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8/6/2019 Guidelines in Creating Effective Presentations
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Guidelines in CreatingGuidelines in CreatingEffective PresentationsEffective Presentations
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1. Preparation Stage
j I t would help to organize your thoughts
before you face the computer.
jMake a storyboard first. This will
allow you to organize your contentas well as look for and prepare the
appropriate graphics that you will
be needing for the presentation.
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2. Colors
jUse contrasting colors for the slide
background and text font.
jLimit to two to three colors only per
slide. Too many colors might be
distracting.
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jUse colors that are appropriate for
the topic of the presentation.
jUse wild orloud colors sparingly.
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3. Text
jExperiment with font styles and font sizes.
Use the style and size that ensure readability
(seen from the Slide Show).
jMake sure that the size is appropriate to the
venue of the presentation. The last row
audience must still be able to read your
presentation.
jLimit the use of font styles from two to
three.
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jGenerally titles are
44 point in size, whilesubtopics or bullets are
32 point in size. The smallest text on aslide should be no less than
2
4 point
in size.
jAvoid curvy orartsyartsyfont styles as
these hamper readability.
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jThe best Font styles to use for
presentations are
Arial and
Tahoma from the Sans Serif familyand
Times New Roman and
New CenturySchoolbook from the Serif family
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4. Amount of text on a slide
jEnsure clarity by presenting no more
than six items per slide with no more
than six words per item.
jUse bullet points and phrases instead
of full sentences and paragraphs.
Avoid unnecessary word on the slide.
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j Include one topic or idea per slide, or if thediscussion is too short, use not more thantwo topics per slide.
jRemember that the audience will focus on
the presenter and the PowerPointpresentation will serve only as a multimediaaid. So the slide should be read andinterpreted with the least time and effort,
but with the greatest clarity.
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5. Graphics and other objects
jGraphics are not required on a
presentation. They are normally used
to complement the text. Hence, use
appropriate and necessary graphics
only. Minimal graphics are less
distracting. Avoid media excess.
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jUse ovals and circles of contrasting colors
for emphasis.
Text may be put inside thisovals. These shapes act like spotlights bydirecting the audience to focus on a specificarea.
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j Photos can be impressive as well as
distracting.The same goes for video clips.
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j There are times when charts or graphs arebetter for presentations than texts or tables.
These aid the audience in understanding thepresenter better such as when he/she isreporting on the quarterly % market growthrate of each branch of the company for thepast year.
0
10
20
30
40
50
60
70
80
90
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
East
West
North
Branch East West North
First Quarter 21 31 56
Second Quarter 28 39 57
Third Quarter 90 34 55
Fourth Quarter 21 31 54
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jCheck the layout of your objects for visual
appeal. Balance is the key.
jPredefined design templates usually have
graphics integrated into the slides. Adding
more graphics might be an overkill.
jUse the *.jpg or *.gif formats for clipart and
pictures for smaller graphic size. Allmultimedia files increase the file size,
making them difficult to transform.
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6. Animation and Transition
jUse of movement allows you to sequence
the entry of your text and graphics so as to
avoid information overload for the
audience.
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jMovements likewise appeal to kinesthetic
listeners.
jMinimal movement (with their accom-
panying sound effect) are less distracting.
But no movement at all might make your
presentation seem flat and boring. Learn to
balance. Movements in your presentation
may spellbind or annoy your audience.
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7. Notes and Handouts
jProvide your audience withcomplementary notes and handouts toserve as guides or references while you
make your presentation. But becareful to time the distribution of thematerials. Some participants mightprefer to read through the notes and
handouts than listen to yourpresentation.
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jProvide some space for them to write their
own notes
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8. Consistency and simplicity
jHave a consistent look for your
presentation. It gives your presentations
some form of continuity or focus. It
likewise puts across the message that
your presentation is organized. This
includes consistency in colors, design,
font style, and hyperlinks.
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jUse the Slide Master or the available
Design Templates.
jKeep your audience focused
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9. Rehearse your presentation
jAsk people to critique your work
jBe open to suggestion.
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10. Practice makes perfect
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11. Use the Help function
jPowerPoint is very user friendly.
j If you want to know something new,go to the help function and experiment
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THE END