HR User Group 4 March 2010Recording absence from UCL and keeping in contact with staff practical application

Drivers for a standard approachCompliance with new regulations on annual leave and sick leaveAbility to contact staff (and their emergency contact) out of hours in exceptional circumstancesKnowing who is expected at work on any day & where staff are, if working off siteAddressing unauthorised absencesTreating everyone fairly

Management responsibilities Departments must keep a comprehensive record of annual, sick & special leave From October 2010 all annual and special leave (as well as sick leave) will be input to MyView

HR Division responsibilities Follow up with those who have not provided home addressesSupport use of MyView Helpdesk, briefings etc.Advise on policy and cases of sick leave or unauthorised absenceDeal with UK Border Agency as necessaryEnsure equality of treatment

Implementation MattersCurrent SituationOnly 15% of UCL staff have a MyView annual leave record.

All departments at UCL are recording sickness absence when known

Next Steps to Ensure Infrastructure in Place for October 2010Prepare a roll out schedule

Add the leave module to all UCL MyView profiles

Next Steps to Ensure Infrastructure in Place for October 2010Work with departments to

Ensure the best possible post to post reporting structure is in place

Ensure that part timers work patterns are captured

Implement an easy way to report on leave from MyView

Address MyView performance issues

Produce quick start guides forleave booking/recordingsickness recording

Questions and Ideas from the HR User Group to Help Ensure Successful Implementation

Policy covered at recent CSS and DA group. Just as a quick reminder, or for anyone not there, this is why were introducing this new policy for ALL staff