GGC Budget Report - 2017 Operating Budget - events.ajax.ca · Slots at Ajax Downs a) Operating The majority of the Slots revenues are allocated to reserves, however, the Slots revenue

The Corporation of the Town of Ajax

GENERAL GOVERNMENT COMMITTEE

2017 OPERATING BUDGET

Monday, February 6, 2017

7:00 p.m.

Council Chambers, Town Hall

65 Harwood Avenue South

AGENDA

Online Agenda: Anything in blue denotes an attachment/link. By clicking the links on the agenda page, you can jump directly to that section of the agenda.

P. Brown, Chair 1. Call To Order

2. Disclosure of Pecuniary Interest

3. Opening Comments

Sheila Strain Director of Finance/Treasurer Councillor Brown Budget Chair

4. Opening Public Comments/Questions

5. Review of Budget

Section 1 - Budget Report .......................................................................................... 2 - 10

Section 2 - Operating Budget ................................................................................... 11 - 56

Section 3 – New/Expanded Programs & Initiatives ................................................ 57 - 58

Section 4 - Staff Requests ........................................................................................ 59 - 65

Section 5 - Ajax Public Library ....................................................................................... 66

6. Closing Public Comments/Questions

7. Budget Recommendation

8. Adjournment

TOWN OF AJAX REPORT

REPORT TO: General Government Committee SUBMITTED BY: Sheila Strain, CPA, CGA Director of Finance/Treasurer SUBJECT: 2017 Operating Budget WARD(S): All DATE OF MEETING: February 6, 2017 REFERENCE: GGC Report July 11, 2016; Budget & Forecast Timetable GGC Report July 11, 2016; Future Tax Rate Increases GGC Report November 14, 2016; 2016 Operating Budget Forecast GGC Report November 14, 2016; 2017-2020 General Levy Forecast GGC Report November 14, 2016; 2017 Budget Builder Survey Results

GGC Report November 14, 2016; 2017 Full & Part Time Staff Requirements GGC Report December 12, 2016; 2017 Capital Budget/2018-2021 Long Range Capital Forecast Financial Sustainability Plan (FSP)

RECOMMENDATION: That the following 2017 Budgets be approved:

Budget Amount

Town of Ajax Net Operating Budget $52,720,600 New/Expanded Programs & Initiatives 10,000 Full and Part Time Staff Requests 212,400

Total Town 52,943,000

Ajax Public Library Operating Grant 4,501,500

Overall Total $57,444,500

2

BACKGROUND: At the November 5, 2015 GGC meeting, Council approved the 2016 target tax rate increase of 2.75% for the Town’s share of the property tax bill. At the same time direction was provided to ultimately reduce the annual tax rate increase to 1.75%. During the current Council term the following tax rate increases have been set/approved:

Year Tax Rate Increase

2017 2.25%

2016 2.52%

2015 2.75%

For 2018, Council has set the base tax rate increase of 1.75% plus .34% for the issuance of internal debt for the Paradise Park Facility. Since that time, various factors indicate that the internal debt will likely be issued in 2019 rather than 2018. This delay may provide an opportunity to eliminate the debt issuance if the continued operation of Slots at Ajax Downs is confirmed.

DISCUSSION: General (Tax) Levy Total

Item Amount

Town Net Operating Budget $52,720,600

Reserve Allocations 5,450,900

New/Expanded Programs & Initiatives 10,000

Full and Part Time Staff 212,400

Total Town $58,393,900

Library Operating Grant 4,501,500

Combined General Levy $62,895,400

Less: Supplementary Taxes (400,000)

Payments in Lieu of Taxes, Rights of Way (1,439,400)

Total General (Tax) Levy $61,056,000

3

Achieving the Approved Tax Rate Increase of 2.25% The completion of the annual operating budget is an extensive and lengthy process. With over 3,400 budget lines within 197 business units, the number of revisions and updates through the budget process are in the hundreds, if not thousands. The development of the final version of the operating budget has many influencing factors, one of which is to achieve the target tax rate increase of 2.25%. There are 4 noteworthy sustainable reductions included this year:

Reductions Amount

Two additional Full Time staff (Labour Relations Specialist and Custodian) funded from the Infrastructure Capital Consolidation and Staff Reallocation

$(105,500)

Reduced the General Levy Funded Reserve Allocations from forecast (98,400)

Increased the funding, from Debt Reduction (Slots) Reserve, for the existing Town Hall expansion debt payment

(68,700)

Specialized services now being completed in house (graphic design, asset management plan, legislated reporting on contaminated sites)

(45,100)

Increase the funding from Slots Revenue to fully fund IMPACT Ajax (40,700)

Total $(358,400)

Town Net Operating Budget (Section 2) - Highlights Full and Part Time Staff As with all municipalities, staffing costs represent the largest share of operating budget expenditures. The Town’s staffing costs represent 69% of the 2017 budgeted expenditures. The budget for full and part time staff costs are based on current and anticipated collective agreement settlements, statutory payroll costs, benefit premiums and approved increases for Council and non-union staff. The 2017 budget increase includes $75,100 for the annualization of 2 new full time staff approved in the 2016 operating budget. Retirements During 2016, there were a number of retirements, with an additional 17 new retirees added to the 2017 benefits operating budget. Of the new retirees, 10 are Fire and Emergency Services staff. It is to be expected that multiple Fire staff would have similar retirement dates as hiring was historically crew-based as the Fire services and facilities expanded with the growing Town. The 2017 budget has been increased by 60% or $138,700. Inflationary Increases All municipalities continue to experience annual cost increases that are well above both the target tax rate increase and the current Consumer Price Index (CPI). The most notable is the hydro rates increases, ranging from 6.5% to 8%, resulting in a $280,100 budget impact. Additionally, there are budget increases related to growth and annualization that would be beyond an inflationary increase.

4

Town Net Operating Budget (Section 2) – Highlights- con’t Revenues Similarly reported in the General Levy Forecast, there are both reductions and increases in various revenues.

• Lower planning fees with fewer development applications - $134,500 • Successful collection of substantial tax arrears has significantly reduced property tax

penalties and interest - $125,000 • Increase in number of parking tickets issued - $(70,600) • Fee increase for road occupancy permits - $(47,300)

Infrastructure Capital Consolidation & Staff Reallocation – budget neutral Late in 2016 the infrastructure capital project portfolio was consolidated within Operations & Environmental Services – Infrastructure. There are numerous benefits to this approach including:

• Full integration within one section of related and interdependent infrastructure works • Improves alignment and utilization of existing staff • Provides for short and long term succession planning • Opportunity to reallocate budget dollars to capital projects staff and other staffing

requirements Reallocation of budget dollars has:

• Strengthened the staffing capacity for capital projects; • Advanced additional staffing (Labour Relations Specialist and Custodian) identified in the

November 14, 2016 GGC report, 2017 Full & Part Time Staff Requirements, eliminating funding of $105,500 in the 2017 operating budget; and

• Provided increased custodial support for the Senior’s Clubs at St. Andrew’s and Village Community Centre which will be consistent with the upcoming recommendations of the Older Adult/Seniors Recreational Service Strategy

Slots at Ajax Downs

a) Operating

The majority of the Slots revenues are allocated to reserves, however, the Slots revenue does fund $302,200 of the 2017 Operating Budget as follows:

*Transitioning to IMPACT Ajax

Operating - Item 2016 Budget Increase / (Decrease)

2017 Budget

Ajax Pickering Hospital Foundation $125,000 $0 $125,000

Ajax-Pickering Road Watch $5,000 $0 $5,000

Home Week* $5,000 ($2,500) $2,500

Ajax Community Fund $64,200 $700 $64,900

IMPACT Ajax $64,100 $40,700 $104,800

Total $263,300 $38,900 $302,200

5

Slots at Ajax Downs- con’t

b) Debt Reduction The Debt Reduction (Slots) Reserve is fully funded by Slots revenue at approximately $1.7M annually. This reserve serves 2 major purposes, directly reducing the property tax rate:

1) Fund debt payments so the tax rate increase is not impacted

Debt Payment To Date Annual Amount

Town Hall $2,889,900 $480,900

2) Reduction of debt issued, resulting in interest savings and lower tax rate increases

Debt Avoidance – by project To Date Committed Total Annual Avoided Payment

Fire Headquarters 745,200 745,200

Operations Centre 7,712,900 7,712,900

Audley Recreation Centre – Phase 1 4,500,300 4,500,300

Audley Recreation Centre – Phase 2 6,475,200 2,756,000 9,231,200

Total $19,433,600 $2,756,000 $22,189,600 $1,965,200

By using the Debt Reduction Reserve to mitigate debt issuance, $7.4M of interest savings has/will be realized. Slots revenue impact on tax rate The tax rate has been lowered by the Slots revenue through the operating budget (see (a) above), and through the Debt Reduction (Slots) Reserve (see (b) above):

Annual Amount Tax Rate Increase

Lowered

Operating $302,200 0.51%

Debt Reduction – debt payment 480,900 0.81%

Debt Reduction – debt avoidance 1,965,200 3.75%

Total $2,748,300 5.07%

Since 2006, the Slots revenue has helped lower the tax rate increase annually. Cumulatively, based on the average 2017 residential property assessment, there are taxpayer savings of $71.00 annually.

6

Financial Sustainability Plan The Town of Ajax Financial Sustainability Plan (FSP) was approved by Council in 2014 to ensure the Town’s short and long term financial strength and sustainability. The FSP includes policies supporting the Town’s operating budget including reserve allocations, revenues used to fund capital reserves, use of reserves and supplementary taxes. These policies mitigate any negative impact on the operating budget and minimize financial vulnerability during economic downturns.

• General Levy Funded Reserve Allocations

o The 2017 reserve allocations of $5,450,900 were approved on December 12, 2016, along with the 2017 Capital Budget/2018-2021 Long Range Capital Forecast. As detailed in section 4 of FSP Policy No. 121, these allocations “cannot be changed as part of the Annual Operating Budget review and approval process.”

• Veridian Revenues o Veridian revenues do not impact the operating budget

• Supplementary Taxes

o Supplementary taxes are generated when there has been a change to a property during the current taxation year due to new construction, a change in property classification, or an addition or renovation; as new construction slows, supplementary taxes decrease

o The 2017 budget has been reduced to $400,000 from $425,000

• Stabilization Reserve o There are no temporary economic conditions or other events/circumstances, that

would require the use of this reserve, as defined under Policy No. 121 Discretionary Stabilization Reserves.

Payments in Lieu of Taxes (PIL’s) The 2017 Payments in Lieu of Taxes budget has decreased by $140,700 with a reduction of assessed value for Canada Post, based on appeal, and a correction to the calculation of Hydro One linear right of way. This decrease directly impacts the general (tax) levy. New/Expanded Programs & Initiatives (Section 3) For 2017, there is a one-time recommended new/expanded program & initiative which was endorsed by Council at the November 14, 2016 General Government Committee:

New/Expanded Programs & Initiatives 2017

Canada Day Celebrations to commemorate Canada’s Sesquicentennial $10,000

Canada’s sesquicentennial is a significant milestone in our history and this initiative extends and expands the 2017 celebration to two separate yet connected venues; an afternoon event at Rotary Park and a Nighttime Spectacular at Ajax Downs. The additional $10,000 will support event programming to commemorate Canada’s Sesquicentennial to include expanded special performances including cultural performances, Canadian pageantry, special commemorative giveaways, and interactive activities.

7

Full & Part Time Staff Requests (Section 4) New Full and Part Time staff requests for 2017 are included in Section 4 of the Budget. A total of $212,400 is included in the budget for 2 full time and 6 part time additional positions and increased hours. The hiring of new staff impacts both the current year and subsequent year’s budget. The 2018 increase due to annualization of staffing costs is an additional $104,000.

Department Position 2017

Budget 2018

Budget

Full Time

Operations Vehicle and Equipment Trainer $62,700 $106,300

Recreation Community Recreation Coordinator – Seniors $53,000 $97,300

Subtotal – Full Time $115,700 $203,600

Part Time

Fire Administrative Assistant $30,300 $46,400

Operations Seasonal (1); Summer Student (1) $37,400 $37,400

Recreation Inclusion Councillor and Playground Leaders (2) $11,500 $11,500

Recreation Facility Supervisor & Pool Operator – Audley

Recreation Centre – Increase in hours $17,500 $17,500

Subtotal – Part Time $96,700 $112,800

Total New Full and Part Time Staff $212,400 $316,400

As well, there were changes to part time positions / increased hours incorporated directly into the 2017 base budget:

• Four crossing guards • Municipal Law Enforcement Officers – increased hours to support Waterfront

Management and By-law Enforcement Strategy • Removal of IT position due to extended vacancy

Assessment Growth The assessment growth supports new staffing, reserve allocations, new programs/initiatives and growth. Although we expected a lower assessment growth, the actual assessment growth of .97% or $572,400, is the lowest in the last 15 years. The lower assessment growth was mitigated, in part, by reducing the increase to general levy funded reserve allocations and by funding two new full time staff from the Infrastructure Capital Consolidation and Staff Reallocation. Future assessment growth will continue to decline as greenfield development transitions to intensification.

8

Impact on Average Residential Taxpayer (Estimated) The average residential assessment for 2017 is $393,000. Excluding the impact of reassessment, the 2.25% increase will result in an average increase of $31.29 on the Town’s share of the property bill. Reassessment 2017 is the first year of the next four-year reassessment cycle. Reassessment decreases are implemented immediately in 2017, while reassessment increases are phased-in equally over four years. While property owners should expect that the value of their property will increase over time, it is important to remember that an increase in a property’s assessed value does not necessarily mean that property taxes will increase in the same proportion. After calculating assessment growth, the existing tax rates are lowered to reflect the higher assessment values. The Town does not receive any additional revenue as a result of reassessment (i.e. it is revenue and budget neutral). Residential homeowners will see their property taxes affected by reassessment by both of the following impacts:

1) Tax Shift Between Non-Residential and Residential Property Classes In the most recent reassessment, the increases for residential properties were higher than the reassessment increases for non-residential properties. As a result, there is an assessment related tax increase in 2017 for all residential properties in Ajax, due to this shift between property classes.

2) Reassessment Increase Compared to Average Increase

a) Town Taxes – properties above the Town wide average of 7.8% will have a

reassessment related tax increase on the Town share of the tax bill; those below the Town average may see a decrease.

Other Factors Affecting the Total Final Tax Bill

• Region of Durham & Provincial Education – reassessment and tax rate increase o Similar to 1) and 2) above, taxpayers will have reassessment impacts on their

properties from both Region and Education property taxes

• Provincial Business Protection Program (“Capping”) for non-residential properties

9

COMMUNICATION ISSUES: A notice about today’s budget meeting was posted on the Town’s website and social media and was subsequently advertised on the New Advertiser Community Page for eight weeks beginning November 16, 2016. Further reports/presentations are also available on the Town’s website, including:

• 2017 Budget/Forecast Timetable • 2017 Budget Builder Survey Results • 2017-2020 General Levy Forecast • 2016 Operating Budget Forecast • 2017 Capital Budget / 2018 to 2021 Long Range Capital Forecast

As well, prior year budgets and the Town’s information packages, “Understanding the Budget Process”, “Slots Revenue Facts” and the “Financial Sustainability Plan Tutorial” remain on the website throughout the year. The Budget agenda continues to include two opportunities for public questions/comments before Council votes on the budget. The public may make comments and/or ask questions prior to Council’s debate and discussion on the budget and before Council votes on the budget. CONCLUSION: The 2017 budget recommended by staff:

• Achieves Council target tax rate increase of 2.25% • Maintains existing services and service levels • Provides funding for new and expanded programs and initiatives • Adds new staff to help expand and deliver services • Aligns with the Financial Sustainability Plan • Sets the foundation for the transition to a 1.75% tax rate increase in 2018.

________________________ Sheila Strain, CPA, CGA Director of Finance/Treasurer

10

2017 OPERATING BUDGET SUMMARY

ALL DEPARTMENTS

2016 2017 Increase/ %

Budget Budget (Decrease) Change

68,273,000 69,476,600 1,203,600 1.8

16,835,900 16,756,000 (79,900) (0.5)

51,437,100 52,720,600 1,283,500 2.5

BUDGET SUMMARY

Full Time Wages & Benefits

Salary and wage increases 505,700

Reclassifications 135,400

Annualization of staff approved in 2016 75,100

Progressions/Overtime (42,200)

New exempt benefit plan implemented in 2016 (60,200)

Statutory Payroll Costs/Benefit Premiums 195,100

Total Full Time Wages & Benefits 808,900 1.6%

Part Time Wages & Benefits & Statutory Payroll Costs

Wage rate increase 123,800

New & removed positions/additional hours (8,100)

Statutory payroll costs 4,600

Total Part Time Wages & Statutory Payroll Costs 120,300 0.2%

Major Operating Expenditure Increases/(Decreases)

Increase in number of retirees and benefit rates 138,700

Street lighting hydro rate and consumption & maintenance 124,700

Technology costs including software maintenance, new and 114,700

upgraded software, and increased public WIFI access

Natural Gas, Hydro, Water & Sewer 106,400

Net operating savings related to 2017 capital projects primarily (103,500)

LED street lighting

Majority of Emerald Ash Borer treatment program completed (100,400)

One time expenditures net of completed projects in 2016 (80,800)

Maintenance of town facilities; new rates on contract renewals 72,100

Increase in transfer from Debt Reduction (Slots) Reserve to (68,700)

fund existing Town Hall expansion debt payments

Net Operating Budget

Operating Expenditures

Revenues/Recoveries

TOWN OF AJAX

11


ALL DEPARTMENTS

2016 2017 Increase/ %

Budget Budget (Decrease) Change

68,273,000 69,476,600 1,203,600 1.8

16,835,900 16,756,000 (79,900) (0.5)

51,437,100 52,720,600 1,283,500 2.5Net Operating Budget

Operating Expenditures

Revenues/Recoveries

TOWN OF AJAX

BUDGET SUMMARY (Continued)

Major Operating Expenditure Increases/(Decreases) - continued

Implementation of Waterfront Management and By-law 55,400

Enforcement Strategy approved in 2016

Insurance premiums and deductible payments 52,800

Contracted services now being completed in house (45,100)

Total Major Operating Expenditures 266,300 0.5%

Major Operating Revenue Decreases/(Increases)

Net reduction in planning fees with lower development activity 134,500

Reduction in tax penalties and interest with lower arrears 125,000

Increase in parking ticket revenues (70,600)

Net increase in road occupancy revenues (47,300)

Total Major Operating Revenues 141,600 0.3%

Other operating expenditures/revenues (53,600) (0.1%)

Net increase in 2017 Operating Budget 1,283,500 2.5%

12

Mayor & Council

514,100

−

514,100

513,600

−

513,600

(500)

Office of the CAO

2,394,400

5,000

2,389,400

2,557,500

1,400

2,556,100

166,700

Finance

3,294,900

2,146,700

1,148,200

3,367,900

2,028,700

1,339,200

191,000

Non−Departmental

1,022,800

1,116,600

(93,800)

1,209,500

1,116,600

92,900

186,700

Legislative & Information Services

4,988,300

784,900

4,203,400

5,097,800

832,200

4,265,600

62,200

Fire & Emergency Services

17,035,100

910,600

16,124,500

17,015,900

912,200

16,103,700

(20,800)

Ops & Env. Services − Administration

2,427,800

89,200

2,338,600

2,712,900

89,200

2,623,700

285,100

Ops & Env. Services − Operations

3,736,000

20,300

3,715,700

3,714,700

20,300

3,694,400

(21,300)

Ops & Env. Services − Environmental Services

4,581,000

500,700

4,080,300

4,602,500

509,100

4,093,400

13,100

Ops & Env. Services − Fleet Maintenance

1,420,600

1,009,600

411,000

1,285,000

977,500

307,500

(103,500)

Ops & Env. Services − Building Maintenance

1,653,800

435,700

1,218,100

1,663,700

509,300

1,154,400

(63,700)

Ops & Env. Services − Infrastructure Maintenance

3,261,300

103,700

3,157,600

3,965,000

173,700

3,791,300

633,700

Recreation, Culture & CD − Administration

1,361,600

40,000

1,321,600

1,456,800

40,600

1,416,200

94,600

Recreation, Culture & CD − Facilities

11,698,000

5,429,700

6,268,300

11,991,400

5,410,200

6,581,200

312,900

Recreation, Culture & CD − Recreation Programs & Active Living

2,135,900

1,184,800

951,100

2,183,200

1,142,500

1,040,700

89,600

Recreation, Culture & CD − Community & Cultural Development

1,080,100

130,200

949,900

1,166,000

168,500

997,500

47,600

Planning & Development Services

5,667,300

2,928,200

2,739,100

4,973,200

2,824,000

2,149,200

(589,900)

TOTAL

68,273,000

16,835,900

51,437,100

69,476,600

16,756,000

52,720,600

1,283,500

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)


TOWN OF AJAX

13

2016 2016 2017 Increase/ %

Forecast Budget Budget (Decrease) Change

Operating Expenditures 497,100 514,100 513,600 (500) (0.1)

Revenues/Recoveries 9,800 - - - -

Net Operating Budget 487,300 514,100 513,600 (500) (0.1)

BUDGET SUMMARY

Mayor and Council Salaries & Benefits

Salary and benefits 12,200 2.4%

Waterfront memorial wall and plaque to honour veterans completed in 2016 (12,800) (2.5%)

Other operating revenues & expenditures 100 -

Net Decrease in Mayor & Council 2017 Operating Budget (500) (0.1%)

TOWN OF AJAX


MAYOR & COUNCIL

14

Mayor & Council

G

eneral L

egislativ

e28,200

−

28,200

15,500

−

15,500

(12,700)

M

ayo

r’s Office

131,500

−

131,500

130,800

−

130,800

(700)

M

embers of Council

354,400

−

354,400

367,300

−

367,300

12,900

Total Mayor & Council

514,100

−

514,100

513,600

−

513,600

(500)

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)


TOWN OF AJAX

15


OFFICE OF THE CAO

2016 2016 2017 Increase/ %


Operating Expenditures 2,531,200 2,394,400 2,557,500 163,100 6.8

Revenues/Recoveries 5,100 5,000 1,400 (3,600) 0.0

Net Operating Budget 2,526,100 2,389,400 2,556,100 166,700 7.0

BUDGET SUMMARY



Annualization of Graphic Designer approved in 2016 42,000

Reclassifications (6,500)

Progressions, Overtime 6,100

New exempt benefit plan (3,800)

Statutory payroll costs/benefit premiums 1,300


Part Time Wages & Statutory Payroll Costs

Wage rate increases 1,200


One-time reduction in website upgrades/enhancements to be included within (12,500) (0.5%)

the scope of the 2017 Website Redesign capital project

Continued improvement to recruitment processes including expanded 7,000 0.3%

testing and evaluation of prospective candidates

Special events, 75th Anniversary of DIL & 40th Anniversary of the visit of (6,500) (0.3%)

HMS Ajax, were held in 2016

Further reduction of contracted design services now completed by in-house (3,900) (0.2%)

Graphic Designer hired in 2016

New staff photo badging equipment and supplies, net of one time 3,100 0.1%

2016 purchases

TOWN OF AJAX

16


OFFICE OF THE CAO

2016 2016 2017 Increase/ %



Revenues/Recoveries 5,100 5,000 1,400 (3,600) 0.0


TOWN OF AJAX


Mid-term Council strategic planning session to be held in 2017 1,500 0.1%

Other operating revenues & expenses 200 -

Net increase in Office of the CAO 2017 Operating Budget 47,300 2.0%

Budget neutral changes - no overall budget impact

Infrastructure Capital Consolidation & Staff Reallocation 119,400 5.0%

Net Increase after budget neutral changes 166,700 7.0%

17

Office of the CAO

C

AO’s O

ffice

1,328,700

−

1,328,700

1,334,800

−

1,334,800

6,100

H

R Services

1,065,700

5,000

1,060,700

1,222,700

1,400

1,221,300

160,600

Total Office of the CAO

2,394,400

5,000

2,389,400

2,557,500

1,400

2,556,100

166,700

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)


TOWN OF AJAX

18


FINANCE

2016 2016 2017 Increase/ %



Revenues/Recoveries 1,817,100 2,146,700 2,028,700 (118,000) (5.5)


BUDGET SUMMARY



Reclassification 23,900

New exempt benefit plan 22,100




Wage rate increases 500

Progressions & increase in hours 2,700

Changes to OMERS eligibility (7,200)

Total Part Time Wages & Statutory Payroll Costs (4,000) (0.3%)

Reduction of penalties and interest on taxes with significant arrears collected 125,000 10.9%

Legislative reporting for contaminated sites completed in house (15,000) (1.3%)

Reduction in costs with renewal of Banking Services Agreement (5,600) (0.5%)

New contract rates for the printing and issuance of tax bills 4,100 0.3%

Increase in professional membership rates and additional training 2,200 0.2%

Other operating expenditures (1,200) (0.1%)

Net Increase in Finance 2017 Operating Budget 191,000 16.6%

TOWN OF AJAX

19

Finance

Administratio

n460,000

−

460,000

454,600

−

454,600

(5,400)

Budgets & Accountin

g Services

1,357,300

−

1,357,300

1,396,100

−

1,396,100

38,800

Tax Billing & C

olle

ction

1,022,100

2,146,700

(1,124,600)

1,047,700

2,028,700

(981,000)

143,600

Purchasing

455,500

−

455,500

469,500

−

469,500

14,000

Total Finance

3,294,900

2,146,700

1,148,200

3,367,900

2,028,700

1,339,200

191,000

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)

TOWN OF AJAX


20

2016 2016 2017 Increase/ %



Revenues/Recoveries 1,452,100 1,116,600 1,116,600 - -

Net Operating Budget 149,000 (93,800) 92,900 186,700 199.0

BUDGET SUMMARY

Higher retiree benefits due to 17 new retirements and rate increases 138,700 147.9%

Increase in insurance premiums and deductible payments that fall within the 48,800 52.0%

Town's $10,000 limit

Other operating expenditures (800) (0.9%)

Net Increase in Non Departmental 2017 Operating Budget 186,700 199.0%

TOWN OF AJAX


NON DEPARTMENTAL

21

Non−Departmental

N

on−P

ayroll Liabilitie

s204,000

−

204,000

342,700

−

342,700

138,700

Payroll Liability Accrual

(142,500)

−

(142,500)

(142,500)

−

(142,500)

−

Insu

rance

950,100

−

950,100

998,900

−

998,900

48,800

G

eneral R

eve

nue / Inve

stment Inco

me

10,400

1,116,600

(1,106,200)

10,400

1,116,600

(1,106,200)

−

H

ome W

eek

800

−

800

−

−

−

(800)

Total Non−Departmental

1,022,800

1,116,600

(93,800)

1,209,500

1,116,600

92,900

186,700

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)


TOWN OF AJAX

22


LEGISLATIVE AND INFORMATION SERVICES

2016 2016 2017 Increase/ %



Revenues/Recoveries 863,200 784,900 832,200 47,300 6.0


BUDGET SUMMARY



Reclassification 30,500

Progression (13,100)






IT Analyst Position removed with extended vacancy (35,600)

Progressions/overtime/standby/on-call (5,500)

Statutory payroll costs 700

Total Part Time Wages & Statutory Payroll Costs (34,300) (0.8%)

On-going routine software maintenance for new and upgraded software, 71,500 1.6%

including updates and compliance with licencing and support agreements

Net increase in parking ticket revenues driven primarily by resident complaints (70,600) (1.7%)

Annualization of animal licencing software program and enhancements for 24,000 0.6%

improved remote and after hours services; Animal Shelter agreement rate increase

Internet bandwidth capacity increase to address the growing demands 12,200 0.3%

of public WIFI access

Additional costs to complete Town wide network security assessment in 2017 7,000 0.2%

One time 2017 purchases include replacement software and Advisory Committee 6,200 0.1%

display materials

TOWN OF AJAX

23


LEGISLATIVE AND INFORMATION SERVICES

2016 2016 2017 Increase/ %





TOWN OF AJAX


Specialized IT education and training completed in 2016 (5,400) (0.1%)

Other operating expenditures 3,400 0.1%

Net increase in Legislative & Information Services 2017 Operating Budget 63,400 1.5%


Village Arena Internet to Recreation Facilities (1,200) -


24

Legislative & Inform

ation Services

L

eg

isla

tive

Se

rvic

es

1,396,800

36,500

1,360,300

1,382,000

36,500

1,345,500

(14,800)

C

op

y R

oo

m7,700

−

7,700

8,100

−

8,100

400

E

lect

ion

s4,000

4,000

−

11,000

11,000

−

−

B

y−L

aw

Ad

min

istr

atio

n1,076,100

188,000

888,100

1,126,300

188,600

937,700

49,600

A

nim

al S

erv

ice

s369,200

100,000

269,200

347,800

59,200

288,600

19,400

P

ark

ing

En

forc

em

en

t94,700

380,000

(285,300)

98,800

460,000

(361,200)

(75,900)

L

ice

nci

ng

19,200

76,400

(57,200)

19,200

76,900

(57,700)

(500)

B

y−L

aw

Ve

hic

les

31,500

−

31,500

35,700

−

35,700

4,200

I

nfo

rma

tion

Te

chn

olo

gy

1,983,200

−

1,983,200

2,062,900

−

2,062,900

79,700

A

dvi

sory

Co

mm

itte

es

5,900

−

5,900

6,000

−

6,000

100

Total Legislative & Inform

ation Services

4,988,300

784,900

4,203,400

5,097,800

832,200

4,265,600

62,200

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)


TOWN OF AJAX

25


FIRE AND EMERGENCY SERVICES

2016 2016 2017 Increase/ %


Operating Expenditures 16,802,700 17,035,100 17,015,900 (19,200) (0.1)


Net Operating Budget 15,921,500 16,124,500 16,103,700 (20,800) (0.1)

BUDGET SUMMARY



Reclassifications, including new 5th Class Firefighter position (320,200)

Progression 38,200

Recognition pay/overtime/lieu pay (22,900)



Total Full Time Wages & Benefits 5,900 -

Part Time Wages & Statutory Payroll Costs 700 -

(43,700) (0.3%)

Higher utility costs for stations, driven by both rate and consumption increases 13,800 0.1%

Building maintenance cost increases including implementation of new annual 11,400 0.1%

roof maintenance program

9,000 0.1%

Overall reduction in uniform cleaning, repairs and replacement based on (8,900) (0.1%)

shortened bunker gear replacement cycle and usage trends

7,000 -

Emergency response fee increase per 2017 Fee Bylaw, as well as increase in (4,800) -

expected volume of call outs

"Get Real Ajax" fire prevention program previously funded by the Fire Prevention 4,000 -

Officers' Association

TOWN OF AJAX

2017 chair replacements, net of one time 2016 purchases completed

Additional tools, equipment and medical supplies required for first responders

Maintenance and operating costs associated with re-opening of the training tower

26


FIRE AND EMERGENCY SERVICES

2016 2016 2017 Increase/ %





TOWN OF AJAX


Decrease in communication system operating costs due to favourable contract (3,800) -

pricing and enhanced Regional Radio Agreement maintenance coverage

Net decrease in vehicle operating and maintenance costs primarily driven by (2,700) -

lower fuel consumption

Other operating expenditures (2,100) -

Net decrease in Fire & Emergency Services 2017 Operating Budget (14,200) (0.1%)


Distributable Labour and Equipment (6,600) -

Net Decrease after budget neutral changes (20,800) (0.1%)

27

Fir

e &

Em

erg

ency S

erv

ices

Administration

1,0

30,1

00

−

1,0

30,1

00

1,0

36,9

00

−

1,0

36,9

00

6,8

00

Fire Suppression

11,9

59,2

00

40,2

00

11,9

19,0

00

11,9

09,2

00

45,0

00

11,8

64,2

00

(5

4,8

00)

Fire Training

408,5

00

−

408,5

00

421,5

00

−

421,5

00

13,0

00

Fire Prevention

826,4

00

9,0

00

817,4

00

849,5

00

9,0

00

840,5

00

23,1

00

Communications / Alarm

Systems

1,7

13,5

00

861,4

00

852,1

00

1,7

11,7

00

858,2

00

853,5

00

1,4

00

Station #1 − W

estney

60,2

00

−

60,2

00

58,4

00

−

58,4

00

(1

,800)

Station #2 − Monarch

84,9

00

−

84,9

00

82,9

00

−

82,9

00

(2

,000)

Fire Headquarters − Salem

640,1

00

−

640,1

00

634,5

00

−

634,5

00

(5

,600)

Fire Vehicles

312,2

00

−

312,2

00

311,3

00

−

311,3

00

(9

00)

T

ota

l Fir

e &

Em

erg

ency S

erv

ices

17,0

35,1

00

910,6

00

16,1

24,5

00

17,0

15,9

00

912,2

00

16,1

03,7

00

(2

0,8

00)

2016

Expenditure

s

2016

Revenues &

Recoveri

es

2016

Net O

pera

ting

Budget

2017

Expenditure

s

2017

Revenues &

Recoveri

es

2017

Net O

pera

ting

Budget

Budget

Incre

ase /

(Decre

ase)

2017 O

PE

RA

TIN

G B

UD

GE

T

TO

WN

OF A

JA

X

28


OPERATIONS & ENVIRONMENTAL SERVICES

2016 2016 2017 Increase/ %



Revenues/Recoveries 104,500 89,200 89,200 0 0.0


BUDGET SUMMARY



Annualization of Sportsfield Operator approved in 2016 33,100


Overtime/on-call/team lead/winter standby (37,700)






Overtime 2,300



On going development and updates to the Town's asset management plan to be (15,000) (0.7%)

completed in house

Increase in utility costs for Operations Centre primarily due to hydro rate 10,900 0.5%

increase and consumption

Higher maintenance and repair costs for the Operations Centre primarily 4,200 0.2%

driven by the new annual roof maintenance program

Other operating expenditures (1,000) -

Net increase in Operations Administration 2017 Operating Budget 177,200 7.6%

TOWN OF AJAX

ADMINISTRATION

29



2016 2016 2017 Increase/ %





TOWN OF AJAX

ADMINISTRATION



Infrastructure Capital Consolidation & Staff Reallocation 105,400

Procurement & Inventory Rep transferred from Fleet Maintenance 86,800

Distributable Labour and Equipment (84,800)

Defibrillator costs moved from Environmental Services 500 107,900 4.6%


30

Operations & Env. Services − Administration

Administratio

n720,800

−

720,800

711,700

−

711,700

(9,100)

Training / M

eetin

gs

44,300

−

44,300

37,500

−

37,500

(6,800)

O

peratio

ns Centre

571,100

89,200

481,900

552,600

89,200

463,400

(18,500)

G

eneral O

peratio

ns

1,091,600

−

1,091,600

1,411,100

−

1,411,100

319,500

Total Operations & Env. Services − Administration

2,427,800

89,200

2,338,600

2,712,900

89,200

2,623,700

285,100

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)


TOWN OF AJAX

31



2016 2016 2017 Increase/ %





BUDGET SUMMARY



Progressions 1,500

New exempt benefit plan 4,500

Statutory payroll costs/benefit premiums 700




New crossing guards (2) required in 2016 10,700

Additional crossing guards (2) required for 2017 14,000



Net reduction in winter control costs primarily due to the reduction in salt (33,300) (0.9%)

usage

Catch basin installation included with road re-surfacing and in conjunction (25,500) (0.7%)

with new bicycle lanes

Cost increases mainly due to growth for various contracts, including 14,900 0.4%

catchbasin, sweeping and storm sewers

Paulyn Park pedestrian bridge repair 9,500 0.2%

One time purchase of flashing stop signs required at crossing guard locations 6,000 0.2%

not supported by traffic signals

Other operating expenditures 1,100 -

Net increase in Operations 2017 Operating Budget 20,200 0.5%

TOWN OF AJAX

OPERATIONS

32



2016 2016 2017 Increase/ %





TOWN OF AJAX

OPERATIONS



Distributable Labour and Equipment (41,500) (1.1%)


33

Operations & Env. Services − Operations

Crossing Guards

623,500

−

623,500

666,300

−

666,300

42,800

General O

perations

386,900

−

386,900

419,400

−

419,400

32,500

Sidewalk Snow Clearing

222,500

−

222,500

195,100

−

195,100

(27,400)

Traffic Signals

205,300

−

205,300

207,200

−

207,200

1,900

Bridges & Culverts

25,900

4,000

21,900

40,400

4,000

36,400

14,500

Ditching

2,300

−

2,300

2,300

−

2,300

−

Catch Basins

155,500

−

155,500

115,800

−

115,800

(39,700)

Storm Sewers

87,600

−

87,600

91,000

−

91,000

3,400

Patching

161,700

−

161,700

136,000

−

136,000

(25,700)

Sweeping / Flushing / Cleaning

333,100

−

333,100

357,200

−

357,200

24,100

Gravel R

oad Maintenance

18,600

−

18,600

9,100

−

9,100

(9,500)

Snow Plowing & Removal

515,300

8,700

506,600

525,300

8,700

516,600

10,000

Sanding & Salting

729,100

7,600

721,500

707,800

7,600

700,200

(21,300)

W

inter Standby

88,100

−

88,100

82,500

−

82,500

(5,600)

Signs / Pavement Markings

153,000

−

153,000

145,700

−

145,700

(7,300)

Railraod Crossing Maintenance

27,600

−

27,600

13,600

−

13,600

(14,000)

Total Operations & Env. Services − Operations

3,736,000

20,300

3,715,700

3,714,700

20,300

3,694,400

(21,300)

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)

TOWN OF AJAX


34



2016 2016 2017 Increase/ %





BUDGET SUMMARY




New exempt benefit plan (300)



Majority of Emerald Ash Borer tree treatment and replacement program (100,400) (2.5%)

has been completed

Overall reduction in tree planting on Regional Roads and updated annual (59,600) (1.5%)

requirements

Implementation of Waterfront Management and By-law enforcement 55,400 1.4%

Strategy, approved in 2016

Reduction in holiday decoration supplies partially offset by seasonal (32,700) (0.8%)

display services for Heritage Square

Net costs to complete boulevard grass cutting lowered with increased (25,300) (0.6%)

recovery from the Region and contracted rate reduction

First year of three year program to replace existing Waterfront dedication 16,700 0.4%

benches including concrete pads

Higher contracted parkette maintenance costs due to growth and rate increase 16,200 0.4%

Contracted waste services for 3 stream receptacles now being completed in (11,200) (0.3%)

house and savings with donated waste receptacles

TOWN OF AJAX

ENVIRONMENTAL SERVICES

35



2016 2016 2017 Increase/ %





TOWN OF AJAX

ENVIRONMENTAL SERVICES


Purchase of metal park benches and picnic tables in place of wood, increasing 10,300 0.3%

lifecycle and reducing annual maintenance

Net change Sportsfields revenues and expenditures 8,400 0.2%

Increased baseball tournaments offset by fewer soccer field permits (43,600)

Higher utilities mainly due to increase in hydro 42,100

Increase in maintenance materials & supplies 9,900

Water tank cleanout at Greenwood park and higher well maintenance costs 5,500 0.1%

Costs increase for various contracts including block pruning, stumping and 8,900 0.2%

horticulture due to growth and higher prices

Showmobile now fully engaged with Town events, will no longer be 5,600 0.1%

rented externally


Net decrease in Operations/Env Services 2017 Operating Budget (87,500) (2.2%)


Distributable Labour and Equipment 120,500

Defibrillator costs moved to Administration (500)

General Supplies moved to Fleet (19,400) 100,600 2.5%

Net increase after budget neutral changes 13,100 0.3%

36

Operations & Env. Services − Environmental Services

General O

perations

540,300

4,000

536,300

523,400

4,000

519,400

(16,900)

Boulevards / Grounds Maintenance

62,600

−

62,600

50,700

−

50,700

(11,900)

Litter Pick−Up

398,300

5,300

393,000

425,500

5,300

420,200

27,200

General P

arks Maintenance

1,027,700

27,100

1,000,600

967,900

27,300

940,600

(60,000)

Sports Fields − Ball Diamonds

351,000

140,900

210,100

519,800

188,000

331,800

121,700

Sports Fields − Soccer Pitches

331,600

180,600

151,000

205,300

142,100

63,200

(87,800)

Showmobile

3,700

5,600

(1,900)

−

−

−

1,900

Satellite W

ashrooms

53,700

−

53,700

38,500

−

38,500

(15,200)

Forestry

936,500

2,300

934,200

816,400

2,300

814,100

(120,100)

Greenwood Conservation

105,500

43,800

61,700

96,200

33,500

62,700

1,000

Region Land Maintenance

83,500

34,100

49,400

47,300

45,300

2,000

(47,400)

W

aterfront Land Maintenance

212,000

14,000

198,000

289,500

15,000

274,500

76,500

Holiday Decorations

53,800

−

53,800

20,300

−

20,300

(33,500)

Seniors Snow Removal

31,600

36,000

(4,400)

35,400

36,000

(600)

3,800

Horticulture

196,000

−

196,000

356,400

−

356,400

160,400

Pickering Village Maintenance

10,100

−

10,100

3,500

−

3,500

(6,600)

Special E

vents

129,800

5,000

124,800

172,600

8,300

164,300

39,500

Ajax Plaza Snow Clearing

25,900

−

25,900

26,100

−

26,100

200

Ajax Plaza Maintenance

27,400

2,000

25,400

7,700

2,000

5,700

(19,700)

Total Operations & Env. Services − Environmental Services

4,581,000

500,700

4,080,300

4,602,500

509,100

4,093,400

13,100

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)

TOWN OF AJAX


37



2016 2016 2017 Increase/ %



Revenues/Recoveries 943,000 1,009,600 977,500 (32,100) (3.2)

Net Operating Budget 364,900 411,000 307,500 (103,500) (25.2)

BUDGET SUMMARY



Progression (2,600)


Total Full Time Wages & Benefits (800) (0.2%)

Net reduction in vehicle operating and maintenance costs driven primarily by (16,100) (3.9%)

reduction in fuel consumption

One time 2016 expenditures related to vehicles and equipment completed (21,500) (5.2%)

Additional monitoring fees with the expansion of the GPS program to 13,900 3.4%

include all Town vehicles and equipment

Insurance 3,800 0.9%


Net decrease in Fleet Maintenance 2017 Operating Budget (23,900) (5.8%)


Infrastructure Capital Consolidation & Staff Reallocation (120,600)


Procurement & Inventory Rep transferred to Administration (86,800)

General Supplies moved from Env Services & Infrastructure 19,600 (79,600) (19.4%)


TOWN OF AJAX

FLEET MAINTENANCE

38

Operations & Env. Services − Fleet Maintenance

G

eneral O

peratio

ns

411,000

−

411,000

307,500

−

307,500

(103,500)

O

peratio

ns Vehicles & Equipment

1,009,600

1,009,600

−

977,500

977,500

−

−

Total Operations & Env. Services − Fleet Maintenance

1,420,600

1,009,600

411,000

1,285,000

977,500

307,500

(103,500)

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)

TOWN OF AJAX


39



2016 2016 2017 Increase/ %





BUDGET SUMMARY



New exempt benefit plan (800)



Increased transfer from debt reduction reserve to fund existing (68,700) (5.6%)

Town Hall expansion debt payments

Hydro increases at Town Hall, primarily driven by rate increase 12,100 1.0%

Annual rent increase for Library Administration space (4,900) (0.4%)

Increase in Town Hall operating and maintenance expenditures, primarily 4,100 0.3%

driven by new annual roof maintenance program

Insurance (800) (0.1%)


Net decrease in Building Maintenance 2017 Operating Budget (53,600) (4.4%)



Contracted snow removal from Recreation - Facilities 1,500 (10,100) (0.8%)


TOWN OF AJAX

BUILDING MAINTENANCE

40

Operations & Env. Services − Building M

aintenance

G

eneral O

peratio

ns

383,900

−

383,900

379,900

−

379,900

(4,000)

M

unicipal B

uilding − 65 H

arw

ood Ave

.1,260,700

435,700

825,000

1,274,200

509,300

764,900

(60,100)

Picke

ring Beach

Garage

1,800

−

1,800

1,900

−

1,900

100

M

ill Street Building

7,400

−

7,400

7,700

−

7,700

300

Total Operations & Env. Services − Building M

aintenance

1,653,800

435,700

1,218,100

1,663,700

509,300

1,154,400

(63,700)

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)

TOWN OF AJAX


41



2016 2016 2017 Increase/ %





BUDGET SUMMARY





Statutory payroll costs/benefit premiums (2,400)


Increase in streetlight costs mainly due to hydro rate 124,700 3.9%

Projected hydro savings with LED Streetlight project implementation (101,100) (3.2%)

Net increase in road occupancy revenues driven by fee increase, partially offset by (47,300) (1.4%)

associated boulevard restoration repairs

New annual maintenance and replacement program for P-Gates and bollards 32,000 1.0%

Cost increases for playgrounds mainly driven by higher water consumption at 19,100 0.6%

splashpads, new contracted rates for sand and gravel, and one additional playground

Higher costs for the maintenance/repairs of sidewalks and curbs mainly due to 10,300 0.3%

rate increase

New iPads for trail inspections net of one time 2016 expenditures completed (8,200) (0.3%)

Costs for raising/lowering of Church Street pedestrian bridge not required annually (4,000) (0.1%)


Net increase in Infrastructure 2017 Operating Budget 32,400 1.0%

TOWN OF AJAX

INFRASTRUCTURE

42



2016 2016 2017 Increase/ %





TOWN OF AJAX

INFRASTRUCTURE





General Supplies moved to Fleet (200) 601,300 19.1%


43

Operations & Env. Services − Infrastructure M

aintenance

G

enera

l Opera

tions

482,500

−

482,500

1,060,200

−

1,060,200

577,700

S

idew

alk

Main

tenance

504,100

−

504,100

508,600

−

508,600

4,500

C

urb

s &

Gutt

ers

204,900

4,400

200,500

205,700

4,400

201,300

800

T

rails

76,700

−

76,700

99,800

−

99,800

23,100

S

port

sfie

lds

− P

layg

rounds

177,100

−

177,100

207,800

−

207,800

30,700

S

torm

wate

r M

anagem

ent

Ponds

12,500

−

12,500

600

−

600

(11,900)

S

treetli

ghts

1,677,900

−

1,677,900

1,701,500

−

1,701,500

23,600

I

nfr

ast

ruct

ure

Insp

ect

ions

116,300

99,300

17,000

173,000

169,300

3,700

(13,300)

R

oad R

esu

rfaci

ng /

Reco

nst

ruct

ion

9,300

−

9,300

7,800

−

7,800

(1,500)

Total Operations & Env. Services − Infrastructure M

tce.

3,261,300

103,700

3,157,600

3,965,000

173,700

3,791,300

633,700

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)

TOWN OF AJAX


44


RECREATION, CULTURE & COMMUNITY DEVELOPMENT

2016 2016 2017 Increase/ %





BUDGET SUMMARY







Part Time Wages & Statutory Payroll Costs 200 -

Implementation of compulsory version upgrade of Recreation programs and 50,000 3.8%

booking software with new operational pricing structure starting Fall 2017

New mandatory operational certifications and training 7,900 0.6%

Other operating expenditures 700 0.1%

Net Increase in Rec, Culture & Com Dev - Admin 2017 Operating Budget 93,600 7.1%


Infrastructure Capital Consolidation & Staff Reallocation 1,000 0.1%


TOWN OF AJAX

ADMINISTRATION

45

Recre

ation, C

ulture

& C

D − A

dm

inis

tration

Administratio

n1,2

80,6

00

7,0

00

1,2

73,6

00

1,3

75,8

00

7,0

00

1,3

68,8

00

95,2

00

Marketin

g81,0

00

33,0

00

48,0

00

81,0

00

33,6

00

47,4

00

(6

00)

Tota

l R

ecre

ation, C

ulture

& C

D − A

dm

inis

tration

1,3

61,6

00

40,0

00

1,3

21,6

00

1,4

56,8

00

40,6

00

1,4

16,2

00

94,6

00

2016

Expenditure

s

2016

Revenues &

Recoveri

es

2016

Net O

pera

ting

Budget

2017

Expenditure

s

2017

Revenues &

Recoveri

es

2017

Net O

pera

ting

Budget

Budget

Incre

ase /

(Decre

ase)

2017 O

PE

RA

TIN

G B

UD

GE

T

TO

WN

OF A

JA

X

46



2016 2016 2017 Increase/ %





BUDGET SUMMARY




Progression (9,800)






Net change in hours due to programming 5,600

Overtime/statutory holiday pay 3,800



Increase in utilities for facilities primarily driven by hydro rate increase 69,600 1.1%

Implementation of new annual roof maintenance program as identified by 27,000 0.4%

Town wide roof assessment completed in 2016

Overall decrease in facility operating revenues

Aquatic registrations higher, primarily at Audley Recreation Centre (62,800)

Continued downward trend of Fitness & Health memberships & fees 56,600

Net reduction in pool rentals with closure of local swim club 45,700

Facility rental revenues higher with additional bookings and new rates (18,500)

Other (6,700) 14,300 0.2%

Structural inspection of Ajax Community Centre ice pads 13,000 0.2%

One time 2017 equipment/facility expenditures, net of completed 2016 purchases (8,000) (0.1%)

TOWN OF AJAX

FACILITIES

47



2016 2016 2017 Increase/ %





TOWN OF AJAX

FACILITIES


Building maintenance contract increases 5,400 0.1%

Savings with implementation of telephone disaster recovery capital project (3,800) -

Vehicle and Equipment increase primarily driven by fuel consumption 3,700 -

New advertising display frames for St. Francis 2,500 -

Insurance 1,000 -

Other operating expenditures 2,600 -

Net Increase in Rec, Culture & Com Dev Facilities 2017 Operating Budget 381,800 6.1%




Contracted Snow removal to Operations - Building Mtnce (1,500)

Village Arena Internet from Legislative Services 1,200 (68,900) (1.1%)


48

Recreation, Culture & CD − Facilities

G

en

era

l Op

era

tion

s1,618,400

1,200

1,617,200

1,816,900

1,200

1,815,700

198,500

A

jax

Co

mm

un

ity C

en

tre

3,438,800

2,530,000

908,800

3,337,700

2,527,400

810,300

(98,500)

A

jax

Co

mm

un

ity C

en

tre

− S

na

ck B

ar

−

39,300

(39,300)

−

39,300

(39,300)

−

A

jax

Co

mm

un

ity C

en

tre

− G

rou

p F

itne

ss125,000

149,600

(24,600)

124,300

151,800

(27,500)

(2,900)

A

jax

Co

mm

un

ity C

en

tre

− V

eh

icle

s &

Eq

uip

me

nt

29,900

−

29,900

29,000

−

29,000

(900)

S

t. A

nd

rew

s C

om

mu

nity

Ce

ntr

e142,600

36,600

106,000

143,300

36,300

107,000

1,000

C

arr

uth

ers

Ma

rsh

Pa

villi

on

66,600

25,700

40,900

86,100

23,900

62,200

21,300

V

illa

ge

Are

na

367,000

295,600

71,400

430,500

300,200

130,300

58,900

V

illa

ge

/ M

CC

− V

eh

icle

s &

Eq

uip

me

nt

10,000

−

10,000

8,700

−

8,700

(1,300)

M

aso

nic

Ha

ll26,400

7,800

18,600

27,400

2,300

25,100

6,500

P

au

lyn

n P

ark

57,900

5,000

52,900

49,800

5,000

44,800

(8,100)

O

utd

oo

r P

oo

l110,900

35,800

75,100

132,800

32,100

100,700

25,600

R

ota

ry P

ark

Pa

villi

on

82,200

24,700

57,500

76,300

14,800

61,500

4,000

G

ree

nw

oo

d D

isco

very

Pa

villi

on

57,500

17,000

40,500

47,400

18,000

29,400

(11,100)

S

t. F

ran

cis

Ce

ntr

e173,000

86,300

86,700

182,700

86,500

96,200

9,500

M

cLe

an

Co

mm

un

ity C

en

tre

(M

CC

)2,433,300

1,272,800

1,160,500

2,505,000

1,253,800

1,251,200

90,700

M

CC

− G

rou

p F

itne

ss95,800

177,100

(81,300)

97,400

171,200

(73,800)

7,500

A

ud

ley

Re

cre

atio

n C

en

tre

(A

RC

)2,685,500

661,200

2,024,300

2,719,100

681,900

2,037,200

12,900

A

RC

− G

rou

p F

itne

ss39,700

30,700

9,000

40,500

29,800

10,700

1,700

A

RC

− V

eh

icle

s &

Eq

uip

me

nt

2,400

−

2,400

3,500

−

3,500

1,100

K

insm

en

He

rita

ge

Ce

nte

r40,500

11,800

28,700

38,000

11,800

26,200

(2,500)

W

est

ne

y H

eig

hts

Co

mm

un

ity S

cho

ol

20,300

500

19,800

20,300

3,800

16,500

(3,300)

L

ake

sid

e C

om

mu

nity

Sch

oo

l56,600

3,500

53,100

56,800

1,600

55,200

2,100

L

inco

ln A

lexa

nd

er

Co

mm

un

ity S

cho

ol

17,700

17,500

200

17,900

17,500

400

200

Total Recreation, Culture & CD − Facilities

11,698,000

5,429,700

6,268,300

11,991,400

5,410,200

6,581,200

312,900

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)


TOWN OF AJAX

49



2016 2016 2017 Increase/ %




Net Operating Budget 710,500 951,100 1,040,700 89,600 9.4

BUDGET SUMMARY









Net change in hours due to programming (6,100)

Statutory payroll costs (11,300)


Net decrease in program revenue primarily driven by lower attendance 20,300 2.1%

at Friday Night Youth dances

Long time Summer Job Services Grant discontinued in 2016 19,900 2.1%

Purchase of replacement youth room furniture/program equipment, net of 1,500 0.2%

2016 one time purchases

Other operating expenditures (800) (0.1%)

Net Increase in Rec, Culture & Com Dev RPAL 2017 Operating Budget 89,600 9.4%

TOWN OF AJAX

RECREATION PROGRAMS AND ACTIVE LIVING

50

Recreation, Culture & Community Development−

Recreation Programs & Active Living

General Operations

913,300

900

912,400

956,700

900

955,800

43,400

Inclusion Services

88,000

3,800

84,200

89,000

−

89,000

4,800

Youth Programs

39,600

31,800

7,800

41,800

33,300

8,500

700

Youth Events

17,800

2,900

14,900

18,000

2,900

15,100

200

Youth Spaces

112,000

−

112,000

113,000

−

113,000

1,000

Pre−School Activity

105,300

160,000

(54,700)

97,900

149,400

(51,500)

3,200

Dance − Children

17,800

45,600

(27,800)

18,100

37,600

(19,500)

8,300

Dance − Adults

13,700

18,400

(4,700)

13,900

16,900

(3,000)

1,700

Arts & Culture − Children

30,800

49,200

(18,400)

31,200

49,800

(18,600)

(200)

Arts & Culture − Adults

21,600

22,800

(1,200)

22,000

24,700

(2,700)

(1,500)

Karate − Children

10,500

22,400

(11,900)

10,700

21,800

(11,100)

800

Sports − Children

105,300

154,100

(48,800)

100,700

152,600

(51,900)

(3,100)

Sports − Adults

23,900

36,300

(12,400)

24,500

35,100

(10,600)

1,800

Youth Camps

45,400

52,700

(7,300)

51,000

60,400

(9,400)

(2,100)

Day Trippers

57,600

84,800

(27,200)

58,200

85,800

(27,600)

(400)

Mad Science Camp

22,300

29,400

(7,100)

22,800

33,200

(10,400)

(3,300)

Children’s Theatre Camp

7,400

10,500

(3,100)

7,100

16,400

(9,300)

(6,200)

Paulynn Park Camps

66,000

69,400

(3,400)

67,600

67,500

100

3,500

Playgrounds

204,400

12,000

192,400

206,800

4,000

202,800

10,400

Waterfront Adventure Camp

37,500

66,700

(29,200)

38,500

65,600

(27,100)

2,100

We Got Game

26,000

47,100

(21,100)

28,300

46,500

(18,200)

2,900

Sunset Camp

11,000

20,800

(9,800)

11,200

21,300

(10,100)

(300)

Kindercamp

10,000

19,800

(9,800)

9,700

19,700

(10,000)

(200)

ARC − Camps

32,700

54,600

(21,900)

32,200

47,700

(15,500)

6,400

Friday Night Youth

33,100

45,800

(12,700)

30,000

28,900

1,100

13,800

School Break

21,800

33,200

(11,400)

25,200

37,700

(12,500)

(1,100)

Greenwood Camps

17,400

33,700

(16,300)

18,200

33,700

(15,500)

800

General Interest − Adult

10,800

14,700

(3,900)

10,800

15,100

(4,300)

(400)

Riverbreeze

3,900

−

3,900

4,100

−

4,100

200

Multimedia & Technology − Children

29,000

41,400

(12,400)

24,000

34,000

(10,000)

2,400

Total Recreation, Culture & Community Development

Recreation Programs & Active Living

2,135,900

1,184,800

951,100

2,183,200

1,142,500

1,040,700

89,600

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)

TOWN OF AJAX


51



2016 2016 2017 Increase/ %




Net Operating Budget 967,800 949,900 997,500 47,600 5.0

BUDGET SUMMARY




Progressions 8,100


Overtime (400)







Increased allocation from Slots revenues to fully fund Impact Ajax initiatives (40,700) (4.3%)

Expansion of the Diversity and Community Engagement Conference 3,000 0.3%


Net Increase in Rec, Culture & Com Dev C&CD 2017 Operating Budget 16,500 1.7%


Distributable Labour and Equipment 31,100 3.3%


TOWN OF AJAX

COMMUNITY & CULTURAL DEVELOPMENT

52

Recre

ation, C

ulture

& C

D −

C

om

munity &

Cultura

l D

evelo

pm

ent

General Operations

645,5

00

−

645,5

00

729,2

00

−

729,2

00

83,7

00

Festivals & Events − General Operations

9,0

00

−

9,0

00

6,2

00

−

6,2

00

(2

,800)

Older Adults

26,1

00

5,3

00

20,8

00

31,1

00

4,4

00

26,7

00

5,9

00

Canada Day & Pumpkinville

105,6

00

29,5

00

76,1

00

109,6

00

29,5

00

80,1

00

4,0

00

Taste Ajax / Santa Parade

46,9

00

13,7

00

33,2

00

46,9

00

13,7

00

33,2

00

−

New Years & Winterfest

35,0

00

7,4

00

27,6

00

35,1

00

7,4

00

27,7

00

100

Summer Events

31,1

00

3,7

00

27,4

00

32,5

00

3,7

00

28,8

00

1,4

00

Community Development

90,6

00

5,0

00

85,6

00

69,0

00

5,0

00

64,0

00

(2

1,6

00)

Impact Ajax

81,5

00

64,1

00

17,4

00

104,8

00

104,8

00

−

(1

7,4

00)

Doors Open

8,8

00

1,5

00

7,3

00

1,6

00

−

1,6

00

(5

,700)

Tota

l R

ecre

ation, C

ulture

& C

D −

C

om

munity &

Cultura

l D

evelo

pm

ent

1,0

80,1

00

130,2

00

949,9

00

1,1

66,0

00

168,5

00

997,5

00

47,6

00

2016

Expenditure

s

2016

Revenues &

Recoveri

es

2016

Net O

pera

ting

Budget

2017

Expenditure

s

2017

Revenues &

Recoveri

es

2017

Net O

pera

ting

Budget

Budget

Incre

ase /

(Decre

ase)

TO

WN

OF A

JA

X

2017 O

PE

RA

TIN

G B

UD

GE

T

53


PLANNING & DEVELOPMENT SERVICES

2016 2016 2017 Increase/ %





BUDGET SUMMARY




Progressions (9,600)







Total Part Time Wages & Statutory Payroll Costs 1,200 -

Lower planning application fees with fewer residential site plans and subdivisions, 134,500 4.9%

partially offset by increased engineering and design fees

Higher net building permit fees, primarily non residential, including transfer from (42,800) (1.6%)

statutory Building Approvals Reserve

Phase two of Youth Entrepreneur and Employment program completed in 2016 (30,000) (1.1%)

net of 2017 funding ($5,000) to support externally run local area program

Anticipated Bell tower rental revenue will not be realized as final location is 16,000 0.6%

not on Town-owned lands

Reduction in consulting and legal costs for planning and OMB appeals (12,000) (0.4%)

One time 2017 software and equipment purchases offset by Pickering (9,800) (0.3%)

Village Heritage Conservation District signs purchased in 2016

TOWN OF AJAX

54


PLANNING & DEVELOPMENT SERVICES

2016 2016 2017 Increase/ %





TOWN OF AJAX


Bi-annual reprint of Town of Ajax Street Map completed in 2016 (7,500) (0.3%)


Net increase in Planning & Development 2017 Operating Budget 163,500 6.0%


Infrastructure Capital Consolidation & Staff Reallocation (753,400) (27.5%)


55

Planning & Development Services

Administratio

n353,500

100

353,400

343,100

100

343,000

(10,400)

Planning

2,126,800

800,800

1,326,000

2,092,800

702,300

1,390,500

64,500

Engineering

1,363,300

336,400

1,026,900

718,100

303,900

414,200

(612,700)

Engineering Vehicles

16,300

−

16,300

14,800

−

14,800

(1,500)

Build

ing Approva

ls1,206,800

1,735,400

(528,600)

1,234,000

1,778,200

(544,200)

(15,600)

Build

ing Approva

ls Vehicles

15,200

−

15,200

15,500

−

15,500

300

Eco

nomic D

eve

lopment

585,400

55,500

529,900

554,900

39,500

515,400

(14,500)

Total Planning & Development Services

5,667,300

2,928,200

2,739,100

4,973,200

2,824,000

2,149,200

(589,900)

2016

Expenditures

2016

Revenues &

Recoveries

2016

Net Operating

Budget

2017

Expenditures

2017

Revenues &

Recoveries

2017

Net Operating

Budget

Budget

Increase /

(Decrease)

TOWN OF AJAX


56

TOWN OF AJAX 2017 BUDGET

NEW/EXPANDED PROGRAMS & INITIATIVES

ITEM 2017 BUDGET

IMPACT 2018 BUDGET

IMPACT

Canada Day Celebrations – Special celebration to commemorate Canada’s 150th birthday

Total

$10,000

$10,000

$0

$0

57


NEW/EXPANDED PROGRAMS & INITIATIVES

DEPT./SECTION: 676 – Recreation, Culture & Community Dev. - CCD BUSINESS UNIT: NO:

4410 DESCRIPTION: Canada Day 2017 – Canada’s 150th Birthday START DATE: 2017 SUBMITTED BY: Robert Gruber

JUSTIFICATION A proposal to expand event programming to commemorate Canada's Sesquicentennial was presented and endorsed by Council on November 14, 2016. Canada’s sesquicentennial is a significant milestone in our history and this initiative extends and expands the 2017 celebration to two separate yet connected venues; an afternoon event at Rotary Park and a Nighttime Spectacular at Ajax Downs. The additional $10,000 will support event programming to commemorate Canada’s Sesquicentennial to include expanded special performances including cultural performances, Canadian pageantry, special commemorative giveaways, and interactive activities.

BUDGET 2017 2018 EXPENDITURE: $ 10,000 $ 0

LESS: REVENUE/RECOVERIES

NET BUDGET $ 10,000 $ 0

58


FULL AND PART TIME STAFF

DEPARTMENT POSITION # OF STAFF

2017 BUDGET

2018 BUDGET

Full Time: Operations & Environmental Services Recreation, Culture and Community Development Part Time: Fire & Emergency Services Operations & Environmental Services Recreation, Culture and Community Development Recreation, Culture and Community Development

Total

Vehicle and Equipment Trainer Community Recreation Coordinator – Seniors Programs and Services Administrative Assistant Seasonal & Student (Sportsfields) Playground Leaders/Inclusion Counsellor Audley Recreation Centre - Facility Supervisor & Pool Operator – increase in hours

Total

1 1 1 2 3 8

$62,700

$53,000

$30,300

$37,400

$11,500

$17,500

$212,400

$106,300

$97,300

$46,400

$37,400

$11,500

$17,500

$316,400

59


STAFF REQUEST

DEPT./SECTION: Operations and Environmental Services - Fleet BUSINESS UNIT: NO:

3108 POSITION TITLE: Vehicle and Equipment Trainer

JUSTIFICATION The Town has reached a point, where an in-house Vehicle and Equipment Trainer is required. This position will develop, coordinate and manage a vehicle and equipment training program which will focus on the training, testing and evaluation of vehicle operators for the use of fleet vehicles and equipment. This position will be responsible to manage an internal driver operator licencing system, and develop policies and procedures relating to health and safety (tag-out, personal protective equipment, WHMIS etc). The Trainer will also be integral in the lead role and/or support in the following areas: evaluating operator competency through the employee recruitment and promotion process, complete accident/incident investigations as required, manage the Town’s Commercial Vehicle Operator registration (CVOR) and monitor employees driver licence abstracts to ensure compliance with the Ministry of Transportation requirements.

BUDGET 2017 2018 STAFF COSTS: $ 62,700 $ 106,300

NET BUDGET $ 62,700 $ 106,300

60


STAFF REQUEST

DEPT./SECTION: Recreation, Culture & Community Dev – RPAL BUSINESS UNIT: NO:

4201 POSITION TITLE: Community Recreation Coordinator – Seniors Programs & Services

JUSTIFICATION Implementation of new strategies and partnerships to support seniors has been identified as a priority by Council under the Community Action Plan. In 2016, Recreation, Culture and Community Development began the Older Adults/Senior’s Recreational Services Strategy to assess the needs of seniors in the community and identify areas of opportunity for development. Initiatives identified to date include, but are not limited to, the development of an Age Friendly Community Plan, expansion of partnerships to enhance the availability of services for seniors, exploring alternate options for program and service delivery, as well as seeking an Age-Friendly Community designation. At present there are limited resources within the department to manage new initiatives and programs specific to our older adult and senior population. From a program perspective, adult and seniors programs are currently managed by the Community Recreation Coordinator who also oversees youth programs. The introduction of this new position will allow greater opportunity for staff to focus on issues and programs specific to our older adult and senior population. This position will take the lead on the recommendations, initiatives and related programming as identified in the Older Adults/Senior’s Recreational Services Strategy and build community connections with residents as well as with seniors serving agencies to ensure that the needs of older adults and seniors in Ajax are met.


NET BUDGET $ 53,000 $ 97,300

61


STAFF REQUEST

DEPT./SECTION: Fire & Emergency Services BUSINESS UNIT: NO:

2000 POSITION TITLE: Administrative Assistant – Part Time

JUSTIFICATION As the Town of Ajax continues to grow, a greater need is placed on the Administration section of the Fire Services. This section provides administrative support to the Chief and Deputy Chiefs, which then includes all of the needs for the Suppression, Prevention, Inspection and Communications divisions. The Administration Section has responsibility for legislated requirements of the Fire Protection and Prevention Act as well as responsibilities related to billing Insurance Companies, Ministry of Transportation and others. The combination of legislative requirements, day to day responsibilities along with an increase in the volume of activity, has driven the need for the additional part time support position. An additional part time Administration Assistant will allow the Fire & Emergency Services department to maintain current service levels.


NET BUDGET $ 30,300 $ 46,400

62


STAFF REQUEST

DEPT./SECTION: Operations and Environmental Services

BUSINESS UNIT: NO:

3108 POSITION TITLE: Seasonal Employee (1) and Summer Student (1)

JUSTIFICATION These positions are required to assist in the maintenance of the existing sports field infrastructure within the Town of Ajax. With a full baseball season completed at the Audley Ball Park (post Pan AM), combined with new artificial turf fields at the Ajax Community Centre, higher levels of service and maintenance are required. Specific to baseball, the frequency of grass-cutting, edging, lining of fields, dragging of infields, maintaining each pitcher’s mound and batter’s box requires enhanced maintenance. With the increasing usage of the Town’s ball diamonds, and the rise in the number of tournaments, additional operational support is required to maintain the service delivery requirements expected from the Town’s user groups and tournament organizers. Staff are needed to provide more after hours support to user groups. These part-time positions will be scheduled to work until midnight during the week, and on weekends to provide user group support and close the fields each evening (Audley Recreation Centre Ballpark and Ajax Community Centre artificial turf fields).


NET BUDGET $ 37,400 $ 37,400

63


STAFF REQUEST

DEPT./SECTION: Recreation, Culture & Community Dev – RPAL

BUSINESS UNIT: NO:

Various POSITION TITLE: Part Time Playground Leaders (2) and Inclusion Counsellor

JUSTIFICATION Playground Junior/Senior Leaders: Required for new site. Inclusion Counsellor: Increased demand for 1 to 1 counsellor to participant ratio during summer programs.


NET BUDGET $ 11,500 $ 11,500

64


STAFF REQUEST

DEPT./SECTION: Recreation, Culture & Community Dev – Facilities BUSINESS UNIT: NO:

4080 POSITION TITLE: Part Time – Increase in hours

JUSTIFICATION Audley Recreation Centre – Part Time Facility Supervisor: Increased hours based on the elimination of RPAL/CCD staff working facility shifts. Audley Recreation Centre – Part Time Pool Operator: Due to increased pool usage and to maintain operational efficiencies with fully trained, certified pool staff.


NET BUDGET $ 17,500 $ 17,500

65


LIBRARY

2016 2016 2017 Increase/ %





BUDGET SUMMARY

Full and Part Time Wages & Benefits

Salary/wage rate and benefit increases 85,600

Annualization of additional part time hours approved in 2016 29,500


Progressions (17,400)

Total Full Time and Part Time Wages & Benefits 122,400 2.8%

Net increase in building maintenance expenditures, primarily due to increased 21,800 0.5%

utility costs and roof maintenance at various branch locations

Increase in collection budget due to inflationary and foreign exchange pressures 16,100 0.4%

New office chairs, study carrell and volunteer management software offset by (10,400) (0.2%)

one-time purchases completed in 2016

Decrease in fines & fees revenues due to implementation of electronic 6,000 0.1%

notifications and auto-return of electronic materials

Increased in contracted security services hours for Main Branch 2,900 0.1%

Insurance (2,400) (0.1%)

Increase in photocopier fees & miscellaneous revenues based on recent (2,000) (0.1%)

usage trends,offset by lower expected room rentals and bank interest revenues

Other operating expenditures/revenues (400) -

Net Increase in 2017 Library Grant 154,000 3.5%

TOWN OF AJAX

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Documents

GGC Budget Report - 2017 Operating Budget - events.ajax.ca · Slots at Ajax Downs a) Operating The majority of the Slots revenues are allocated to reserves, however, the Slots revenue