Instructions for DISTRICT REPORT CARD TEMPLATE Web viewThe District Report Card and School Report Card templates are designed to meet District and School Report Card federal and state

Instructions for CompletingDistrict & School Report Card 2016 – 2017 Templates

(for Report Cards to be distributed to parents)

Report Card RequirementsThe District Report Card and School Report Card templates are designed to meet District and School Report Card federal and state requirements (4 AAC 06.895). The District Report Card template contains data for the district and is designed to be used in conjunction with individual school report cards. Individual school report cards must contain most of the same information at the school level as the district template contains at the district level. A Single Site District & School Report Card template is also available.

For 2016-2017, there are no Alaska School Performance Index (ASPI) star ratings and Annual Measurable Objective (AMO) Progress reports. Due to the passage of the Every Student Succeeds Act (ESSA), which replaced the No Child Left Behind (NCLB) Act, the accountability system remains paused until the state implements a new accountability system. The reported ASPI score and star rating are the same as those based on data from the 2013-2014 school year. Under ASPI, each school received a score on a 100-point scale and a star rating from 5-stars (highest) to 1-star. The ASPI score and star rating gave an overall picture of how well the school did to prepare students to be college-, career- and culturally ready graduates.

For 2016-2017, districts will receive an Accountability Indicators Report that reports the percentage of full-academic year students in the school, district, and state who were proficient in English Language Arts and Mathematics, along with the participation rates, attendance rates, and graduation rates for all students and subgroups. A copy of the applicable district or school Accountability Indicators Report should be appended to the end of the completed template.

While districts are not required to use these templates, they must ensure that all district and school report cards contain the required elements. Additional information may be included as desired. However, districts are encouraged to use these report card templates as a starting point when creating their own formats.

The district and school report cards must be disseminated to each parent in the district no later than 30 days after the department has made all necessary data available to districts and may be posted on the district website. For report cards that are posted on the district website, the district and school must send home a copy with students, mail a copy to parents, or provide information to parents through a letter or school newsletter on how to access the report card on the Internet. Options for a paper copy should be provided for parents without Internet access.

Form #05-18-018 Instructions for District & School Report Card Templates 2016-2017Alaska Department of Education & Early Development Page of

http://www.legis.state.ak.us/basis/aac.asp#4.06.895

Table of Contents

Instructions for DISTRICT REPORT CARD TEMPLATE (form #05-18-019)...............................................3

Inserting Data from the DIASA website into the DISTRICT Report Card Template................................5

Instructions for SCHOOL REPORT CARD TEMPLATE (form #05-18-020)................................................7

Inserting Data from the DIASA website into the SCHOOL Report Card Template...............................10

Instructions for DISTRICT & SCHOOL REPORT CARD TEMPLATE for Single Site Districts (form #05-18-021).......................................................................................................................................12

Inserting Data from the DIASA website into the SINGLE SITE DISTRICT & SCHOOL Report Card Template...............................................................................................................................14

Protocol for Reporting Results..........................................................................................................17

Alaska Regulation 4 AAC 06.895. Report card to the public...............................................................18


Instructions for DISTRICT REPORT CARD TEMPLATE (form #05-18-019)

Page 1: Links to Report Cards: Enter specific information about the district website and on-site locations where parents can find the District Report Card and School Report Cards.

Information on Teacher Qualifications: Information about teacher qualifications is the same information that is reported to DEED in the Certified Staff Accounting file, which includes all certified staff employed on October 1, 2016.

Note: The language indicating that parents can request information on the qualifications of their child’s teachers meets the parent notification requirement, and a separate parent notification is not required.

Page 2:Information about Student Achievement Results: Enter the number of newly arrived EL students who were exempted from taking the English Language Arts assessment in the box. This number is the number of students reported in the 2017 Participation Rate file as “Y” in field 23 “FYI – Exclude from Reading Participation”, or field 25 “FYI – Exclude from Writing Participation.”

The tables display the assessment results in all proficiency levels for each required test (English Language Arts and Mathematics) taken by all students in grades 3-10 (not just students enrolled for the full academic year) and for the science test taken in by students grades 4, 8, and 10.

Note: The results reported for English Learners (EL) and students with disabilities include only students currently identified in those subgroups. Assessment results of former EL students or students with disabilities are not included in these reports.

Enter the assessment results (at each proficiency level) and participation information for each content area of English Language Arts, Mathematics and Science. Districts are able to get assessment data and percent tested data to complete the report card from the online website Data Interaction for Alaska Student Assessments (DIASA) at https://solutions1.emetric.net/Alaska/default.aspx. Contact the District Test Coordinator for access to this data. See the step-by-step instructions for copying district assessment data on page 5 of this document.

Note: The assessment data from this website has not been suppressed to protect personally identifiable information. Remember to put an asterisk in any cell for which the number of students is so small that the information could be personally identifiable. (See the “Protocol for Reporting Results” on page 11 of this document.)

The district level student results must be compared to the state level student results.

Note: The table displays all required subgroups. It also displays some categories that are not required, but are included since they print in the DIASA report. If desired, the district may eliminate the rows for not economically disadvantaged, students without disabilities, not EL, not migrant, and not active duty.


https://solutions1.emetric.net/Alaska/default.aspx

Page 4:

Two-Year Trend in Assessments: When complete, this chart will display your district data for two years for the Science assessment for each grade level. The data required to complete the two-year trend is available on the DEED’s Assessment Results webpage: (https://education.alaska.gov/tls/Assessments/Results.html) under the appropriate year’s link, 2015 and 2017. To fill in the data on the chart, from the template right click on the chart, select the arrow to the right of Edit Data, and select Edit Data in Excel 2013, which will display a spreadsheet for data entry. The data spreadsheet will display two rows, one for each testing year. Enter the percentage of all district students for each grade that scored advanced/proficient (or Meets the Standards for 2015) for each year.

When you are finished entering data, close the spreadsheet. The graph should now appear with colored data bars representing the data. A sample graph with data entered is shown on page 20.

Page 5:Designation of Schools: List all schools on this page that have an ASPI rating of 1- or 2-stars from 2013-2014 and all schools that are designated as a Priority or Focus school within the district. Indicate whether each of those schools is a Title I school. Enter the percentage of district schools that have a 1- or 2-star rating in the designated box.

Page 6:

NAEP Data: Results from the National Assessment of Educational Progress (NAEP) are pre-populated on pages 7-8 of the template. The 2015 administration is the most recent administration for which results are available.

Note: NAEP is administered every two years, not every year. Results from the 2017 administration of NAEP will be available in late 2017 or early 2018. The District Report Card template includes a link to the DEED website where updated NAEP data may be found (http://education.alaska.gov/tls/assessment/naep.html).

Page 9:

District Accountability Indicators: Accountability Indicators Report: Insert the 2016-2017 District Accountability Indicators Report on this page. This report can be accessed by going to DEED’s accountability page at https://education.alaska.gov/akaccountability/, clicking on the Accountability Indicators Reports tab and choosing the appropriate year.

This report shows, for all students and for all required subgroups, the percentage of students proficient in English Language Arts and Mathematics; a comparison to the percentage of proficient students at the state level; the participation rate; the graduation rate (as applicable for 12th grade); and the attendance rate. This should be the last page in your report card and can be added to your template in several ways, including saving as a PDF or pasting it as a picture into Word.


https://education.alaska.gov/akaccountability/

http://education.alaska.gov/tls/assessment/naep.html

https://education.alaska.gov/tls/Assessments/Results.html

Inserting Data from the DIASA website into the DISTRICT Report Card Template

Open the DIASA website1. Go to the DIASA website: https://solutions1.emetric.net/Alaska/2. Log in to DIASA by entering your Username and Password3. On the Legal Agreement page, press the “Agree” button4. On the splash page, select the “Click Here” link on the left hand side.

Download the data reports5. Get the PEAKS Report for English Language Arts and Mathematics

a. On the Main Menu page, select the following: Program = PEAKS Report = Report Card Year = 2017 From the “Select” dropdown menu, choose "District" From the “Choose” dropdown menu, select your district

b. Press the "Get Report" buttonc. On the next page, press the "Download CSV" buttond. If the file download dialog box comes up, select "Save as"e. This automatically creates a document titled "reportcard.csv"; rename this report file to an

easily identifiable name, for example "2017 [DISTRICT NAME] PEAKS ELA & Math Report.csv" and save to your computer.

6. Get the Alaska Science Assessmenta. On the Main Menu page, select the following:

Program = ASA Report = Report Card Year = 2017 From the “Select” dropdown menu, select “District” From the “Choose” dropdown menu, select your district

b. Press the "Get Report" buttonc. On the next page, press the "Download CSV" buttond. If the file download dialog box comes up, select "Save as"


https://solutions1.emetric.net/Alaska/

e. This automatically creates a document entitled " reportcard.csv "; "; rename this report file to an easily identifiable name, for example "2017 [DISTRICT NAME] ASA Report.csv" and save to your computer

Formatting the Data Reports

7. Open your saved PEAKS Report file and select columns E through Na. Align centerb. Increase decimal places to 1c. Select column M and decrease decimal places to 0d. Savee. Repeat with the ASA Report file

Insert the data into the District Report Card TemplatesEnglish Language Arts Data (PEAKS)8. Open both the Template file and the PEAKS Report file9. In the PEAKS Report, select the cells E8 (English Language Arts/Total/Advanced District) to N26

(English Language Arts/NOT Active Duty/% Participation Rate District), and copy (CTRL+C)10. In the Template, go to the "All Students Tested Grades 3 – 10 in English Language Arts" table11. Select the cells "All Students/% Advanced/District" to "NOT Active Duty/Percentage

Tested/District" and paste (CTRL+V)12. With the data still selected, change the font size to 10

Mathematics Data (PEAKS)13. Open both the Template file and the PEAKS Report file14. In the PEAKS Report, select the cells E27 (Mathematics/Total/ Advanced District) to N45

(Mathematics/NOT Active Duty/% Participation Rate District), and copy (CTRL+C)15. In the Template, go to the " All Students Tested Grades 3 – 10 in Mathematics " table16. Select the cells "All Students/% Advanced /District" to "NOT Active Duty/Percentage


Alaska Science Assessment (ASA)18. Open both the Template file and the ASA Report file19. In the ASA Report, select the cells E8 (Science/Total/Advanced District) to N26 (Science/NOT

Active Duty/% Participation Rate District) and copy (CTRL+C)20. In the Template, go to the "All Students Tested Grades 4, 8, & 10 in Science" table21. Select the cells "All Students/% Advanced/District" to "NOT Active Duty/ Percentage

Tested/District " and paste (CTRL+V)22. With the data still selected, change the font size to 10


Questions about the DIASA data should be directed to Heather Kahklen, by phone at 907-465-8724 or by email at: [email protected]


mailto:[email protected]

Instructions for SCHOOL REPORT CARD TEMPLATE (form #05-18-020)

Page 1: School Name & Basic Information: Include basic information about the school. If the school is accredited, indicate the name of the accrediting organization, the date and the level of accreditation.

Links to Report Cards: Enter specific information about the district website and on-site locations where parents can find the District Report Card and School Report Cards.

Page 2:Information on Teacher Qualifications: Information for the teacher qualifications is the information that is reported to DEED in the Certified Staff Accounting reports that are due to DEED on October 15 and May 1 of each year. Report the number of all teachers in the school by the highest degree earned.Note: The language indicating that parents can request information on the qualifications of their child’s teachers meets the parent notification requirement, and a separate parent notification is not required.

Other School Information: The additional data in the chart is required by Alaska regulation 4 AAC 06.895.

Grades KG-8 Retention Rate: Report the KG-8 retention rate by taking the number of students not progressing to the next grade and dividing by the membership on the last day of the school year, expressed as a percentage. Example: if 40 students were enrolled in grades KG-8 on the last day of the 2016-2017 school year and two of them were not progressing to the next grade then the KG-8 Retention Rate would be 5.00%

Number of High School Graduates: This is the total count of students who received a regular high school diploma during the 2016-2017 school year. This includes early graduates, students who receive a diploma in four years, and students who receive a late diploma, as long as the diploma was issued during the 2016-2017 school year.

Grades 7-12 Dropout Rate: Report the percentage of dropouts by taking the total number of students in grades 7-12 who discontinued school during the 2016-2017 school year (including summer dropouts) and did not return to school before the end of the 2016-2017 school year divided by the October 1, 2016 enrollment count of all students in grades 7-12. If you are uncertain whether a student returned to school in another district prior to the end of the school year, contact Eric Caldwell at [email protected] for a copy of your district’s list of confirmed dropouts.

Number of Grade 7-12 Dropouts: Report the total count of students who discontinued school during the 2016-2017 school year (including summer dropouts) and did not return to school before the end of the 2016-2017 school year. If you are uncertain whether a student returned to school in another district prior to the end of the school year, contact Eric Caldwell at [email protected] for a copy of your district’s list of confirmed dropouts.

Enrollment Change: Report the annual percentage change in enrollment by taking the October 1, 2016 enrollment and subtracting the October 1, 2015 enrollment, then dividing by the October 1, 2015 enrollment. Example: For a school with 180 students enrolled on October 1, 2016 and 200 students on October 1, 2015. Step One: [180 – 200 = -20] Step Two: [-20 / 200 = -0.1] Percentage Change = -10.00%



Enrollment Change Due to Transfers: Report the percentage change in enrollment due to transfers by dividing the number of students enrolled at least 170 days in the school year by the number of students enrolled at least one day in the school, then subtracted from one. Example: A school has 250 students in membership for at least one day in 2016-2017 and 200 students in membership for at least 170 days. Step One: [200 / 250 = 0.8] Step Two: [1 – 0.8 = 0.2] Percentage Change = 20.00%

Students Survey Response Rate: The Students Survey Response Rate is a ratio, the numerator of which is the number of teacher evaluation surveys issued to students and the denominator of which is the number of teacher evaluation surveys completed by students.

Parents Survey Response Rate: The Parents Survey Response Rate is a ratio, the numerator of which is the number of teacher evaluation surveys issued to parents and the denominator of which is the number of teacher evaluation surveys completed by parents.

Students Commenting: Report the number of students commenting on school district activities during the school year. A narrative description of these comments shall be distributed in the included space on the form or as an attachment to the Report Card to the Public.

Parents Commenting: Report the number of parents commenting on school district activities during the school year. A narrative description of these comments shall be included in the included space on the form or distributed as an attachment to the Report Card to the Public.

Average Volunteer Hours per Week: Report the average number of volunteer hours per week spent in the school by parents and interested community members.

Community Members Commenting: Report the number of community members commenting on school district activities during the school year. A narrative description of these comments shall be distributed in the included space on the form or as an attachment to the Report Card to the Public.

Persistently Dangerous School: Report whether the school was identified as a Persistently Dangerous School under AS 14.33.120.

School/Business Partnerships: Report the number of school/business and/or interagency partnerships operating under written agreement during the school year. A narrative description of each partnership, including the partner’s activities in the school and the results of these partnerships, shall be distributed in the included space on the form or as an attachment to the Report Card to the Public.

Page 3:Information about Student Achievement Results: The assessment tables for the School Report Card are the same as those required for the district report card except that the school results must be compared to the district and state results. School data may be obtained from the DIASA website as described in the Instructions for the District Report Card above. See the step-by-step instructions for copying school assessment data on page 10.

Note: To minimize extra data entry, create a district specific School Report Card template by entering the district percent tested data once, then create one copy for each school in the district. Remember that this school level assessment data must also be suppressed to protect personally identifiable information. (See the “Protocol for Reporting Results” on page 17 of this document.)


Page 5:Two-Year Trend in Assessments: These charts will display two years of school data for the Science assessment for each grade level. See the instructions for the District Report Card template on page 4 to create similar data at the school level.

Page 6:Accountability Indicators Report, Graduation & Attendance: Insert the 2016-2017 School Accountability Indicators Report on this page. This report can be accessed by going to DEED’s accountability page at https://education.alaska.gov/akaccountability/, clicking on the Accountability Indicators Reports tab and choosing the appropriate year.




Inserting Data from the DIASA website into the SCHOOL Report Card Template

Open the DIASA website1. Go to the DIASA website: : https://solutions1.emetric.net/Alaska/2. Log in to DIASA by entering your Username and Password3. On the Legal Agreement page, press the “Agree” button4. On the splash page, select the “Click Here” link on the left hand side.

Download the data reports5. Get the PEAKS Report for English Language Arts and Mathematics:

a. On the Main Menu page, select the following: Program = PEAKS Report = Report Card Year = 2017 From the “Select” dropdown menu, choose "School" From the “In” dropdown menu, select your district From the “Choose” dropdown menu, select your school

b. Press the "Get Report" buttonc. On the next page, press the "Download CSV" buttond. If the file download dialog box comes up, select "Save as"e. This automatically creates a document entitled "reportcard.csv"; rename this report file to

an easily identifiable name, for example "2017 [SCHOOL NAME] PEAKS ELA & Math Report.csv" and save to your computer

6. Get the Alaska Science Assessment:a. On the Main Menu page, select the following:

Program = ASA Report = Report Card Year = 2017 From the “Select” dropdown menu, choose "School" From the “In” dropdown menu, select your district From the “Choose” dropdown menu, select your school



b. Press the "Get Report" buttonc. If the file download dialog box comes up, select "Save as"d. This automatically creates a document entitled "reportcard.csv"; rename this report file to

an easily identifiable name, for example "2017 [SCHOOL NAME] ASA Report.csv" and save to your computer

Formatting the Data Reports7. Open you saved PEAKS Report file and select columns E through T

a. Align centerb. Increase decimal places to 1c. Select column Q and decrease decimal places to 0d. Savee. Repeat with the ASA Report file

Insert the data into the School Report Card TemplatesEnglish Language Arts Data (PEAKS)8. Open both the Template file and the PEAKS Report file9. In the PEAKS Report, select the cells E9 (English Language Arts/Total/Advanced School) to S27

(English Language Arts/NOT Active Duty/% Participation Rate District), and copy (CTRL+C)10. In the Template, go to the "All Students Tested Grades 3 – 10 in English Language Arts" table11. Select the cells "All Students/% Level 4/School" to "NOT Active Duty/Percentage

Tested/District" and paste (CTRL+V)12. With the data still selected, change the font size to 7Mathematics Data (PEAKS)13. Open both the Template file and the PEAKS Report file14. In the PEAKS Report, select the cells E28 (Mathematics/Total/Advanced School) to S46

(Mathematics/NOT Active Duty/% Participation Rate District), and copy (CTRL+C)15. In the Template, go to the " All Students Tested Grades 3 – 10 in Mathematics " table16. Select the cells "All Students/% Level 4/School" to "NOT Active Duty/Percentage

Tested/District" and paste (CTRL+V)17. With the data still selected, change the font size to 7Science Data (ASA)18. Open both the Template file and the ASA Report file19. In the ASA Report, select the cells E9 (Science/Total/Advanced School) to S27 (Science/NOT

Active Duty/% Participation Rate District) and copy (CTRL+C)20. In the Template, go to the "All Students Tested Grades 4, 8, & 10 in Science" table21. Select the cells "All Students/% Advanced/School" to "NOT Active Duty/ Percentage


Note: The assessment data from this website has not been suppressed to protect personally identifiable information. Remember to put an asterisk in any cell for which the number of students is so small that the information could be personally identifiable. (See the “Protocol for Reporting Results” on page 17 of this document.)23.

Questions about the DIASA data should be directed to Heather Kahklen, by phone at 907-465-8724 or by email at: [email protected].



Instructions for DISTRICT & SCHOOL REPORT CARD TEMPLATEfor Single Site Districts (form #05-18-021)

(Use this template if your district has only one school)

Page 1: School Name & Basic Information: Include basic information about the school. If the school is accredited, indicate the name of the accrediting organization, the date and the level of accreditation.

Links to Report Cards: Enter specific information about the district website and on-site locations where parents can find the District Report Card and School Report Cards.

Page 2:Information on Teacher Qualifications: Information for the teacher qualifications is the information that is reported to DEED in the Certified Staff Accounting reports that are due to DEED on October 15 and May 1 of each year. Report the number of all teachers in the school by the highest degree earned.Note: The language indicating that parents can request information on the qualifications of their child’s teachers meets the parent notification requirement, and a separate parent notification is not required.

Other School Information: The additional data in the chart is required by Alaska regulation 4 AAC 06.895.

Grades KG-8 Retention Rate: Report the KG-8 retention rate by taking the number of students not progressing to the next grade and dividing by the membership on the last day of the school year, expressed as a percentage. Example: if 40 students were enrolled in grades KG-8 on the last day of the 2016-2017 school year and two of them were not progressing to the next grade then the KG-8 Retention Rate would be 5.00%

Number of High School Graduates: This is the total count of students who received a regular high school diploma during the 2016-2017 school year. This includes early graduates, students who receive a diploma in four years, and students who receive a late diploma, as long as the diploma was issued during the 2016-2017 school year.

Grades 7-12 Dropout Rate: Report the percentage of dropouts by taking the total number of students in grades 7-12 who discontinued school during the 2016-2017 school year (including summer dropouts) and did not return to school before the end of the 2016-2017 school year divided by the October 1, 2016 enrollment count of all students in grades 7-12. If you are uncertain whether a student returned to school in another district prior to the end of the school year, contact Eric Caldwell at [email protected] for a copy of your district’s list of confirmed dropouts.

Number of Grade 7-12 Dropouts: Report the total count of students who discontinued school during the 2016-2017 school year (including summer dropouts) and did not return to school before the end of the 2016-2017 school year. If you are uncertain whether a student returned to school in another district prior to the end of the school year, contact Eric Caldwell at [email protected] for a copy of your district’s list of confirmed dropouts.

Enrollment Change: Report the annual percentage change in enrollment by taking the October 1, 2016 enrollment and subtracting the October 1, 2015 enrollment, then dividing by the October 1, 2015 enrollment. Example: For a school with 180 students enrolled on October 1, 2016 and 200 students on October 1, 2015. Step One: [180 – 200 = -20] Step Two: [-20 / 200 = -0.1] Percentage Change = -10.00%



Enrollment Change Due to Transfers: Report the percentage change in enrollment due to transfers by dividing the number of students enrolled at least 170 days in the school year by the number of students enrolled at least one day in the school, then subtracted from one. Example: A school has 250 students in membership for at least one day in 2016-2017 and 200 students in membership for at least 170 days. Step One: [200 / 250 = 0.8] Step Two: [1 – 0.8 = 0.2] Percentage Change = 20.00%

Students Survey Response Rate: The Students Survey Response Rate is a ratio, the numerator of which is the number of teacher evaluation surveys issued to students and the denominator of which is the number of teacher evaluation surveys completed by students.

Parents Survey Response Rate: The Parents Survey Response Rate is a ratio, the numerator of which is the number of teacher evaluation surveys issued to parents and the denominator of which is the number of teacher evaluation surveys completed by parents.

Students Commenting: Report the number of students commenting on school district activities during the school year. A narrative description of these comments shall be distributed in the included space on the form or as an attachment to the Report Card to the Public.

Parents Commenting: Report the number of parents commenting on school district activities during the school year. A narrative description of these comments shall be included in the included space on the form or distributed as an attachment to the Report Card to the Public.

Average Volunteer Hours per Week: Report the average number of volunteer hours per week spent in the school by parents and interested community members.

Community Members Commenting: Report the number of community members commenting on school district activities during the school year. A narrative description of these comments shall be distributed in the included space on the form or as an attachment to the Report Card to the Public.

Persistently Dangerous School: Report whether the school was identified as a Persistently Dangerous School under AS 14.33.120.

School/Business Partnerships: Report the number of school/business and/or interagency partnerships operating under written agreement during the school year. A narrative description of each partnership, including the partner’s activities in the school and the results of these partnerships, shall be distributed in the included space on the form or as an attachment to the Report Card to the Public.

Pages 3-4:Information about Student Achievement Results: School/District data may be obtained from the DIASA website. Please note that the data for the student achievement charts can be obtained from the district report card format in DIASA. Instructions for inserting DIASA data into the template begin on page 14 of this document.

Page 5:

Two-Year Trend in Assessments: When complete, this chart will display your district data for two years for the Science assessment for each grade level. The data required to complete the two-year trend is available on the DEED’s Assessment Results webpage: (https://education.alaska.gov/tls/Assessments/Results.html) under the appropriate year’s link, 2015 and 2017. To fill in the data on the chart, from the template right click on the chart, select the arrow to the right of Edit Data, and select Edit Data in Excel 2013, which will display a spreadsheet for data entry. The data spreadsheet will display two rows, one for each testing year. Enter the percentage of


https://education.alaska.gov/tls/Assessments/Results.html

all district students for each grade that scored advanced/proficient (or Meets the Standards for 2015) for each year.

When you are finished entering data, close the spreadsheet. The graph should now appear with colored data bars representing the data. A sample graph with data entered is shown on page 20.

Page 9:Accountability Indicators Report, Graduation & Attendance: Insert the 2016-2017 School Accountability Indicators Report on this page. This report can be accessed by going to DEED’s accountability page at https://education.alaska.gov/akaccountability/, clicking on the Accountability Indicators Reports tab and choosing the appropriate year.


Inserting Data from the DIASA website into the SINGLE SITE DISTRICT & SCHOOL Report Card Template

Open the DIASA website1. Go to the DIASA website: https://solutions1.emetric.net/Alaska/2. Log in to DIASA by entering your Username and Password3. On the Legal Agreement page, press the “Agree” button4. On the splash page, select the “Click Here” link on the left hand side.

Download the data reports5. Get the PEAKS Report for English Language Arts and Mathematics

a. On the Main Menu page, select the following: Program = PEAKS Report = Report Card Year = 2017 From the “Select” dropdown menu, choose "District"




From the “Choose” dropdown menu, select your districtb. Press the "Get Report" buttonc. On the next page, press the "Download CSV" buttonf. If the file download dialog box comes up, select "Save as"g. This automatically creates a document titled "reportcard.csv"; rename this report file to an

easily identifiable name, for example "2017 [DISTRICT NAME] PEAKS ELA & Math Report.csv" and save to your computer.

6. Get the Alaska Science Assessmenta. On the Main Menu page, select the following:

Program = ASA Report = Report Card Year = 2017 From the “Select” dropdown menu, select “District” From the “Choose” dropdown menu, select your district

b. Press the "Get Report" buttonc. On the next page, press the "Download CSV" buttond. If the file download dialog box comes up, select "Save as"e. This automatically creates a document entitled " reportcard.csv "; "; rename this report file

to an easily identifiable name, for example "2017 [DISTRICT NAME] ASA Report.csv" and save to your computer

Formatting the Data Reports7. Open your saved PEAKS Report file and select columns E through N

f. Align centerg. Increase decimal places to 1h. Select column M and decrease decimal places to 0i. Savej. Repeat with the ASA Report file

Insert the data into the District Report Card TemplatesEnglish Language Arts Data (PEAKS)8. Open both the Template file and the PEAKS Report file9. In the PEAKS Report, select the cells E8 (English Language Arts/Total/Advanced District) to N26

(English Language Arts/NOT Active Duty/% Participation Rate District), and copy (CTRL+C)10. In the Template, go to the "All Students Tested Grades 3 – 10 in English Language Arts" table11. Select the cells "All Students/% Advanced/District" to "NOT Active Duty/Percentage


Mathematics Data (PEAKS)13. Open both the Template file and the PEAKS Report file14. In the PEAKS Report, select the cells E27 (Mathematics/Total/ Advanced District) to N45

(Mathematics/NOT Active Duty/% Participation Rate District), and copy (CTRL+C)15. In the Template, go to the " All Students Tested Grades 3 – 10 in Mathematics " table16. Select the cells "All Students/% Advanced /District" to "NOT Active Duty/Percentage

Tested/District" and paste (CTRL+V)


17. With the data still selected, change the font size to 10

Alaska Science Assessment (ASA)18. Open both the Template file and the ASA Report file19. In the ASA Report, select the cells E8 (Science/Total/Advanced District) to N26 (Science/NOT

Active Duty/% Participation Rate District) and copy (CTRL+C)20. In the Template, go to the "All Students Tested Grades 4, 8, & 10 in Science" table21. Select the cells "All Students/% Advanced/District" to "NOT Active Duty/ Percentage



Questions about the DIASA data should be directed to Heather Kahklen, by phone at 907-465-8724 or by email at: [email protected]



Protocol for Reporting ResultsFour Categories of Achievement (for all report cards)

No results will be reported if less than 5 students are tested.

If 3 of the 4 proficiency levels have values then all values will be reported.

If only two proficiency levels have values reported, and proficiency levels contain 0, 1, or 2 the number of students will be eliminated in all proficiency levels and the percentage of students at each achievement level will be reported as a range. In reporting a range of performance the following rules will apply.

Number of Students Tested Achievement Level Reported

5 60% or more proficient (or not proficient)40% or fewer not proficient (or proficient)




40 (or more) 95% or more proficient (or not proficient)5% or fewer not proficient (or proficient)

If only one proficiency level has a value, that value is suppressed and the percentage of students at that level will be reported as a range. All other values are suppressed.


Alaska Regulation 4 AAC 06.895. Report card to the publica) Each public school and district in the state shall comply with the reporting requirements of AS 14.03.120

and this section. Each school shall prepare a school report, to be entitled School Report Card to the Public, on a form provided by the department. Each district shall prepare a district report, to be entitled School District Report Card to the Public, on a form provided by the department.

b) A school shall disseminate its School Report Card to the Public as required under AS 14.03.120(d). A district shall disseminate its School District Report Card to the Public by providing it to the department, distributing it to schools in the district, posting the report on the Internet if the district maintains a web site, and any other means of distribution the district chooses. Each school shall disseminate its report to parents not later than 30 days after the department has made all necessary data available to districts. The report required under this section shall be written in a uniform and understandable manner, and, to the extent practicable, be in a language that the parent can understand.

c) The School Report Card to the Public must provide the following information on accreditation: 1) whether the school is accredited; 2) if the school is accredited, the

A. date of accreditation; B. name of the accrediting organization; andC. level of accreditation awarded by the accrediting organization for the year of the report.

d) The School Report Card to the Public must include the following information for all students enrolled in the school, and the School District Report Card to the Public must include the following information for all students enrolled in the district, on state assessment results:

1) the number and percentage of all students that achieved each proficiency level described in 4 AAC 06.739;

2) the number and percentage of students in each subgroup that achieved each proficiency level described in 4 AAC 06.739;

3) a comparison between the performance score for the school or district and the school's or district's annual measurable objective for that year as determined under 4 AAC 06.815;

4) a comparison between the performance score of students in each subgroup and the subgroup's annual measurable objective for that year as determined under 4 AAC 06.815;

5) a comparison between the performance score for the district with the performance score for the state as a whole;

6) the number and percentage of students not tested; 7) the number and percentage of students in each subgroup not tested; 8) the most recent two-year trend in student performance in each subject area for each grade

level; 9) for the School District Report Card to the Public, the most recent available academic

achievement results in grades four and eight on the state's national assessments of educational progress reading and mathematics assessments under 4 AAC 06.710(3), including

A. the percentage of students at each achievement level reported in the aggregate; and B. the participation rates for students with disabilities and for student with limited English

proficiency. e) Repealed 10/9/2015.f) The School Report Card to the Public must include information for the school, and the School District

Report Card to the Public must include information for all schools in the district, regarding school designations, other indicators, and teacher qualifications, as follows:


1) the star rating designation of each school in the district under 4 AAC 06.835(a) and whether a school has been identified as a priority or focus school under 4 AAC 06.840; if a school in the district is designated at one or two stars, the report must include

A. the number of years the school has been designated at one or two stars; B. the reason the school received the designation in the current year and previous years, if

applicable; and C. for districts, the number and percentage of schools that have been designated one- or

two-star schools, and the number of years that schools in the district have had those designations;

2) whether a school in the district has been designated persistently dangerous under 4 AAC 06.200;

3) the attendance rate for all students and for each subgroup, including, for schools, if the data is available, a comparison with the attendance rate for other schools in the district and the state as a whole;

4) the graduation rate for high schools for all students and for each subgroup, including, for schools, if the data is available, a comparison with the graduation rate for other schools in the district and the state as a whole;

5) the professional qualifications of the teachers, including the percentage of teachers that have a provisional or emergency certificate for a reason other than a provisional certificate issued under AS 14.20.020(h).

g) A report under this section may not include the information otherwise required by law if the number of students in a category is so small that the results would reveal personally identifiable information about an individual student. Results of the state assessments may not be reported if fewer than five students are tested.

h) In providing the description of student, parent, community, and business involvement in student learning, as required by AS 14.03.120(d)(4), each school shall state

1) the number and percentage of students responding to the teacher evaluation survey; 2) the number and percentage of parents responding to the teacher evaluation survey; 3) the number of school-business or interagency partnerships the school has entered into under a

written agreement; 4) the average number of volunteer-hours a week spent in the school by parents and other

members of the community; 5) a narrative description of the results of parental, community, or business involvement, as

identified by the school; and 6) any other information the school wishes to provide on this subject.

i) Each school shall compute and report the information required by AS 14.03.120(d)(5) and this section as follows:

1) the attendance rate is a fraction, expressed as a percent, the numerator of which is the aggregate daily attendance during the regular school year, and the denominator of which is the aggregate daily membership for the school year; the aggregate daily attendance is the sum of the days present for all students when school is in session during the school year; the aggregate daily membership is the sum of the days present and absent for all students when school is in session during the school year; in-service days are not included in the computation; for the purposes of this paragraph, a student is considered present if physically present at the school or engaged in a school activity even if the activity is away from the school;


2) for kindergarten through grade eight, the retention rate is computed by dividing the number of students being retained on the last day of school by the membership on the last day of the school year; data must be reported as an aggregate school retention rate, based on the combined number of retained students in kindergarten through grade eight as of the last day of school;

3) for grades 7 - 12, the dropout rate is a fraction, the numerator of which is the number of students who have dropped out in the current school year, and the denominator of which is the number of students enrolled in grades 7 - 12 on October 1 of the current school year;

4) the graduation rate is a fraction, the denominator of which is a graduation cohort consisting of the sum of the number of students who enrolled in the ninth grade of the high school four years earlier, adjusting for transfers in and out, emigres, and deceased students, and the numerator of which is the number of students in the high school who graduate from the high school

A. before June 30 of the reporting year; B. with a regular high school diploma; and C. within four years of first enrolling in a high school.

j) In providing the information required by AS 14.03.120(d)(6), each school shall provide the information on student transfers into and out of the school itself. Each school shall compute the information required by AS 14.03.120(d)(6) as follows:

1) the annual percent of enrollment change is computed by taking the difference between the October 1 enrollment from the current school year and the October 1 enrollment from the previous school year and dividing by the October 1 enrollment from the previous school year, the result being expressed as a percentage;

2) the annual percent of enrollment change due to student transfers is computed by subtracting from one the quotient derived by dividing the number of students enrolled at least 170 days in the school by the total number of students enrolled at least one day in the school.

k) In preparing the comment summaries required by AS 14.03.120 (e), each school shall state the number of persons commenting, indicate whether comments are from students, parents, or other members of the community, and succinctly set out the gist of the comments, both negative and positive ones.

l) For purposes of this section, subgroups of students must include each subgroup described in 4 AAC 06.830 and, in addition, males, females, migrants, students other than migrants, and students from families on active military duty.

m) In this section, 1) "current school year" means the school year for which the report card is made; 2) "district" has the meaning given in AS 14.17.990; 3) "dropout" means an individual who was enrolled in the district at some time during the school

year whose enrollment terminated; "dropout" does not include an individual who A. graduated from high school or completed a state- or district-approved education

program, as evidenced by receipt of a secondary school diploma from school authorities;

B. transferred to another public school district, private school, or state-or district-approved education program;

C. is temporarily absent due to suspension; D. is absent due to an illness or a medical condition; or E. died;

4) "performance score" means the score calculated under 4 AAC 06.815(d);


5) "previous school year" means the school year immediately before the school year for which the report is made;

6) "school year" means the 12-month period beginning July 1 of each year and ending June 30 of the following year.

7) "students from families on active military duty" means students whose parents or guardians are on active duty in the armed forces of the United States, the United States Coast Guard, the Alaska National Guard, the Alaska Naval Militia, or the Alaska State Defense Force.

n) For the purposes of AS 14.03.120(d) and (e), AS 14.03.123, and this section, 1) "program" means an identifiable set of educational services that a district delivers to students

who are not enrolled at a school facility to receive those educational services; 2) "school"

A. means an educational institution operated by a district and administered as an independent unit within the district, regardless of whether the school is housed in a facility separate from other units;

B. does not include an educational program within a district, as designated by the district; and

C. includes a correspondence school, whether designated a program or a school.


Sample: Two-Year Trend

Two-Year Trend for District Students Scoring Proficient or Above by Grade Level on the Alaska Science Assessment

Note: In the spring of 2016, the Alaska Measures of Progress (AMP), a computer-based test, experienced repeated technical disruptions and testing was suspended. Effective April 1, 2016, the Alaska Measures of Progress (AMP) tests in English language arts and mathematics for students in grades 3-10; alternate assessments in those subjects and grades for students with significant cognitive disabilities; and science tests in grades 4, 8, 10 were canceled for the 2015-2016 year. Due to this unforeseen circumstance the results from the 2015-2016 school year are unavailable.

A two-year trend for English language arts and Mathematics assessments is unavailable for 2016-2017 due to the transition from AMP to PEAKS. Two-year trends for English language arts and math will be reported starting in 2017-2018.

Should you have any problems with these instructions, or with the Report Card Templates, please contact Kelsey Smiley for assistance, either by phone, 907-465-2884, or by email: [email protected].


Object 2


Documents

Instructions for DISTRICT REPORT CARD TEMPLATE Web viewThe District Report Card and School Report Card templates are designed to meet District and School Report Card federal and state