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HRSD Operating Budget
EBS to Hyperion to Excel
May 5, 2017
Donna Stinson – Business Analyst
Raja Arokiaraj – Enterprise Architect
Presenters
2
Your regional wastewater treatment agency that
serves 18 counties and cities.
What Is HRSD?
3
We clean the wastewater to protect public
health and the waters of Hampton Roads.
What Do We Do?
4
Why Do We Do It? For You!
5
Where Do We Do It?
6
At 13 treatment plants in southeast Virginia that
can treat up to 249 million gallons of
wastewater every day.
Why Hyperion?
• Part of full ERP Implementation in 2015
• EBS 12.2.4
• Integration with EBS Chart of Accounts
• Integration with EBS HR position and benefit data
• Upload/Download capabilities with SmartView
• Integration back to EBS after budget adoption by Commission
Hyperion Budgeting
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Hyperion allows for multiple stages in the
budgeting process. HRSD uses 3 stages.
• Stage 1 – Finance Department preps salary
and fringe data
• Stage 2 – Department Input with workflow
approvals
• Stage 3 – Finance Department access only
Hyperion Budgeting
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Stage 1 - Wage and Fringe Benefit Budgets
– Timeframe: Mid December – Mid January
– Prepared by Finance Department
– Interface wage and fringe data from EBS
– Calculate individual wage increases
Hyperion Budgeting
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Stage 1 - Wage and Fringe Benefit Budgets,
continued
– Mass updates for fringe benefit rates
– Find and Assign for group specific changes
– Ability to add new positions
– Default positions for miscellaneous wages
Hyperion Budgeting
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Stage 2 – Department Input
– Timeframe: Mid January – Late February
– Budget opened to all departments
– Users have input or inquiry capabilities based on
security
– Departmental access determined by security
Hyperion Budgeting
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Stage 2 – Department Input, continued
– Customizable menus with ability to provide
detailed instructions to users at every level
Hyperion Budgeting
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Stage 2 – Department Input, continued
– Detailed Position information for review only
Hyperion Budgeting
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Stage 2 – Department Input, continued
– Customizable forms
Hyperion Budgeting
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Stage 2 – Department Input, continued
– Direct entry to Hyperion forms or upload using
SmartView
Hyperion Budgeting
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Stage 2 – Department Input, continued
– Supporting detail calculations
Hyperion Budgeting
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Stage 2 – Department Input, continued
– Adjust data
– Attachments
– Comments
Hyperion Budgeting
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Stage 2 – Department Input, continued
– User promotes budget for approval
Hyperion Budgeting
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Stage 2 – Department Input, continued
– Approvers can approve or reject budget but they
cannot make changes.
Hyperion Budgeting
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Stage 3 – Finance Department Access Only
– Timeframe: March – May
– Budget closed to all departments
– Directors and General Manager review proposed
budget before presenting to Finance Committee
and Commission for approval
– SmartView files are provided to Commissioners to
assist in their analysis of proposed budget
Hyperion Budgeting
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Oracle Smart View – Dynamically Linked to Hyperion
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Referencing the Dynamic Link
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Summary of Expenses Grouped by Object CodeFY17 FY18 FY18 Proposed vs FY18 Proposed vs
Budget Proposed Budget Budget
OBJECT CODE Year Total Year Total $ Dif % Dif from Budget
Column1 Column4 Column6 Column7 Column8
AC_55000:Contractual Services 23,098,221$ 25,378,113$ 2,279,892$ 9.87%
AC_51000:Personal Services 52,521,153$ 53,773,326$ 1,252,173$ 2.38%
AC_54500:Chemical Purchases 9,210,500$ 10,324,400$ 1,113,900$ 12.09%
AC_53000:Materials And Supplies 14,450,282$ 14,919,311$ 469,029$ 3.25%
AC_52000:Fringe Benefits 24,277,464$ 24,691,454$ 413,990$ 1.71%
AC_55500:Consulting Services 1,605,100$ 1,800,792$ 195,692$ 12.19%
AC_58000:Insurance 2,910,000$ 3,105,000$ 195,000$ 6.70%
AC_58500:District Memberships_AC_58500 502,298$ 558,823$ 56,525$ 11.25%
AC_56500:Recruitment Expenses 384,200$ 416,500$ 32,300$ 8.41%
AC_53600:Transportation Fuels 594,290$ 615,325$ 21,035$ 3.54%
AC_57500:Apprentice Program 209,700$ 230,431$ 20,731$ 9.89%
AC_57000:Bond Issues -$ -$ -$ 0.00%
AC_59000:Other Costs -$ -$ -$ 0.00%
AC_56000:Miscellaneous Expenses 1,847,174$ 1,843,849$ (3,325)$ -0.18%
AC_53500:Transportation 849,429$ 804,060$ (45,369)$ -5.34%
AC_54000:Utilities 12,110,491$ 11,947,481$ (163,010)$ -1.35%
AC_60000:Capital Assets 1,454,400$ 814,100$ (640,300)$ -44.03%
Total Operating Expenses 146,024,702$ 151,222,965$ 5,198,263$ 3.56%
Pivot Table Version
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Object Codes FY17 Budget FY18 Proposed
FY18
Difference FY18%Diff
AC_52000:Fringe Benefits 24,277,464$ 24,691,454$ 413,990$ 1.71%
AC_52105:FICA 4,059,343$ 4,176,083$ 116,741$ 2.88%
AC_52110:Retirement 4,264,050$ 4,292,441$ 28,391$ 0.67%
AC_52115:Group Life Insurance 595,779$ 673,748$ 77,969$ 13.09%
AC_52120:STD-LTD 45,491$ -$ (45,491)$ -100.00%
AC_52125:VRS Disability -$ -$ -$ 0.00%
AC_52130:Employee Asst Program 20,000$ 20,000$ -$ 0.00%
AC_52135:Employee Physicals 25,000$ 25,000$ -$ 0.00%
AC_52140:Hospitalization 12,208,667$ 12,190,641$ (18,026)$ -0.15%
AC_52145:Wellness_AC_52145 500,000$ 410,000$ (90,000)$ -18.00%
AC_52150:Post Ret Health Ben 2,267,254$ 2,585,785$ 318,531$ 14.05%
AC_52155:Uniforms 291,880$ 317,755$ 25,875$ 8.86%
Contact Information:
Donna Stinson, Business Analyst
757-460-7209
Hyperion Budgeting
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