beginning of this booklet. The Admissions Office has already sent letters regarding the International Induction to the overseas families concerned.

Please contact the Admissions Office on: 01242 265 662 or by email at: admissions@cheltenhamcollege.org should you have any further questions.

Pupil visasNon-EU passport holders may require a visa to study in the UK. Parents must verify whether their child requires a visa or not. Should a visa be required, parents should contact the Admissions Office as soon as possible. College will issue the necessary sponsoring paperwork, provided all information is correctly supplied.

A colour copy of the pupil’s passport, together with a completed Health Certificate and Guardianship Form, will be required.

Guardianship policyAll parents resident abroad must appoint a guardian in this country to act with their full authority. Pupils whose parents have failed to appoint a guardian will not be permitted to begin their studies at College. If parents fail to provide a suitable guardian, College will charge parents for any extra supervision.

The choice of guardian is the responsibility of the parent, but they should be at least 25 years of age, English-speaking and resident in the UK. The guardian may be a nominated friend of the family, or another family member to whom the parent is happy to delegate the role. They should not be a full-time student or living in accommodation provided by another educational institution. The school can accept no legal responsibility for any guardianship arrangements.

The guardian needs to be aware, and accept the requirements, of this policy. The policy is available on our website under www.cheltenhamcollege.org/college-policies. Any change of guardian must be communicated to the pupil’s Housemaster or Housemistress in writing, and copied to the Assistant Head (Pastoral), Mrs Anna Cutts: a.cutts@cheltenhamcollege.org.

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Guardian agencies It may be necessary to use the services of a guardianship agency and College strongly recommends that you only use agencies that are registered with AEGIS.

Guardians’ role• To act with delegated parental authority in the case of an

emergency and in other matters agreed by the parents

• To ensure safe transport to and from College at the beginning and at the end of each holiday break and to communicate all such travel details in writing to the Housemaster or Housemistress

• To ensure that the boy or girl in their charge is resident with the guardian during exeats and half term holidays, unless they are going home. ‘Bed and breakfast’ accommodation in Cheltenham does not fulfil this requirement

• To provide safe care during any absence from College, for example, illness or disciplinary matters. In the unusual event of College having to close due to an epidemic or a pandemic the guardian will be responsible for collecting and caring for the pupil

• To attend Parents’/Guardians’ Evenings to follow the pupil’s progress

• To be responsible for the transport and safe storage of all belongings at the end of each academic year

• To be familiar with College rules, regulations and policies

• To be English speaking and provide a point of contact at all times

• To be able to attend College and/or pick up their charge at short notice as necessitated by College

Guardians’ absenceAny guardian going to be away from their UK home, for however short a time, must notify the appropriate Housemaster or Housemistress, giving the name and contact details of a person in the UK nominated to act with their full authority.

Airport transportAt the beginning of term, half term and end of term, guardians will usually collect pupils for whom they are responsible and escort them to and from airports as necessary. As pupils get older, parents are sometimes content that their children make their own way. College provides a chaperoned transport service to Heathrow, Gatwick, Bristol and Birmingham airports which parents can utilize if they wish. However, for those aged 14 years or under, we must insist that pupils are escorted; this, in fact, is a requirement of some transport companies. If a guardian is unable to do this, College will provide escorted transport, but there will be a charge to cover the cost of the service; the charge will be added to the end of term account.

If you have any queries about these arrangements, or about any part of the Guardianship Policy, do please contact your child’s Housemaster or Housemistress in the first instance. They will be glad to help and offer any advice they can.

Exeats and half termDates for future exeats and half terms can be found at: www.cheltenhamcollege.org/college-term-dates. A Holiday Form detailing travel and accommodation arrangements for each vacation will be required and sent to you for completion two weeks prior to each holiday.

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Cheltenham independent schools’ combined bus serviceThe school bus service is run jointly between Cheltenham College, Cheltenham Ladies’ College, St Edward’s School and Dean Close School. The service is operated by Eagle Line Travel of Andoversford. A timetable with fares for the Autumn Term 2016 is provided on the next page. Fares are for Termly Season Tickets and are effective from 6 September 2016. The inward timetable runs Monday to Saturday inclusive and the outward timetable runs Monday to Friday only.

Please note that a completed booking form is required when requesting a bus pass. For the booking form, please contact Eagle Line by email: eaglecoach179051@aol.com. Their website is: www.eaglelinetravel.co.uk.

All enquiries about routes and the purchase of a pre-paid termly bus pass should be made directly to the staff at Eagle Line Travel (telephone: 01242 820 535), who are responsible for the operation and administration of the service. Please avoid contacting the school for travel information or bus passes. However, if you are experiencing difficulties with Eagle Line, you are, of course, welcome to contact the Finance Bursar on: 01242 265 641.

Parents who live within reach of the school routes are encouraged to use the bus service as this will help to reduce the car congestion within the school grounds at peak-times in the mornings and afternoons.

Eagle Line is prepared to be flexible. If parents have queries about the day-to-day matters of timings, routes or fares, they should contact the company to see if their personal requirements can be accommodated.

Terms and conditions for purchase of a bus passPupils must hold a valid pass, issued by Eagle Line, when travelling on the school buses. Parents may opt for:

a. A full pass permitting travel on all mornings and weekday evenings throughout the term.

b. A mornings-only pass permitting travel on all mornings throughout the term.

c. An evenings-only pass permitting travel on all weekday evenings throughout the term.

d. A pass will only be issued on receipt of the fare as invoiced by Eagle Line.

e. A pass may only be used to and from the destination for which it was purchased.

Booking procedureParents should send a completed booking form direct to Eagle Line at least 10 working days before the start of term. Eagle Line will, upon receipt of the booking form, send an invoice to the home address shown on the booking form. A cheque for the full invoiced amount should be sent by return to Eagle Line. A bus pass will be forwarded to the home address in time for the start of term.

The booking form allows for booking a full year in advance. Completion of the relevant section of the form will reduce the need to submit a booking form each term. If, at a later point in the year, a term booked in advance is no longer required, Eagle Line should be advised accordingly. Parents who book for a full year in advance will be invoiced before the start of each term.

A new booking form is required at the start of each school year. The bus company will send out booking forms to all parents at the end of the Summer Term.

Tewkesbury bus serviceCollege runs its own Tewkesbury bus service each weekday morning, departing from Old Bredon Station at 07.25, stopping at Aston Cross Junction, Pamington at 07.35, then on to College via Bishops Cleeve, to arrive at 08.10.

For further details or to book a seat, please contact College’s Transport Manager by email at: transport@cheltenhamcollege.org or on: 07770 968 912.

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Route 1 Depart Autumn Spr/Sum Return Autumn Spr/Sum

Broadway (Swan Inn Car Park) 7.10 £295 £225 18.55 £243 £184

Laverton (Lay By) 7.14 £274 £209 18.51 £226 £171

Toddington (Spar Shop) 7.20 £227 £173 18.40 £187 £142

Winchcombe (War Memorial) 7.25 £211 £161 18.35 £174 £132

Rising Sun Bus Stop 7.34 £127 £97 18.29 £104 £79

Southam Junction Bus Stop 7.37 £122 £93 18.28 £100 £76

Prestbury Road Bus Stop 7.40 £116 £89 18.26 £96 £73

Priors Road (Simpsons Fish & Chip Shop) 7.43 £116 £89 18.24 £96 £73

Cheltenham College 7.49 18.15

Route 2

Moreton in Marsh (Manor House Hotel) 6.55 £353 £269 18.55 £290 £220

Stow on the Wold (The Square) 7.05 £301 £229 18.50 £247 £188

Bourton on the Water 7.15 £253 £193 18.40 £208 £158

Guiting Foxhill 7.25 £222 £169 18.32 £182 £138

Cheltenham College 7.55 18.15

Route 3

Burford Antiques Centre 7.10 £353 £269 18.55† £290 £220

Northleach (Fallows Road) 7.23 £253 £193 18.42† £208 £158

Northleach Square 7.27 £232 £177 18.40† £191 £145

Compton Abdale (Junction) 7.31 £211 £161 18.33† £174 £132

Andoversford 7.35 £127 £97 18.27 £104 £79

East End (Duke of York) 7.44 £106 £81 18.23 £87 £66

Sixways (Garage) 7.46 £79 £61 18.21 £65 £50

Cheltenham College 7.50 18.15

Route 4 Depart Autumn Spr/Sum Return Autumn Spr/Sum

Ashton Keynes 7.10 £295 £225 ---- £243 £184

South Cerney (Water Park Info Centre) 7.13 £274 £209 ---- £226 £171

Cirencester (Beeches) 7.25 £232 £177 18.45 £191 £145

Cirencester (Bowling Green Lane) 7.26 £232 £177 18.44 £191 £145

Cirencester (Straton Shops) 7.27 £232 £177 18.43 £191 £145

Perrotts Brook 7.32 £227 £173 18.38 £187 £142

Rendcomb 7.38 £222 £169 18.32 £182 £138

Colesbourne 7.43 £211 £161 18.27 £174 £132

Cobberley Junction Bus Stop 7.45 £106 £81 18.23 £87 £66

Sandy Lane 7.49 £53 £41 18.17 £44 £33

Cheltenham College 7.52 18.15

Route 5

Gloucester Cattle Market 7.10 £222 £182 18.55 £169 £138

Innsworth 7.15 £211 £174 18.45 £161 £132

Churchdown (Bat & Ball) 7.22 £153 £126 18.40 £117 £96

Badgeworth Lane 7.24 £127 £104 18.35 £97 £79

Cheeserollers Bus Stop 7.28 £79 £65 18.30 £61 £50

Church Road Leckhampton 7.40 £53 £44 18.25 £41 £33

Cheltenham College 7.55 18.15

Route 6

Nailsworth Bus Station 6.55 £353 £269 19.05 £290 £220

Amberley Lay By 7.05 £295 £225 19.00 £243 £184

Stroud Bus Station 7.10 £253 £193 18.55 £208 £158

Lypiat Park 7.15 £238 £181 18.50 £196 £148

Murco Garage (Before The Camp) 7.20 £222 £169 18.45 £182 £138

Foston’s Ash 7.25 £211 £161 18.35 £174 £132

Birdlip 7.35 £185 £141 18.30 £152 £115

Cheltenham College 7.50 18.15

Bus timetable A daily, term-time bus service to and from Cheltenham College is available to pupils on the following routes:

† Dedicated connecting service joined at Andoversford. Fares are for Termly Season Tickets, effective 6 September 2016. Pro-rata tickets (part term or part week) are available on request. Inward timetable runs Monday to Saturday inclusive, outward timetable runs Monday to Friday only

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Health informationMedical careThe Health Certificate enclosed in this pack MUST be completed in full and returned to the Medical Administrator BEFORE your child starts College.

Boarders:It is College policy that all Boarders register as NHS patients with College’s Doctors. Please ensure that your child’s National Health Service registration card is handed to the House Matron on arrival at College.

NHS Summary Care Records: Please note that when your child is registered with an NHS doctor, a Summary Care Record is maintained electronically to be available to other doctors who may provide health care. If you or your child do not want an NHS Summary Care Record, please forward an ‘opt-out’ form available from: www.berkeleyplacesurgery.nhs.uk to the Health Centre for the attention of ‘the College Doctor’. Information on NHS Summary Care Records may be found at: www.nhscarerecords.nhs.uk/about

Day Pupils/Day Boarders:These pupils are expected to remain registered with their family GP.

MedicalsMedicals are performed on all new Boarders and any Day pupils with significant medical conditions. The purpose of these medicals is largely two-fold:

1. A “getting to know you” exercise. We get to know any medical problems that pupils may have and they become familiarised with the Health Centre.

2. A brief medical examination – where we pay particular attention to factors which are important to education and that may not have been examined in the past.

MedicationIf your child returns to school with any medication, whether for regular or intermittent administration, and whether prescribed or not, this must be handed to the House Matron who will then administer the medication in accordance with protocols set down by the College Medical Officer. This not only ensures that your child receives medication as prescribed, but also guarantees the medication is locked away for the safety of others.

Infectious diseases1. If your child develops any significant or notifiable

infectious disease at home, he or she may not return to College until a medical certificate confirming fitness for school, and freedom from infection, has been received by both the Housemaster or Housemistress and College’s Medical Officer.

2. If, during the holidays, exeats, or weekend leave, your child is exposed to anyone suffering from an infectious disease (e.g: Chicken Pox, Mumps etc) they may return to school, but the Medical Officer must be informed, especially if your child has not already had the disease.

3. In the unlikely event of contact with Diphtheria, Poliomyelitis, Typhoid or Paratyphoid Fever, Bacillary Dysentry, Meningitis, Hepatitis A or B, or HIV infection, the pupil should not return to school until formal permission has been received from the school.

4. Malaria: College’s Medical Officer must be informed if a child has been exposed to a risk of Malaria or other tropical disease. Adequate anti-malarial tablets must be taken by children who live in or pass through areas where malaria occurs.

Vaccinations1a. Routine VaccinationsIt is expected that all pupils will be kept up-to-date at all times with vaccinations and immunisations recommended by the Department of Health. Such vaccinations include Tetanus, Diphtheria, Whooping Cough, Poliomyelitis, Haemophilus Influenza B, Meningitis C, and Measles/Mumps/Rubella and HPV.

1b. Travel VaccinationsBoarders will be given such vaccinations as may be recommended for foreign travel. This is subject to parental consent which will be requested prior to any vaccinations being given. Day Pupils should see their own family GP for travel vaccinations.

Boarders:College’s Medical Officers will arrange all vaccinations for Boarders subject to parental consent which will be sought prior to any vaccination being given. If Boarders are considering having any routine or travel vaccinations at home during holidays they should check their immunisation status with the Health Centre or Berkeley Place Surgery before having any vaccinations. If vaccinations are then given, please inform the Health Centre as soon after as possible to avoid over-vaccinating your child.

Day Pupils/Day Boarders:These pupils should receive all vaccinations from their own family GP. Please notify the Health Centre when a Tetanus vaccination is given, so that this may be recorded on the College database.

2. Tuberculosis (BCG)Routine Tuberculosis testing and BCG vaccinations of school age children is no longer provided by the Department of Health. Selective testing and vaccination is now carried out on those considered at risk according to definitions laid down by the Department of Health.

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Pupils arriving from many countries outside the UK will be required to show evidence of Tuberculosis vaccination (BCG) at the time of the School Entry Medication Examination. UKVI guidelines state that pupils coming from certain countries may be subject to pre-screening.

Further information may be obtained from: www.gov.uk/apply-uk-visa. In the absence of such evidence and subject to Department of Health recommendation, pupils will be referred to the local BCG clinic for screening and vaccination.

Holiday treatmentIf your child is a Boarder and should need treatment during the holidays, they may see your family doctor, or any other NHS general practitioner, who will see them or her as a temporary resident. If your child has an operation, accident, severe illness, immunisation or special treatment during the holidays, it is necessary to inform College’s Medical Officer on or (preferably) before their return to College. This information should be given in a letter from the parent, supported if necessary by a report from the treating doctor, and including details of medicines and treatment recommended, if these are to continue.

Foreign travel during school holidays and half termsCollege’s Health Centre team is responsible for ensuring that all Boarders are adequately protected against infections and tropical diseases if they are travelling to foreign parts during College holidays or half term.

All College Boarders are registered as National Health Service patients with College’s doctors, who make sure that routine immunisations are kept up-to-date. The doctors/nurses also administer travel vaccinations in accordance with WHO recommendations whenever these are required. Vaccinations against Hepatitis A and Typhoid are given

free of charge and in accordance with NHS regulations. Yellow Fever vaccination is provided at a set fee at Berkeley Place Surgery which is a registered Yellow Fever vaccination centre. Hepatitis B, Meningitis ACWY, Rabies and Japanese Encephalitis vaccinations can be given by the Health Centre nurses, although the cost of the vaccine must be borne by the parent.

The importance of Malaria prophylaxis cannot be emphasised enough. Whilst people living in malarial zones, especially in East Africa may develop some sort of immunity to Malaria, all the medical evidence shows that this immunity is swiftly lost once they have lived in the UK for just a few months. Cases of Malaria have been seen in pupils who returned to College from trips home to malarial zones and who took inadequate or no malarial prophylaxis.

Malaria is a major cause of death worldwide. It can follow just one bite from an infected mosquito. Prophylaxis saves lives. The College doctors will prescribe appropriate anti-malarial prophylaxis for any Boarder travelling to an at-risk area, in accordance with current advice from the London School of Tropical Medicine and Hygiene. However, the prophylactic medication is not available on a free NHS prescription. Some of these tablets are expensive, and a course for all of a College summer holiday could cost over £100. If we are aware that any Boarder is travelling to a country where Malaria is endemic, a prescription will be issued at the parents’ expense unless we receive a written request not to.

Parents of pupils living outside the UK should advise the Health Centre in good time if any travel destinations other than home are planned for holiday periods, by emailing: nurses@cheltenhamcollege.org.

The College Health Centre team considers medical advice for foreign travel a vitally important part of the quality service we endeavour to provide for your children.

Dental treatmentParents are expected to arrange regular dental inspections and treatment in the holidays. Appointments can be made in the term time but only for emergency treatments.

Private health insurance College participates in the Bupa Schools Scheme for private health insurance that provides cover against the cost of specialist and hospital treatment for pupils at favourable premium rates. Details of this voluntary scheme will be sent to you with the first account. If your child is covered by another scheme, the Health Centre will require confirmation from you on each occasion before the child can be referred privately.

The College DoctorDr J R A Ropner Chairman of Medical Panel, Health Centre, Cheltenham College, Cheltenham, Gloucestershire, GL53 7LD Tel: 01242 265 629 Fax: 01242 265 681

Also of: Berkeley Place Surgery, 11 High Street, Cheltenham, Gloucestershire, GL52 6DA Tel: 01242 513 975 Fax: 01242 263 787

Please ensure the Health Certificate at the back of this booklet, is completed, signed and returned to College by Wednesday 6 July 2016. Pupils for whom a certificate has not been received by this date may not be allowed to start College in September.

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Keeping in touchIf you have any questions, please do not hesitate to contact the Admissions Office by calling: 01242 265 662 or by emailing: admissions@cheltenhamcollege.org

IMPORTANT: All forms included in this brochure must be returned to the College Admissions Office by Wednesday 6 July 2016

Cheltenham College Bath Road Cheltenham Gloucestershire GL53 7LD

Tel: +44 (0) 1242 265 600 Fax: +44 (0) 1242 265 630 Email: admissions@cheltenhamcollege.org www.cheltenhamcollege.org

Registered Charity No. 311720