Implementation of Management Information System (MIS ... · Oracle Payroll – User Manual Version 30.0 Oracle Payroll – User Training Manual Version 30.0 1 of 130 ORACLE PAYROLL

Oracle Payroll – User Manual Version 30.0

Oracle Payroll – User Training Manual Version 30.0 1 of 130

ORACLE PAYROLL – USER MANUAL DOCUMENT

Implementation of Management Information System (MIS)

Including Financial Management System (FMS)

ICAR

Version No.: 30.0

Prepared by

IBM Project Team



DOCUMENT RELEASE NOTICE

Payroll – User Manual Document

Version no: 30.0

Release no: All Releases

Date of Release : 29th April 2013

Client : Indian Council of Agricultural Research

Project : Payroll Implementation

Author : Nitin Batta

Reviewer : Date:

Approved by : Date:

Control Assurance by : Date:



REVISION HISTORY

Document No.: IBM-ORA/ICAR/UM/PUR/001

Document Title: Payroll– User Manual Document

Version No. Issue Date Change Details Owner Approved By Remarks

1.0 29th Apr ,2013 No Previous Document Nitin Batta

10.0 25th Nov 2014 Changes in Monthly Deduction

Report (Parameter); Page 82

New LIC deduction Report; Page 78

New Component Benevolent Fund

Page 27

New License Fee report; Page 98

New Component Refund Recovery;

Page 38

Guneet Bagga



20.0 23rd May 2015 Changes in GAR Report (Parameter);

Page 87

New ICAR FORM 16 Report; Page

122

Changes in Fee Honorarium and

Remuneration Component (Input

Value) ; Page 29

New ICAR FORM 16 Report; Page

122

New ICAR Form 24 Report; Page

121

Changes in

Fee Honorarium and

Remuneration Component (Input

Value) ; Page 29

Changes in ICAR Due Drawn

Report; Page 82

Changes in ICAR Monthly

Deduction Report (Parameters); Page

74

Guneet Bagga



30.0 20th Aug 2018 Changes in screenshots and applicable

navigation

Addition of Request Set

Electronic Fund Transfer Report

Creation of Assignment Set Process

Changes in Increment Process

Ankita Gupta Gayatri Gakher



DISTRIBUTION

Copy No. Name Location

1 Sh Devendra Kumar, Dir(Finance) ICAR HQ

2 Sh. Radhey Sham, Comptroller, IARI, New Delhi IARI, New Delhi

3 Sh SK Pathak, Dy. Director(F) ICAR HQ

4 Sh Dilip Roy, Under Secretary ICAR HQ

5 Mrs. Namrata Sharma, Deputy Secretary ICAR HQ

6 Dr. A.K. Choubey, HOD,IASRI IASRI,New Delhi

7 Dr. Alka Arora, Sr. Scientist, IASRI IASRI,New Delhi

8 Dr. Sudeep Marwaha, Sr.Scientist, Co-PI Project, IASRI IASRI,New Delhi

9 Dr. Shashi Dahiya, Scientist, Co-PI Project, IASRI IASRI,New Delhi

10 Mrs. Sanjeevan Prakash, Senior F&A Officer IARI, New Delhi



Table of Contents

1. LOGGING INTO ORACLE APPLICATIONS …………………………………………………………………………………………………………….................10

2. ENTERING GRADE PAY ……………………………………………………………………………………………………………………………………………..…12

3. ENTERING PAYROLL INFORMATION …………………………………..………………………………………………………………………………….………..16

4. ENTERING STATUTORY INFORMATION ……………………………………………………………………………………………………………………………….……17 5. ENTERING ASSIGNMENT STATUS …………………………………………………………………………………………………………………………………….……18 6. ENTERING SALARY ROPOSAL………………………………………………………………………………………………………………………………………………19 7. ENTERING BASIC PAY IN SALARY INFORMATION ………………………………………………………………………………………………………………………....20 8 ENTERING DEARNESS ALLOWANCE ……………………………………………………………………………………………………………………………………….21 9. ENTERING BONUS …………………………………………………………………………………………………………………………………...…………………….22 10. ENTERING BAD CLIMATE ALLOWANCE …………………………………………………………………………………………………………………..………………23 11. ENTERING CARETAKING ALLOWANCE FOR GOVERNMENT BUILDINGS …………………………………………………………………………………………………...24 12. CENTRAL GOVT. CHILDREN EDUCATION ALLOWANCE…………………………………………………………………………………………........................................25 13. CHILD CARE ALLOWANCE ………………………………………………………………………………………………………………………………………………..26 14 CYCLE ALLOWANCE ………………………………………………………………………………………………………………………………………………………27 15 CASH HANDLING ALLOWANCE TO CASHIERS ……………………………………………………………………………………………………………………………..28 16 ENTERING DEPUTATION DUTY ALLOWANCE ……………………………………………………………………………………………………………………………..29 17 FEE HONORARIUM AND REMUNERATION …………………………………………………………………………………………………………………………………30 18 HOSTEL SUBSIDY ALLOWANCE …………………………………………………………………………………………………………………………………………...31 19 ENTER HRA ……………………………………………………………………………………………………………………………………………………………...32 20 ENTER HARD AREA ALLOWANCE…………………………………………………………………………………………………………………………………………33 21 ENTER ISLAND SPECIAL DUTY ALLOWANCE………………………………………………………………………………………………………………………………34 22 JOURNEY FARE FOR CHILDREN STUDYING AT OUTSTATIONS ……………………………………………………………………………………………………………...35 23 NON PRACTICING ALLOWANCE……………………………………………………………………………………………………………………………………............36 24 CALCULATING PROJECT ALLOWANCE……………………………………………………………………………………………………………………………………..37 25 ENTERING SPECIAL COMPENSATORY HILL AREA ALLOWANCE……………………………………………………………………………………………………. …….38 26 ENTERING SPECIAL DUTY ALLOWANCE……………………………………………………………………………………………………………………………. …….39 27 ENTERING SPLIT DUTY ALLOWANCE ……………………………………………………………………………………………………………………………………..40 28 ENTERING SUNDARBAN ALLOWANCE …………………………………………………………………………………………………………………………………….41 29 TRIBAL AREA ALLOWANCE ……………………………………………………………………………………………………………………………………………….42 30 ENTERING DEDUCTIONS UNDER SECTION 80 CCE ………………………………………………………………………………………………………………………..43 31 DEDUCTIONS UNDER SECTION 80 D …………………………………………………………………………………………………………………………………….....44



32 GPF INFORMATION…………………………………..………………………………………………………………………………….………………………………...45 33 NPS INFORMATION…………………………………..………………………………………………………………………………….…………………………………46 34 PROFESSIONAL TAX INFORMATION…………………………………..………………………………………………………………………………….………………...47 35 COMPUTER ADVANCE RECOVERY…………………………………..………………………………………………………………………………….………………….48 36 FESTIVE ADVANCE RECOVERY…………………………………..………………………………………………………………………………….……………….........49 37 WARM CLOTHING ADVANCE INFORMATION…………………………………..…………………………………………………………………………….………..........50 38 VEHICLE ADVANCE RECOVERY…………………………………..………………………………………………………………………………….……………………51 39 QUICK PAY…………………………………..………………………………………………………………………………….…………………………………………52 40 QUICK PAY…………………………………..………………………………………………………………………………….…………………………………………53 41 PAYROLL RUN WITHOUT ASSIGNMENTS…………………………………..………………………………………………………………………………….…………...54 42 PAYROLL RUN WITHOUT ASSIGNMENTS…………………………………..………………………………………………………………………………….……………55 43 PAYROLL RUN WITH ASSIGNMENT SET…………………………………..………………………………………………………………………………….……………..56 44 PAYROLL RUN…………………………………..………………………………………………………………………………….……………………………………...59 45 PAYROLL RUN…………………………………..………………………………………………………………………………….……………………………………...60

45.1PAYROLL REQUEST SET……..………………………………………………………………………………….……………………………………………………61

46 PRE-PAYMENTS…………………………………..………………………………………………………………………………….…………………………………….62 47 PRE-PAYMENTS…………………………………..………………………………………………………………………………….…………………………………….63 48 ARCHIVAL…………………………………..………………………………………………………………………………….………………………………………….64

49 ICAR Payroll Employee Payment Mode Report…………………………………………………………………………………………………………………………..65

50 ICAR HR PAY SLIP REPORT…………………………………..………………………………………………………………………………….……………………….66 51 ICAR ELECTRONIC FUND TRANSFER REPORT……………………………………………………………………………………………………………………………….67

52 COSTING…………………………………..………………………………………………………………………………….……………………………………………68 53 TRANSFER TO LEDGER…………………………………..………………………………………………………………………………….……………………………..69 54 RETRO…………………………………..………………………………………………………………………………….……………………………………………...72 55 RETRO…………………………………..………………………………………………………………………………….……………………………………………...73 56 ICAR DUE AND DRAWN

STATEMENT…………………………………..………………………………………………………………………………….………………7474 57 ROLLBACK…………………………………..………………………………………………………………………………….………………………………………….75 58 REPORTS (ICAR AMORTIZATION SCHEDULE REPORT)……………………..…………………………………………………………………….………………………..76 59 ICAR COMPUTER LOAN REPORT…………………………………..………………………………………………………………………………….…………………...77 60 ICAR EMPLOYEE PAYMENT MODE REPORT…………………………………..………………………………………………………………………………….………78 61 ICAR EMPLOYEE G.A.R PAY BILL REPORT…………………………………..………………………………………………………………………………….……….79 62 ICAR GPF STATEMENT REPORT…………………………………..………………………………………………………………………………….…………………..80 63 ICAR HR QUALIFYING PERIOD OF SERVICE…………………………………..………………………………………………………………………………….………81 64 ICAR HR SUPERANNUATION REPORT…………………………………..………………………………………………………………………………….…………….82



65 ICAR HR OUTSTANDING DUES REPORT…………………………………..………………………………………………………………………………….…………..83 66 ICAR HOME LOAN ADVANCE ELIGIBILITY REPORT………………………………………………………………………………………………………………………84 67 ICAR HOUSE LOAN REPORT……………………………………………………………………………………………………………………………………………...85 68 ICAR LAST PAY CERTIFICATE REPORT…………………………………..………………………………………………………………………………….…….………86 69 ICAR LOAN SANCTION LETTER………………..…………………………………..…………..………………………………………………………………….………87 70 ICAR NPS BALANCE REPORT…………………………………..………………………………………………………………………………….……………………...88 71 ICAR VEHICLE AND COMPUTER ELIGIBILITY REPORT…………………………………..…………………………………………….………………………….………89 72 ICAR PAY REGISTER COMPONENT WISE REPORT…………………………………..…………………………………………………………………………….………90 73 ICAR PAY BILL REMITTANCE REPORT……………………………………………………………………………………………………………………………………91

74 COSTING DETAIL REPORT……………………………………………………………………………………………………………………………………………92

75 ICAR Monthly Deduction Schedules……………………………………………………………………………………………………………………………………...93

76 ICAR SUPPLEMENT BILL ……………….………………………………..………………………………………………………………………………….…….………94 77 ICAR PAYROLL GPF ADVANCE & WITHDRAWAL ELIGIBILITY REPORT …………..…………..………………………………………………………………….………96 78 INVESTMENT DECLARATION (PROCESS FOR EMPLOYEES……..………………………………………………………………………………….…………………….......98 79 INVESTMENT DECLARATION (PROCESS FOR EMPLOYEES) ………………………………..…………………………………………….……………………………...100 80 INVESTMENT DECLARATION (PROCESS FOR EMPLOYEES) …………………..…………………………………………………………………………….…………...102 81 INVESTMENT DECLARATION (PROCESS FOR EMPLOYEES) ………………………………………………………………………………...…………………………...104

82 INVESTMENT DECLARATION (PROCESS FOR EMPLOYEES) ………………………………..…………………………………………….……………………………...106 83 INVESTMENT DECLARATION (PROCESS FOR EMPLOYEES) …………………..…………………………………………………………………………….…………...108 84 TDS CHALLAN MAPPING (PROCESS FOR DDO) ……………………………………………………………………………………………...…………………………...110

85 TDS Challan Mapping (Process for DDO) ………………………………………………………...…………………………………………………………………….112

86 Quarterly Returns Archive (Process for DDO) ...………………………………………………………………………………………………………………………...114

87 Quarterly Returns Archive (Process for DDO) ...………………………………………………………………………………………………………………………...116

88 End of Year Archival (Process for DDO) ...…………………………………………………………………………………………………………………………...…118

89 Annual Form16 Report (Process for DDO) ...…………………………………………………………………………………………………………………………....120

90 New Elements…………………………………………………………………………………………………………………………………………………………….122

91 Increment Process……………………………………………………………………………………………………………………………………………………...…127



1. Logging into Oracle Applications

Navigation

• Open the link for the Oracle Instance

http://training.iasri.res.in:8001 (For User Training Instance)



Screenshots and Steps

• Enter the Username and password as provided (individual user name/password to be used). Password need to be changed on

first time login.

• On logging into the application, a new page consisting of the responsibilities assigned to the user and the active

notifications for the user will open up.



2. Entering/Viewing Grade Pay

Process for Establishment

Navigation Applicable HRMS Responsibility → Open employee service record

Click here to

Enter/View Grade

Pay information.



Navigation Institute Establishment and Personnel Section Responsibility → Open employee service record



Enter the Employee Name/Number

whose Grade Pay information has to

be Viewed/Entered.



Entering Grade Pay

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details. Grade Pay Information entered in this form will be considered for processing in Payroll Run. After 7 CPC Level categorization has been done as per matrix values



3. Entering Payroll Information (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details. .



4. Entering Statutory Information (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details. → Statutory Information Tab. Statutory information entered in this form will be used for reporting purpose and considered for applicable Statutory Deductions in Payroll Processing.



5. Entering Assignment Status (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details. Status entered in Service details form will have direct impact on Payroll execution and calculation of Qualifying/Non-Qualifying Service.



6. Entering Salary Proposal (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details. Salary Information contains proposal of calculation of salary i.e. monthly in this case



7. Entering Basic Pay in Salary Information (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Information. Salary information entered here will be considered as Base Salary (Pay Band) to be processed in Monthly Payroll.



8. Entering Dearness Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Amount entered for Dearness Allowance will be considered and processed in monthly payroll run.



9. Entering Bonus (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Enter the number of Days an employee is eligible for Bonus to be Paid. Payment Amount will be automatically calculated by Payroll Process and paid.



10. Entering Bad Climate Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components.

Enter the name of Location where an employee is entitled for Bad Climate Allowance. Payment Amount will be calculated automatically by the Payroll Process as per the current rules.



11. Entering Caretaking Allowance for Government Buildings (Process for Establishment)


Attach Caretaking Allowance for Government Buildings Payroll element with Employee’s Assignment. Payment Amount will be automatically calculated by the Monthly Payroll Run.



12. Central Govt. Children Education Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Enter the mandatory details in the input values of the Payroll Component. Payment Amount will be automatically calculated by the monthly payroll process based on the input values entered.



13. Child Care Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Enter the mandatory input values marked in Yellow Color. Payment amount will be automatically calculated as per the current rules by the monthly payroll process.



14. Cycle Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Attach Cycle Allowance Payroll Element with Employee’s Assignment and Payment amount will be calculated automatically as per the current rules by the monthly payroll process.



15. Cash handling Allowance to Cashiers (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Enter the mandatory input values marked in yellow color. Payment amount will be calculated automatically by the monthly payroll run.



16. Entering Deputation Duty Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Enter the mandatory input values marked in yellow color. Payment amount will be calculated automatically by the monthly payroll run.



17. Fee Honorarium and Remuneration (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Enter the mandatory input value marked in yellow color. Payment amount manually entered will be disbursed by the monthly payroll run.



18. Hostel Subsidy Allowance (Process for Establishment)


Enter the Amount Claimed as per the rules and the same will be disbursed during the monthly Payroll process.



19. Enter HRA (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Select the relevant value for City Type and the Payment amount will be automatically calculated during the monthly Payroll Run.



20. Enter Hard Area Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Select the relevant value for Location and the Payment amount will be automatically calculated during the monthly Payroll Run.



21. Enter Island Special Duty Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Select the relevant value for Location category and the Payment amount will be automatically calculated during the monthly Payroll Run.



22. Journey Fare for Children studying at outstations (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Select the relevant value for City of Hostel & Amount Claimed and the Payment amount will be automatically calculated during the monthly Payroll Run.



23. Non-Practicing Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Attach Non Practising Allowance with Employee’s Assignment and the Payment amount as per the rules will be automatically calculated by the monthly payroll run.



24. Calculating Project Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Attach Project Allowance with Employee’s Assignment and the Payment amount as per the Grade Pay will be automatically calculated by the monthly payroll run.



25. Entering Special Compensatory Hill Area Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Select the mandatory input value of Allowance Type and Enter Posting Location for reporting purpose. Payment Amount will be automatically calculated by the monthly payroll run.



26. Entering Special Duty Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Select the mandatory input value of Location Category. Payment Amount will be automatically calculated by the monthly payroll run.



27. Entering Split Duty Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Select the mandatory input value of Location Category. Payment Amount will be automatically calculated by the monthly payroll run.



28. Entering Sunderban Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Enter the mandatory input value of Location. Payment Amount will be automatically calculated basis on the Grade Pay of an Employee by the monthly payroll run. .



29. Tribal Area Allowance (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Enter the mandatory input value of Location. Payment Amount will be automatically calculated basis on the Grade Pay of an Employee by the monthly payroll run.



30. Entering Deductions under Section 80 CCE (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Enter the mandatory input values of Investment Amount & Component Name. Exemption in Income Tax will be automatically calculated by Payroll Process.



31. Deductions under section 80 D (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Enter the mandatory input values marked in Yellow Color. Exemption in Income Tax will be automatically calculated by Payroll Process.



32. GPF Information (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Attach GPF Information Payroll Component with Employee’s Assignment for Employer GPF Deduction Contribution to happen in Monthly Payroll Process.



33. NPS Information (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Attach NPS Information Payroll Component with Employee’s Assignment for Employer & Employee NPS Deduction Contribution to happen in Monthly Payroll Process.



34. Professional Tax Information (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Attach Professional Tax Information Payroll Component with Employee’s Assignment for PT Deduction to happen in Monthly Payroll Process as per the current rules.



35. Computer Advance Recovery (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Attach Computer Advance Recovery with Employee’s Assignment and enter the Mandatory input values. Payroll Run will automatically calculate Advance Amount/Principle Recovery-Interest Recovery Amount Whatsoever is applicable.



36. Festive Advance Recovery (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Attach Festive Advance Recovery with Employee’s Assignment and enter all the Input values. Payroll Run will automatically calculate Advance Amount/ Recovery Amount Whatsoever is applicable. NOTE: After 7 CPC implementation this component is no more in use



37. Warm Clothing Advance Information (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Attach Warm Clothing Advance Information with Employee’s Assignment and enter all the Input values. Payroll Run will automatically calculate Advance Amount/ Recovery Amount Whatsoever are applicable.



38. Vehicle Advance Recovery (Process for Establishment)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Salary Components. Attach Vehicle Advance Recovery with Employee’s Assignment and enter all the Input values. Payroll Run will automatically calculate Advance Amount/ Recovery Amount Whatsoever are applicable.



39. QuickPay: Payroll Run for a Single Employee (Process for DDO & Team)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Payroll Related → Quickpay

After all the Payroll Elements are attached with Employee’s Assignment, DDO can run QuickPay for a Single Employee. QuickPay is a flexibility provided of running a Payroll for a Single Employee.



40. Quick Pay: Payroll Run for a Single Employee (Process for DDO & Team)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → Employee Basic Details → Service Details → Payroll Related → Quickpay Enter Date Paid & Date Earned as Period

in which an Employee is Paid and Period in which Employee Earned respectively. Click on Start Run Button. Status Bar will show the Status as Complete if no errors encountered.



41. Payroll Run (Process for DDO & Team)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request




Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request New Window will open and Give ‘Payroll Run’ in Name. Parameters window will open. Enter Applicable Payroll Name & Pay Period. Consolidation Set will come automatically. Click Ok and Then Submit.



43. Payroll Run with Assignment Set (Process for DDO & Team)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request New Window will open and Give ‘Payroll Run’ in Name. Parameters window will open. Enter Applicable Payroll Name, Pay Period & Assignment Set. Consolidation Set will come automatically. Click Ok and Then Submit.

Create Group of Employees for Payroll Run

Name: Assignment Set Name

Payroll: Institute Monthly Payroll

Status: Active

Click on Amendment Tab



Include/Exclude the employee as per the requirement

Enter Assignment Number

Press Tab and Full Name will show

Save

Close the Form

Click on Tab



Enter Assignment Set Name in Payroll Run Program




Request Gets submitted. After few minutes, Click on Refresh Button and the Status will be Normal with Phase as Completed.




Navigation: Applicable HRMS Responsibility → View → Payroll Process Results. Status of all Payroll Processes can be tracked using this form.



Request Set

Name: ICAR

Payroll Process

Reports

Navigation: Applicable HRMS Responsibility → View → Payroll Process Results.



46. Pre-Payments (Process for Finance Dealing Person in Audit & Accounts Section)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request Set New Window will open and Give ‘PrePayments’ in Name. Parameters window will open. Enter Applicable Payroll Name, Start Date & End Date of the Process. Consolidation Set will come automatically. Click Ok and Then Submit.



47. Pre-Payments (Process for Finance Dealing Person in Audit & Accounts Section)

Navigation: Applicable HRMS Responsibility → View → Payroll Process Results. Status of all Payroll Processes can be tracked using this form.



48. Archival (Process for Finance Dealing Person in Audit & Accounts Section)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request Set Run the Process as shown in the Picture after the successful completion of PrePayments Process. This Process Archives the data processed in Payroll Run. Payslip of individual employees can be generated after the execution of this Process.



49. ICAR Payroll Employee Payment Mode Report (Report for Finance Dealing Person in Audit & Accounts

Section)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request Run the report as shown in the Picture after the successful completion of Archival Process. This report will display the information of Employees, Bank Details, and Net Pay.



50. ICAR HR Pay Slip Report (Report for Finance Dealing Person in Audit & Accounts Section & DDO)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request Run the report as shown in the Picture after the successful completion of Archival Process. This report will display the information of Employees Earnings, Deductions & Net Pay



51. Electronic Fund Transfer India (Process for Finance Dealing Person in Audit & Accounts Section)



52. Costing (Process for Finance Dealing Person in Audit & Accounts Section)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request Set Run the attached process in the picture after the successful execution of Archival Process. Costing Process Costs the information of Payroll Components for all the Employees.



53. Transfer to Ledger (Process for Finance Dealing Person in Audit & Accounts Section)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request Set Run the attached process in the picture after the successful execution of Costing Process. Transfer to GL Process sends the information of Payroll to GL for Accounting.



Click on Submit Request Set

All Reports Completed



DDO Payroll Process > Verify Payroll Process Results



54. Arrear Payments (Process for DDO & Team)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request Run the attached process in the picture to pay to find out the employees eligible for Arrear Payment. This Process has to be run before the execution of Payroll Process for any Payroll Period.



55. Arrear Process (Process for DDO & Team)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request Run the attached process in the picture to pay any Arrear Payment. This Process has to be run before the execution of Payroll Process for any Payroll Period and after the successful execution of Retro Notification Report.



56. ICAR Due and Drawn Statement (Report for DDO & Team)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request Run the attached report after the successful execution of Retropay (Enhanced) Process. This process will list all the Employees for whom Arrear Amount is Due to be Paid against the Drawn Amount.



57. Rollback

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request Run Rollback Process to remove any Payroll process incase if there’s a need to make the necessary changes in Payroll and re-run the same.



58. Reports (ICAR Amortization Schedule Report)

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report is applicable for all interest bearing advances like Vehicle Advance, Computer Advances as it will compute the total interest to be paid by an employee basis on Number of Installments.



59. ICAR Computer Loan Report

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report is applicable for Computer Advance and can be used as a Sanction order for the said Loan.



60. ICAR Employee Payment Mode Report

Click on Submit a new request. Enter Report Name. Parameters window will open. Enter Institute name from list of values. Enter Division from drop down. Enter Pay Period from drop down. Enter Payment Mode as Cheque or Bank Transfer. Click on Ok and submit



61. ICAR Employee G.A.R Pay Bill Report

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report is applicable for all employees and contains the history of Paybill. This report is sometimes referred to as Broadsheet.



62. ICAR GPF Statement Report

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report is applicable for all employees and contains the history of GPF Statement for all the Financial Years.



63. ICAR HR Qualifying Period of service

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report is applicable for all employees and can be used to extract the accurate Qualifying Years Of Service.



64. ICAR HR Superannuation Report

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report is applicable for all employees and can be used to extract the accurate Superannuation date.



65. ICAR HR Outstanding Dues Report

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report is applicable for all employees and can be used to extract the Outstanding Dues applicable. This report will be useful in Pension Cases to know the dues left to be paid by a particular employee.



66. ICAR Home Loan Advance Eligibility Report

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report is applicable for all employees and can be used to find out the eligibility for Home Loan Advance.



67. ICAR House Loan Report

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report is applicable for all employees and can be considered as a Sanction orders incase of House Loans.



68. ICAR Last Pay Certificate Report

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report is applicable for all employees and can be extracted incase of Transfers.



69. ICAR Loan Sanction Letter

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report is applicable for all employees and can be considered as a Sanction order for all types of Loans.



70. ICAR NPS Balance Report

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report can be extracted to know Institute Wise NPS Balance of all employees.



71. ICAR Vehicle and Computer Eligibility Report

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report can be extracted to know Eligibility for Vehicle & Computer Loans.



72. ICAR Pay Register Component Wise Report

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report will display Component Wise Payroll Run Results for a Particular Pay Period.



73. ICAR Pay Bill Remittance Report

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report will display Deductions made towards a Particular Bill in a Particular Pay Period.



74. Costing Detail Report

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report will display the Costing information of all the Payroll Components for particular Payroll period. This report must be extracted after the successful completion of Costing Process only.



75. ICAR Monthly Deduction Schedules

Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report will be helpful in extracting Monthly Deduction Schedules after the successful completion of Payroll Run.



76. ICAR Supplement Bill



Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request Report shown in the picture will be used to create Supplement Bills based on a Particular Institute & Arrear Period.



77. ICAR Payroll GPF Advance & Withdrawal Eligibility Report



Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request This report can be extracted to find the Eligibility of a Particular Employee for GPF Advance or GPF Withdrawal.



78. Investment Declaration (Process for Employees)



Navigation: Applicable Employee Self Service Responsibility → Annual Tax Declaration Investment Declaration has to be done by each and every employee at the Start of the Financial Year for accurate computation of Income Tax.






Navigation: Applicable Employee Self Service Responsibility → Annual Tax Declaration Clicking on Annual Tax Declaration will open the Page as shown in the Picture. Investment Declaration can be made in the respective Heads.






Navigation: Applicable Employee Self Service Responsibility → Annual Tax Declaration → View Current Declaration Employees can also view the Investments already declared during the Financial Year by Clicking on View Current Declaration Button. Page as shown in the Picture will display already declared Investment Declaration.






Navigation: Applicable Employee Self Service Responsibility → Annual Tax Declaration → Action Employees will also have Flexibility to Modify the Declarations already made. They must perform this action before the Cutoff date of Payroll Period.



82. Investment Declaration (Process for DDO)



Navigation: India Professional User Self Service → Search tax Declarations DDO will have access to Approve/Reject the Investment Declarations made by Employees. Employees will be submitting the Hard Copies of Investment Declarations and basis on that, DDO will perform this activity.



83. Investment Declaration (Process for DDO)



Navigation: India Professional User Self Service → Search tax Declarations On Clicking Search Tax Declarations Button, Page as shown will be opened and the same will be used to Approve/Reject the Investment Declarations.



84. TDS Challan Mapping (Process for DDO)



Navigation: India Professional User Self Service → Search tax Declarations Quarterly & Annual TDS Challan mapping will be done by DDO for reporting purpose. The same will be used in Form24 & Form16.



85. TDS Challan Mapping (Process for DDO)



Navigation: India Professional User Self Service → Search tax Declarations Clicking on TDS Challan Mapping Button will open the Page as shown in the Screen-shot. This page will be used to map Challan information.



86. Quarterly Returns Archive (Process for DDO)



Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request After entering TDS Challan Mapping information, Run the process as shown in the Picture



87. Quarterly Returns Report (Process for DDO)



Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request After the successful execution of Quarterly Archival, Report as shown in the picture can be extracted for the relevant Quarter.



88. End of Year Archival (Process for DDO)



Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request After doing TDS Challan Mapping, Please execute the Process as shown in the Picture.



89. Annual Form16 Report (Process for DDO)



Navigation: Applicable HRMS Responsibility → People → Enter & Maintain → View → Requests → Submit a New Request After the Successful execution of Annual Archival, Please execute the report as shown in the Picture to generate Form16 for all the employees.



90. New Elements

1. Water Charges



2. Electricity Charges



3. Miscellaneous Recovery



4. Advance Increment for Scientist/Technical





91. Increment Process

For running Increment Process please make sure of below points:

1) Base Salary is Correct

2) Leaves should be entered in system for employees who are absent on 01-Jul

Please run below programs:

1) ICAR Annual Increment Program Scientific Employee

2) ICAR Annual Increment Program Non - Scientific Employee







Once program gets completed; please run the following report.

ICAR HR ANNUAL INCREMENT REPORT

Documents

Implementation of Management Information System (MIS ... · Oracle Payroll – User Manual Version 30.0 Oracle Payroll – User Training Manual Version 30.0 1 of 130 ORACLE PAYROLL