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HR Information System UpgradeeRecruitment
HR Information System Upgrade – eRecruitment
2
Welcome to today’s session on eRecruitment
Your Presenters are: Betina Masnjak, Project Manager, PeopleSoft and
Danielle Williams, Manager, Appointment Services
Session Objective
By the end of the session you will have a broad understanding of how to use the new PeopleSoft eRecruitment system.
Session OutlineIn this session we will cover how to: Create job opening for an advertised position Shortlist applicants online Prepare a job offer Create job opening and prepare a job offer for a direct hire (non-advertised)
including unpaid appointments Overview of the new Onboarding as new hire and manager or delegate
HR Information System Upgrade – eRecruitment
Key Points:
» Hiring of All Categories of Staff in One Location
» Copy, Save and Search Functionality (Advertisements + Applicants)
» Pre-Population of Data for Positions and Applicants
» No Approval Required for Jobs with Direct Hires
» Automated Workflow Approval for Advertisement Requests and Appointments Raised
» Implementation of Position Management to Streamline Data
» Same Look and Feel Onboarding for All Staff
HR Information System Upgrade – eRecruitment
Create Job Opening for Advertised Position/s
• Step 1
• From Recruitment home, click Create Job Opening
• Step 2
• Enter the Position Number and review the pre-populated Job Details
• Step 3
• Enter Job Posting (advertising) details and add the Hiring Team
• Step 4
• Save as draft or• Submit job opening for approval
HR Information System Upgrade – eRecruitment
How to log into Recruitment Home:• Log into the Staff Portal using your Griffith ID and Password
• Navigate to Recruitment Home via My Staff Page and choose Recruitment from the drop down list.
Useful Tips:• Click the symbol to view specific help text.• The symbol * indicates a mandatory field
HR Information System Upgrade – eRecruitment
Step 1: From Recruitment Home, click Create Job Opening
• From the Quick Links menu on the left hand side of your screen click Create Job Opening
HR Information System Upgrade – eRecruitment
Step 2: Enter the Position Number
Useful Tips:
Use the look-up icon to search for your position number
For Casual or Sessional jobs, enter Job Code (not Position Number)
HR Information System Upgrade – eRecruitment
Review the pre-populated Job Details
• The details at the top of the screen will pre-populate based on the position number.
• The Job Opening ID will remain as NEW until you save or submit.• The Status of your job opening will be Draft until you submit for approval.
HR Information System Upgrade – eRecruitment
Review the pre-populated Job Details
HR Information System Upgrade – eRecruitment
Review the pre-populated Job Details
HR Information System Upgrade – eRecruitment
Step 3: Enter Job Posting (advertising) details
• The Posting Title is what the candidates will see when they view your advertisement
• The Short Web Description must be a maximum 150 characters.
HR Information System Upgrade – eRecruitment
Step 3: Enter Job Posting (advertising) details.
HR Information System Upgrade – eRecruitment
Step 3: Enter Job Posting (advertising) details.
HR Information System Upgrade – eRecruitment
Add the Hiring Team
Add Recruiter: HRA, Appointment Services
Add Chairperson: Panel Chair and Hiring Manager
Add Interviewers: Panel members
Add Interested Party: Administrative contact person
HR Information System Upgrade – eRecruitment
Step 4: Save as Draft or Submit job opening for approval
Useful Tip:
You can Save as Draft at any time to save your work.
To find a saved job, via Recruitment Home, Quick Links select Search Job Openings and change the status to be Draft.
HR Information System Upgrade – eRecruitment
Any questions about the Create Job Opening step?
HR Information System Upgrade – eRecruitment
Shortlist applicants online
• Step 1• Email received to commence
online shortlisting
• Step 2• From Recruitment home, select
Shortlisting Requests tile
• Step 3• Select each applicant name from
your list and review application documents.
• Step 4• Select a recommendation
response, add comments and submit
HR Information System Upgrade – eRecruitment
Step 1: Email received to commence online shortlisting
Step 2: From Recruitment, select Shortlisting Requests tile
HR Information System Upgrade – eRecruitment
Step 3: Select each applicant name from your list and review application documents
HR Information System Upgrade – eRecruitment
Step 4: Select a Recommendation response, add Comments and Submit
HR Information System Upgrade – eRecruitment
Any questions about shortlisting online?
HR Information System Upgrade – eRecruitment
Prepare a job offer
• Step 1• From Recruitment home, click
Search Applicants to find your applicant
• Step 2• Via Other Actions, Recruiting
Actions click Prepare Job Offer
• Step 3• Complete Offer Details and
Submit for Approval
HR Information System Upgrade – eRecruitment
Step 1: From Recruitment home, click Search Applicant to find your applicant
HR Information System Upgrade – eRecruitment
Step 2: Via Other Actions, Recruiting Actions click Prepare Job Offer
HR Information System Upgrade – eRecruitment
Step 3: Complete Offer Details and Submit for Approval
HR Information System Upgrade – eRecruitment
Step 3: Complete Offer Details and Submit for Approval
HR Information System Upgrade – eRecruitment
Step 3: Complete Offer Details and Submit for Approval
HR Information System Upgrade – eRecruitment
Step 3: Complete Offer Details and Submit for Approval
HR Information System Upgrade – eRecruitment
Any questions about the Prepare Job Offer step?
HR Information System Upgrade – eRecruitment
Create job opening and prepare a job offer for a direct hire (non-advertised) including unpaid appointments
• Step 1 •From Recruitment home, click Create Job Opening
• Step 2 •Enter the Position Number and review the pre-populated Job Details
• Step 3 •Add Hiring Team and submit
• Step 4 •Either search for applicant or•If applicant doesn’t exist, create applicant
• Step 5 •Attach the applicant to the job
• Step 6 •Prepare Job Offer and submit for approval
HR Information System Upgrade – eRecruitment
Step 1: From Recruitment Home, click Create Job Opening
Step 2: Enter the Position Number and review the pre-populated Job Details
HR Information System Upgrade – eRecruitment
Step 2: Enter the Position Number
For Unpaid appointments, enter Job Code
HR Information System Upgrade – eRecruitment
Review the pre-populated Job Details
HR Information System Upgrade – eRecruitment
Step 3: Add Hiring Team and Submit
Add Recruiter: HRA, Appointment Services
Add Chairperson: Hiring Manager
HR Information System Upgrade – eRecruitment
No Job Opening approval process required for Direct Hires
HR Information System Upgrade – eRecruitment
Step 4: Search for applicant
If applicant doesn’t exist, create applicant (for current or previous employees use Employee ID OR for new enter name and email address)
HR Information System Upgrade – eRecruitment
Step 5: Attach the applicant to the job
HR Information System Upgrade – eRecruitment
Step 6: Prepare Job Offer via Manage Applicant
HR Information System Upgrade – eRecruitment
Step 6: Prepare Job Offer
HR Information System Upgrade – eRecruitment
Step 6: Prepare Job Offer
HR Information System Upgrade – eRecruitment
Step 6: Prepare Job Offer
HR Information System Upgrade – eRecruitment
Step 6: Prepare Job Offer
HR Information System Upgrade – eRecruitment
Any questions about Direct Hires?
HR Information System Upgrade – Onboarding
Overview of the new Onboarding as new hire and manager or delegate
HR Information System Upgrade – eRecruitment
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More Information:
User Guides: HRIS Upgrade User Guides
FAQ’s: HRIS Upgrade Website
Queries: Email: [email protected]
Phone: AskHR ext: 54011
Questions