BEST PRACTICES FOR mySAP HR

Brief Analysis

BBRIEF ANALYSIS: PERSONNEL ADMINISTRATION RIEF ANALYSIS: PERSONNEL ADMINISTRATION (PA)(PA)

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Contents1. General Information.....................................................................................................12. Employee’s Personal Details......................................................................................2

2.1 Personal Data....................................................................................................22.2 Personnel Actions..............................................................................................6

3. Reporting...................................................................................................................... 64. Integration..................................................................................................................... 6

1. General Information

1.1 Do you want to assign your own employee numbers or have the system generate them for you? SAP recommends the use of system generated employee numbers after the initial data conversion.

1.2 All cumulated payroll results for the current taxation year require data conversion to SAP (e.g. for T4s, ROE, etc). Do you intend to convert additional historical data?

1.3 How do you intend to access your non-converted legacy data after conversion to SAP (e.g. microfiche, CD)?

1.4 SAP allows you to store documents (e.g. photographs, resumes, position descriptions) at employee level. If you are intending to use this functionality, which documents will be stored?

1.5 Do you have collective agreements?

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BEST PRACTICES FOR mySAP HR

Brief Analysis Personnel Administration (PA)

If yes, how many? Provide a copy of each collective agreement within your company.

1.6 Do you require more than 2 decimal places for hourly rates of pay?

If yes, how many places?

1.7 Do you have a requirement to transfer employees internationally?

If yes, do you process Expatriate payrolls and for which countries?

If yes, do benefits remain active in the home country?

1.8 Does your company have mass layoff and recall?

If yes, is it seasonal?

1.9 What are your company policies governing mass layoff and recall?

2. Employee’s Personal Details

2.1 Personal Data

2.1.1 In the Best Practices for mySAP HR the following form-of-address are delivered: Mr. Mrs. Ms. Dr.

Do you require additional forms-of-address? Provide details.

2.1.2 In the Best Practices for mySAP HR the following name affixes are delivered.BA DPS ENG P.EngBSC DR. MD PHDCPA DR Math MBA RADD DR Med Prof RIDDS DRS Prof DR

Do you require additional name affixes? Provide details.

2.1.3 In the Best Practices for mySAP HR the following marital statuses are delivered.

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BEST PRACTICES FOR mySAP HR

Brief Analysis Personnel Administration (PA)

Single Married Widowed Divorced Separated Cohabitate

Do you require additional marital statuses? Provide details.

2.1.4 In the Best Practices for mySAP HR the following types of individuals associated with an employee are tracked:

Spouse Divorced SpouseFather MotherChild Legal guardianTestator GuardianStepchild Emergency ContactRelated persons

Do you require additional types? Provide details.

2.1.5 In the Best Practices for mySAP HR the following Address types are delivered: Permanent Temporary Home Emergency Mailing Mailing address (Year End forms)

Do you require additional address types? Provide details.

2.1.6 In the Best Practices for mySAP HR the following communication types are delivered for the address infotype.

Cell Phone Fax1 Fax2 Page Tele2 Tele3 Voicemail Work

Do you require additional communication types? Provide details.

2.1.7 In the Best Practices for mySAP HR the following payment methods are delivered: Cheque Deposit

Do you require additional payment methods? Provide details.

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BEST PRACTICES FOR mySAP HR

Brief Analysis Personnel Administration (PA)

2.1.8 Does your company allow employee’s to deposit their Net Pay to more than one bank account?

If yes, how many?

2.1.9 Is there a minimum/maximum dollar amount/percent of net for each additional bank?

2.1.10 Does your company record medical information and results of an examination / test?

2.1.11 In the Best Practices for mySAP HR the following Contract Types are delivered: Permanent Fixed term contract Job-creating program Occupational training

Do you require additional Contract Types? If yes, provide details.

2.1.12 In the Best Practices for mySAP HR the following types of company property are delivered for tracking employee allocation:

Keys ClothingBooks Tools Company ID Cellular PhonePager Company Credit CardCompany Car Computer/LaptopSecurity Pass Parking PassHandheld Organizer

Do you require additional types? If yes, provide details.

2.1.13 Is recording the asset number of any of these object types required? If yes, provide details.

2.1.14 In the Best Practices for mySAP HR the following deadline types for date monitoring are delivered: End of probation Temporary Contract SIN Follow Up Work Permit Expires End of Training Personal Interview End of Leave Follow Up Medical Next Appraisal

Do you require additional deadline types? If yes, provide details.

2.1.15 In the Best Practices for mySAP HR the following key dates are delivered for evaluations and payroll purposes:

Date of Hire (Technical Date of Entry)

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BEST PRACTICES FOR mySAP HR

Brief Analysis Personnel Administration (PA)

First Working Day First Pay Day Last Working Day Last Pay Day Adjusted Service Date ROE Issue Date Expected Return Date STD Eligibility Date Benefits Eligibility

Do you require additional key dates? If yes, provide details.

2.1.16 Does your company require the functionality to track and monitor grievances?

If yes, provide details.

2.1.17 Does your company track the residence status of your employees?

If yes, provide details.

2.1.18 Is your company’s pay scale defined in terms of: Unionized versus non-unionized (sales, salaried, hourly, pensioners) Grades and levels within the above groups Salary ranges with maximums and minimums Hourly or Daily rates Monthly or Annual amounts Other

2.1.19 Is the structure applied to an employee determined by their job or position?

2.1.20 Is your annual salary derived from frequency of pay times pay period base?

If no, provide formula.

2.1.21 Is there a requirement for automatic pay scale reclassification?

If yes, provide the criteria (e.g. based on seniority, time spent on level / grade, hours worked).

2.1.22 Does your company process standard (across the board) pay increases?

If yes, provide the details (e.g. increase by fixed amount, difference or percentage).

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BEST PRACTICES FOR mySAP HR

Brief Analysis Personnel Administration (PA)

2.2 Personnel Actions

2.2.1 Following is a list of the Best Practices for mySAP HR delivered personnel actions. Hiring Return to WorkFast Hire Hire Follow-upOrganizational Change Issue Badge-IdChange of Pay Hire ApplicantTransfer Hire – Travel Mini MasterTermination Organizational Change - TravelRehire Travel ManagementRetirement Hire Sales RepresentativeLOA - Inactive Status Country Reassignment

Do you require additional Personnel Actions? If yes, provide details.

2.2.2 What are the reasons associated with each of these processes?

3. Reporting

3.1 Please provide samples of all your required reports indicating priority, frequency, recipient and output format.

4. Integration

4.1 Will your company implement Organization Management?

If not, provide a list of current departments, jobs and positions.

4.2 Will your company implement SAP Recruitment?

If not, will you track external applicants?

4.3 Will you track internal applicants?

4.4 Will your company implement SAP Financials and Funds Management?

If not, provide a list of General Ledger Accounts and Cost Centres relating to employee

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BEST PRACTICES FOR mySAP HR

Brief Analysis Personnel Administration (PA)

expense/liabilities distribution.

4.5 Will your company implement SAP Sales & Distribution Module

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