HRM Happenings December

HAPPENINGSFrom the Office of Human Resource Management

HRM |110 Thomas Boyd Hall |T: 225‐578‐8200 | F: 225‐578‐6571 | Office Hours: 8‐4:30 PM |

In This Issue:

Background Check Process

Financial Wellness Seminars

Mandatory PES Training

Mandatory Ethics Training

Mandatory Completing the I-9 form Training

2013 403(B) & 457(B) Maximum Contributions

Important Dates for Employment Processing

ORP/403(B)/457(B) Vendor Schedule

HRM Staff Spotlight

Geaux Active

Development Opportunities

DECEMBER 2012

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DON’T MISS OUR NEW FINANCIAL WELLNESS SEMINARS IN 2013! HRM along with the LSU re rement vendors will be hos ng free Financial Wellness Seminars on campus each quarter for all employees. All seminars will be held in the Capital Chamber Room (LSU Union) at 10:00 am and 2:00 pm on the following days:

March 5, 2013 Basics of Inves ng by TIAA‐CREF

When you’re beginning an investment strategy, you don’t have to know everything about the financial markets, but you should grasp the essen als. Join us to find out techniques you can use when making investment decisions. Topics include: se ng financial goals, realizing tax advantages, aiming to reduce risk with diversifica on, recognizing the pi alls of market ming and understanding the impact of expenses.

May 15, 2013 Re rement Income Strategies by Valic

Imagine entering re rement not knowing how long your money will last. What if you couldn’t pay for food, housing or fuel? What if you couldn’t pay for medical expenses? These are some of the uncertain es people face as they near re rement. Come learn strategies so you can keep more of what you earn, minimize taxes and make the most of your savings. Topics include: how economic challenges impact saving for re rement, how to manage the five risks of re rement, and how the “Essen al Income Planning” process works. Ideal for audiences 50 and older.

July 10, 2013 Sandwich Genera on by ING

The sandwich genera on may experience added financial pressures when planning for their own re rement. Items we’ll focus on: your finances are priority, basic budge ng, basic inves ng

strategy, strategy for your children’s needs, strategy for your parent’s needs.

Employees can register for these seminars through their myLSU account. Click on “Employee Resources” and then “HRM Training Programs”.

Background Check Process Reminders Full implementa on of the new university background check process has been in effect since November 1. All individuals who are subject to a background check are required

to provide fingerprints to complete the criminal records search.

Before direc ng candidates to fingerprint at LSUPD, HR Contacts must no fy HRM of the intent to hire via the applicant tracking system (ATS) candidate recommenda on OR submission of the Background Check Authoriza on Form for posi ons not posted on the ATS (i.e. con ngents, volunteers, students.) The Background Check Authoriza on form must be completed by the con ngent/volunteer/student with the HR Contact comple ng the departmental informa on at the bo om of the form. Scan and e‐mail the completed form to [email protected].

IMPORTANT: HR Contacts and candidates should not contact LSU PD directly for fingerprint appointments, background results or other inquiries related to the background check process. All ques ons and inquiries regarding the background check process should be directed to your respec ve HRM Staffing Partner or by calling our main number at 8‐8200.

All updated background check processes and policy documents can be found on the HRM Forms website. If you have any ques ons about this, please contact your HRM Staffing Partner or Liz Roberson at [email protected].

http://appl003.lsu.edu/hrm/processformweb.nsf/$Content/Personnel+Forms/$file/BC+Authorization+Form.pdf�

mailto:[email protected]�

http://appl003.lsu.edu/hrm/processformweb.nsf/$Content/Personnel+Forms?OpenDocument�






HAPPENINGS

EMPLOYMENT PROCESSING

December 7th Wage Payroll

December 14th Academic Payroll

December 21st Wage Payroll

December 21st Salary Payroll

December Vendor Schedules For ORP, 403 (B), 457 (B) Plans: All vendor mee ngs will take place at 304 Thomas Boyd Hall. NOTE: Dec. 18th; VALIC will be in 110 Thomas Boyd hall.

Tuesday Wednesday Thursday

4 Deferred Compensa on Plan of LA Chris Burton 225‐926‐8082 ext. 35507 10‐2pm

5 MetLife

Clyde Bohne 225‐765‐7576 Ext. 2261 10‐2pm

6 ING

Brandon Goll Mike So le Julie Russell 225‐766‐8711 11‐4pm

11 ING


12 13 ING


18 VALIC

Mindy Lewis 225‐201‐1009 10‐2pm

19 20 ING


25 26 27 Page 2

2013 403(B)/ 457(B) Contribution Maximums

The contribu on maximums for the 403(B) and 457(B) voluntary re rement accounts for 2013 are:

‐ $17,500 for employees who are under the age of 50

‐ $23,000 for employees who are age 50 and older

REMINDER: Mandatory Performance Evaluation System (PES) Training Due 12/31/2012 All classified supervisors are required to complete Performance Evalua on System (PES) Training by the end of the calendar year. These three courses are offered online via the Civil Service training portal Louisiana Employees Online (LEO). The three mandatory courses are:

‐ PES Basics

‐ PES Planning Process

‐ PES Evalua on Process

Although not mandated by Civil Service, unclassified supervisors who manage classified employees and second level evaluators are strongly encouraged to complete these courses.

REMINDER: Statutorily Mandated Ethics Training Due 12/31/2012 Please remember to complete your one hour of statutorily mandated ethics training by December 31, 2012 per the Louisiana Revised Statute 42:1170. All employees, classified, professional, faculty, other academics, con ngents/transients, graduate and teaching assistants, and student workers are required to take the course. The online training course can be found on the Ethics board website h p://ethics.la.govSeminarRegistra on/. Upon comple on, the employee will be provided with a cer ficate that documents the comple on of the course.

You may contact Patricia Mitchen at 225‐578‐8201 or [email protected] with any ques ons.

Mandatory HR Contact Training: Completing the Form I-9 HR Contacts, please make plans to a end Comple ng the Form I‐9 for Interna onal Employees Training. This training will teach you how to properly complete Sec ons 1 and 2 of the Form I‐9 for all employees including employees with H‐1B visas, J‐1 exchange visitors, Refugees and Asylees, as well as TN, E‐3, and O‐1 Employees. This training is mandatory for all HR Contacts and hiring managers that process the Form I‐9 for new hires and exis ng interna onal employees. Please a end one of the available sessions below:

January 8, 2012 at the Capital Chamber Room in the LSU Union

‐ 8:30‐10:00am

‐ 10:30‐12:00pm

‐ 1:30‐3:00pm

January 9, 2012 at the Capital Chamber Room in the LSU Union

‐ 8:30‐10:00am

‐ 10:30‐12:00pm

‐ 1:30‐3:00pm

To register, log into your myLSU account. Click on ‘Employee Resources’ and then ‘HRM Training Programs” from the menu. You will then validate your personal informa on. Then, click on ‘Training Programs’ from the top menu. Choose ‘Comple ng the Form I‐9’ and date. Click ‘register.’ You will receive an e‐mail confirma on.

http://ethics.la.gov/SeminarRegistration/�



HAPPENINGS

HRM STAFF SPOTLIGHT Name: Belinda Doyle

Hometown: Geismar, LA

Educa on: Louisiana State University – BIS Spring 2013 (an cipated)

What do you do in your department, including job

tle and area?

I am an HR Specialist in the Benefits Service Center within the Office of Human Resource Management. I am responsible for cer fying leave balances and ques onable years of service to the re rement systems for current and former employees, processing re rement system requests for current and former employees, and counseling employees on DROP and/or re rement with LASERS re rement system.

How long have you been with LSU?

14 years

What is the strangest thing you’ve ever run across in your HR career?

In retrospect, I must say having been asked by a re ree for permission to be named in his obituary. As unusual as the request seemed at the me, I now embrace it as an honor (realizing how monumental my assistance proved to be to this individual).

What do you like most about working at LSU?

I enjoy the energy that comes from facilita ng new employee orienta ons. I am definitely a people‐person! So simply being in a room with people energizes me and also inundates me with such a sense of purpose. For instance, I love mee ng with an employee who has just reached his or her re rement/ DROP eligibility. It is so exci ng to share in such a special moment with someone when that individual has reached this point in his or her career.

Tell us something interes ng about yourself.

I gave birth to my first child, Aubrey Elle, in March at age 42! Also, following years of pursing an undergraduate degree, I am poised to obtain a Bachelor’s degree next year. Having accomplished these two feats, I encourage individuals to vigorously pursue his or her dreams, because anything is possible!

GEAUX ACT IVE

If there are any health/fitness topics that you would like to see in upcoming issues, please e‐mail them to [email protected].

We hope you will enjoy The Happenings, Geaux Ac ve sec on. Here you will find great ps for leading a healthier lifestyle. We encourage our faculty and staff to take an ac ve approach in his/her quest for health and well‐being.

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Hydrate, hydrate, hydrate! Water is nature's miracle

and will help your emo onal and physical body

sustain during the holidays. It will also assist with

maintaining energy levels and [help] the body to

process those holiday indulgences like drinking

alcohol, overea ng and physical exer on.

“5 ps for staying fit through the holidays (mind, Body & Soul)” Self.com

Don’t go to par es hungry! Always eat a protein‐filled snack before going out to dinner or a party. Try ea ng one of these 100‐calorie op ons before you go out to help keep you from having too many high calorie hors d’oeuvres.

‐ A cup of yogurt or low‐fat co age cheese

‐ Twelve almonds

‐ Low‐fat, low‐sodium deli turkey or chicken

‐ Half an apple with half a tablespoon of peanut

bu er

“Staying fit during the holidays” Oprah.com

Turn down the heat! When you are a li le cold—not

freezing, mind you—you burn a few extra calories to

warm up. During this me of year, every li le bit

helps.

“Staying fit during the holidays” Oprah.com

Stay Healthy Through the Holidays



Upcoming Opportunities TRAIN

ING

& D

EVELO

PMEN

T

To Register for a Training and Development class, log into PAWS. Click on ‘Employee Resources’ and then ‘HRM Training Programs” from the le hand menu. You will be asked to validate your personal in‐forma on. Then, click on ‘Training Programs’ from the top menu. Choose your selected class and date. Click ‘register.’ You will receive an email confirma on.

If you do not receive a confirma on or are put on a waitlist, please e‐mail the Training & Development Coordinator, Patricia Mitchen at [email protected] or call her at 225‐578‐8201.

Resolving Conflict in the Workplace

December 5th | 9 — 11am

Invoice Processing

December 5th | 9:30 — 11:30am

Travel Expense Reimbursement


New Employee Orientation

December 10th | 8:15 — 2:30pm

January 7th | 8:15 — 2:30pm

January 22nd | 8:15 — 2:30pm

Violence Free Workplace

December 11th |9 — 10:30am

Post Award Administration


Risk Management

December 11th | 9 — 11:30am

Sponsored Programs New

Developments & Important Reminders


Personnel Activity Reports (PAR)

December 12th |9 — 11am

LaCarte Purchasing Card


The Hiring Process: More Than a Gut

Feeling

December 13th |1 — 4pm

GLS & Reporting Tools

December 20th |9:30 — 11:00am

Property/Fleet Management

Training

January 17th | 9:30 — 11:30am

PRO Demo – Introduction to PRO

January 29th |9 — 10:30am

PRO Demo – Creating Departmental

Solicitations

January 29th | 10:45 — 11:45am

PRO Demo – Creating Requisitions &

Payment Authorizations for

Professional, Personal, and Consulting

Services

January 30th |10 — 11:30am

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Documents

HRM Happenings December