ICT Governance Group - Minutes · ICT Governance Group - Minutes Meetings Details Meeting Number #6 Chews Lane Meeting Room Date and time 24th July2017 ll.00-12.30pm Location 2.11

ICT Governance Group - Minutes Meetings Details Meeting Number #6

Chews Lane Meeting Room Date and time 24t h July2017 ll.00-12.30pm Location 2.11 (seats 12, Datashow)

(Voip 894 4607) Invitees Ron Van De Riet

Apologies ..... . . . Role Fergus Cammie Chief Executive Chair

Charles Ronaldson GM - Customer Design and Del ivery Voting Member

Tommy Parker GM - System Design and Delivery Voting Member

~ 9(2}(a) GM - Corporate Services Voting Member

I lndeoendent Votina Member

#

53

54

Ron van de Riet CIO Non- Votina Member Martin McMullan Director Connected Journeys Non- Voting Member Lynne Bickley Proaramme Manager - IS Governance Suooort

Decisions Other Who When

8 NIEMs verbal update

Outcome: Action 62

Actions New and Outstanding

Description

NIEMs to return next month w ith a Formal Report

Actions completed this meeting

Description

Summary of what we are doing with NIEMs Verbal Update) ITE Test Environment business case in development for ICT and enterprise testing environment strategy

Outcome

Outcome

Closed

Closed to 50

MM 3:15pm

Stream Raised

Stream Raised Who

CSJ June 2017 MM

CSJ June 2017 MM

By

July 2017 TBC

New Zealand Government

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ICT Governance Group - Minutes Agenda Item 1

Meetings Details Meeting Number #8

Chews Lane Meeting Room Date and time 28 August 2017 2.00- 3.30pm Location 2.32 (Seats 12, Datashow)

(Voip 894 6113) Invitees Leiah Mitchel l

Howard Cattermole Apologies . . . . . . . . . Role Fergus Cammie Chief Executive Chair

Charles Ronaldson GM - Customer Design and Del ivery Voting Member

Tommy Parker GM - System Design and Delivery Voting Member

Gi les Southwel l GM - Corporate Services Voting Member [ ~ci11a) lndeoendent Votina Member

Ron van de Riet CIO Non- Votina Member Martin McMullan Director Connected Journeys Non- Voting Member Stephan ie Rolfe Manager Cross Government Collaboration Governance Suooort

Actions completed this meeting

Description Outcome Raised

NIEMs to return next month with a Formal Report Completed Ju ly 2017 Aug ust 2017

New Zealand Government

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NZ Transport Agency ICT Governance Group meet ing - 22 Sept ember 2017

f2r.gfJ_ ICT Governance Group Meeting Minutes

Date & time 22 September 2017, 9.00 - 10.30am

Location Chews Lane Meeting Room 2.33

ICT GG Fergus Gammie (Chair), Giles Southwell, Charles Ronaldson, Tommy Parker, Martin Membership McMullan

Apologies s 9(2)(a) I, Ron van de Riet

Guests in Howard Cattermole, Robyn Elston, John McDermott attendance

2.6 MAAS next steps

Martin McMullan tabled a roadmap of the next steps for MAAS, including the rollout of a pilot at Auckland Airport. The pilot will run from 18 December 2017 until 30 June 2018. The pilots will measure benefits and provide data for any detailed business case that follows.

Requested Action

Paper to October 201 7 JCT CC meeting on the revised approach to delivering NIEMS project

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NZ Transport Agency Technology Governance Group meeting - 28 November 2017

Agenda item 1.2

f2r.gfJ_ ICT Governance Group Meeting Minutes

Date & time 25 October 2017, 10.00 - 11.30am


ICT GG Fergus Gammie (Chair), Tommy Parker, Martin McMullan, Robyn Elston, Ron van Membership

Apologies

Guests in attendance

9(2f(Jl 2.2

de Riet, Leigh Mitchell

s 9-(2T(a) I Giles Southwell, Charles Ronaldson

Howard Cattermole, John McDermott,1912)(aJ I

software. It was noted that an ____________ may not meet the -------Transport Agency's requirements in the future, as technologies develop.

Resolution The ICTCC:

Endorsed the approach to reviewing the s 9.(2)°(i) II

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Martin also provided an update on the National Event and Emergency Management System (NIEMS) project, which has been under review. This has resulted in a number of changes to the project, including to the governance, scope, stakeholder engagement, resourcing and funding dimensions of the project. The ICT GG discussed the need to fully understand the rescoped project. This includes asking 9<2)(a) to attend the November meeting to brief the ICT GG on the overall picture of the operational strategy that informs the technology requirements.

Requested Provide rescoped NIEMS project documentation to the November ICT GG meeting Action

Requested s 9T2T(a) II to attend the November ICT GG meeting to present on NIEMS project Action

3.3 Standing update on AHB and Smales Farm data centre actions

Martin McMullan gave an update on the health and safety aspects of the computer rooms in Smales/ AHB. The ICT GG discussed what the strategy is regarding longevity of NZTA Data centres / computer rooms. Ron van de Riet advised that the Transport Agency should be moving these computer rooms to either a cloud model and / or an outsourced Data Centre that has a higher resiliency status (tier 3 or greater). This is part of the road maps that will be planned for in the SPE.

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4.1 WAZE information-sharing partnership

Martin McMullan submitted a paper which provided background on the WAZE partnership programme, which makes available crowd-sourced, real-time travel information. It was noted that, should the Transport Agency join this programme, we would need to put in place processes that would provide an appropriate level of confidence for decision-making.

Resolution The ICT CC:

Endorsed the recommendation to sign up to the WAZE programme to cover all New Zealand's state highway networks

4.2 Transport technology leadership advisory group

Martin McMullan spoke to a joint paper (with CEB and CS) outlining a proposal for a Transport Technology leadership advisory group. This would provide a mechanism that allows senior leaders across the system to create a common view of the best way to deliver a connected transport system. The group would be comprised of a Leaders Forum that would look at complex system opportunities or issues, and provide direction and guidance to a Working Group. The ICT GG noted the next steps in setting up such a group.

Resolution The ICT CC:

Endorsed the creating of a Future Transport Technology Advisory Group

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NZ Transport Agency Technology Governance Group meeting - 12 December 2017

..Qrgft_ Technology Governance Group Meeting Minutes

Date & time 12 December 2017, 10.30 - 12.30am


Fergus Gammie (Chair), Giles Southwell, F912f(a) ICT GG !Tommy Parker, Charles

Membership Ronaldson, Ron van de Riet, Damien Le Breton (for Martin McMullan)

Apologies Martin McMullan

Guests in J5 9(2)(a)

Leigh Mitchell, John McDermott, I Andrea McDonald, Richard attendance Leverington

3.2 Transport Technology Operating Model

Giles and Martin gave a verbal update on work under way to develop a transport technology Operating Model. They are working closely with the business and creating a virtual team for end to end technology development and implementation.

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NZ Transport Agency Technology Governance Group meeting - 12 December 2017

3.3 NIEMS project and roadmap

Andrea McDonald joined the meeting and outlined the NIEMS roadmap and vision. The roadmap extends only to the SPE timeline of 31 June 2018, and further work is being done to define next steps after that timeframe. Work is also being done on risks and benefits, and on SoPs.

This project could be used as a test case for delivery, and Martin was asked to report back on the level of confidence in meeting timeframes.

Charles advised that he was happy with the process and where the work is heading. It was still to be confirmed whether the Christchurch TOC would use the NIEMS.

While there was endorsement for the direction of the project, TGG advised that approval of the rescoped project was dependent on the Group reviewing and approving the relevant project documentation for the rescoped project.

Resolution The Technology GG:

Endorsed the direction of the NIEMS project. Approval dependent on CJS coming back with a clear scope, financial, costs/ benefits, and do-ability

Requested Martin to provide revised project documentation for the rescoped project so that Action it can be circulated for approval by email

Requested Martin to report back to TGG on level of confidence in ability to meet timeframes Action set out in road map

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NZ Transport Agency Technology Governance Group meeting – 12 December 2017

3

3.4 Standing update on AHB and Smales Farm data centre actions TGG noted that all actions are now completed and this no longer needs to be an agenda item.

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NZ Transport Agency Technology Governance Group meeting - 21 March 2018

Agenda item 1.2

Technology Governance Group Meeting Minutes

Date & time 21 March 2018, 2.00 - 4.00pm

Location Chews Lane Meeting Room 2. 33

ICT GG Giles Southwell, Martin McMullan, Charles Ronaldson, Derek Lyons, Howard Membership Cattermole, Leigh Mitchell, Tony Fisher

Apologies Tommy Parker, ~ 9(2)(8) , Fergus Gammie

Guests in John McDermott, s 9(2)(a)l attendance

2.2 GCDO technology assurance plan

The Plan will also be adjusted to reflect that the accountability for ITS (Transport Technology) sits with the Director CJS, not the CIO.

3.2 NIEMS - endorsement / approval of revised approach

Martin McMullan spoke to a paper outlining revised project information for the NIEMS project and also advised that the project is now on track to deliver the 17 / 18 SPE target to launch NIEMS in Wellington and Christchurch.

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NZ Transport Agency Technology Governance Group meeting - 21 March 2018

In a discussion about risks, Martin advised that one risk around the project is that the future operating strategy for the TOCs has not been developed yet. If it had been available, this would have informed the NIEMs project and as a result there may be some rework required in future.

The risk discussion also included the issue of external security testing for the Cloud based platforms. John McDermott and Martin will continue this discussion separately.

A governance issue was raised about around the appropriate delegation to approve a project scope change. This will be picked up under actions already agreed to look at strengthening governance over technology projects.

s 9(2)U)

3.4

CJS is working with SOD to identity user needs and a change management approach.

Resolution The Technology CC: s 9(2)U)

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NZ Transport Agency Technology Governance Group meet ing - 21 March 2018

3.6 MobilityOS next steps

Martin McMullan gave an update on the MobilityOS programme. The next step is to move to delivering payments as part of a regional interim ticketing system that is expected to be in place by May 2018.

The pilot projects are due to end in June 2018 and it is appropriate undertake an evaluation and explore what the options are around tools, resources and suppliers before the Agency makes a decision on how to move forward once the pilots end.

Martin advised that benefits realisation work is already underway in Auckland and Queenstown and the evaluation is expected to be completed by mid-May. He will report back to TGG on the evaluation and next steps for the project.

Resolution The Technology CC:

Endorsed the exploration and evaluation of the approach and options for delivery of the next phase of MobilityOS post the end of the pilot in June 2018.

Requested Martin McMullan to report back on evaluation of and next steps for the MobilityOS Action project in May 2018

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NZ Transport Agency Technology Governance Group meeting - 26 April 2018

Agenda item 1.2

.Ql::frrt_ Technology Governance Group Meeting Minutes

Date & time 26 April 2018, 3.30 - 5.00pm


ICT GG Fergus Gammie, Giles Southwe11Js 9(2)(a) I Leigh Mitchell, Martin McMullan,

Membership Derek Lyons, Howard Cattermole, Tony Fisher, Robyn Elston (for Charles Ronaldson)

Apologies Charles Ronaldson, ~ 9(2)( a )J

Guests in John McDermott, Richard Leverington attendance

3.5 TransportOS update

Giles Southwell and Martin McMullan gave a verbal update on the TransportOS. The first meeting of the TransportOS governance group was held 3 weeks ago. The governance group is focussing in the short term on the transition to th

__ rently being prepared. 's- =g(=2)=m------------------------

lf2)GJ

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NZ Transport Agency Tech nology Governance Group meeting - 23 May 2018

Agenda item 1.2

Qr_g_ft_ Technology Governance Group Meeting Minutes

Date & time 23 May 2018, 2.00pm - 4.00pm


ICT GG Fergus Gammie, Giles Southwell, Leigh Mitchell,IMartin McMullan,IHoward Membership Cattermole, Tony Fisher, Neil Walker (for Charles Rona/dson)

Apologies Charles Ronaldson,~ 9(2)(a) p erek Lyons,

Guests in Vanessa Browne, Kevin Reid, David Darwin attendance

2.2 Technology Operating Model Review update

Martin and Giles provided a verbal update to the TGG on progress being made on the Technology Operating Model Review.

The Design team has met for three days ; the initial high level functional design covers Design , Engineering and Operations and an initial challenge session with the wider review team is scheduled for Friday 2 5 May. It was acknowledged that to date the engagement from across the Agency has been very positive.

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NZ Transport Agency Technology Governance Group meeting - 23 May 2018

The chair requested that a paper be presented on Technology Governance at the next meeting.

Requested Action

Giles/Tony to present a paper on Technology Governance at the next meeting.

3.2 Mobility OS - evaluation and next steps

TGG was given an overview of the project to date, highlighting the usage that has taken place in Queenstown and the difference that effective marketing made .. TGG requested that the success criteria for the pilot included in the original business case be circulated.

The chair noted that the original approval for the pilot came from the board and requested that this matter be taken offline for further discussion .

Requested Action

Martin McMullan to circulate the success criteria for Maas included in the approved business case.

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NZ Transport Agency Technology Governance Group meeting - 18 July 2018

Agenda item 1.2 (1)


Date & time 18 July 2018, 12.30pm - 2.30pm

Location CE's office, Auckland HSBC Kauri Room

ICT GG Fergus Gammie, Giles Southwell, Leigh Mitchell, Martin McMullan, Howard Membership Cattermole, Charles Ronaldson, ls 9(2)( a) I erek Lyons

Apologies Tony Fisher

Guests in Vanessa Browne, David Darwin, Ri chard Leverington attendance

1.4 Progress on actions requested at previous meetings

Progress on all the actions ari sing was noted, with the following actions ari sing:

Action 18/ 27: TGG endorsed the extension of the MAAS pilot, and noted the recommendations in the MobilityOS Pilot Assessment peer review paper.

Requested Action

Martin to report back on actions being taken to address the recommendations in the Maas peer review report, by August

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2.4 Technology and Infrastructure projects action

Martin talked to a paper that outlined the approach to development and an update on progress of establishing the TransportOS and the development of a Transport Technology Integration Framework (TIFF). The final TIFF and the Business Case for TransportOS w ill be presented to TGG in August for endorsement.

The Chair requested that the Establi shment Management Team membership be extended to include 'customer' representation from CDD, SDD and CEB.

Requested Martin to circulate the list of projects within the TransportOS portfolio and ensure Action these are included in the portfolio report.

Requested Martin to present criteria for identifying infrastructure projects that should be Action vi sible to TGG to the August meeting

Requested Martin to invite CEB, SDD and CDD onto the TransportOS Management Team Action

Requested TransportOS business case to be included on the August agenda for endorsement Action before it goes to the Board

Requested Martin to update Brett Gliddon on the TransportOS and the key strategic issues Action around it.

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2.5 Transport Technology Partnerships

The Transport Agency has been approached by a number of companies to partner in transport research. Martin presented a paper that outlined partnership options under development, and an initial set of criteria for consideration when selecting which partnerships to progress. Discussion centred around needing a fair and open way to assess the options, who to involve across the business in this work, and considering why partners are seeking the Transport Agency's involvement.

Requested Martin to work with the wider Agency to develop the criteria for transport Action technology partnerships and bring back to TGG for endorsement - timing TBC

Requested Martin to confirm level of support from GCDO and MBIE in the Transport Agency's Action intention to engage in transport technology partnerships

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NZ Transport Agency Technology Governance Group meeting - 22 August 2018

Agenda item 1.2 (2)


Date & time 22 August 2018, 2.00pm-4.00pm


ICT GG Fergus Gammie (Chair), Giles Southwell,~ 9(2)( a) !Martin McMullan, Charles Membership Ronaldson, Howard Cattermole, Derek Lyons, Vanessa Browne

Apologies Brett Gliddon, Leigh Mitchell

Guests in ~ 9(2)(a) I attendance

2.1 TransportOS Business Case

- ==--c,--;,_Mullan presented on the TransportOS PBC. He outlined the current state and 9(2)(a) 9(2)(a) outlined the optioneering work that led to the preferred future state.

There was discussion about how to best present the PBC, including being clear about Levels of Service provided by different initatives, financials, options, customer benefits and a road map to achieve the desired state. It was agreed that presenting this as a programme of work, rather than a single IT project, is more appropriate.

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Requested Action

NZ Transport Agency Technology Governance Group meeting - 22 August 2018

Martin McMullan to reframe the information in the TransportOS Business Case and discuss with Fergus.

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NZ Transport Agency Technology Governance Group meeting - 24 October 2018

Agenda item 1.2


Date & time 19 September 2018, 2.00pm - 4.00pm

Location Chews Lane Meeting Room 2.33, Auckland HSBC Matai Room, Blenheim Marlborough Room

ICT GG Fergus Gammie, !S 9(2)(a) I Martin McMullan, Howard Cattermole, Charles Membership Ronaldson, Derek Lyons, Brett Gliddon

Apologies Giles Southwell, Leigh Mitchell

Guests in Peter Booth, [s 9(2)(a) I attendance

2.2 TransportOS

Martin McMullan provided further information on the transportOS business case pathway options, in response to an action to reframe the information in the business case presented in August. A phased approach was discussed which outlines a Foundational phase (increase in the current level of service) and three options for further phases. TGG discussed the options, their associated risks and ability to deliver benefits. The paper was taken as an update, and noted that input from the Customer view needs to be considered in this work.

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2.6 Transport Technology Integration Framework

Martin McMullan spoke to a paper that outlined the purpose and progress of this framework, which provides a tool to ensure visibility of current projects and their alignment and integration with the systems network. TGG noted that this work should take account of the customer voice and make sure the product owner is comfortable with any solution.


• endorsed the continued development of TTIF and its revision with the improvement findings from the TTIF Roadtest Summary Report.

2.7 MobilityOS Business Case

S 9(2)(a) oined the meeting to present on the MobilityOS Business Case. He talked through the pilot and process for developing the pilots, and outlined a number of deliverables as the programme gets rolled out. During the discussion, several risks were noted by TGG, including ensuring a social licence to operate within the wider government technology environment, NTZA financial / commercial role in running a payments platform, and the use of potential national identity information. 9(2)(a)advised that the next step after the PBC is to roll out the next version of RideMate and open the platform for other to use, and build the business intelligence aspect.

TGG noted that work needs to be done on governance and the decision making framework for this project, and on how this programme is aligned / integrated with other programmes and frameworks as it moves from being a pilot into a programme.

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endorsed the transition of MobilityOS from a pilot to a programme of work

Requested Martin to report back on the governance and decision making process for the Action MobilityOS programme, noting the risks around it moving out of the pilot phase.

3.2 DEfT

Martin McMullan talked to a paper that reported back on a number of matters raised during the discussion on DEfT at the August TGG meeting. Work over the last month to align work plans across the key business groups has led to recommendations that the DEfT programme is better described as the Asset Management Data Standards Programme, and that this programme should be picked up by TransportOS, with representation from SOD. The costs and benefits of this programme are already captured in TransportOS.

The updated PBC for the Data Standards Programme, further clarifying the key linkages with the TOS programme, will be presented to the TGG in October for endorsement.

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t"\\_tll, TRANSPORT - \\7 t'.<?l~~v


Agenda item 1.2


Date & time 6 November 2018, 3.00pm - 5.00pm

Location Chews Lane Meeting Room 2.33, Auckland HSBC 11.18 Kauri Room

ICT GG Fergus Gammie (Chair) (s 9{2)(a) !Martin McMullan, Howard Cattermole, Membership Charles Ronaldson, Derek Lyons, Vanessa Browne (for Brett Cliddon)

Apologies Giles Southwell, Leigh Mitchell, Brett Gliddon

Guests in Peter Booth, Myles Lind, s 9(2)(a) attendance

2.8 Transport Technology Network - Cloud readiness

Martin McMullan advised that work about to start on a baseline review of the Transport Technology Network (sensors, devices, systems, tools and other technologies) across the network. The review will be a stocktake of existing technology and also focus on availability and resilience risks, how fit for purpose current technical designs are, and Cloud readiness. It is expected that a work programme will eventuate from the findings of the review, which should be completed in January 2019.

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Ll\1\1.' TRANSPORT - \17 ~ l ~CY


12..a!ft Technology Governance Group Meeting Minutes

Date & time 12 December 2018, 2.00pm - 4.00pm

Location Chews Lane Meeting Room 2.33, Auckland HSBC 11.22 Matai Room

Agenda item 1.2

ICT GG Fergus Gammie (Chair) ,1S 9l2)(a) I Martin McMullan, Howard Cattermole, Membership Charles Ronaldson, Derek Lyons, Giles Southwell, Brett Gilddon

Apologies None

Guests in Peter Booth, Chris Young attendance

2.3 MobilityOS update

Focus has been on the user interface of the application while the business case was underway. The Auckland application is being merged with the AT application and contracts are being worked through with the Legal team. A marketing strategy is also underway with the communications team and will come back to TGG in due course. Martin outlined that the governance has been reset and an external expert in Agile has been brought on board to help support Agile g The governance group currently contains the following members: Derek Lyons, S 9(2)(a) Regional Council representative and Robyn Fisher a paper will be presented to TGG on governance in early 2019. There will also be a paper provided to the TGG in March 2019 on the payment system for MobilityOS, the current thinking is to use the current NZTA payment system.

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Action: TGG members to be invited to the MobilityOS workshop in 2019.

3.1 Portfolio report

The TGG discussed the portfolio report, focussing on those projects with variations, the follow ing was noted:

• Transport Technology : Transmiss ion Gully integration back into our Transport Systems is being worked through presently. This has come to the fore as part of our learnings from the Water view tunnel project.

3.11 TransportOS Business case - endorse round robin decision

Resolution The Technology GG: endorsed the decision made via round robin to approve the TransportOS business case.

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NZ TRANSPORT -

111- AGENCY

WAKAKOTAHI

Agenda item 1.2

J2r.gfJ_ Technology Governance Group Meeting Minutes

Date & time 28 February 2019, 2 - 4.00pm


ICT GG Charles Ronaldson (Chair), ~S 9(2)( a) !Leigh Mitchell, Martin McMullan, Derek Membership Lyons, Howard Cattermole

Apologies Mark Ratcliff, Giles Southwell, Brett Gliddon

Guests in Peter Booth, Nick Woodward, Cherie Connell (Secretariat) attendance

2.3 TransportOS Monthly Report & Update

The paper was taken as read. Martin walked the TGG through the new transport technology operations dashboard. He explained that the dashboard will allow for greater visibility of ITS and better visibility of technical debt to make better investment decisions. In terms of the dashboard content, Martin highlighted that access to the SCATS cameras was lost and they completing a lessons learnt review of this issue rr2J(al sked a question as to whether targets will be included in the dashboard. Martin responded that targets will be included next month, including how we are performing against them. The TGG agreed that the dashboard was a good innovation.

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The TGG discussed the Draft Programme Steering Committee Terms of Reference. Discussion points include the following:

C . · f h · · 9(2

)(a) • d h h h · • omposIt1on o t e steering committee - - .---~uestIone w et er t ey were representatives or guides, were they the best group of people to support Martin in his role. Martin responded that they were, and the composition was subject to change over time. Charles suggested that they should be described as governors to the project as opposed to representatives. It was also agreed that an l&F person should be included on the Committee to support with the technical bids.

• The number of members required in the Steering Committee, it was agreed this should be 5

• Terms of Reference should state whether substitutes attend on the members behalf, or not.

• Howard queried the scale of funding that the Steering Committee would be responsible for. Martin responded that it was $8million and he confirmed that the Steering Committee would report through Martin to the TGG.

Requested Action

Martin to update the Draft Programme Steering Committee Terms of Reference to reflect that the Steering Committee should be no more than 5 members, that they should be described as governors to the projects rather than representatives, that an l&F member is included and that the Terms of Reference are updated to state whether or not substitutes are required or not.

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3.2 912TO -- _____________ _

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Technology Governance Group Agenda

Meeting date 28 March 2019, 2.00pm- 4.00pm

Location Chews Lane Meeting Room 2.33 (VC+ EWB,12 seats)

Board membership Mark Ratc liffe (Chair), Charles Ronaldson, ~ 9(2){ 8 )JDerek Lyons, Howard Cattermole, Leigh Mitchell, Robyn Elston

Other attendees Peter Booth, Nick Woodward (VC), Ian Craigie (Secretariat)

Apologies Brett Gl idden, Giles Southwel l

No A GENDA ITEM ITEM SPONSOR(S)

2.3 TransportOS Month ly Report & Update Derek Lyons

3.4 Transm ission Gully ITS Update Derek Lyons

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1.4 Previous Actions:

Meeting / Requested action Owner Status

Agenda item

February 2019

Action 19/ 1

Decem ber 2018

Action 18/ 63

July 2018

Action 18/ 40

Martin to update the Draft Programme Steering Comm ittee NW Terms of Reference for TransportOS to reflect that the Steering Committee should be no more than 5 members, that they shou ld be descri bed as governors to the proj ects rather than representatives, that an l&F member is included and that t he Terms of Reference are updated to state whether or not substitutes are required or not

Report back to TGG with a view on TGG's role with the MM / DL Automated Compliance and Intervention Management

project

Work with the wider Agency to develop the criteria for

transport technology partnerships and bring back to TGG for endorsement

MM

28 March 2019 - Transferred to Nick Woodward

28 February 2019: Mart in advised that th is act ion was progressing.

28 March 2019 - Paper included with this week's pack

28 February 2019: It was advised that this action is progressing.

28 March 2019 - Action closed has been superseded

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2.3 TransportOS Dashboard Derek stated that there had been some success around NIEMS and the issue with Google licensing which had been resolved until 30 June. There is a need to look at where we were using Google as this was an elevated risk in the transport space from previously. Charles reiterated Derek’s earlier point that there was a significant workload in CJS with some 40 projects all in train at the one time. Derek stated that the culture of CJS as an organisation was set up for internal conflict with duplicate functions, a lack of clarity in the long-term direction, no workplan and with funding all set up for the short term. In the longer term this would be an issue as some funding e to cease at the end of June. Further, BAU funding was light and the permanent base low, a lot of work is outsourced to which means that the internal knowledge and intellectual property was not where it should be. Howard noted the constrained funding available and the need for a prioritised work plan for Transport OS that would need to be assessed against other calls on the NLTF. Robyn stated that we needed to understand and commit to a plan as there were a lot of contractors due to finish and no way of keeping the work going.

stated that this often happened with projects at NZTA. Derek stated that he would have a view on what was required by the end of the month but would likely need about to do what was required.

s 9(2)(b)(ii)

s 9(2)(a)

s 9(2)(b)(ii)

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3.4 Transmission Gully Paper covers:

• Concerns with the technology integration which has been on Red for some time. • Derek had been in discussion with Neil Walker and a new product set has been proposed to address concerns. There was

still a risk however it was prudent to let the consortium work through their four-point plan. • Important to note that the consortium was responsible for running both the road and the technology, i.e. cameras, speed

signs but not tolling. Mark asked if NZTA had a set of standards and agreed protocols that should be adhered to. Derek stated that was certainly something that we should aim to get to as currently standards are set by vendors and then NZTA picks up the cost of integrating them. This was the wrong way around and vendors should be meeting NZTA needs.

Mark asked that was briefed as he did not want to lose sight of this issue. s 9(2)(a)

s 9(2)(j)

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Meeting date 3 May 2019, 10.30pm-12.30pm

Location CL 3.07 (VC, 16 seats); HSBC 12.14 (VC+EWB, 10 seats)

Board membership Charles Ronaldson (Chair), Derek Lyons, Howard Cattermole, Leigh Mitchell, Brett Glidden, Giles Southwell

Other attendees Peter Booth, Robyn Elston, Ian Craigie (Secretariat)

Apologies Mark Ratcliffe, ~ 9(2)(a) I

AGENDA ITEM ITEM SPONSOR{S)

TransportOS monthly report - Verbal update Derek Lyons

1.4 Progress on Actions Requested at Previous Meetings

Meeting/ Requested action Owner Status

Agenda item

February 2019

Action 19/1

Martin to update the Draft Programme Steering Committee Terms of Reference for TransportOS to reflect that the Steering Committee should be no more than 5 members, that they should be described as governors to the projects rather than representatives, that an l&F member is included and that the Terms of Reference are updated to state whether or not substitutes are required or not

NW 28 March 2019 - Transferred to Nick Woodward. Closed, has been superseded by 19/7.

3 May - Closed

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Agenda item

March 2019

Action 19/3

Derek to report to TGG on the state of the (ITS) network and a plan to DL

resolve including funding requirements for the current NL TP

2.3 TransportOS

• Charles asked Derek and Robyn to provide an update on CJS which remained confidential at this point. • Derek talked about the three towers TransportOS, Mobility and Innovation. • TransportOS is a concept that we need to split up into:

o ATMS o ITS network and remediation o Roadside equipment o Standards for that equipment so that partners can integrate easily into NZT A systems and data.

3 May - Keep Open

• MAAS needs to be refocussed and moved back to what is core for NZT A to achieve, e.g. provide information data and a predictive engine for journey times which is key for ongoing reading management and where we should focus.

• Discussion re Google, Derek stated that there were some advantages to using Google Maps, but we must not use it as the underpinning technology as we don't control it and can't influence its future. For road management, pricing and tolling we will need to invest in our own sensors so it makes sense to use these so that we control our own core data.

• Robyn talked about the innovation aspect of CJS specifically design thinking that could be qualified and that should include things beyond just the technology. Looking to assess where and how we invest.

• Project NEXT was under review by Deloittes and the report was a week to ten days away. • Forming a view that there is benefit in there being a standardised national ticketing system not just leaving it to regional and local councils to develop. Would

like to look at how we use regional directors to get the regional councils to work together on this otherwise we may end up with 12 different systems to pay for eventually.

• Robyn stated that it should be transport innovation and not just technology innovation to be more business and customer focussed. • Derek stated that this might lead to a split of the team with some going to Robyn's area and some into Corporate Technology. • Leigh stated that there may be an opportunity to merge some to data and analytics. • Howard asked whether with some of the closedown there might be some funding coming back?

Derek stated that there could be from MAAS but was not certain, that a few million might become available as there were technologies that could now be bought off the shelf.

NZ TRANSPORT AGENCY DOCUMENT TITLE // 2

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NZ TRANSPORT AGENCY DOCUMENT TITLE // 3

• A discussion took place on the use of Google maps and Howard asked how other countries use it. • Derek stated that whilst other countries used Google maps they often used their own sensors and that there were some current issues with Google, mainly

when you wanted to reuse your data elsewhere you ran into issues. It was fine to use Google but not at the core and as NZTA will need to invest in sensors it was prudent to invest in the data and how it was used.

• Leigh stated that we needed to be clear on ownership of our data for critical application and not rely on externals.

19/9 - ACTION: DL and RE to discuss options around a potential split

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Meeting date 30 May 2019, 14.00pm-16.00pm

Location CL 2.33

Board members Charles Ronaldson (Chair), Derek Lyons, Robyn Elston Howard Cattermole, Leigh Mitchell, Giles Southwell, Kevin Reid

Other attendees Peter Booth, Ian Craigie (Secretariat)

Apologies Brett Glidden

AGENDA ITEM ITEM SPONSOR{S)

Technology Structure Changes - Verbal Update Derek Lyons

1.4 Progress on Actions Requested at Previous Meetings


Agenda item

March 2019

Action 19/3

Derek to report to TGG on the state of the (ITS) network and a plan

to resolve including funding requirements for the current NL TP

DL 3 May: Keep Open

30 May: Closed as is now wrapped into the wider technology discussion

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Agenda item

April 2019

Action 19/9

Proposed split of some of the CJS functions between Corporate Technology and Customer Services, Design

2.3 Technology Structure Changes

• Covered during review of actions

NZ TRANSPORT AGENCY

DURE Derek and Robyn to discuss a potential split

30 May: During the review of actions Derek and Robyn provided an update on the status of the CJS split. A consultation period is underway with feedback sought before 5 June with a view to finalising by 2 July if not sooner.

Closed

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Meeting date 28 June 2019, 12.00pm-14.00pm

Location CL 3.11

Board members Charles Ronaldson (Chair), Derek Lyons, Robyn Elston Howard Cattermole, Leigh Mitchell, Giles Southwell, Brett Glidden

Other attendees Peter Booth, Ian Craigie (Secretariat)

Apologies

AGENDA ITEM

TransportOS monthly report - verbal update

28 June Draft Minutes

2.3 TransportOS update

• Taken as read

ITEM SPONSOR{S)

Derek Lyons

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Documents

ICT Governance Group - Minutes · ICT Governance Group - Minutes Meetings Details Meeting Number #6 Chews Lane Meeting Room Date and time 24th July2017 ll.00-12.30pm Location 2.11