I-SUITE REPORTS

Student History is created for every PEIMS event ARD date FIE date Campus change Semester change

SEM purpose is for archiving information from ARDs Last year IA, Current IA, Next Year IA PPCD Indicator and Location Code Handicapping Conditions, Related Services

THEREFORE, when reviewing printed reports in SEM look to the SH closest to the report dates, when there is a question about campus, IA, related service, etc.

Student History

Running Reports date range, date range, date range

Use semester date range when looking for a snapshotR/S for next year = 8/23/2012 to 12/31/2012

Enrollment status Source of data

Enrollment screen or Student History

Questions about a student on a report????? Go to Student History date closest to the date of the

report

Report Data Source

Screenshot from Reports

Screenshot from Student

Records

Reports generate actionable data

SEM Reports (State Report) Federal Count ARD/IEP Comp Exclusions-Alphabetic

A list of students whose ARD and/or FIE is out of compliance on the date indicated.

• Students on this list will not generate federal fundsunless action is taken by the snapshot date

• Run report by month, snapshot date, EOY

• The goal is to not have any students appear on the report

SEM Reports (State Report) Federal Count Data List-AlphabeticStudents that are included in the federal count by age and

primary disability.

• This is the backup information for the FederalCount report (State paper format)

• The goal is to have all students appear on the report

SEM Reports (State Report) Referral Timeline Audit Report

Tracks a Referral through initial ARD process.• All initial referrals should appear on this

report• Supports Indicator 11• To appear on report, student must have the

following: Referral and consent for testing dates on

enrollment screen First ARD is marked as “Initial” regardless

of whether the student qualified for special education

FIE date must be included in the FIE tree on page 1 of ARD

SEM Reports (State Report) Instructional Arrangement ReportInstructional arrangement and changes for each student

over a given time period.

• Looks at instructional arrangement trends

• Helps identify instructional arrangement errors

SEM Reports (Student Lists): Class List by Subject

List of students by subject.

• Subjects should be standardized and locked for this report to be used efficiently.

Students with Math Resource

Students with Speech Therapy

SEM Reports (Student Lists): Related Services Report

A list of students filtered by a selected related service.

• Related service must be listed on schedule pageunder Related Services

• Must include service, provider, frequency, andQtr/Sem

• Report can be run by related service and service type

SEM Reports (Misc Reports): Additional Assessments Requested

A list of all assessments that have been requested during ARD meetings sorted by provider.

• Needed assessment must be listed on page 1 under “Other Evaluations/Assessments”

• Needed and Monitor must be checked

• The date the assessment is needed must be entered under “Complete By”

SEM Reports (Misc Reports): ARD Schedule PagesPrints schedule pages for the selected group of

students.

• Run all current or next year schedule pages for selectedgroup of students

• Prompts compliance Schedule Accommodations State Assessment

SEM Reports (Misc Reports): Bulk Form PagesPrints certain forms in bulk for the select group

ofstudents.

• Run bulk pages for selected group of students

IEP

Deliberations

Assessment Planning Supplements

SEM Reports (Misc Reports): State Assessment Report

A list of state assessment tests to be taken and modifications.

• Report can be run for all test types or can be filtered by: Test type

Grade

Accommodation

RU Reports: ARD/FIE Lock ComparisonCheck for ARD and FIE compliance within the

past school year.

• Runs report by staff

• Identifies if staff are locking ARDs/FIEs in timelymanner

RU Reports: Instructional Arrangement Changes at Given Date

Check for ARD and FIE compliance within the past school year.

• Identifies students who have had an instructionalarrangement change for date indicated

• Run at the beginning of each semester to support compliance

RU Reports: Pre-Defined FIE/ARD Report Four pre-defined reports that indicate the most

recent ARD and/or FIE dates and those students who have draft FIEs.

• Identifies students who have FIEs that have not been locked

• FIE needs to be locked in order to report on data and for teachers to be able to pull information into student’s PLAAFP

• FIE needs to be locked prior to rollover

RU Reports: Students with BIPs/Student BIPs Three different reports:

1. A report of students with BIPs based on whether they have a behavior goal as part of their IEP;

2. Actual BIPs for the selected students; 3. A list of students who have been identified

as needing BIPs based on the entry on Page 3 of ARD document.

Supports compliance by checking to see if studentsdocumented as needing BIPs on page 3 of ARDactually have one

Allows bulk printing of BIPs for selected students

RU Reports: List Student by Form A list of students who have a particular form.

• Personal Care Compare who has personal care listed on

their schedule (run Class List by Subject w/Personal Care selected) vs who has a Personal Care Supplement form indicated on this report

• Transportation Compare who is on the Transportation

Related Services Report (SEM) vs who has a Transportation Information form indicated on this report

RU Reports: Custom Reports These are use-defined reports. The user can

select from approximately 350 fields within Special Education Manager. Both current and historical information can be queried.

• Identify what fields you want to include on the report

• Filter fields as necessary to obtain required information

Custom Report Data Source

All non-’H’ fields

RU Custom Reports Located in Report Utility List of available fields located in Appendix C of

SEM manual. Very powerful

Run reports for past, present, and future on most any field in ARD

Non - ‘H’ fields snapshot of current information comes from Student

Information ‘H’ fields – Student History records

Must use date range to direct the system to the correct student history record

Decide which history record to retrieve: First or Last

Steps to Running a Custom Report

Select existing report or create new report Field = Column on printed report

Can have up to 15 columns on report Fields w/ Operator = Filter criteria Sort Fields = display order

Use expand if additional filter fields are needed Dates - needed if using H fields Optional

Edit column widths Change font size

Custom Reports Format

Custom Report Sort Fields

Operators Equal to Equal to or Greater than Equal to or Less than Not equal to

Criteria If a dropbox appears, use criteria from list If no dropbox, use YES or NO.

Parentheses Allows user to group operations Only use these if you need them – not necessary

Exporting Reports to Excel

Easiest is to have Excel and/or Word loaded on server by the district’s technology department Excel allows the user an easy way to manipulate

the data once the report is run Several reports can be run and compared to each

other ASP districts (GG Consulting houses the server)

have Excel on their servers Click Icon in toolbar at top of screen when

report is in Print Preview mode.

Indicator 13

.

Auditing Reports

Report yields all students with speech services.

LEP Students

Report yields students who are Limited English Proficient.

Students with Personal Care

Report yields students with Personal Care Services indicated on page 2.

RF Tracker

Report yields students in a RF and has an IA less than 80.

Students with IA of “00”

Report yields students with IA of 00 that are not Speech

Final Thought:Custom Reports –

We are limited only by our

imaginations!