Cheltenham College Joining Instructions 2014

OUTER FRONT COVER

Joining Instructions 2014

“There is a true sense of belonging. College is an extended family of

like-minded and dedicated professionals who are totally focused in bringing

out the best in your child.”Current parent

ContentsHeadmaster’s welcome 1

Clothing 2

Stationery and electronic calculators 2

Bookshop 3

Mouthguards 3

Shin and ankle protection 3

ICT requirements 3

Cashless vending and ID Cards 3

Electrical equipment 4

Learning support 4

Fees 5

Individual music lessons 7

Information for overseas pupils 7

Cheltenham Independent Schools’ combined bus service 9

Cheltenham College bus timetable 10

Health information 11

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Welcome to CollegeDear Parents

We are delighted that your child will be joining College in September. We are a warm and lively community and very much look forward to all our new pupils sett ling down and quickly fi nding their places within it.

The main purpose of this introduction is to let you know the arrangements at the start of term. Full Term begins on the evening of Monday 1 September, but all pupils who are new to College, together with their parents or guardians, are invited to att end induction courses prior to this. We ask that pupils arrive in school uniform, and have their laptops, a notebook and a pen.

New Sixth Form entrants should send copies of their statement of GCSE results or equivalent to Mrs M Ballinger, Secretary to the Deputy Head (Academic), as soon as they receive them. These can be sent either by post to the College address or by email: [email protected].

Third Form pupils, as well as their parents and guardians, are asked to arrive at their respective Houses at 12 noon on Sunday 31 August. The programme will be as follows:

12.30 Pupils leave their Houses for lunch and the start of their induction course.

13.00 Lunch for parents and guardians, Housemasters and Housemistresses, and tutors in the Dining Hall.

13.00 Meeting for all Third Formers, followed by a carousel of activities including: ICT, use of the Library, College familiarisation and information on assessments.

14.00 Headmaster’s address to parents and guardians in Chapel.

18.30 Day pupils to be collected from their Houses and then brought back the following day at 08.00.

Games and swimming kit will be required on Monday 1 September.

Fourth Form and Lower Sixth pupils, as well as their parents and guardians, are asked to arrive at their respective Houses at 12.00 noon on Monday 1 September. The programme will be as follows:

13.00 Lunch for parents and guardians, Housemasters and Housemistresses, pupils and tutors in the Dining Hall.

14.00 Headmaster’s address to parents, guardians and pupils in Chapel.

14.30 - 18.00 Carousel of activities including: ICT, use of the Library, College familiarisation and individual photographs.

19.00 Day pupils to be collected from their Houses and then brought back the following day at 08.00 for the start of term.

Non-native English speakers are encouraged to att end the International Induction, commencing at 12 noon on Friday 29 August, before joining the above programmes. The Admissions Offi ce has already sent lett ers regarding this to the families concerned. Please contact them at:

[email protected] should you have any further questions and to confi rm if you are able to att end.

Once the term is properly under way, everyone will be plunged into a busy and demanding College routine. It is important, therefore, that pupils new to College have the opportunity to begin to get to know their Housemasters, Housemistresses and their tutors, and to adjust to their new surroundings. The induction courses have been carefully planned and organised with this in mind.

To help us with these arrangements, I should be grateful if you would be kind enough to complete and return all the enclosed forms to the Admissions Offi ce, Cheltenham College, Bath Road, Cheltenham, Gloucestershire, GL53 7LD, UK by Wednesday 9 July, at the latest.

I wish your son or daughter a very successful career at Cheltenham College.

With all good wishes

Dr Alex PeterkenHeadmaster

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ClothingCollege uniformThe College dress code, uniform guidelines and the list of required uniform can all be found on the College website: www.cheltenhamcollege.org/uniform. Details and opening times of the College Uniform Shop can also be found on this web page. A copy of the uniform list can also be found at the back of this booklet for your convenience.

All College uniform (except where indicated on the list) must be purchased from our suppliers, Schoolblazer, at: www.schoolblazer.com. There is an easy-to-use sizing guide available on their website. Sample items for sizing purposes (and a number of smaller items) will be available in the College Uniform Shop. We strongly advise purchases of uniform are made by 18 July to allow time for delivery and any returns. Schoolblazer is offering free UK delivery on all orders placed between 30 June – 13 July.

Please do ensure that your child arrives with all the regulation uniform and kit listed. Non-regulation items are not permitted and extra expense may be incurred to replace such items.

Games kitAs with College uniform, the list of required Games kit items can be found on the College website: www.cheltenhamcollege.org/uniform. All core games kit is supplied by Surridge Sport and must be purchased from Academy Sports & Leisure, either by using their Cheltenham shop or going online: www.academyshop.co.uk. There is also a link provided on the College website: www.cheltenhamcollege.org/college-sports.

Name tapesA Boarding House contains a lot of clothes! It is vital, therefore, that all items of clothing are name-taped. Name tapes should use the following format in capital letters:

INITIALS SURNAME HOUSE INITIAL

For example: A J HENDERSON XT

House initials are as follows:

Ashmead A Leconfield L Boyne House BH Newick House NH Chandos CH Queen’s Q Christowe XT Southwood S Hazelwell H Westal W

We recommend the use of woven name tapes, which should be 8mm wide with black font on white background. They should be sewn securely inside the centre back of the collar or waist band of the garment. For socks, the name tapes should be looped and the two ends should be sewn together, near the top of the sock. The name tape should be positioned so it is not visible when the garment is worn.

Items not suitable for name taping should be identified in the same manner using a waterproof, permanent marker. A supply of spare name tapes should be provided to your House Matron at the start of the academic year.

Casual clothesStorage space is very limited and so it is important that your child brings only a sensible amount of clothes, suitable for washing and tumble-drying. Expensive items of clothing or those with sentimental value should not be brought to school. Please do ensure, however, that your child brings at least one set of smart casual clothes.

Miscellaneous itemsFurther items, such as duvet covers, tuck boxes and waterproofs etc. will also be needed. For a full list, please consult the College website: www.cheltenhamcollege.org/uniform.

Stationery and electronic calculatorsAll pupils can be issued with a Stationery Pack on arrival at College. This contains a selection of essential items to start the term, including: pens, pencils, a Maths set, 12” ruler, highlighter pens, glue stick, coloured pencils, scissors, a clear exam pencil case, eraser and pencil sharpener. The cost of the pack is approximately £15, and will be recovered through the fees bill.

If you would like to order this pack, please complete the form at the back of this booklet, and return it to College by Wednesday 9 July 2014.

All members of Lower College, (and those taking Mathematics and/or Science at A Level) must have a scientific calculator that they will learn to use appropriately. At present, we recommend the Casio FX-991ES. Calculators with manipulative algebraic capabilities, or stored data banks of information, are not yet generally permitted in timed examinations. College will supply calculators where necessary, and recharge the cost through the fees bill.

If you would like a calculator to be supplied, please indicate this on the form.

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BookshopWe operate book purchasing as part of the Library in order that pupils may be encouraged to buy, read and possess books of their own, both fiction and non-fiction. Books are sold on credit and then billed on the next fees bill. (Recommended allowance - £20 per term).

If you wish your child to make use of this facility, please complete the form at the back of this booklet, and return it to College by Wednesday 9 July 2014.

MouthguardsIt is College policy and also a very strong recommendation by the Rugby Football Union, the Hockey Association and the British Dental Association, that all pupils playing either rugby or hockey should be fitted with a mouthguard.

We would therefore ask that you ensure that your child arrives at College with a suitable (and ideally custom fitted) mouthguard, to be worn for training sessions and on match days.

Shin and ankle protectionIt is also recommended by the Hockey Association that shin and ankle protection is worn. We would therefore ask that pupils conform to this recommendation.

ICT requirementsCollege has an ICT Acceptable Use Policy detailing our expectations of pupils’ use of ICT while they are at College. This can be found on our website: www.cheltenhamcollege.org/college-policies. Please ensure both you and your child are familiar with this document which includes:

• Safe use of personal electronic equipment

• Cyberbullying

• Links to further information

Pupils will have access to programmes such as Skype and FaceTime at certain times.

All new pupils must bring an Apple laptop computer. College does not support Microsoft Windows based PCs; they will not be connected to the College network.

The minimum specification is an Apple laptop. As the specifications and prices change on a regular basis, the only stipulation is that it is an Apple laptop, although some further suggestions may be found with the enclosed insert. While iPads are allowed in College and may be connected to the College network, they are not regarded as a replacement for a laptop. This is due to the software that is used in College not currently being available for iPads.

We also strongly recommend:

• A sturdy rucksack or good protective cover

• An external hard disk for back-ups

• AppleCare extended 3 year warranty (Please note that this only covers mechanical failure. Accidental damage, loss or failure due to misuse are not covered and should be included on a home contents or separate insurance policy.)

• Some parents also like to purchase a security cable

All items should be clearly named. Please note that if you decide to purchase the ultra-light MacBook Air, you might like to consider purchasing the external Optical drive.

College provides all the necessary software for a termly fee. This is currently £7 per term, but is subject to change depending on our site licence costs. It includes:

• Microsoft Office

• Database software

• Apple productivity software

• Anti-virus software etc.

You are free to purchase your Apple laptop from your preferred supplier. We use two local suppliers: AT Computers of Tewkesbury (01684 291 112) - AT offer preferential pricing to College staff, pupils and parents; and Grafx Digital Technology of Cheltenham (01242 704 330).

If you have any questions, please contact College’s Network Director on: 01242 265 668, or by email: [email protected].

Cashless vending and ID CardsAll College pupils will be issued with a photo ID card shortly after their arrival. This is used to facilitate access to College’s communal printers and copiers and as a cashless payment card for use in the College Office, Upper College Common Room and Tuck Shop. Each card will have a £50 initial load and this sum is recovered through the fees bill, unless an alternative sum or arrangement is requested by the fee payer. Pupils are able to top up their vending cards through the Accounts Department by presenting a cheque or cash for the top-up amount. It is also possible to arrange top-ups that are funded through recovery on the next fees bill, but these will only be made with parental authority.

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This authority may be sent by email to: [email protected] at any time or you can complete the form at the back of this booklet, and return it to College by Wednesday 9 July 2014.

Electrical equipmentStatutory legislation requires that all electrical items at College are certified as safe by a ‘Competent Person’. College therefore arranges for such items to be tested and certified safe by a qualified PAT tester; a subsidised proportion of the cost is added to the bill after the tests have been undertaken.

Some electrical items, such as fairy lights and kettles, that do not comply with CE/EU safety requirements may need to be removed from pupil rooms and returned to parents at the next term break.

International students should remember to bring with them adapters suitable for UK 3-pin plugs.

Learning SupportIf your child has a specific learning difficulty or any kind of special educational need, it is essential that you notify the Director of Learning and provide copies of relevant documentation so that support can be arranged if needed. Such information may also support an application for special examination arrangements if these are needed. Relevant documentation might include medical reports, educational psychologists’ reports or reports from other professionals.

To provide strong academic support for every pupil, teachers plan appropriately differentiated learning tasks, offer additional help when needed and encourage pupils to ask questions when they do not understand.

Careful setting allows for varied pace and learning activities. Lower sets usually contain fewer pupils.

Departments offer regular drop-in clinics at published times. Study skills are developed within courses of study and year-group workshops. Tutors meet regularly with their tutees and monitor and support academic progress.

The Learning Support Department provides extra tuition to pupils who benefit from additional regular specialist intervention. Individual support programmes are arranged to target the development of specific skills. Parents are contacted if teachers or tutors have suggested that a pupil could benefit from regular one-to-one support, which would be chargeable.

Further details may be obtained from Dr M Plint, Director of Learning: [email protected].

“The pastoral care is excellent and I was particularly impressed by how the staff

took such efforts to integrate the new boys and girls into the school in its entirety, not just into their individual Houses.”

Current parent

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Fees related informationStructureThe fees charged comprise a basic fee covering tuition and board for Boarders and tuition only for Day pupils. Day Boarders are charged a supplement on the Day fee, payable in advance, which allows them to stay overnight for up to 30 nights in any one term. They also have the option to stay until 9.00pm each day. A charge will be made for any additional nights.

The termly fee represents an annual fee divided into three equal amounts, regardless of the length of each individual term. No refund of fees, for whatever reason, is made for pupils who leave College earlier than the published term end date, or who have been expelled or suspended.

AlterationsIt is the College Council’s policy normally to give a reasonable notice of alterations to the basic fees, even though it may not be possible to specify the exact amount. It reserves the right, however, to impose without notice a surcharge of not more than 5% on basic fees, if necessary, at any time. Other charges may be altered without prior notice.

Those parents who are eligible for Armed Forces discount are required to inform the Bursar of any change of circumstances in order that their fee may be recalculated.

Other charges (Extras)The following list is representative of these charges but is not to be taken as exhaustive:

• Personal accident insurance, which incorporates accidental dental cover, £4.95 per term (compulsory).

• Upper College books.

• Lower College standard book charge of £10 per term.

• One-to-one Learning Support (see page 4).

• EAL (English as an Additional Language) (see page 7).

• All examination fees.

• Music fees and hire of instruments (see page 7).

• Optional extras such as extra tuition, rowing, rifle shooting, clay pigeon shooting, horse-riding, golf, polo and membership of certain College clubs and Societies. Also, tours, theatre and other trips, medical insurance, and the protected fees option.

• Personal expenses such as vending card top-ups, sports equipment and clothing, as well as charges incurred in House.

• Field trip costs for Geography and Biology.

• A small charge will be made each term for House newspapers, videos and entertainment.

The value of the extras incurred is, in part, dependent upon the extent to which pupils get involved in a whole range of activities and is therefore difficult to predict. It is recommended that for budget purposes, parents should work on a figure equal to circa 10% of gross basic fees. The cost of medical insurance, personal accident insurance and the protected fees option are additional to this. Fees payable cannot be refunded in the event of the absence of a child from College.

To enable parents to protect themselves against loss in the event of absence through illness, accident or contact with infection, College operates a voluntary scheme under which, on payment of an additional charge, the fees relative to the period of absence will be reimbursed.

PaymentThe preferred method of payment is:

Termly in advance, by direct debit on the first day of the term in question, together with the extras for the previous term. A direct debit mandate is included at the back of this booklet. Payment by any other method, which includes a bank transfer or payment by cheque on or before the first day of each term, incurs a charge of £25 per term.

Other methods of payment are:

1. Monthly direct debit throughout the year. Extras remain payable on a termly basis. Parents paying by this method will incur additional cost and may need to enter a formal credit agreement with College.

2. College offers a Capital Fees Scheme that offers protection against fee increases and the possibility of additional discounts for parents wishing to pay fees in advance. This is available at any time prior to entry or whilst at College. Calculations are based on the fees extant on the date of deposit. The changeover date for fees from one year to the next is 1 June. Further details may be obtained from the Finance Manager by email: [email protected], or by telephone on: 01242 265 643.

Late paymentParents whose fee bills are not paid on or by the first day of term will, unless they are making payment by monthly direct debit or have a prior agreement with the Bursar to some other arrangement, be charged interest from the first day of term on the amounts outstanding on their accounts, currently at a rate of 2% per month. Such interest will be added to the extras account for the term in which it is incurred. Other charges may be applied in the event of returned cheques or direct debit requests.

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Parents are reminded that it is a condition of entry to College that a full term’s notice of intention to withdraw a child must be given in writing, otherwise full fees will be charged.

Pupils will not be able to return the following term if the fees bill has not been cleared in full. If payment has not been received by the end of term, not only must the arrears be cleared by the first day of the next term, but also next term’s fee bill must be paid in full before the child may return. Costs incurred in the recovery of unpaid fees and charges will be added to the account.

Change of boarding statusA written request for any change of status must be made to the Headmaster, whose decision on such a change will be final.

• Boarding to Day – A pupil may change status only at the beginning of the academic year and if places permit.

• Day to Boarding – A pupil may change status at any time if places permit.

In both cases, new entrants to College will normally be given preference.

Protected fees refunded schemeThe contract parents have with the school is for the provision of educational services. The absence of a pupil does not lessen the cost of running the school and fees are not refundable if a pupil is unable to attend classes due to sickness, accident or quarantine. The school is, however, able to make refunds through the optional protected fees refund scheme operated by Marsh Brokers Ltd. Participation in the Protected Fees Refund Scheme alters that contract and entitles you to claim a refund of school fees in certain circumstances, subject to the payment of an insurance premium.

Refunds of fees (less the appropriate excess) are made for:

• Absence from school due to illness, accident, contact with infection or closure of the school or House through an epidemic among the pupils for a continuous period of at least 8 days (including weekends).

• Illness treated at school - a refund is paid providing the absence from classes is for a continuous period of at least 8 days. The amount will be based on 75% of the termly fee pro-rata.

No refund will be made if a pupil is kept from school owing to:

A sickness, condition or injury that the fee payer or pupil was aware of and received treatment or advice for in the 12 months prior to their inclusion in the scheme, fear of infection at the school, congenital abnormality, injury sustained through war, invasion, hostilities or acts of foreign enemies (whether war be declared or not), or nuclear, chemical or biological terrorism or the threat thereof.

Free place in the event of accidental death

In addition to the cover outlined above, the school will maintain the pupil’s place at the school free of charge for up to three terms following the accidental death of a person who is legally obliged to pay the school fees (other than in the capacity of a trustee of a fund from which the fees are paid) for a pupil enrolled in the Scheme, provided that such a person is under 65 years of age at the time of death and the death is caused solely by accidental means (as determined by the policy conditions).

Further information will be included with your first term’s invoice or may also be obtained from the Accounts Department. Participation is assumed unless advised to the contrary.

Insurance of propertyParents are asked to note that there is no insurance scheme in force to cover the loss or damage, accidental or otherwise, by fire, theft or other cause for valuables, bicycles or other property of a pupil at College. It is strongly recommended that parents should take out insurance policies on their own account to cover more valuable possessions. Most household policies will provide cover for pupils’ property while they are away from home. Details of a Pupil Personal Effects Insurance Scheme can be obtained from SFS Group at: www.sfs-group.co.uk.

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Individual music lessonsFees Individual lessons are available in all orchestral instruments, Pianoforte, Organ, Singing, Percussion, Jazz Piano, Bagpipes, Classical and Electric Guitar, at a rate of £218 for 30 minute lessons or £290 for 40 minute lessons per term (30 lessons spread throughout the academic year). The fee for learning a second instrument is £196 or £261 for 30 and 40 minute lessons respectively per term. Longer lessons of up to one hour can be arranged for advanced pupils. Fees are reviewed at the start of every Autumn Term and are published by the Bursar.

Choirs, orchestras, wind band and ensemblesAs part of their tuition, pupils taking instrumental or singing lessons will be expected to participate in the Choirs, Orchestras, Bands and Ensembles as appropriate, at the discretion of the Director of Music.

Termination of lessonsNotice in writing of the intention to discontinue lessons is required at least by half term of the term in which lessons are to cease. A term’s fees in lieu of notice will be payable where necessary notice is not given; this is standard practice in independent schools to ensure that College honours its commitment to visiting music teachers.

Arrangements for lesson timesIndividual music lessons in the Third and Fourth Forms on just one instrument may be given during academic time, the aim being that a maximum of only one lesson in each academic subject is missed per five weeks/half term. Fifth Form pupils are taught out of lesson time where possible.

In the Sixth Form, lessons are normally given in one of the student’s study periods.

Hire of instrumentsInstruments may be hired from College, subject to availability, during the early stages of tuition. Parents are charged a termly fee of £27.50, and are fully responsible for making good loss or damage, whether within or outside College. Please contact the Music Department for further information if required.

Storage of personal musical instrumentsLockers are available in the Music Department for safe storage of musical instruments. It is always advisable to take out insurance for loss or damage to instruments, and several parents have found Allianz Musical Insurance to be reliable.

Information for overseas pupilsEnglish as an Additional Language (EAL)Lower College pupils for whom English is not their native language and who are deemed to need support have EAL lessons in groups within the main timetable. The lessons are communicative and integrate all four skills: listening, reading, writing and speaking. There is also a focus on developing the skills needed to access the mainstream curriculum, thus lessons have a strong cross-curricular approach and aim to develop effective study skills or ‘learning to learn’.

Students in Upper College who do not have the prerequisite language qualifications for university entry are entered for

the IELTS examination, usually in the Lower Sixth Form, and classes are held to prepare students for this exam. The Sixth Form IELTS preparation syllabus focuses on developing the academic and linguistic skills required for the IELTS examination, such as listening for detail, reading academic texts and writing academic essays with balance, justification of points made and successful structure. There is much exam practice offered, ensuring that the students are adequately prepared for the examination.

Individual one-to-one lessons, for which there is an extra charge, are also available if there is need for further support outside of group lessons. Those identified with particular needs are encouraged to take extra lessons and parents will be informed. An individual support programme is designed by the EAL teacher and the pupil in a collaborative process to target the development of specific skills.

International InductionIt is strongly recommended that overseas pupils who are non-native English speakers attend the International Induction, commencing at 12 noon on Friday 29 August. They should then join the standard College induction programmes outlined in the Headmaster’s welcome at the beginning of this booklet. The Admissions Office has already sent letters regarding the International Induction to the overseas families concerned.

Please contact the Admissions Office on: 01242 265 662 or by email at: [email protected] should you have any further questions.

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Pupil visasNon-EU passport holders may require a visa to study in the UK. Parents must verify whether their child requires a visa or not. Should a visa be required, parents should contact the Admissions Office as soon as possible. College will issue the necessary sponsoring paperwork, provided all information is correctly supplied.

A colour copy of the pupil’s passport, together with a completed Medical Health Certificate and Guardianship Form, will be required.

Guardianship policyAll parents resident abroad must appoint a guardian in this country to act with their full authority. Pupils whose parents have failed to appoint a guardian will not be permitted to begin their studies at College. If parents fail to provide a suitable guardian, College reserves the right to employ the services of a Guardianship Agency who will appoint a host family, the cost of which will be charged to the parents’ fees bill.

The choice of guardian is the responsibility of the parent, but they should be at least 25 years of age, English-speaking and resident in the UK. The guardian may be a nominated friend of the family, or another family member to whom the parent is happy to delegate the role. They should not be a full-time student or living in accommodation provided by another educational institution. The school can accept no legal responsibility for any guardianship arrangements.

The guardian needs to be aware of, and accept the requirements, of this policy. Any change of guardian must be communicated to the pupil’s Housemaster or Housemistress in writing, and copied to the Director of Pupil Welfare, Mr B Lambert at: [email protected].

Guardian agencies It may be necessary to use the services of a guardianship agency and College strongly recommends that you only use agencies that are registered with AEGIS. For further information, please refer to the AEGIS website: www.aegisuk.net.

Guardians’ role• To act with delegated parental authority in the

event of an emergency, and in other matters agreed by the parents.

• To ensure safe transport to and from College at the beginning and end of each term, each half term and exeat, and to communicate all such travel details in writing to the Housemaster or Housemistress.

• To ensure that the pupil in their charge is resident with the guardian during exeats and half term holidays, unless they are going home. ‘Bed and breakfast’ accommodation does not fulfil this requirement.

• To provide safe care during any absence from College, for example, long-term illness or exclusion. In the unusual event of College having to close because, for example, of an epidemic or a pandemic, the guardian will be responsible for collecting and caring for the pupil.

• To attend Parents’/Guardians’ Evenings to follow the pupil’s progress.

• To be responsible for the transport and safe storage of all belongings at the end of each academic year.

• To be familiar with College rules, regulations and policies.

• To provide a point of contact at all times.

Guardians’ absenceAny guardian going to be away from their UK home, for however short a time, must notify the appropriate

Housemaster or Housemistress, giving the name and contact details of a person in the UK nominated to act with their full authority.

Airport transportAt the beginning of term, half term and end of term, guardians will usually collect pupils for whom they are responsible and escort them to and from airports as necessary. As pupils get older, parents are sometimes content that their children make their own way. As long as pupils are over 14, and have their parents’ consent, we are prepared to accept unaccompanied travel. However, for those aged 14 years or under, we must insist that pupils are escorted; this, in fact, is a requirement of some transport companies. If a guardian is unable to do this, College will provide escorted transport, but there will be a charge of £120 to cover the cost of the service; the charge will be added to the end of term account.

If you have any queries about these arrangements, or about any part of the Guardianship Policy, do please contact your child’s Housemaster or Housemistress in the first instance. They will be glad to help and offer any advice they can.

Autumn Term - Exeats and Half Term1st Exeat: 13.05, Friday 19 September - 21.00, Sunday 21 September

Half Term: 11.00, Friday 17 October - 21.00, Sunday 2 November

2nd Exeat: 13.05, Friday 21 November - 21.00, Sunday 23 November

Dates for future exeats and half terms can be found on our website: www.cheltenhamcollege.org/college-term-dates. A Holiday Form detailing travel and accomodation arrangements for each vacation will be required and sent to you for completion two weeks prior to each holiday.

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Cheltenham Independent Schools’ combined bus serviceThe school bus service is run jointly between Cheltenham College, Cheltenham Ladies’ College, St Edward’s School and Dean Close School. The service is operated by Eagle Line Travel of Andoversford. A timetable with fares for the Autumn Term 2014 is provided on the next page. Fares are for Termly Season Tickets and are effective from 1 September 2014. The inward timetable runs Monday to Saturday inclusive and the outward timetable runs Monday to Friday only.

Please note that a completed booking form is required when requesting a bus pass. The completed form at the back of this booklet should be sent directly to Eagle Line and not to College.

All enquiries about routes and the purchase of a pre-paid termly bus pass should be made directly to the staff at Eagle Line Travel (telephone: 01242 820 535), who are responsible for the operation and administration of the service. Please avoid contacting the school for travel information or bus passes. However, if you are experiencing difficulties with Eagle Line, you are, of course, welcome to contact the Finance Bursar on: 01242 265 641.

Parents who live within reach of the school routes are encouraged to use the bus service as this will help to reduce the car congestion within the school grounds at peak-times in the mornings and afternoons.

Eagle Line is prepared to be flexible. If parents have queries about the day-to-day matters of timings, routes or fares, they should contact the company to see if their personal requirements can be accommodated.

Terms and conditions for purchase of a bus passPupils must hold a valid pass, issued by Eagle Line, when travelling on school buses. A pass cannot normally be purchased for less than the full number of days in any school term. Parents may opt for:

a. A full pass permitting travel on all mornings and weekday evenings throughout the term.

b. A mornings-only pass permitting travel on all mornings throughout the term.

c. An evenings-only pass permitting travel on all weekday evenings throughout the term.

d. A pass will only be issued on receipt of the full term’s fare as invoiced by Eagle Line.

e. A pass may only be used to and from the destination for which it was purchased.

Booking procedureParents should send the completed booking form direct to Eagle Line at least 10 working days before the start of term. Eagle Line will, upon receipt of a booking form, send an invoice to the home address shown on the booking form. A cheque for the full invoiced amount should be sent by return to Eagle Line. A Bus Pass will be forwarded to the home address in time for the start of term.

A booking form allows for booking a full year in advance. Completion of the relevant section of the form will reduce the need to submit a booking form each term. If, at a later point in the year, a term booked in advance is no longer required, Eagle Line should be advised accordingly. Parents who book for a full year in advance will be invoiced before the start of each term. Parents who have not booked in advance may obtain a booking form from the College Accounts Office and should submit it to Eagle Line at least 10 working days before the start of each term.

A new booking form is required at the start of each school year. The bus company will send out booking forms to all parents at the end of the Summer Term.

Tewkesbury bus serviceCollege runs its own Tewkesbury bus service each weekday morning, departing from Old Bredon Station at 07.25, stopping at the Premier Inn, just to the west of M5 Junction 9, at 07.40 and arriving at College at 08.05.

For further details or to book a seat, please contact College’s Transport Manager by email at: [email protected] or on: 07770 968 912.

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Depart Autumn Spr/Sum Return Autumn Spr/Sum

Route 1

Broadway 7.10 £295 £223 – 18.55 £243 £184

Laverton Bus Stop 7.14 £274 £207 – 18.51 £226 £171

Toddington Ph’nt Inn 7.20 £227 £171 – 18.40 £187 £142

Toddington Swim 7.21 £222 £167 – 18.39 £182 £138

Winchcombe (War Memorial) 7.25 £211 £159 – 18.35 £174 £132

Rising Sun Bus Stop 7.34 £127 £96 – 18.29 £104 £79

Southam Jnc Bus Stop 7.37 £122 £92 – 18.28 £100 £76

Prestbury Rd Bus Stop 7.40 £116 £88 – 18.26 £96 £73

Priors Road Shops 7.43 £116 £88 – 18.24 £96 £73

Cheltenham College 7.49 – – – 18.15 – –

Route 2

Moreton in Marsh (Train Station) 7.00 £353 £266 16.45 18.55 £290 £220

Stow on the Wold (The Square) 7.10 £301 £227 16.40 18.50 £247 £188

Bourton on the Water 7.20 £253 £191 16.30 18.40 £208 £158

Guiting Foxhill 7.30 £222 £167 16.22 18.32 £182 £138

Cheltenham College 7.55 – – 15.50 18.15 – –

Route 3

Burford Antiques Centre 7.10 £353 £266 – 18.55† £290 £220

Northleach (Fallows Rd) 7.23 £253 £191 – 18.42† £208 £158

Northleach Square 7.27 £232 £175 – 18.40† £191 £145

Compton Abdale (Junction) 7.31 £211 £159 – 18.33† £174 £132

Andoversford 7.35 £127 £96 – 18.27 £104 £79

East End (Duke of York) 7.44 £106 £80 – 18.23 £87 £66

Sixways (Garage) 7.46 £79 £60 – 18.21 £65 £50


Depart Autumn Spr/Sum Return Autumn Spr/Sum

Route 4

Ashton Keynes 7.10 £295 £223 16.40 – £243 £184

South Cerney (Water Park) 7.13 £274 £207 16.35 – £226 £171

Cirencester (Beeches) 7.25 £232 £175 16.30 18.45 £191 £145

Perrotts Brook 7.32 £227 £171 16.23 18.38 £187 £142

Rendcomb 7.38 £222 £167 16.17 18.32 £182 £138

Colesbourne 7.43 £211 £159 16.12 18.27 £174 £132

Severn Springs 7.45 £106 £80 16.08 18.23 £87 £66

Sandy Lane 7.49 £53 £40 16.05 18.17 £44 £33

Cheltenham College 7.52 – – 15.50* 18.15 – –

Route 5

Quedgeley 7.05 £253 £208 16.55 19.05 £191 £158

Gloucester Cattle Market 7.15 £222 £182 Route to 18.55 £167 £138

Innsworth 7.25 £211 £174 Meet 18.45 £159 £132

Churchdown (Bat & Ball) 7.30 £153 £126 Demand 18.40 £116 £96

Badgeworth Lane 7.35 £127 £104 Including 18.35 £96 £79

Cheeserollers Bus Stop 7.40 £79 £65 Route 6 18.30 £60 £50

Church Rd Leckhampton 7.45 £53 £44 Stops 18.25 £40 £33

Cheltenham College 7.55 – – 15.50* 18.15 – –

Route 6

Nailsworth Bus Station 6.55 £353 £266 – 19.05 £290 £220

Amberley Lay By 7.05 £295 £223 See 19.00 £243 £184

Stroud Bus Station 7.10 £253 £191 Route 5 18.55 £208 £158

Murco Garage (Before The Camp) 7.20 £222 £167 – 18.45 £182 £138

Foston’s Ash 7.30 £211 £159 – 18.35 £174 £132

Birdlip 7.35 £185 £139 – 18.30 £152 £115


Bus timetable A daily, term-time bus service to and from Cheltenham College is available to pupils on the following routes:* Change at St Edward’s Junior. Connecting services between schools will be held if necessary. † Dedicated connecting service joined at Andoversford. Fares are for Termly Season Tickets, effective 1 September 2014. Pro-rata tickets (part term or part week) are available on request. Inward timetable runs Monday to Saturday inclusive, outward timetable runs Monday to Friday only.

11

Health informationMedical careThe Health Certificate enclosed in this pack MUST be completed in full and returned to the Medical Administrator BEFORE your child starts College.

Boarders:It is College policy that all Boarders register as NHS patients with College’s Doctors. Please ensure that your child’s National Health Service registration card is handed to the House Matron on arrival at College.

NHS Summary Care Records: Please note that when your child is registered with an NHS doctor, a Summary Care Record is maintained electronically to be available to other doctors who may provide health care. If you or your child do not want an NHS Summary Care Record, please forward an “opt-out” form available from: www.berkeleyplacesurgery.nhs.uk to the Medical Centre for the attention of “the College Doctor”. Information on NHS Summary Care Records may be found on: www.nhscarerecords.nhs.uk/about/

Day Pupils/Day Boarders:These pupils are expected to remain registered with their family GP.

MedicalsMedicals are performed on all new Boarders and any Day pupils with significant medical conditions. The purpose of these medicals is largely two-fold:

1. A “getting to know you” exercise. We get to know any medical problems that pupils may have and they become familiarised with the Medical Centre.

2. A brief medical examination – where we pay particular attention to factors which are important to education and that may not have been examined in the past.

MedicationIf your child returns to school with any medication, whether for regular or intermittent administration, and whether prescribed or not, this must be handed to the House Matron, who will then administer the medication in accordance with protocols set down by the College Medical Officer. This not only ensures that your child receives medication as prescribed, but also guarantees the medication is locked away for the safety of others.

Infectious diseases1. If your child develops any significant or notifiable

infectious disease at home, he or she may not return to College until a medical certificate confirming fitness for school, and freedom from infection, has been received by both the Housemaster or Housemistress and College’s Medical Officer.

2. If, during the holidays, exeats, or weekend leave, your child is exposed to anyone suffering from an infectious disease (e.g. Chicken Pox, Mumps etc.) they may return to school, but the Medical Officer must be informed, especially if your child has not already had the disease.

3. In the unlikely event of contact with Diphtheria, Poliomyelitis, Typhoid or Paratyphoid Fever, Bacillary Dysentry, Meningitis, Hepatitis A or B, or HIV infection, the pupil should not return to school until formal permission has been received from the school.

4. Malaria: College’s Medical Officer must be informed if a child has been exposed to a risk of Malaria or other tropical disease. Adequate anti-malarial tablets must be taken by children who live in or pass through areas where Malaria occurs.

Vaccinations1a. Routine VaccinationsIt is expected that all pupils will be kept up-to-date at all times with vaccinations and immunisations recommended by the Department of Health. Such vaccinations include: Tetanus, Diphtheria, Whooping Cough, Poliomyelitis, Haemophilus Influenza B, Meningitis C, and Measles/Mumps/Rubella and HPV.

1b. Travel VaccinationsBoarders will be given such vaccinations as may be recommended for foreign travel. This is subject to parental consent which will be requested prior to any vaccinations being given. Day Pupils should see their own family GP for travel vaccinations.

Boarders:College’s Medical Officers will arrange all vaccinations for Boarders subject to parental consent which will be sought prior to any vaccination being given. If Boarders are considering having any routine or travel vaccinations at home during holidays, they should check their immunisation status with the Medical Centre or Berkeley Place Surgery before having any vaccinations. If vaccinations are then given, please inform the Medical Centre as soon after as possible to avoid over-vaccinating your child.

Day Pupils/Day Boarders:These pupils should receive all vaccinations from their own family GP. Please notify the Medical Centre when a Tetanus vaccination is given, so that this may be recorded on the College database.

2. Tuberculosis (BCG)Routine Tuberculosis testing and BCG vaccinations of school age children is no longer provided by the Department of Health. Selective testing and vaccination is now carried out on those considered at risk according to definitions laid down by the Department of Health.

12

Pupils arriving from many countries outside the UK will be required to show evidence of Tuberculosis vaccination (BCG) at the time of the School Entry Medication Examination. UKBA guidelines state that pupils coming from certain countries may be subject to pre-screening.

Further information may be obtained from: www.ukba.homeoffice.gov.uk. In the absence of such evidence and subject to Department of Health recommendation, pupils will be referred to the local BCG clinic for screening and vaccination.

Holiday treatmentIf your child is a Boarder and should need treatment during the holidays, they may see your family doctor, or any other NHS general practitioner, who will see them as a temporary resident. If your child has an operation, accident, severe illness, immunisation or special treatment during the holidays, it is necessary to inform College’s Medical Officer on or (preferably) before their return to College. This information should be given in a letter from the parent, supported if necessary by a report from the treating doctor, and including details of medicines and treatment recommended, if these are to continue.

Foreign travel during school holidays and half termsCollege’s Medical Centre team is responsible for ensuring that all Boarders are adequately protected against infections and tropical diseases if they are travelling to foreign parts during College holidays or Half Term.

All College Boarders are registered as National Health Service Patients with College’s doctors, who make sure that routine immunisations are kept up-to-date. The doctors/nurses also administer travel vaccinations in accordance with WHO recommendations whenever these are required. Vaccinations against Hepatitis A and Typhoid are given

free of charge and in accordance with NHS regulations. Yellow Fever vaccination is provided at a set fee at Berkeley Place Surgery which is a registered Yellow Fever vaccination centre. Hepatitis B, Meningitis ACWY, Rabies and Japanese Encephalitis vaccinations can be given by the Medical Centre nurses, although the cost of the vaccine must be borne by the parent.

The importance of Malaria prophylaxis cannot be emphasised enough. Whilst people living in malarial zones, especially in East Africa may develop some sort of immunity to Malaria, all the medical evidence shows that this immunity is swiftly lost once they have lived in the UK for just a few months. Cases of Malaria have been seen in pupils who returned to College from trips home to malarial zones and who took inadequate or no malarial prophylaxis.

Malaria is a major cause of death worldwide. It can follow just one bite from an infected mosquito. Prophylaxis saves lives. The College doctors will prescribe appropriate anti-malarial prophylaxis for any Boarder travelling to an at-risk area, in accordance with current advice from the London School of Tropical Medicine and Hygiene. However, the prophylactic medication is not available on a free NHS prescription. Some of these tablets are expensive, and a course for all of a College summer holiday could cost over £100. If we are aware that any Boarder is travelling to a country where Malaria is endemic, a prescription will be issued at the parents’ expense unless we receive a written request not to.

Parents of pupils living outside the UK should advise the Medical Centre in good time if any travel destinations other than home are planned for holiday periods, by emailing: [email protected].

The College Medical Centre team considers medical advice for foreign travel a vitally important part of the quality service we endeavour to provide for your children.

Dental treatmentParents are expected to arrange regular dental inspections and treatment in the holidays. Appointments can be made in the term time but only for emergency treatments.

Private health insurance College participates in the Bupa Schools Scheme for private health insurance that provides cover against the cost of specialist and hospital treatment for pupils at favourable premium rates. Details of this voluntary scheme will be sent to you with the first account. If your child is covered by another scheme, the Medical Centre will require confirmation from you on each occasion before the child can be referred privately.

The College DoctorDr J R A Ropner Chairman of Medical Panel, Medical Centre, Cheltenham College, Cheltenham, Gloucestershire, GL53 7LD Tel: 01242 265 629 Fax: 01242 265 681

Also of: Berkeley Place Surgery, 11 High Street, Cheltenham, Gloucestershire, GL52 6DA Tel: 01242 513 975 Fax: 01242 263 787

Please ensure the Medical Health Certificate at the back of this booklet, is completed, signed and returned to College by Wednesday 9 July 2014. Pupils for whom a Certificate has not been received by this date may not be allowed to start College in September.

* New pupil induction courses

Stationery and electronic calculators

Vending cards

Book purchasing

Individual music lessons

Guardianship

* Further details

* Health Certificate

* Direct Debit mandate

Bus service

(Please note: This form must be completed and returned to Eagle Line Travel, not College)

ChecklistPlease use the list below to check you have completed the forms relevant to your child.

Please ensure you return all forms to the College Admissions Office by Wednesday 9 July 2014.

* All forms marked with an asterisk are obligatory.

New Third Form pupil induction coursesSunday 31 August 2014

New Fourth or Sixth Form pupil induction coursesMonday 1 September 2014

Please return this part of the form to the College Admissions Office by Wednesday 9 July 2014.

About your childForename(s) (Please use BLOCK CAPITALS)

Surname

House

We will be attending lunch on Sunday 31 August 2014 Yes No

Names of those adults attending



Surname

House

We will be attending lunch on Monday 1 September 2014 Yes No

Names of those adults attending

Stationery and electronic calculators

Book purchasing




Surname

House


Surname

House

Please tick the box(es) as appropriate:

Requires a Stationery Pack Requires a Casio FX-991ES calculator

Signed Date

Please give my child a credit limit of £ per term (We recommend £20 per term)

Signed Date

Vending cards



Surname

House

College may top up the vending card for the above named pupil to the value of £ per term, without further reference to myself.

I wish to amend the initial load from £50 to £

Signed Date

Bus service

Please send this completed form direct to Eagle Line at the above address, by Wednesday 9 July 2014.

Signed Date

Please send this completed form direct to Eagle Line at the below address:

Eagle Line TravelAndoversford Trading EstateAndoversfordCheltenhamGloucestershireGL54 5LB

Tel/Fax: 01242 820 535

Parents’ contact details (Please use BLOCK CAPITALS)Father’s name and address (including postcode)

Daytime telephone Evening telephone

Mobile

Email

Mother’s name and address (only include address if different)

Daytime telephone Evening telephone

Mobile

Email

Journey detailsRoute number

Pick-up point (morning)

Drop-off point (evening)

Details of pass (tick boxes as required)

Autumn Term Spring Term Summer Term

Mornings & evenings

Mornings only

Evenings only


Surname

House

Year Group

Individual music lessons

Please return this form to the College Admissions Office by Wednesday 9 July 2014.


Surname

House

My child requires individual tuition as follows:

Instrument / Singing Number of years studied Examinations passed

1

2

3

Do you require any instrument hire?

Please add any information about your son/daughter’s previous musical experience which you feel may be useful to us:

I accept the terms and conditions as set out in the explanatory notes in the booklet, under which individual music tuition is given by College.

Signed Date

GuardianshipTo be completed for pupils whose parents are not resident in the UK. These pupils MUST have a guardian during their time at College.


Surname

House

Guardian’s contact details (Please use BLOCK CAPITALS)Name and address (including postcode) Home telephone Mobile

Email

Special instructions beyond those given in the Guardianship Policy.

Signature of parent

Signature of guardian

If the pupil is not a British passport holder, he or she may require a Visa support letter. Please contact the Admissions Office as soon as possible if this is required. Foreign nationals aged 16 or above may also be required to register with the Gloucestershire Constabulary (Police). These pupils will be notified as necessary by their Housemaster or Housemistress. All foreign nationals must fill out their passport number and expiry date below. A colour photocopy of the passport MUST then be attached to this form and returned to College, if one has not already been sent to the Admissions Office.

Passport Number

Expiry Date

Nationality of Passport

Passport copy attached (please tick)

Please indicate below the kind of correspondence that you wish to be copied to the guardian:

Accounts/Fees Events Consent Forms

Pastoral Reports General correspondence

Autumn Term dates for exeats and half term1st Exeat: Friday 19 September - Sunday 21 SeptemberHalf term: Friday 17 October - Sunday 2 November2nd Exeat: Friday 21 November - Sunday 23 November

Dates for future exeats and half terms can be found on our website: www.cheltenhamcollege.org/college-term-dates. A Holiday Form detailing travel and accomodation arrangements for each vacation will be required and sent to you for completion two weeks prior to each holiday.

Signed Date


Further details (to be completed for all pupils)

ReligionPlease give details of your child’s religion:

Forename(s) (Please use BLOCK CAPITALS)

Surname

House

Religion

PassportsDue to the increase in flight security and the frequency of overseas trips arranged by College, please provide us with your child’s current passport number and expiry date.

Forename(s) (Please use BLOCK CAPITALS)

Surname

House

Nationality

Passport Number

Expiry Date

Dietary requirementsPlease give details of any special dietary requirements your child has:


Special educational needsThis section must be completed so that we can ensure we have up-to-date information and can have the appropriate level of care in place for your child.

Has your child any known requirements for, or ever received, any individual learning support? Yes No

If yes, please indicate the areas in which your child requires, or has previously received, support:

Specific learning difficulties Physical Hearing Sight Emotional/behavioural Other conditions

Please give further details (continue on a separate sheet, if necessary)

If your child has recently been seen by a specialist/educational psychologist, please enclose a copy of any relevant reports if these have not yet been forwarded to College.

Other items to bring

4 bath towels (hoops sewn on long end for hanging)

1 duvet (fire retardant material BS 7175)

2 duvet covers (fire retardant material BS 7175)

1 pillow (fire retardant material BS 7175)

2 pillow cases (fire retardant material BS 7175)

2 sets of nightwear

Mug, plate and small bowl (suitable for microwave)

Knife, fork and spoon

Laptop lock

1 tuck box (lockable and named on outside)

1 rucksack for carrying books and files (dark and plain in colour)

1 wash bag (suitable for holding small items in washing machine)

5 suitable coat hangers

1 dressing gown and pair of slippers

1 waterproof jacket

1 hat and 1 pair of gloves

Water bottle

Optional

1 rug or additional bed cover (e.g. bedspread)

1 umbrella

1 trunk (lockable and named on outside)

Miscellaneous

Lower College (Third, Fourth and Fifth Form)

Boys Girls

1 navy crested blazer 1 navy jacket and 1 pin badge (to be worn on lapel of jacket)

1 sleeveless v-neck jumper (cerise-edged) 1 sleeveless v-neck jumper (cerise-edged)

1 long-sleeved v-neck jumper (cerise-edged) (optional) 1 long-sleeved v-neck jumper (cerise-edged) (optional)

6* long-sleeved shirts (2 styles/colours are available – may only be purchased from Schoolblazer)

6* long-sleeved blouses (2 styles/colours are available – may only be purchased from Schoolblazer)

1 long-sleeved white shirt for Chapel and formal occasions (available from Schoolblazer but may be purchased elsewhere)

1 long-sleeved white shirt/blouse for Chapel and formal occasions (available from Schoolblazer but may be purchased elsewhere – must have collar suitable to be worn with a tie)

2 pairs charcoal grey trousers 1 navy kilt

College tie College tie

House top House top

House socks House socks

House scarf (optional) House scarf (optional)

Socks (plain grey, navy or black – may also be purchased elsewhere)

Tights (black or flesh coloured only – may also be purchased elsewhere)

Upper College (Lower and Upper Sixth Form)

Boys Girls

1 Sixth Form navy blazer (College crested buttons, cerise-lined)

1 Sixth Form navy jacket (College crested button, cerise-lined)

2 pairs charcoal grey trousers 1 Sixth Form ankle length navy skirt

6* light coloured shirts suitable to be worn with a tie (available from Schoolblazer but may be purchased elsewhere)

6* light coloured blouses/shirts suitable to be worn with a tie (available from Schoolblazer but may be purchased elsewhere)

1 long-sleeved white shirt for Chapel and formal occasions (available from Schoolblazer but may be purchased elsewhere)

1 long-sleeved white blouse/shirt for Chapel and formal occasions (available from Schoolblazer but may be purchased elsewhere)

1 navy sleeveless or long-sleeved jumper/cardigan (not available from Schoolblazer – to be purchased elsewhere)

1 navy sleeveless or long-sleeved jumper/cardigan (not available from Schoolblazer – to be purchased elsewhere)

College tie College tie

House top House top

House socks House socks

House scarf (optional) House scarf (optional)

Socks (plain grey, navy or black - may also be purchased elsewhere but must be suitably formal)

Tights (black or flesh coloured – may also be purchased elsewhere)

Uniform ListSchool uniformAll College school uniform (except where indicated on the list) must be purchased from our suppliers, Schoolblazer, at: www.schoolblazer.com. There is also an easy-to-use sizing guide available on their website. In addition, sample items for sizing purposes (and a number of smaller items) will be available in the College Uniform Shop whose opening times can be found on the College website: www.cheltenhamcollege.org/uniform.

This list should be read in conjunction with the College dress code and Uniform guidelines, which can also be found on the above web page.

Continues overleaf…

* Day pupils may need fewer of these items.

Lower College (Third, Fourth and Fifth Form)

Boys Girls

1 pair College track pants 1 pair College track pants

1 College performance top 1 College performance top

1 College rain jacket 1 College rain jacket

2 College white t-shirts 2 College white t-shirts

1 College black base layer 1 College black base layer

2 pairs College rugby shorts 1 College hockey skort

2 pairs College socks (Website code: M2 - rugby and hockey) 2 pairs College socks (Website code: F2 - hockey)

2 College rugby shirts (reversible)2 College hockey shirts (also used for netball in the Spring Term)

1 College polo shirt (to be used for training, tennis and squash)

1 College polo shirt (to be used for training, tennis and squash)

2 pairs College training shorts for hockey/cricket and racquet sports (if relevant)1 College hockey shirt (if chosen as an option in the Spring Term)2 College cricket shirts (if chosen as an option in the Summer Term)

Games kitAll core games kit is supplied by Surridge Sport and must be purchased from Academy Sports & Leisure, either by using their Cheltenham shop or going online: www.academyshop.co.uk. There is also a link provided on the College website: www.cheltenhamcollege.org/college-sports.

All pupils

A supply of name tapes for non-uniform items

1 formal, dark suit for Sunday Chapel - for girls, skirts must be below mid-thigh in length and made of a formal suit fabric (not available from Schoolblazer – to be purchased elsewhere)

1 plain, formal, black or navy outer coat (not available from Schoolblazer – to be purchased elsewhere)

2* pairs plain, black, polishable, formal shoes (not available from Schoolblazer – to be purchased elsewhere)

Termly overview of sportsWhen buying games kit, parents should be aware that members of Lower College would normally be expected to participate in one of the main sports listed below. Most students joining College in the Sixth Form also play a main sport, but this will depend on previous experience. Other sports may be more appropriate.

Main sports

Autumn TermRugby for boysHockey for girls

Spring TermHockey or Rowing for boysNetball or Rowing for girls

Summer TermCricket or Rowing for boysTennis or Rowing for girls

Other sports

Other sports offered are: Badminton, Squash, Rackets, Athletics, Cross Country, Golf, Swimming, Girls’ Cricket, Polo, Water Polo and Shooting.

All pupils - other required items (available at Academy Sports)

1 College white base layer * (may be advisable, but not essential, for use in summer sports)

3 pair plain white sports socks

1 pair shin pads (suitable for hockey, if played)

1 mouth guard (suitable for rugby/hockey, if played)

1 pair College black swim shorts/trunks or 1 one-piece College black swimming costume *

2 pairs trainers (suitable for sport: not fashion trainers) – 1 pair should have non-marking soles for indoor use

Specialist footwear: rugby boots/hockey astro boots/cricket spikes (as needed)

Specialist equipment: hockey stick, cricket bat

1 College beanie * (optional)

1 College kit bag * (compulsory for Lower College)

Rowing:

For those pupils involved in rowing (Spring and Summer Terms), kit will be arranged through the Boat Club. Parents should contact Richard Jones, Head of Rowing at: [email protected] for further details.

Upper College (Lower and Upper Sixth)

Boys Girls

1 pair College track pants 1 pair College track pants

1 College performance top 1 College performance top

1 College rain jacket 1 College rain jacket

2 College white t-shirts 2 College white t-shirts

1 College black base layer * 1 College black base layer *

2 pairs College rugby shorts * 1 College hockey skort *

2 pairs College socks * (Website code: M2 – rugby and hockey)

2 pairs College socks * (Website code: F2 – hockey)

2 College rugby shirts * (reversible)2 College hockey shirts * (also used for netball in the Spring Term)

1 College polo shirt 1 College polo shirt

1 pair College training shorts

1 College hockey shirt * (if chosen as an option in the Spring Term)2 College cricket shirts * (if chosen as an option in the Summer Term)

* Please refer to our ‘Termly overview of sports’ on the opposite page.

* College branded items ONLY available at Academy Sports.

Health Certificate

1. About your childForename(s) (Please use BLOCK CAPITALS)

Surname

Date of birth

Place of birth

Home address (including postcode)

Home telephone Emergency mobile number

Home email

2. Previous SchoolAddress (including postcode)

Was your child a: Day pupil Boarder (tick one)

3. Registered GP (may be previous school doctor)

GP’s full name

Address (including postcode)

4. Immunisation details: essential informationCollege’s Medical Officers advise that all pupils who join College should be actively immunised against: Poliomyelitis, Diphtheria, Tetanus, Measles, Mumps, Rubella, Meningitis C and HPV. Please enter exact dates of all immunisations. (It is recommended that parents or guardians should consult the family doctor if there is any doubt about details and provide copy of immunisation records.)

Primary Course Dates Pre-School Booster Date

Other1st 2nd 3rd

Pertussis (Whooping Cough)DiphtheriaTetanusPoliomyelitisHaemoph.Infl.B (HIB)Meningitis CMeasles/Mumps/RubellaVaricellaTuberculosis (BCG)HPV

Course DatesYes No 1st 2nd 3rd 4th Booster

Hepatitis BHepatitis AYellow FeverTyphoidMeningitis ACWYCholeraOther

*All information completed from part 5 will be treated as confidential.

Please take care to answer this questionnaire as fully as possible and return it to the Medical Administrator BEFORE your child starts College. You are advised to consult your child’s doctor for assistance to complete, if necessary.In the case of boarders, there may be some months’ delay before your child’s NHS records are forwarded to College’s Medical Officers. In the case of overseas Boarders and Day pupils, your answers will provide the only information on your child’s health available to the Medical Staff.

Boarders only Please enclose your child’s NHS card with this certificate.

Please provide NHS Number:

5. In which overseas countries has he/she resided, and for how long?

Please give details of any infection with other tropical diseases.

Has he/she had Malaria? If so, when and what treatment given?

7. Has he/she any allergies? (e.g. sensitivity to drugs, foods, peanuts etc.) If yes, please describe type of reaction and recommended treatment.

8. Has he/she been found to react abnormally to any form of treatment/ medication? If yes, please list the drugs to which he/she is sensitive and describe the type of reaction.

9. Is he/she at present on any form of medical treatment? If yes, please detail all medicines whether taken regularly or as required (including inhalers, and hay fever remedies.)

10. Has he/she had any fracture or dislocation or any serious accident?

6. Has he/she had the following illnesses? (Please give approximate date)

Chickenpox Whooping Cough

Diphtheria Rheumatic Fever

Measles

German Measles

Pulmonary Tuberculosis

Mumps

Scarlet Fever

Does he/she suffer from or has he/ she required investigation or treatment for any of the following conditions?

Yes No Yes No

Asthma Discharging Ears

Eczema Deafness

Hay Fever Frequent Sore Throats

Bone / Joint Disease Heart Disease

Fits Psychological problems

Diabetes Incontinence / Bed Wetting

Haemophillia

Please give details of the above and any other illness, operations, injuries or hospital investigation.

11. Has he/she had any surgical operations? If so, please specify.

12. Are his/her teeth in good order? Yes No Does he/she eat well? Yes No

13. Does he/she wear spectacles? Yes No When was his/her eyesight last tested?

14. Does he/she sleep well? Yes No Is he/she a sleepwalker? Yes No

This form continues overleaf…

**OVERSEAS STUDENTS ONLY:Please state home town/city and country of origin

Is Malaria prophylaxis to be prescribed by the College Doctor? Yes No

The cost of any prophylaxis prescribed will be added to the fee bill.

15. Is there any feature in the family history that might have a bearing on your child’s health? (e.g. Diabetes, Coronary Heart Disease, High Blood Pressure, Psychiatric Illness)

18. Is there any other feature of your child’s physical/mental health of which you feel the College Medical Officers should be aware, or which you would like to discuss with them?

19. Please provide the name, address and telephone number of your child’s dentist.

Dentist’s full name

Telephone

Address

16. Girls only. Has she commenced menstruation? Yes No Has she had any problems with periods?

17. Do you consider that your child is fit to take part in all normal school

games and activities? Yes No

If no, please advice what restrictions are medically advised and why.

Consent to Medical Treatment Holiday TreatmentIf your child should need treatment during the holidays, they may see your family doctor, or any other NHS general practitioner, who will see them as a ‘temporary resident’. If your child has an operation, accident, severe illness, or special treatment during the holidays, it is necessary to inform College’s Medical Officers on or before their return to school. This information should be given in a letter from the parent or guardian, supported by a report from the treating doctor, and including details of medicines and treatment recommended, if these are to continue at College.

Immunisations/VaccinationsBoarders: Parents of Boarding children are strongly advised to contact the College Medical Centre or Berkeley Place Surgery (01242 513 975) prior to arranging any vaccinations at home. This is to ensure that they have not already been administered at College.

Day: When immunisations/vaccinations are carried out by your GP, it would be appreciated if you would inform College’s Medical Centre of the type of vaccination and the date given, so that your child’s health records can be kept up to date.

The nursing staff will contact parents to seek consent for any vaccinations that are required during a pupil’s time at College.

Please be aware that if consent is not available then the nurses cannot give the vaccination. This includes travel vaccinations for which 8 weeks’ notice is required.

MedicationIf your child returns to school with any medication, whether for regular or intermittent administration, and whether prescribed or not, this MUST be handed to the House Matron, who will then administer the medication in accordance with protocols set down by College’s Medical Officers. This not only ensures that your child receives medication as needed, but also guarantees the medication is locked away for the safety of others.

Infectious DiseasesIf, during the holidays, your child is exposed to anyone suffering from an infectious disease (e.g. chicken pox, mumps) they may return to school when term begins, but the Medical Officer must be informed if your child has not already had the disease. College’s Medical Officer should also be informed if your child has been exposed to a risk of Malaria or other tropical diseases.

Only in the event of contact with Diphtheria, Poliomyelitis, Typhoid/Paratyphoid fever, Bacillary Dysentery, Meningococcal infection, Hepatitis A or B, HIV infection should your child be kept at home until you have consulted directly with College’s Medical Officers.

Consent1. I agree to inform College of any known medical condition, health

problem or allergy when my child enters the school. I agree to inform College’s Medical Centre in the event that my child’s health or needs change, or if my child has been in contact with anyone with an infectious or contagious disease.

2. I understand that in an emergency all reasonable effort will be made to obtain my consent to any emergency medical treatment which my child may require. However, in the event that I cannot be contacted or my consent cannot reasonably be obtained, I hereby authorise my child’s Headmaster, Housemaster or Housemistress or, in their absence, their designated deputy, to consent on my behalf to any emergency medical treatment, including blood transfusions, general anaesthetic and operations where such treatment is certified by an appropriately qualified person as necessary for my child’s welfare.

3. I consent to College’s Nurse, House Matron, Housemaster or Housemistress, or member of staff on duty administering basic first aid, prescribed medicines and such non-prescription medicines as may be required (e.g. Paracetamol, Cough Medicine etc.).

4. I consent to College arranging Dentist or Optician’s appointments that may become necessary during my child’s time at College. I understand that I will be consulted prior to these appointments, and advised of any charges in advance.

5. I understand that whilst every effort is made to encourage pupils to disclose details of medical problems to their parents, the staff at the Medical Centre have a professional obligation to respect the confidentiality of the pupils under their care. From a medical point of view there are very few instances when we would not strongly encourage a pupil to discuss all aspects of their medical care with their parents.

6. I understand that the Headmaster may require a medical opinion or certificate as to my child’s general health where it is considered necessary as a matter of professional judgement in the interests of the pupil and/or the school community. I understand that by signing this form I give Cheltenham College Consent for the duration of my child’s time in the school.

PRINT NAME OF CHILD

Signed by parent or legal guardian

House Year Group

Print name of signatory

Date

This consent form must be returned as soon as possible to: The Medical Centre, Cheltenham College, Thirlestaine Road, Cheltenham, Glos GL53 7ABPlease note: In order to give consent a parent must have a legal responsibility for a pupil. Please be aware that unlike mothers, fathers do not automatically have parental responsibility. Current law is that the father of a child has responsibilities if they are currently married to the mother, were married at the time of the child’s birth or have subsequently married the mother since the child’s birth. If the child was born after 01.12.03, the father has responsibility if they signed the birth register jointly with the mother. If the child was born before 01.12.03, the father does not automatically have parental responsibility but can legally acquire it.

It is the College policy that all Boarders register as NHS patients with the College Medical Officers; Day pupils and Day Boarders are expected to remain registered with their family GP.

Cheltenham College Bath Road Cheltenham Gloucestershire GL53 7LD

Tel: +44 (0) 1242 265 600 Fax: +44 (0) 1242 265 630 Email: [email protected] www.cheltenhamcollege.org

Registered Charity No. 311720

Documents

Cheltenham College Joining Instructions 2014