Payroll Fundamental Hrms Oracle Apps

R12.x Oracle Payroll Fundamentals: Administration (Global)

Activity Guide

D60567GC10

Edition 1.0

February 2010

D64004

Amira Al Zadjali (mustaheel@hotmailฺcom) has a non-transferable

license to use this Student Guideฺ

Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ

Copyright ©2007, 2009, 2010, Oracle and/or its affiliates. All rights reserved. Disclaimer This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and print this document solely for your own use in an Oracle training course. The document may not be modified or altered in any way. Except where your use constitutes "fair use" under copyright law, you may not use, share, download, upload, copy, print, display, perform, reproduce, publish, license, post, transmit, or distribute this document in whole or in part without the express authorization of Oracle. The information contained in this document is subject to change without notice. If you find any problems in the document, please report them in writing to: Oracle University, 500 Oracle Parkway, Redwood Shores, California 94065 USA. This document is not warranted to be error-free. Restricted Rights Notice If this documentation is delivered to the United States Government or anyone using the documentation on behalf of the United States Government, the following notice is applicable: U.S. GOVERNMENT RIGHTS The U.S. Government’s rights to use, modify, reproduce, release, perform, display, or disclose these training materials are restricted by the terms of the applicable Oracle license agreement and/or the applicable U.S. Government contract. Trademark Notice Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners.

Author

Srilakshmi Tridandam

Technical Contributors and Reviewers

Bob Oganovic

This book was published using: Oracle Tutor



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ

Copyright © 2010, Oracle and/or its affiliates. All rights reserved.

Student Guide Table of Contents i

Table of Contents

R12.x Payroll Fundamentals: Administration (Global) Practices and Solutions ........................................1-1 R12.x Payroll Fundamentals: Administration (Global) Practices and Solutions .............................................1-3 R12.x Oracle Payroll Fundamentals Administration (Global) .........................................................................1-4 Objectives ......................................................................................................................................................1-5 R12.x Payroll Administration: Introduction .....................................................................................................1-6 An Introduction to Payroll Administration .......................................................................................................1-7

Practice - Overview of Payroll Processing..................................................................................................1-8 Solution - Overview of Payroll Processing..................................................................................................1-9

Payroll Preprocessing ....................................................................................................................................1-12 Practice - Payroll PreProcessing ................................................................................................................1-13 Solution - Payroll PreProcessing ................................................................................................................1-15

Payroll Processing .........................................................................................................................................1-21 Practice - Payroll Processing .....................................................................................................................1-22 Solution - Payroll Processing .....................................................................................................................1-24

Post-Payroll Processing .................................................................................................................................1-28 Practice - Post Payroll Processing .............................................................................................................1-29 Solution - Post Payroll Processing .............................................................................................................1-31

Balance Adjustments .....................................................................................................................................1-34 Practice - Balance Adjustments .................................................................................................................1-35 Solution - Balance Adjustments .................................................................................................................1-36

Special Payroll Features ................................................................................................................................1-37 Practice - Special Payroll Features ............................................................................................................1-38 Solution - Special Payroll Features ............................................................................................................1-39

R12.x Payroll Fundamentals Summary ..........................................................................................................1-42



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ


Student Guide Table of Contents iii

Preface

Profile

Before You Begin This Course • Working experience with Oracle Applications

Prerequisites • There are no prerequisites for this course.

How This Course Is Organized

This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations and written practice sessions reinforce the concepts and skills introduced.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ


Student Guide Table of Contents iv

Related Publications

Oracle Publications

Title Part Number

Oracle HRMS Payroll Processing Management Guide E13514-03

Additional Publications • System release bulletins • Installation and user’s guides • Read-me files • International Oracle User’s Group (IOUG) articles • Oracle Magazine



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ


Student Guide Table of Contents v

Typographic Conventions

Typographic Conventions in Text Convention Element Example Bold italic Glossary term (if

there is a glossary) The algorithm inserts the new key.

Caps and lowercase

Buttons, check boxes, triggers, windows

Click the Executable button. Select the Can’t Delete Card check box. Assign a When-Validate-Item trigger to the ORD block. Open the Master Schedule window.

Courier new, case sensitive (default is lowercase)

Code output, directory names, filenames, passwords, pathnames, URLs, user input, usernames

Code output: debug.set (‘I”, 300); Directory: bin (DOS), $FMHOME (UNIX) Filename: Locate the init.ora file. Password: User tiger as your password. Pathname: Open c:\my_docs\projects URL: Go to http://www.oracle.com User input: Enter 300 Username: Log on as scott

Initial cap Graphics labels (unless the term is a proper noun)

Customer address (but Oracle Payables)

Italic Emphasized words and phrases, titles of books and courses, variables

Do not save changes to the database. For further information, see Oracle7 Server SQL Language Reference Manual. Enter [email protected], where user_id is the name of the user.

Quotation marks

Interface elements with long names that have only initial caps; lesson and chapter titles in cross-references

Select “Include a reusable module component” and click Finish. This subject is covered in Unit II, Lesson 3, “Working with Objects.”

Uppercase SQL column names, commands, functions, schemas, table names

Use the SELECT command to view information stored in the LAST_NAME column of the EMP table.

Arrow Menu paths Select File > Save. Brackets Key names Press [Enter]. Commas Key sequences Press and release keys one at a time:

[Alternate], [F], [D] Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]

Typographic Conventions in Code Convention Element Example



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ


Student Guide Table of Contents vi

Caps and lowercase

Oracle Forms triggers

When-Validate-Item

Lowercase Column names, table names

SELECT last_name FROM s_emp;

Passwords DROP USER scott IDENTIFIED BY tiger;

PL/SQL objects OG_ACTIVATE_LAYER (OG_GET_LAYER (‘prod_pie_layer’))

Lowercase italic

Syntax variables CREATE ROLE role

Uppercase SQL commands and functions

SELECT userid FROM emp;

Typographic Conventions in Oracle Application Navigation Paths This course uses simplified navigation paths, such as the following example, to direct you through Oracle Applications.

(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve

This simplified path translates to the following:

1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches Summary.

2. (M) From the menu, select Query then Find.

3. (B) Click the Approve button.

Notations:

(N) = Navigator

(M) = Menu

(T) = Tab

(B) = Button

(I) = Icon

(H) = Hyperlink

(ST) = Sub Tab

Typographical Conventions in Oracle Application Help System Paths This course uses a “navigation path” convention to represent actions you perform to find pertinent information in the Oracle Applications Help System.

The following help navigation path, for example—

(Help) General Ledger > Journals > Enter Journals

—represents the following sequence of actions:

1. In the navigation frame of the help system window, expand the General Ledger entry.

2. Under the General Ledger entry, expand Journals.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ


Student Guide Table of Contents vii

3. Under Journals, select Enter Journals.

4. Review the Enter Journals topic that appears in the document frame of the help system window.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ


Student Guide Table of Contents viii



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ

Copyright © Oracle, 2009. All rights reserved.

R12.x Payroll Fundamentals: Administration (Global) Practices and Solutions Chapter 1 - Page 1

R12.x Payroll Fundamentals: Administration (Global) Practices and Solutions

Chapter 1



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



R12.x Oracle Payroll Fundamentals Administration (Global)



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Objectives



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



R12.x Payroll Administration: Introduction

There are no Practices and Demonstrations in this Lesson.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



An Introduction to Payroll Administration



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Practice - Overview of Payroll Processing

Overview This practice introduces students to various payroll processes available in Oracle HRMS. In this lesson, students learn how to:

• Create a payment method • Create a consolidation set • Create a payroll • Run a payroll

Assumptions • You must have access to an Oracle Application Vision database or comparable training

or test instance at your site on which to complete this practice. • Where required, substitute ‘xx’ with your initials. • The practices in this document use the UK Super HRMS Manager responsibility.

Tasks

Creating a payment method

Create a payment method with an effective date of January 1, 2000.

Create a consolidation set

Create a consolidation set named xx_Vision_Corporation, where ‘xx’ uniquely identifies your consolidation set.

Create a payroll

Create a monthly payroll.

Run a payroll

Once you have completed all the steps outlined above, run a payroll. Amira Al Zadjali (m

ustaheel@hotmailฺcom) has a non-transferable


Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Solution - Overview of Payroll Processing

Creating a payment method

1. Log in to Vision and select the UK Super HRMS Manager responsibility. 2. Navigate to the Organizational Payment Method window.

(N) Payroll > Payment Methods

3. Enter details for your payment method:

− Name = xx_EFT_Pay_Method − Type = BACS tape − Currency = GBP

4. In the Bank Details flexfield, enter the bank account details. 5. Select the Other tab, and enter the Further Payment Method information. 6. Save your data.

Create a Consolidation Set

7. Locate the menu option for creating a consolidation set. (N) Payroll > Consolidation

8. Enter a unique xx_Vision_Corporation, where xx represents a unique name. 9. Save your work.

Create a payroll

10. Navigate to the Payroll window. (N) Payroll > Description



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



11. In the Name field, enter xx_Monthly. 12. In the Period Type field select Calendar Month. 13. In the First Period End Date field enter 15-Jan-2000. 14. In the Number of Years field enter 20. 15. In the Date Offset section, enter the following:

− Check − Scheduled Run − Cutoff

16. In the Default Payment Method field, select Check. 17. In the Consolidation Set field, select xx_Vision_Corporation. 18. In the Costing field, enter the following:

− Company − Labor Distribution − Product

19. In the Suspense Account field, enter the following: − Company − Cost Center − GL Code − Labor Distribution

20. In the Further Payroll Information EIT, select whether Pre-notification is allowed. 21. Select a value in the Terminate Seeded Earnings By field. Save your work.

Running a Payroll

22. Locate the menu option for running a payroll. (N) Processes and Reports > Submit Processes and Reports.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



23. Submit a Single Request. 24. Query Payroll Run in the Name field. 25. In the Parameters window, select the Payroll xx_Monthly. 26. Accept the default consolidation set name for the payroll. 27. Select the payroll period for the run.

Note: The fields Element Set and Assignment Set are optional. 28. Select a Run Type of Regular. 29. Choose the Submit button.

Note: You will be asked if you want to submit another request – select No.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Payroll Preprocessing



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Practice - Payroll PreProcessing


• Create an Assignment Set • Create a Batch in BEE using an Assignment Set • Create an Element Set • Create a Batch in BEE using an Element Set • Validate a BEE Batch • Transfer a BEE Batch



Tasks

Create an Assignment Set

1. Expand the Payroll > Assignment Set section of the Navigator. 2. Create an Assignment Set called xx_Assignment where ‘xx’ represents your unique identifier.

Enter BEE using an Assignment Set (Create a Batch in BEE using an Assignment Set)

3. Expand the Mass Information eXchange > Batch Element Entry section of the Navigator. 4. Enter an xx_Batch Name in the Batch Name field, where ‘xx’ represents your unique identifier.

Create an Element Set to use with BEE

5. Expand the Payroll > Element Set section of the Navigator. 6. Create an Element Set called xx_Element where ‘xx’ represents your unique identifier.

Enter BEE using an Element Set (Create a Batch in BEE using an Element Set)

7. Expand the Mass Information eXchange > Batch Element Entry section of the Navigator. 8. In the Batch Assignment Entry window, select the xx_Element, where ‘xx’ represents your unique identifier.

Validate a BEE Batch

9. Expand the Mass Information eXchange > Batch Element Entry section of the Navigator. 10. Enter the xx_Batch, where ‘xx’ represents your unique identifier.

Transfer a BEE Batch

11. Expand the Mass Information eXchange > Batch Element Entry section of the Navigator.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



12. Enter the xx_Batch, where ‘xx’ represents your unique identifier.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Solution - Payroll PreProcessing

Create an Assignment Set

1. Log on to Vision and select the UK Super HRMS Manager responsibility. 2. Locate the menu option for creating an assignment set: (N) Payroll > Assignment Set

3. Enter xx_Assignment Set in the Name field, where ‘xx’ represents a unique name id. 4. Select the xx_Monthly payroll. 5. Save the new set. 6. Choose the Amendment button. 7. Select Include in the Include/Exclude field. In the Full Name field, select the employees

you want to add to the assignment. 8. Save your work.

Enter BEE using an Assignment Set (Create a Batch in BEE using an Assignment Set)

9. Navigate to the Batch Element Entry window: (N) Mass Information eXchange > Batch Element Entry



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



10. Enter an xx_Batch Name in the Batch Name field, where ‘xx’ represents a unique name

id. 11. Save your work. 12. Click Assignment Set. 13. In the Create Batch Lines window, select xx_Assignment Set and Payroll Type monthly. 14. In the Element Set Name field, select Bonus for the element, and enter the input values

as appropriate. 15. Choose the Process button to submit a concurrent process called Create Batches.

Confirm that you want the system to create the lines. Click the OK button in the Process Request dialog box to return you to the Batch Header window.

Create an Element Set to use with BEE

16. Navigate to the Element and Distribution Set window: (N) Payroll > Element Set



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



17. Enter an xx_Element Name for the set, where ‘xx’ represents your unique group name

id. 18. In the Type field, select Customization Set. 19. Save your new set. 20. Click Classification Rules, and select Direct Payment. Save the set and close the

window. The elements in the classifications you chose are now listed in the elements region.

21. In the Element and Distribution Set window, click on an element and click the Include Element button. In the Elements field, select the Bonus element, and click OK.

22. Save your work.

Enter BEE using an Element Set (Create a Batch in BEE using an Element Set)




Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



24. Enter the Batch Name xx_Batch in the Batch Header window, where ‘xx’ is your unique

identifier. 25. Save your work. 26. Click Assignment Lines. 27. Query the Employee Assignment and Element Set. 28. Enter the appropriate input values for each element. 29. Save your work and close the window.

Validate a BEE Batch




Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



31. Query the xx_Batch, where ‘xx’ is your unique identifier. 32. Click the Process button. 33. Select Validate, and choose Start. The system displays the concurrent request ID. Note: When the concurrent request is complete, you can query the batch in the Batch Header window. The status is displayed in the Batch Status box. If you have several batches to review, you can query them in the Batch Summary window. 34. Save your work.

Transfer a BEE Batch

35. Navigate to the Batch Element Entry window: (N) Mass Information eXchange > Batch Element Entry Amira Al Zadjali (m



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



36. Query the xx_Batch, where ‘xx’ is your unique identifier. 37. Click the Process button. 38. Select Transfer, and choose Start. The system displays the concurrent request ID. Note: When the concurrent request is complete, you can query the batch in the Batch Header window. The status is displayed in the Batch Status box. If you have several batches to review, you can query them in the Batch Summary window. If the Batch status is error, the process has set the status of at least one line, or control total to error.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Payroll Processing



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Practice - Payroll Processing


• Run a Payroll for an Assignment Set • Run a Payroll for an Element Set • Run a QuickPay • Run a QuickPay PrePayment • Roll Back a Payroll • Retry a Payroll



Tasks

Run a Payroll for an Assignment Set

1. Expand the Processes and Reports > Submit Processes and Reports section of the Navigator. 2. In the Parameters window, select the xx_Monthly payroll. 3. Click in the Assignment Set field, and select the assignment set you defined earlier (xx_Assignment_Set).

Run a Payroll for an Element Set

4. Expand the Processes and Reports > Submit Processes and Reports section of the Navigator. 5. In the Parameters window, select the xx_Monthly payroll. 6. Click in the Element Set field, and select the element set you defined earlier (xx_Element_Set).

Run a QuickPay

7. Expand the People > Enter and Maintain section of the Navigator. 8. Query your Employee in the Find Person window. 9. In the Navigation Options window, select QuickPay.

Run a QuickPay Payment

10. Expand the People > Enter and Maintain section of the Navigator. 11. Query your Employee in the Find Person window. 12. In the Navigation Options window, select QuickPay. 13. Click the Start PrePayments button.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Roll Back a Payroll

14. Expand the Processes and Reports > Submit Processes and Reports section of the Navigator.

15. In the Name field, select Rollback Run. 16. In the Parameters window, select the payroll run you want to roll back.

Retry a Payroll

17. Expand the Processes and Reports > Submit Processes and Reports section of the Navigator.

18. In the Name field, select Retry Payroll Process. 19. In the Parameters window, select the payroll run you want to retry.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Solution - Payroll Processing

Run a Payroll for an Assignment Set

1. Log on to Vision and select the UK Super HRMS Manager responsibility. 2. Locate the menu option for running a payroll. (N) Processes and Reports > Submit Processes and Reports. 3. Click Single Request.

4. In the Name field, query Payroll Run. 5. In the Parameters window, select the Payroll xx_ Monthly. 6. Accept the default consolidation set name for the payroll. 7. Select the payroll period for the run. 8. Select the Assignment Set you defined earlier (xx_Assignment_Set). 9. Select a Run Type of Regular. 10. Click OK. 11. Click the Submit button. Note: You will be asked if you want to submit another request – select No.

Run a Payroll for an Element Set

12. Locate the menu option for running a payroll. (N) Processes and Reports > Submit Processes and Reports. 13. Submit a Single Request.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



14. In the Name field, query Payroll Run. 15. In the Parameters window, select the Payroll xx_ Monthly. 16. Accept the default consolidation set name for the payroll. 17. Select the payroll period for the run. 18. Select the Element Set you defined earlier (xx_Element_Set). 19. Select a Run Type of Regular. 20. Click OK. 21. Click the Submit button. Note: You will be asked if you want to submit another request – select No.

Run a QuickPay

22. Locate the menu option for running QuickPay: (N) People > Enter and Maintain > Find Person > (B) Assignment > (B) Others > QuickPay 23. In the Find Person window, query the Employee. 24. Click the Assignment > Others button. 25. In the Navigation Options window, select QuickPay.

26. Set the Date Paid to the day you want to make the QuickPay payment. 27. Confirm the default consolidation set. 28. Select Regular as the Run Type. Note: You could enter a pay advice date and message if required. These fields are for information only. 29. Save your QuickPay definition.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



30. Click the Element Selection button if you want to check or verify element entries for the run. All the elements for the assignment that exist as of Date Earned are listed in the Elements Entries window. Select or clear the Include in Run box for elements you want to exclude from the run. 31. Select an element, and choose the Entry Values button to view entry values for each element. 32. Close the windows to return to the QuickPay window. 33. Click the Start Run button to run the QuickPay process.

Run a QuickPay Payment

34. Locate the menu option for making a QuickPay payment: (N) People > Enter and Maintain > Find Person > (B) Assignment > (B) Others > QuickPay

35. In the Find Person window, query the Employee. 36. Choose the Assignment > Others button. 37. In the Navigation Options window, select QuickPay. Note: If required, you can override the default payment method for the assignment. You have a choice of Cash or Cheque for the prepayments run from the QuickPay window. The status for the completed process displays in the Status field in the QuickPay prepayment box. 38. Choose the Start Prepayments button. 39. When a status of Complete displays, click the External Payment button to record a payment by cash or cheque from outside the payroll system. 40. Save your work.

Note: If you have already included the QuickPay run in the default consolidation set for the assignment payroll, it is included in the batch prepayment process for the payroll without further action on your part.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Roll Back a Payroll

41. Locate the menu option for rolling back a payroll: (N) Processes and Reports > Submit Processes and Reports. 42. Submit a Single Request. 43. In the Name field, query Rollback Run. 44. In the Parameters window, select the payroll you want to roll back. 45. Optionally, select an assignment set. 46. Click OK. 47. Click Submit.

Retry a Payroll

48. Locate the menu option for retrying a payroll: (N) Processes and Reports > Submit Processes and Reports. 49. Submit a Single Request. 50. In the Name field, query Retry Run. 51. In the Parameters window, select the payroll you want to roll back. 52. Click OK. 53. Click Submit.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Post-Payroll Processing



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Practice - Post Payroll Processing


• Run PrePayments • Run Cheque Writer • Reverse a Payroll Run • Run Costing • Run Transfer to General Ledger • Void a Cheque



Tasks

Run Prepayments

1. Expand the Processes and Reports > Submit Processes and Reports 2. In the Name field, select PrePayments.

Run Cheque Writer

3. Expand the Processes and Reports > Submit Processes and Reports 4. In the Name field, select Cheque Writer

Reverse a Payroll Run

5. Expand the People > Enter and Maintain section of the Navigator. 6. Enter your xx employee, where ‘xx’ represents your unique identifier. 7. Select the run you want to reverse.

Run Costing

8. Expand the Processes and Reports > Submit Processes and Reports 9. In the Name field, select Costing.

Run Transfer to GL

10. Expand the Processes and Reports > Submit Processes and Reports 11. In the Name field, select Transfer to GL.

Void a Cheque

12. Expand the Processes and Reports > Submit Processes and Reports 13. In the Name field, select Void Cheque Payments.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ





Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Solution - Post Payroll Processing

Run Prepayments

1. Log on to Vision and select the UK Super HRMS Manager responsibility. 2. Locate the menu option for running Prepayments: (N) Processes and Reports > Submit Processes and Reports 3. Submit a Single Request.

4. In the Name field, select PrePayments. 5. In the Parameters window, select the xx_Monthly payroll. 6. Accept the default consolidation set name for the payroll. 7. Enter the start and end dates of the time span for the prepayments processing to cover. 8. Click OK. 9. Click Submit.

Run Cheque Writer

10. Locate the menu option for running Cheque Writer: (N) Processes and Reports > Submit Processes and Reports 11. Submit a Single Request. 12. In the Name field, select Cheque Writer. 13. In the Parameters window, select the name of a payroll or consolidation set. When you select a payroll, the default consolidation set is displayed.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



14. Enter the start and end dates of the time span for the process to cover. 15. In the Payment Method field, select Cheque. 16. Enter the sort sequence for the cheques/checks. This defaults to Organization, then to Person. 17. Specify the Cheque Style. 18. In the Start Cheque Number field, enter the beginning check number for the run. 19. Click OK. 20. Click Submit.

Reverse a Payroll Run

21. Locate the menu option for reversing a payroll: (N) People > Enter and Maintain > Find Person > (B) Assignment > (B) Others > Reverse Run

22. In the Find Person window, query the employee. 23. Click the Assignment > Others button. 24. In the Navigation Option window, select Reverse Run. 25. Click the checkbox to select the run you want to reverse. The window displays all the payroll runs for the assignment. 26. The consolidation set for the run automatically displays as the consolidation set for the reversal. Note: Select a different consolidation set if you want to process the reversal in a different set to the run set. 27. Save your work.

Run Costing

28. Locate the menu option for running Costing: (N) Processes and Reports > Submit Processes and Reports 29. Submit Single Request. 30. In the Name field, select Costing. 31. In the Parameters window, select the name of the payroll or consolidation set to run the process for. When you select a payroll, its default consolidation set displays.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



32. Enter the start and end dates of the time span for the Costing process to cover. 33. Click OK. 34. Click Submit.

Run Transfer to GL

35. Locate the menu option for running Transfer to GL: (N) Processes and Reports > Submit Processes and Reports 36. Submit a Single Request. 37. In the Name field, select Transfer to GL. 38. In the Parameters window, select the name of the payroll or consolidation set to run the process for. When you select a payroll, its default consolidation set displays. 39. Enter the start and end dates of the time span for the Costing process to cover. 40. Click OK. 41. Click Submit.

Voiding a Cheque

42. Locate the menu option for running the Void Cheque Payments process. (N) Processes and Reports > Submit Processes and Reports

43. Submit a Single Request. 44. In the Name field, select Void Cheque Payments in the Name field. 45. In the Parameters window, select xx_Monthly in the Payment Run field. 46. In the Reason field, enter the reason for voiding the cheque. 47. Optionally enter start and end cheque number to void a group of cheques from the payroll run. 48. Click OK. 49. Click Submit.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Balance Adjustments



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Practice - Balance Adjustments


• Adjust a Balance


or test instance at your site on which to complete this practice. • Where required, substituted ‘xx’ with your initials. • The practices in this document use the UK Super HRMS Manager responsibility.

Tasks

Adjust a Balance

1. Expand the People > Enter and Maintain section of the Navigator. 2. Navigate to Assignment and click Others. 3. In the Navigation Options window, select Adjust Balance.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Solution - Balance Adjustments

Adjust a Balance

1. Locate the menu option for adjusting a balance: (N) People > Enter and Maintain > Find Person > (B) Assignment > (B) Others > Adjust Balance

2. In the Find Person window, query the employee. 3. Click the Assignment > Others button. 4. In the Navigation Option window, select Adjust Balance. 5. In the Element Name field, query the element you want to adjust. 6. Enter the appropriate information in the input value fields for the element. 7. Optionally enter costing information. 8. Save your work. Amira Al Zadjali (m



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Special Payroll Features



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Practice - Special Payroll Features


• Run Retro Pay by Element • Run Advance Pay by Element • Run the Advance Pay Listing Report


or test instance at your site on which to complete this practice. • Where required, substitute ‘xx’ with your initials. • The practices in this document use the UK Super HRMS Manager responsibility. • Students should complete detailed training about the features included in this practice

as part of the Total Compensation Elements training. This practice does not discuss how to set up retro pay, advance pay and continuous calculation. You should review the Total Compensation Elements practices that discuss the setup of these features in greater detail. This module is only concerned with the actual processing involved.

Tasks

Run Retro Pay by Element

1. Expand the Processes and Reports > Submit Processes and Reports. 2. In the Name field, select Retro Pay by Element.

Run Advance Pay by Element

1. Expand the Processes and Reports > Submit Processes and Reports. 2. In the Name field, select Advance Pay by Element.

Run the Advance Pay Listing Report

1. Expand the Processes and Reports > Submit Processes and Reports. 2. In the Name field, select Advance Pay Listing.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



Solution - Special Payroll Features

Run Retro Pay by Element

1. Locate the menu option for running the Retro Pay by Element process. (N) Processes and Reports > Submit Processes and Reports

2. Submit Single Request.

3. In the Name field, select Retro Pay by Element. 4. In the Parameters window, select xx_Assignment_Set in the Assignment Set field. 5. In the Element Set field, select xx_Element_Set. 6. Enter a start and end date for the retro pay process to cover. 7. Click OK. 8. Click Submit.

Run Advance Pay by Element

9. Locate the menu option for running the Retro Pay by Element process. (N) Processes and Reports > Submit Processes and Reports




Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



11. In the Name field select Advance Pay by Element. 12. In the Parameters window, select xx_Monthly in the Payroll field. 13. In the Effective Date field, enter the effective date for the Advance Pay by Element. 14. Optionally enter Assignment Set, Element Set and Run Type. 15. Click OK. 16. Click Submit.

Run the Advance Pay Listing Report

17. Locate the menu option for running the Advance Pay Listing report. (N) Processes and Reports > Submit Processes and Reports




Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



19. In the Name field, select Advance Pay Listing. 20. In the Parameters window, select xx_Monthly in the Payroll Name field. 21. In the Summary Version field, select Yes or No. 22. Optionally enter Organization Name, Start Date and End Date. 23. Click OK. 24. Click Submit. 25. View the output results of the Advance Pay Listing.

(N) Processes and Reports > View Requests 26. Enter the Request ID for the process you want to view, or select the Find button to view all

requests being processed. 27. Click in the relevant Request ID field, and choose the Refresh Data button to update the

requests being processed. 28. When the Advance Pay Listing displays as Complete choose the View Output button to

view the report.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ



R12.x Payroll Fundamentals Summary

There are no Practices and Demonstrations in this Lesson.



Una

utho

rized

repr

oduc

tion

or d

istri

butio

n pr

ohib

itedฺ

Cop

yrig

ht©

201

1, O

racl

e an

d/or

its

affil

iate

sฺ

Documents

Payroll Fundamental Hrms Oracle Apps