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GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project. Project Certification Implementation Phase October 22, 2014. FMD MISSION & Performance Measures. Mission : - PowerPoint PPT Presentation
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GENERAL SERVICES DEPARTMENTFacilities Management Division
GSD CAMPS-NM Project
Project CertificationImplementation PhaseOctober 22, 2014
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FMD MISSION & Performance Measures
•MISSION: ‒ “To ensure that the citizens of New Mexico and state agencies receive
the best value in design, construction and management of state-owned and leased facilities. To provide clean, safe, energy-efficient work environments for our employees and customers and to support the sustainability, energy efficiency, and capital improvement of state facilities.”
•PERFORMANCE MEASURE :‒ Ability to manage capital project performance at the portfolio or
individual level
•PERFORMANCE MEASURE : ‒ Reduced cost of maintaining state facilities
•PERFORMANCE MEASURE :‒ Improved rate of return on capital investments
3
GSD CAMPS-NM Project-Funding
APPROPRIATION HISTORY (INCLUDE ALL FUNDING SOURCES, E.G. FEDERAL, STATE, COUNTY, MUNICIPAL LAWS OR GRANTS)
Fiscal Year Amount Funding Source and Appropriation language
FY2015 $1,058,529.16 15-3B-10 NMSA 1978, Fund A140005
FY2016 $ 377,487.90 15-3B-10 NMSA 1978, Fund A140005
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GSD CAMPS-NM Project-Funding• Project schedule, Project Plan and contract deliverables have been finalized
and subsequent pricing from vendors have been received. • There is an increase from our original cost estimate of $1,116,058.0 to
$1,436,017.0 which equates to a difference of $319,959.0.• Increase in cost is identified below:
• $15,355.0 – Inclusion of GRT for ANA and CPPM licenses• $30,223.0 – Addition of AiM IQ Software • $218,424.0 – AssetWorks – Addition of Technical Writer, Travel Expenses
and firm pricing for contract deliverables for Consultant/PM• $50,929.0 – Firm Pricing for Internal PM based on project schedule and
project lifecycle (increase accounts for full lifecycle support)• ($4,292.0) – Reduction in IV&V cost based on firm pricing for contract
deliverables• $9,320.0 – proportional increase in Contingency @ 3% of total projected
costs
5
Project Certification History
Start Date July 1, 2014 Planned End Date February 10, 2016
Amount Requested this Certification $ 838,629.97
Amount Previously Certified $ 520,000.00
Remaining Appropriation not Certified $ 77,387.09
Total Appropriated Amount $ 1,436,017.06
CERTIFICATION HISTORY (INCLUDE ANY PREVIOUS PROJECT OR PHASE CERTIFICATIONS)
Date Amount Funding Source(s)
(use specific citations to laws, grants, etc.)June 25, 2014 $100,000.00 15-3B-10 NMSA 1978, Fund A140005
August 27, 2014 $420,000.00 15-3B-10 NMSA 1978, Fund A140005
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GSD CAMPS-NM Project Review • STATUS • Project is positioned to successfully transition from
Planning Phase to Design/Build Phase• IV&V Pricing has been received from 3 potential vendors.
Selection will be made by end of week• AssetWorks Consulting contract is pending final approval• Application servers have been upgraded to latest software
version• Mock Business BluePrint Design Session has been
completed• Project Team and Sub-Teams have been identified• Software is in process of being purchased
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Project Accomplishments• PMP completed• Schedule and Budget completed• Communication Plan completed• IV&V deliverables defined• Consulting Contract deliverables defined• Risk Assessment Report• Governance Structure and Project Team finalized• SharePoint document repository, folder hierarchy and
home page designed and implemented• Technology Plan completed
8
Project Accomplishments• Business Continuity, Backup & Recovery Plans Reviewed• Business Blueprint Plan• Business Blueprint Sessions Defined, Participants
Identified and Sequencing Determined
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GSD CAMPS-NM – Projected BudgetBUDGET
Comments: Budget considerations are: 3% contingency of total project cost, IV&V is calculated @7% of total Project Cost, Professional services based on 19 month project duration excluding applicable tax but includes travel/per diem costs. Software costs includes 1st year maintenance for 180 licenses, recurring maintenance costs will be paid out of operating budget and is calculated at 20% of software initial costs.
Description FY14 & Prior
FY15 FY16 FY17 FY18 & After
Staff - Internal $0.00 $0.00 $0.00 $0.00 $0.00
Consulting Services
AssetWorks
PM
IV&V
$0.00 $ 378,272.54
$ 281,752.40
$ 30,495.00
$ 157,821.70
$ 182,456.40
$ 26,215.00
$0.00 $0.00
Hardware $0.00
$0.00
$0.00 $0.00 $0.00
Software 180 lics + 1st year maintenance
$0.00
$306,954.84
$ 30,223.44
$0.00 $0.00 $0.00
Contingency 3% of total costs
$ 30,830.95 $ 10,994.79
TOTAL $ 1,058,529.16 $ 377,487.90 $0.00 $0.00
Ongoing Maintenance
$59,897.00 $59,897.00 $59,897.00
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ANA/CPPM Project Certification Approval
Thank you
Request Approval for the Release of $838,629.97 for the Implementation Phase