Fraternity and Sorority Life Standards of Excellence

Fraternity and Sorority Life Standards of

Excellence – Calendar Year 2019

Revised March 2019

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Contents Program Introduction ............................................................................................................................... 3

Why Standards of Excellence Matter .................................................................................................... 4

Standards of Excellence Sections ........................................................................................................... 6

Submission for Standards of Excellence .............................................................................................. 8

Chapter Profile – Slide 1 .......................................................................................................................... 9

Section A – Scholarship ......................................................................................................................... 10

Section B – Leadership ........................................................................................................................... 12

Section C – Service & Philanthropy .................................................................................................... 14

Section D – Brotherhood/Sisterhood ................................................................................................... 16

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Program Introduction

UNCW Office of Student Leadership and Engagement

Mission Statement

The Office of Student Leadership and Engagement creates opportunities in which UNCW students and fraternities & sororities can engage in their communities and serve others, practice leadership and inspire positive change, act congruently with their values, and celebrate excellence.

The Office of Student Leadership and Engagement

Values

The OSLE staff will model and educate students around these principle values: Practicing EXCELLENCE by Being AUTHENTIC Acting with PURPOSE Living with PASSION Exhibiting INTEGRITY and Respecting DIFFERING PERSPECTIVES

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Why Standards of Excellence Matter

The Standards of Excellence process is used to help fraternity and sorority chapters at the

University of North Carolina Wilmington meet their national standards. This process will allow

chapters to complete a self-evaluation of the previous year to help the University recognize

those organizations that are achieving excellence while identifying those who may need

additional support.

The Standards of Excellence process centers on the Four Pillars of Fraternity and Sorority Life

which are Scholarship, Leadership, Service & Philanthropy, and Brotherhood/Sisterhood.

Exceeding in the area of Scholarship Academic excellence is the highest priority at UNCW. It is important that each chapter

encourages and supports each member’s academic goals. A strong scholarship program within

organizations helps to improve the status of each chapter and the fraternity/sorority system.

Chapters are encouraged to:

Meet the UNCW all-male or all-female average GPA and strive to significantly exceed

those markers

Maintain and implement a scholarship program for their members

Utilize faculty/staff advisor to assist in scholarship programming

Utilize and recommend to their members the use of various UNCW academic support

resources (University Learning Center, Writing Center, Math Lab, Supplemental

Instruction, etc.)

Exceeding in the area of Leadership Being part of a fraternity or sorority provides one of the greatest opportunities for building of

leadership skills for all of its members. A strong positive image of the fraternity and sorority

system can only come from a group of strong leaders.


Challenge every member to participate in student engagement experiences outside of

the chapter (i.e. other extracurricular activities)

Plan and implement an officer transition program

Attend leadership programs sponsored by the Office of Student Leadership and

Engagement, UNCW, national organizations, and/or by national governing bodies

Support the leadership of and participate fully in IFC, NPHC, PHC and UGC

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Exceeding in the area of Service & Philanthropy Being a part of the fraternity and sorority system allows members to participate in community

engagement through service and philanthropy activities that not only benefit the members of

the community, but chapter members as well.


Participate in community service projects throughout the year

Participate in philanthropic events to raise money for charitable causes

Support other service and philanthropy events sponsored by other fraternities and

sororities, student organizations, campus partners, and community agencies

Exceeding in the area of Brotherhood/Sisterhood In order for chapters to thrive and grow stronger, they must continually provide experiences

that will enhance the unique feeling of fellowship for all of their members.


Ensure accountability for individual members and the organization as a whole

Participate in social activities with other chapters

Display pride and live values with regard to the fraternity and sorority community

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Standards of Excellence Sections The Standards of Excellence will be used to determine the recipient of the Vice Chancellor’s

Cup of Academic Excellence (highest scholarship section for each council). Should there be a

tie, all bonus points will be redacted and the group with the highest score will receive the

award. Should there still be a tie; the organization with the highest increase in their chapter

GPA from spring 2019 to fall 2019 will receive the award.

The Bradley Cup (Chapter of the Year) will also be determined by the Standards of Excellence

(entire score). If a tie should ensue, all bonus points will be redacted and the group with the

highest score will be the recipient. If this does not break the tie, the organization with the

highest Brotherhood/Sisterhood section score will be the recipient.

The Standards of Excellence process has an overall point total of one hundred (100) points with

a maximum of twenty-five (25) possible points for each section, which include Scholarship,

Leadership, Service & Philanthropy, and Brotherhood/Sisterhood. Each chapter must achieve at

least sixty (60) points to meet the standard of excellence overall and a minimum of 20 points to

be meet the standard of excellence in each section; the breakdown is as follows:

Standards of Excellence Level Recognition

93.00 - 100.00 points Gold Level Standard of

Excellence

Certificate of recognition

Letter to National Headquarters and

advisor(s) that chapter meets Standard of

Excellence

Recognition on Office of Student Leadership

and Engagement website

84.00 - 92.75 points Silver Level Standard of

Excellence




Excellence



75.00 - 83.75 points Bronze Level Standard of

Excellence




Excellence



60.0.00 -74.75 points Chapter meets Standard of

Excellence



Excellence

Less than 60 points Chapter does not meet

Standard of Excellence

See next page for accountability measures

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Should a chapter not meet the Standards of Excellence the following accountability measures

will be implemented:

1st year:

Notification to National Organization

Chapter will be invited to create an action plan with staff in the Office of Student

Leadership & Engagement

2nd subsequent year:

Notification to National Organization



Chapter president will be invited to meet staff in the Office of Student Leadership &

Engagement to discuss chapter operations. At the request of the chapter, staff will

continue to provide assistive resources to help the chapter improve

Chapter will not be eligible for fraternity/sorority awards of excellence recognition

3rd subsequent year:

Notification to National Organization and invitation for staff to meet with (in person or

via phone/video conference) staff in the Office of Student Leadership & Engagement



Chapter president will be invited to meet staff in the Office of Student Leadership &

Engagement to discuss chapter operations. At the request of the chapter, staff will

continue to provide assistive resources to help the chapter improve

Chapter will not be eligible for fraternity/sorority awards of excellence recognition

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Submission for Standards of Excellence Chapters must sign up for a brief 15 - 20 minute presentation. The presentation should highlight

each of the sections, Scholarship, Leadership, Service/Philanthropy & Brotherhood/Sisterhood,

using the requirements as a guide of what to include in your presentation.

To ensure fairness, and make sure every chapter has the same amount of time to prepare,

chapters will be asked to turn in their presentations to the Office of Student Leadership &

Engagement at a to be determined date. The presentation submitted will be the one used during

judging.

Things to keep in mind as you organize your presentation:

The chapter profile: Tell us who you are, the chapter values, what the organization

stands for

We encourage you to make the presentation visual, include pictures from events the

chapter has participated in over the past year

Your presentation should be detailed and organized

Tell your story, what areas has the chapter really improved in; what areas are a work in

progress?

The information should be neat, organized, and easy to view. The final results will be reported

on the UNCW Fraternity and Sorority website.

Please note chapters who were placed on disciplinary probation for any part of the calendar

year 2019 are ineligible for the Vice Chancellor’s Cup of Academic Excellence and the Bradley

Cup.

Chapters who were under a disciplinary probation during 2019 that was placed on them during

the previous calendar year are eligible for the Vice Chancellor’s Cup of Academic Excellence

and the Bradley Cup but will start with an automatic 20 point deduction. The point deduction

will only be factored in to the Bradley Cup and Vice Chancellor’s Cup of Academic Excellence

competition.

All presentations will be reviewed by staff in the Office of Student Leadership & Engagement.

All national headquarters will be advised of the Standards of Excellence process and informed

about the chapter’s standing. We hope that every chapter will meet and far exceed these

Standards of Excellence.

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Chapter Profile – Slide 1

All presentations should start with the following information on their first slide:

Pi Beta Phi Founding date at UNCW

Values

Mission

Philanthropy

[Picture]

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Section A – Scholarship

1A. ________ The chapter has a GPA at or above a 3.5.

(Maximum 6 points – 5 points for 3.25 GPA; 4 points for 3.0 GPA; 3 points for 2.75 GPA; 2

points for 2.5 GPA)

The semester with the lower GPA will determine the point value.

2A. ________ The Chapter's cumulative GPA is above the All-Men's/All-Women's Average.

(Maximum 4 points – 2 points for each semester)

Spring 2019 & Fall 2019 Chapter GPA

3A. ________ The chapter has maintained or increased its semester GPA from the previous

semester.

(Maximum 2 points – 1 point for each semester)

Spring 2019 & Fall 2019 Chapter GPA

4A. ________ The chapter has a documented academic achievement plan that has been shared

with the chapter membership and the faculty/staff advisor.

(Maximum 7 points)

How does membership in your fraternity/sorority foster academic growth for chapter

members?

What happens if members are not meeting chapter academic standards?

How do you hold members accountable?

How does your chapter support members who are struggling academically?

How is academic excellence prioritized in other aspects of chapter operations?

How do you recognize both improvement and excellence in members’ academic

performance?

How does your chapter ensure the academic success of new members?

How does your chapter utilize campus resources to promote academic success?

5A. ________ The Chapter conducted one program per semester for its members or

community that supports the value of scholarship.

(Maximum 2 points – 1 point for each semester)

Please include a brief description of each program, such as: what was included in each program,

who was in attendance, and how each program connects to the value of scholarship. Examples

include workshops on study skills, campus academic resources, time management, exam prep,

etc. Study hours are not considered a program. Include picture if applicable.

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6A. ________ The chapter’s new member class average is at or above the all men’s/all

women’s average.

(Maximum 4 points – 2 points for each semester).

Spring 2019 & Fall 2019 semester GPA

Bonus: ________ At least 5% of members attained a 4.0 GPA during the academic

year.

(1 point)

Please list all members with a 4.0 average.

Bonus: ________ At least 30% of membership of the chapter is on the Dean’s List.

(1 point)

Please list all individuals on Dean’s list and GPA.

Bonus: ________ The chapter had member(s) initiated into Order of Omega during

2018.

(1 point)

Please list of all Order of Omega initiates, and semester of initiation

Bonus: ________ Give a detailed example of one of the following: (a) a chapter

member whose academic performance has improved because of the chapter academic

plan OR (b) a chapter member who serves as an academic role model and why.

(1 point)

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Section B – Leadership

1B. ________ Highlight chapter members who do not have an executive position in your

chapter and discuss how they practice leadership within or outside of the chapter.

(Maximum 3 points)

Please include a brief explanation for each person highlighted of how they practice leadership in their role.

(Being an RA, OL, etc. count toward this).

2B. ________ The chapter had an operating executive board system during the past year.

(2 points)

Please provide an organizational chart for the operating executive board and explain how the board

operates effectively.

3B. ________ The chapter practiced and documented a chapter officer transition program.

(4 points)

Please include a brief description of the officer transition program.

4B. ________ The chapter president or official delegate attended their own organization’s

National/Regional/State Leadership Conferences or other training/Conferences such as

AFLV, UIFI, and SEPC during the year.

(2 points)

Who attended? What did the members learn and how did they implement changes into the chapter?

5B. ________ The chapter co-sponsored one event per semester with a non-FSL Registered

Student Organization or another FSL organization outside of their council. (This excludes

mixers.)

(Maximum 2 points- 1 point per semester)

Please include a brief description of event, and a picture if applicable.

6B.________ The chapter co-sponsored one event per semester with a FSL Organization (those

groups who are members of IFC, NPC, and NPHC). (This cannot be an organization the

chapter has previously co-sponsored with in the same calendar year and excludes mixers).

(Maximum 2 points- 1 point per semester)


7B. ________ President or presidential delegate attended all presidents’ meetings, president’s

retreats, and one-on-ones with the Office of Student Leadership and Engagement staff.

(Maximum 8 points- 1 point per meeting)

Please include a testimonial from the President or Presidential Delegate about what they learned from the

Presidents Retreats and FSL Leadership meetings.

OSLE will confirm attendance at programs.

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8B. ________ Chapter provides opportunities for leadership development of all members.

(2 points)

Please describe committee opportunities open to non-officers and/or leadership development workshops

provided by the chapter.

BONUS: ________ More than one officer/member attended their own organization’s

National/Regional/State Leadership Conferences or other training/Conferences such as

AFLV, UIFI, and SEPC during the year.

(1 point)

Who attended? What did the members learn and how did they implement changes into the chapter?

Bonus: ________ The chapter has members attend the Seahawk Leadership Conference,

ELEVATE, participate in the Leadership Development Program (LDP), receive a certificate

for participating in Emotionally Intelligent Leadership or organize a StrengthsFinder

workshop for the Executive Board.

(2 points)

Who attended? What did the members learn and how did they educate the chapter?

Bonus: ________ Chapter members held officer positions on their Council.

(1 point)

How did having representation on the council positively impact your chapter?

Bonus: ________ Chapter Executive Officers are transparent, trusted and respected by

members.

(1 point)

Please provide examples of executive officer transparency and how officers build trust with the

membership.

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Section C – Service & Philanthropy

1C.________ Highlight opportunities the chapter engaged in to obtain community service

hours.

(5 points)

Please include a brief description of event(s), picture(s) if applicable.

2C.________ The chapter co-sponsored a service or philanthropy event with another

fraternity or sorority.

(4 points)

Please include a brief description of event, picture if applicable. This cannot be the same event used in the

previous section.

3C. ________ The chapter provides education to its members and to the community about

their chosen philanthropy.

(3 points)

How is information communicated to the chapter? Explain how the chapter brings community awareness

to the philanthropy.

4C.________ The chapter conducted one large-scale community service/philanthropic project

per semester.

(Maximum 4 points- 2 per semester)


5C. ________ The chapter donates money or goods equal to $75 per member per semester.

(Maximum 5 points – 4 points for $50 per member per semester; 3 points for $25 per member

per semester; 2 points for $20 per member per semester; 1 point for $15 per member per

semester)

Please include a letter from the recipient (with signature) indicating donation or any financial

documentation showing the donation was made.

6C. _______ Chapter members performed service hours equal to 25 hours per member per

semester.

(Maximum 4 points – 3 points for 20 hours per member per semester; 2 points for 15 hours per

member per semester; 1 point for 10 hours per member per semester)

Please show service hour log, pictures of members performing service, and any documentation the chapter

receives from the service site.

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Bonus: ________ The chapter participated in the Halloween Carnival, Adopt-A-Family, and

Angel Tree.

(Maximum 3 points – 1 point per opportunity)

Please provide a description of the work done, photographs from the event and description of items

donated.

Bonus: ________ The chapter highlights a member who is an unsung hero for their dedication

to helping others.

(3 points)

Please provide an explanation about the work the member does and the impact it has on both the

community and the chapter.

Bonus: ________ Chapter finds ways to share the service and philanthropic work they have

completed.

(2 points)

Provide screenshots of announcements and/or marketing the chapter has done to showcase their work.

Bonus: ________ Chapter members performed service over a school break (Spring Break,

Summer Break, Fall Break, Thanksgiving or Winter Break).

(1 point)

Please provide a list of members, where they served and the number of hours they served.

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Section D – Brotherhood/Sisterhood

1D.________ The chapter held an annual retreat with 80% of members in attendance.

(3 points)

Please include a brief description of event, an outline of the agenda, and a picture if applicable.

2D.________ The chapter initiated at least 80% of the individuals who accepted offers of

membership.

(3 points)

How do you keep your new members engaged throughout the process?

3D.________ The chapter met the attendance requirements for all Member Council meetings.

(Maximum 4 points-2 points per semester)

Please describe the purpose of regular council meetings and the impact on the chapter when their

representatives are not present.

Verified by staff of the Office of Student Leadership & Engagement

4D.________ Discuss how an alumni or advisor has positively impacted your chapter this

year.

(3 points)

Please include a brief description.

5D.________ At least 70% of new members attended the New Member Education program

provided by OSLE.

(4 points)

What did they learn from the New Member Education Session?


6D.________ All forms and paperwork were submitted on time to the Assistant Director or

Coordinator of Student Leadership & Engagement for Fraternity & Sorority Life. (This

includes New Member Roster, Semester Rosters, Social Event Registration, etc.)

(Maximum 6 points)

What is the importance of following a deadline?


7D. ________ The chapter has an overall retention of 80% each semester.

(Maximum 2 points – 1 point per semester)

Please provide the chapter sizes at the beginning and end of each semester to show retention calculation.


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Bonus: ________ The chapter hosted or attended an annual Founder’s Day celebration on or

around the Inter/National Organization’s Founding Date.

(1 point)

Please include a brief description, and a picture if applicable.

Bonus: ________ The chapter hosted an annual Parents/Family Day or Alumni Event.

(1 point)

Please include a brief description, and a picture if applicable.

Bonus: ________ The chapter hosted an education session for the chapter, facilitated by a

UNCW department (i.e.; CARE, Crossroads, Counseling Center, Career Center, Learning

Center, etc.)

(2 points)

Please include a brief description of the program and how the chapter implemented the information that

was shared into their practices.

Bonus: ________ The chapter has a big brother/sister or mentoring program for new members.

(2 points)

Please explain the way in which the chapter evaluated potential mentors and educates and trains the

mentors prior to getting a mentee. What process does the chapter use to match mentors and mentees?

How does the chapter evaluate the process each year?

Documents

Fraternity and Sorority Life Standards of Excellence