Food and Drugs Laboratory, Vadodara - gil. · PDF fileRequest for Proposal FOOD AND DRUGS LABORATORY, VADODARA Page | 1 Food and Drugs Laboratory, Vadodara (Government of Gujarat)

Request for Proposal FOOD AND DRUGS LABORATORY, VADODARA

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FoodandDrugsLaboratory,Vadodara(GovernmentofGujarat)

January,2017

TenderNo.:‐SW04012018151

BidProcessingFees:Rs.1,770/‐BidSecurity/EMD:Rs.1,00,000/‐

GujaratInformaticsLtdBlockno.1,8thfloor,UdyogBhavan,

Sector‐11,Gandhianagar‐382017,GujaratPh.No.23256022,Fax:23238925.

www.gil.gujarat.gov.in

Lastdateofreceiptofpre‐bidqueries:08/01/2018upto1500hrsDateofPre‐BidMeeting:11/01/2018at1500hrs

LastdateofSubmissionofBid:25/01/2018upto1500hrsOpeningofTechnicalBid:25/01/2018at1600hrs

TENDER DOCUMENT

FOR

SELECTION OF AGNECY FOR

DEVELOPMENT AND MAINTENANCE

OF

LABORATORY INFORMATION

MANAGEMENT SYSTEM (LIMS)

FOR

FOOD AND DRUG LABORATORY, VADODARA


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Abbreviations

GoG:GovernmentofGujarat GIL:GujaratInformaticsLimited SI:SystemIntegrator SP:ServiceProvider CMMi:CapabilityMaturityModelIntegration SLA:ServiceLevelAgreement LIMS:LaboratoryInformationManagementSystem OEM:OriginalEquipmentManufacturer IPR:IntellectualPropertyRights SDC:StateDataCenter


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Index

SECTIONI:INVITATIONFORBIDS(IFB)........................................................................................................6

SECTIONII:INSTRUCTIONSTOBIDDERS(ITB)..........................................................................................8

1 Definitions.......................................................................................................................................................8

2 Pre‐qualificationCriteria...........................................................................................................................8

3 CostofBidding...............................................................................................................................................9

A. THEBIDDINGDOCUMENTS....................................................................................................................10

1 ContentsofBiddingDocuments...........................................................................................................10

2 AmendmentofBiddingDocuments....................................................................................................10

B. PREPARATIONOFBIDS...........................................................................................................................10

3 LanguageofBid..........................................................................................................................................10

4 DocumentsComprisingtheBid............................................................................................................10

5 BidForm........................................................................................................................................................10

6 BidPrices......................................................................................................................................................10

7 BidCurrency................................................................................................................................................11

8 BidSecurity/EarnestMoneyDeposit.................................................................................................11

9 Pre‐BidConference/RFPClarification.............................................................................................12

10 PeriodofValidityBids.............................................................................................................................12

11 FormatandSigningofBid.......................................................................................................................12

C. SUBMISSIONOFBIDS................................................................................................................................13

12 SealingandMarkingofBids...................................................................................................................13

13 DeadlineforSubmissionofBids...........................................................................................................13

14 LateBids........................................................................................................................................................13

15 ModificationandWithdrawalofBids.................................................................................................13

D. BIDOPENINGANDEVALUATIONOFBIDS.........................................................................................13

16 OpeningofBidsbyGIL.............................................................................................................................13

17 ClarificationofBids...................................................................................................................................14

18 PreliminaryExamination.......................................................................................................................14

19 Methodology&CriteriaforTechnical,Commercialandfinalevaluation.............................14

20 ContactingGIL/FOODANDDRUGSLABORATORY,VADODARA................................................17

E. AWARDOFCONTRACT.............................................................................................................................17

21 Post‐qualification......................................................................................................................................17

22 AwardCriteria............................................................................................................................................17


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23 Foodanddrugslaboratory,Vadodara/GIL’sRighttoAcceptAnyBidandtorejectanyorAllBids....................................................................................................................................................................17

24 NotificationofAwards.............................................................................................................................17

25 SigningofContract....................................................................................................................................18

26 PerformanceSecurity/PerformanceBankGuarantee...............................................................18

27 CorruptorFraudulentPractices..........................................................................................................19

28 InterpretationoftheclausesintheTenderDocument/ContractDocument.....................19

SECTIONIII:GENERALCONDITIONSOFCONTRACT..............................................................................20

1 Definitions....................................................................................................................................................20

1.1 InthisContract,thefollowingtermsshallbeinterpretedasindicated:...............................20

2 Application...................................................................................................................................................20

3 CountryofOrigin........................................................................................................................................20

4 Standards......................................................................................................................................................20

5 UseofContractDocumentsandInformation..................................................................................20

6 PatentRights,CopyRight........................................................................................................................21

7 Inspection/Testing....................................................................................................................................21

8 ChangeRequestOrders...........................................................................................................................22

9 DeliveryofDocuments.............................................................................................................................22

10 DeploymentofSoftware..........................................................................................................................22

11 Prices..............................................................................................................................................................22

12 ContractAmendments.............................................................................................................................23

13 Assignment...................................................................................................................................................23

14 Delaysinthesupplier/serviceprovider’sPerformance...........................................................23

15 TerminationforDefault..........................................................................................................................23

16 ForceMajeure.............................................................................................................................................24

17 LimitationofLiability...............................................................................................................................24

18 TerminationforInsolvency...................................................................................................................25

19 TerminationforConvenience...............................................................................................................25

20 Righttousedefectivesoftware/equipment.....................................................................................25

21 Supplier/serviceproviderIntegrity.................................................................................................25

22 Supplier/serviceprovider’sObligations.........................................................................................25

23 PatentRights...............................................................................................................................................26

24 Proposed timelines for Implementation from the date of issuance ofwork order (4months)..................................................................................................................................................................26

25 PaymentSchedule.....................................................................................................................................27


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26 UnconditionalBid......................................................................................................................................27

27 NoVariableCostinFinancialBid.........................................................................................................28

28 ResolutionofDisputes.............................................................................................................................28

29 GoverningLanguage.................................................................................................................................28

30 ApplicableLaw............................................................................................................................................28

31 TaxesandDuties........................................................................................................................................28

32 BindingClause............................................................................................................................................28

35Notice...........................................................................................................................................................28

SectionIV:ScopeofWork................................................................................................................................29

SectionV:Forms..................................................................................................................................................32

FormNo.1‐BidProposalForm....................................................................................................................32

FormNo.2‐ParticularsoftheBidder’sorganization...........................................................................33

FormNo.3‐BidProcessingFees&EarnestMoneyDepositDetails................................................35

FormNo.4‐Financialstrengthofthebidder...........................................................................................36

Form‐5 Details of completed/ongoing Dynamic Web Applications projects (ExcludingHardwareandManpowerprojects)ofvaluemorethan10lacsinthelastthreeyears...........37

FormNo.6FinancialBid..................................................................................................................................38

FormNo.7PerformanceBankGuarantee.................................................................................................40

FormNo.8FormatofEarnestMoneyDepositintheformofBankGuarantee............................42

FormNo.9Self‐Declaration............................................................................................................................44

Form10‐FORMATOFAFFIDAVIT...............................................................................................................45


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SECTIONI:INVITATIONFORBIDS(IFB)

COMPETITIVE BIDDING FOR SELECTION OF AGENCY FOR DEVELOPMENT ANDMAINTENANCE FOR LABORATORY INFORMATION MANAGEMENT SYSTEM FORFOODANDDRUGLABORATORY,VADODARA

1. Request for Proposal for Selection of agency for development and maintenance forlaboratory informationmanagement system for food anddrugs laboratory, Vadodarafortheperiodof2years.

2. The bidder shall be responsible for providing all types of applications/services, asmentionedinTenderdocument&ScopeofWork,asapartofthisproject.

3. Pleasenotethatthisbiddocumentisnotforactualawardofcontract/workorderbutto call the rates as per the financial bid for development and maintenance forLABORATORY INFORMATIONMANAGEMENTSYSTEM for food anddrugs laboratory,Vadodara.

4. Actualawardofcontractwillfollowtheconditionsasperthisdocument.ThisdocumentisgivenforenablingthebidderstoknowthetenderconditionssoastoguidetheminfillingupthetechnicalbidandthequotingratesfordevelopmentandmaintenanceforLABORATORY INFORMATIONMANAGEMENTSYSTEM for food anddrugs laboratory,Vadodara.

Sr.No. Information Details1. DateofIssueofTender Document 04/01/20182. Last date for submission of

written queries for clarificationsonlybye‐mail.

08/01/2018upto1500hrse‐mailID:[email protected]

3. Place, date and time for Pre bidconference

11/01/2018at1500hrsConferenceRoom, GujaratInformaticsLtd. BlockNo.1,8thFloor,UdyogBhavan,Gandhinagar

4. Lastdateandtimeforsubmissionof Bid security/EMD, BidProcessing fees & Affidavit (asper the prescribed format givenatForm10)inGILphysically.

25/01/2018upto1500hrs

5. Last date and time forsubmission of proposals(Technical and commercial)(Online)

25/01/2018upto1500hrs

6. Place,dateandtimeforopeningoftechnicalproposals

25/01/2018at1600hrs ConferenceRoom, GujaratInformaticsLtd. BlockNo.1,8thFloor,UdyogBhavan,Gandhinagar


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7. Addressforcommunication Director(e‐Governance)GujaratInformaticsLtd.Block no. 1, 8th floor, Sector 11,UdyogBhavan,Gandhinagar.Tel. No: (079) 23259239,(079)23259237Fax.No.(079)23238925

8. Place,dateandtimeforopeningoffinancial/commercialproposal

The place, date and time foropeningof financial/commercialproposal will give to thetechnically qualifiedbidderlateron.

9. Bidvalidity 180 days, From date of financial bid opening

5. Allbidsmustbesubmittedonlineonhttps://gil.nprocure.comwebsite6. BiddersshallsubmitBidprocessingfeesofRs.1,770/‐intheformofDemandDraft

in the name of “Gujarat Informatics Ltd.” payable at Gandhinagar along with thecoveringletter.

7. BiddersshallsubmitBidsecurity/EMDofRs.1,00,000/‐(OnelacRupeesonly)intheformofDemandDraftOR intheformofanunconditionalBankGuarantee (whichshould be valid for 9 months from the last date of bid submission) of anyNationalizedBank(operating in IndiahavingbranchatAhmedabad/Gandhinagar) inthe name of “Gujarat Informatics Ltd.” payable at Gandhinagar as per prescribedformatattached in thisdocument(Form8) andmustbe submittedalongwith thecoveringletter.

8. Thesealedcover shouldsuperscribeas “BidProcessing fees&BidSecurity/EMD forthe tender for “SELECTIONOFAGENCY FORDEVELOPMENTANDMAINTENANCEFOR LABORATORY INFORMATION MANAGEMENT SYSTEM (FOOD AND DRUGSLABORATORY,VADODARA)”

9. TechnicalBidswillbeopenedinthepresenceofBidders’ortheirrepresentativeswhochoosetoattendonthespecifieddateandtime.

10. In the event of the date specified for receipt and opening of bid being declared as aholidayforGILofficetheduedateforsubmissionofbidsandopeningofbidswillbethefollowingworkingdayattheappointedtimes.

11. Financialbidsofonlythosebidderswhoqualifyonthebasisofevaluationoftechnicalbidswillbeopened.

12. Bidvalidityperiodis180days.


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SECTIONII:INSTRUCTIONSTOBIDDERS(ITB) 1 Definitions

1. “ApplicableLaw”meansthelawsandanyotherinstrumentshavingforceoflawinIndiaastheymaybeissuedforceandinforcefromtimetotime.

2. “Proposals”meansproposalssubmittedbybiddersinresponsetotheRFPissuedbyFOOD AND DRUGS LABORATORY, VADODARA/GIL for selection of consulting

firm/company.

3. “CompetentAuthority”means theManagingDirector,Gujarat InformaticsLimited,Gandhinagar

4. “Committee”meansI.T.committeeoftheDepartment5. “Contract Price”means the price payable to the consulting firm/company on the

panelofFOODANDDRUGSLABORATORY,VADODARA/GILundertheContractforthecompleteandproperperformanceofitscontractualobligations.

6. “SP”means Service Provider, any private or public entity,whichwill provide theservicestoFOODANDDRUGSLABORATORY,VADODARA/GILunderthecontract.

7. “Contract” means the Contract signed by the parties along with the entiredocumentationspecifiedintheRFP

8. “Day”meansworkingday9. “Effectivedate”meansthedateonwhichthecontractcomesintoforceandeffect.10. “Government”meansStateGovernmentofGujarat.11. “F&D,VADODARA”meansFOODANDDRUGSLABORATORY,VADODARA.12. “GIL” means Gujarat Informatics Limited, Block No.1, 8th Floor, Udyog Bhavan,

Gandhinagar–382010,Gujarat.13. “Services”meanstheworktobeperformedbytheSPpursuanttotheselectionby

F&D,VADODARA/GILandtothecontracttobesignedbythepartiesinpursuanceofanyspecificassignmentawardedtothembyF&D,VADODARA/GIL.

14. The“BidDocument”and“TenderDocument”arethesame.2 Pre‐qualificationCriteria The firm/company meeting the following eligibility criteria will be considered forTechnicalBidevaluation

S.No. Pre‐QualificationCriteria DocumentsRequired

1. The company should be registered underCompaniesRegistrationact1956or2013.

Copy of Certificate ofIncorporation


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2. ThebiddermusthaveturnoverofatleastRs.1crore foreachof the last three financial yearsorcumulativeofRs.3croreinlastthreeyears(2014‐15, 2015‐16, 2016‐17) as on 31stMarch, 2017from Software/IT productDevelopment and Software Support serviceactivities. It should not include cost ofHardwareprocurement&Thirdpartysoftwarelicenseprocurements.

AuditedFinancialBalance sheetand Profit & Loss statement oflast three years as on 31‐03‐2017, CA Certificate from thestatutory auditor. Theprovisional balance sheet foryear2016‐17willbeacceptedincaseofnotaudited.

3. Thebiddershouldhaveatleast3yearscurrentexperienceinsimilarITprojects/solutions.

Copy of Certificate shouldattached

4. Bidder should have experience ofimplementing at least 3 projects of dynamicsoftwareApplication(ExcludingHardwareandManpower) of valuemore than 10 lacs in thelastthreeyears.

CompletionCertificatesfromtheclientWorkOrder

5. The Bidder Should have CMMi (level 3 orabove) or ISO 9001:2000 in IT RelatedServices.

CopyofCertificate

6. Bidders should not be under a declaration ofineligibility for corrupt and fraudulentpracticesissuedbyGovernmentofGujaratand/ or black‐listed by Gujarat Governmentdepartments.

Self‐Declarationasattached

7. Biddershouldnothaveviolated/infringementof any Indian or foreign trademark, patent,registereddesignorotherintellectualpropertyrights.

Certificate / affidavit regardingnon‐violation / infringement ofanyIndianorforeigntrademark,patent, registered design orother Intellectual propertyrights.

8. ThebiddermusthaveoneofficeinGujarat.Incase, bidders do not have office in Gujarat,bidder should give undertaking to open officein Gujarat within 45 days from the date ofcontract.

Please attach the copy of anytwo of the following: Propertytax bill/ElectricityBill/Telephone Bill/VAT/CSTRegistration/Leaseagreement.

9. NoConsortiumwillbeallowed. Selfdeclarationshouldattached

All supporting documents are to be uploaded in our e‐Tendering websitehttps://gil.nprocure.com.

3 CostofBidding

TheBiddershallbearallthecostsassociatedwiththepreparationandsubmissionofitsbid,andGILwillinnocaseberesponsibleorliableforthesecosts,regardlessofconductoroutcomeofbiddingprocess.


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A. THEBIDDINGDOCUMENTS

1 ContentsofBiddingDocuments1.1 Thebidmustbesubmittedonlineonhttps://gil.nprocure.com1.2 The Bidder is expected to examine all instructions, forms, terms and

specificationsinthebiddingdocumentsandonhttps://gil.nprocure.com.Failure to furnishall information requiredby thebiddingdocuments informatorsubmissionofabidnotsubstantiallyresponsiveto thebidingdocumentsineveryrespectwillbeattheBidder’sriskandmayresultinrejectionofitsbid.

2 AmendmentofBiddingDocuments2.1 Atanytimepriortothedeadlineforsubmissionofbids,GILmay,forany

reason,whether on its own initiative or in response to the clarificationmaychangetheirbidonlinethroughhttps://gil.nprocure.com.

2.2 In order to allow prospective bidders reasonable time to consider theamendmentswhilepreparingtheirbids,GILatitsdiscretion,mayextendthedeadlineforthesubmissionofbids.

B. PREPARATIONOFBIDS

3 LanguageofBid3.1 The bid prepared by the Bidder, as well as all correspondence and

documentsrelatingtothebidexchangedbytheBidderandGILshallbeinEnglishlanguage.Supportingdocumentsandprintedliteraturefurnishedbythebiddermaybeinanotherlanguageprovidedtheyareaccompaniedby an appropriate translation of the relevant document in the Englishlanguageandinsuchacase,forpurposeofinterpretationoftheBid,thetranslationshallgovern.

4 DocumentsComprisingtheBid4.1 The Technical Bid and Financial Bidmust be submitted online through

the e‐Tendering website of https://gil.nprocure.com using digitalsignatures.

4.2 Thebiddocumentsandaddendums(ifany)togethershallbeconsideredasfinalandself‐containedbiddocumentsnotwithstandinganypreviouscorrespondenceordocumentissuedbyGIL

5 BidForm

5.1 TheBiddershallcompletetheTechnicalBidandaFinancialBidfurnishedwith this document giving details as per the format mentioned in thetenderdocument.

6 BidPrices

6.1 TheBiddershallindicatethepricesintheformatmentionedinFinancialBid.

6.2 Followingpointsneedtobeconsideredwhileindicatingprices:6.2.1 The prices quoted should also include, inland transportation,

insuranceandotherlocalcostsincidentaltodeliveryofthegoodsandservicestotheirfinaldestinationwithinthestateofGujarat


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6.2.2 The rates of any Indian duties, applicable GST which will bepayable by the Client on the goods(if any) if this contract isawarded,shouldbequotedseparately;

6.2.3 InvoicingshallbefromGujaratonly.6.3 TheBidder’sseparationofthepricecomponentsinaccordancewiththe

ITB Clause 11.2 above will be solely for the purpose of facilitating thecomparisonofbidsbyGILandwillnotinanywaylimittheClient’srighttocontractonanyofthetermsoffered.

6.4 Sharing of responsibility (between FOOD AND DRUGS LABORATORY,VADODARAandthebidder)ofprocurementofvarioustypesofsoftwareshallbeasunder:6.4.1 Thepricesquoted shallbeexclusiveof the costofoperatingand

the licensed software required for actual running of applicationsdeveloped(i.e.Operatingsystem,database,andsystemsoftware).

6.4.2 FOOD AND DRUGS LABORATORY, VADODARA shallprovide/procure the necessary licensed software as mentionedabove,atthetimeofimplementation.

6.4.3 FOOD AND DRUGS LABORATORY, VADODARA shall have all therightstoselectanyoftheaboveoptionswithoutjustifyingreasonsthereof.

6.4.4 Incase,thebidderschoosetoquotezero,niloramountorblank,itwillbehisriskandthesameshall innowayrestrictthescopeofthework.

6.4.5 The full IPR for theentiresoftwarewill restwith theFOODANDDRUGSLABORATORY,VADODARA.Thesamewouldbeapplicableto copyrights. The SP shall sign any/all the documents in thisregardandhandoverthesourcecode,Metadatadetailsetc.totheFOOD AND DRUGS LABORATORY, VADODARA before release offinal payment on completion of training and implementation ofsolution.

7 BidCurrency

7.1 PricesshallbequotedinIndianRupeesonly.

8 BidSecurity/EarnestMoneyDeposit8.1 Bid security/Earnest Money Deposit Rs. 1,00,000/‐ (One lac Rupees

only)intheformofDemandDraftORintheformofanunconditionalBankGuarantee (whichshouldbevalid for9months from the lastdateofbidsubmission)ofanyNationalizedBank(operating in Indiahavingbranchat Ahmedabad/ Gandhinagar)in the name of “Gujarat Informatics Ltd.”payable at Gandhinagar (as per prescribed format) and must besubmittedalongwiththecovering letter.Thesealedcovershouldsuperscribe as “Bid Processing fees & Bid Security/EMD for the tender for“SELECTION OF AGENCY FOR DEVELOPMENT AND MAINTENANCEFOR LABORATORY INFORMATION MANAGEMENT SYSTEM FORFOODANDDRUGLABORATORY,VADODARA”.

8.2 ProposalsnotaccompaniedbyEMDshallberejectedasnon‐responsive.


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8.3 QuotationsreceivedwithoutTenderFee,EMD,Certificate,otherrequireddocuments and/or the quotes on the letter head would be treated asrejectedandwouldnotbeconsideredforfurtherevaluation.

8.4 Thesuccessfulbidder’sbidsecuritywillbedischargedfromGILonlyafterthesigningofthecontractandsubmissionofperformancesecurity.

8.5 Unsuccessfulbidder’sEMDwillbedischarged/refundedaspromptlyaspossible,butnotlaterthan30daysofthevalidityperiodofthebid.

8.6 TheEARNESTMONEYDEPOSITshallbeforfeited:8.6.1 If a Bidder withdraws its bid during the period of Bid validity

specifiedbytheBidderontheBidForm;8.6.2 Or in case of a successful Bidder, if the Bidder fails to sign the

Contract;ortofurnishtheperformancesecurity.8.7 NoexemptionforsubmittingtheEMDwillbegiventoanyagency.

9 Pre‐BidConference/RFPClarification9.1 AprospectiveBidderrequiringanyclarificationofthebiddingdocuments

may seek clarifications of his queries submitted on the date indicatedunder thisdocument.GSHHDCL/GILwill respond to any request for theclarification of any bidding documents, which receives before datementionedforsubmissionofqueries.

9.1.1 Thequeriesshouldnecessarilybesubmittedinthefollowingformat:S.No. RFP Document

Reference(s) (Clause&PageNumber(s))

Content of RFPrequiringClarification(s)

Points ofclarification

1.

2.

3.

10 PeriodofValidityBids

10.1 Bidsshallbevalidfor180daysafterthedateofbidopeningprescribedbyGIL.ABidvalid forashorterperiodshallberejectedbyGILasnon‐responsive.

10.2 Inexceptionalcircumstances,GILmaysolicit theBidder’sconsent toanextensionoftheperiodofvalidity.Therequestandtheresponsestheretoshall be made in writing. The Bid security period provided under ITBClause7shallalsobesuitablyextended.ABiddermayrefusetherequestwithoutforfeitingitsbidsecurity.ABiddergrantingtherequestwillnotbepermittedtomodifyitsbid.

10.3 Bidevaluationwillbebasedonthebidpricesandtechnicalbidwithouttakingintoconsiderationtheabovecorrections.

11 FormatandSigningofBid

11.1 The Bidders have to submit the bid on the e‐Tendering websitehttps://gil.nprocure.com. All supporting documents in the form ofscannedcopiessubmittedonlineshouldhavesignandsealofthebidder.

11.2 Before filling in anyof thedetails asked for.Bidders shouldgo throughtheentirebiddocument.


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C. SUBMISSIONOFBIDS

12 SealingandMarkingofBids12.1 The Bidders have to submit the bid on the e‐Tendering website

https://gil.nprocure.com. All supporting documents in the form ofscannedcopiessubmittedonlineshouldhavesignandsealofthebidder.

12.2 Telex,cable,e‐mailedorfacsimilebidswillberejected.

13 DeadlineforSubmissionofBids13.1 Bidsmustbesubmittedonlinenotlaterthanthetimeanddatespecified

intheInvitationforBids(SectionI).IntheeventofthespecifieddateforthesubmissionofBidsbeingdeclaredasaholidayforGIL,thebidswillbereceiveduptotheappointedtimeonthenextworkingday.

13.2 GILmay,atitsdiscretion,extendthisdeadlineforsubmissionofbidsbyamending thebiddocuments inaccordancewith ITBClause7, inwhichcaseallrightsandobligationsofGILandBidderspreviouslysubjecttothedeadlinewillthereafterbesubjecttothedeadlineasextended.

14 LateBids

14.1 Latebidswillnotbeaccepted.

15 ModificationandWithdrawalofBids15.1 The Bidders have to submit the bid on the e‐Tendering website

https://gil.nprocure.com. All supporting documents in the form ofscannedcopiessubmittedonlineshouldhavesignandsealofthebidder.

15.2 No bid may be modified subsequent to the deadline for submission ofbids.

15.3 No bid may be withdrawal in the interval between the deadline forsubmission of bids and the expiration of the period of the bid validityspecifiedbytheBidderontheBidForm.WithdrawalofabidduringthisintervalmayresultintheBidder’sforfeitureofitsbidsecurity.

D. BIDOPENINGANDEVALUATIONOFBIDS

16 OpeningofBidsbyGIL16.1 GILwill open all bids (only Technical Bids at the first instance), in the

presenceofBidderorhisrepresentativewhochoosetoattend,andatthefollowingaddress:

Gujarat Informatics Ltd, Block No. 1, 8th Floor, Udyog Bhavan,Gandhinagar.

The Bidder’s representative who is present shall sign an attendanceregisterevidencingtheirattendance.IntheeventofthespecifieddateofBidopeningbeingdeclaredholidayforGILoffice,theBidshallbeopenedattheappointedtimeandlocationonthenextworkingday.

16.2 The Bidder’s names, bid modifications or withdrawal, bid prices,discounts,andthepresenceor theabsenceofrequisitebidsecurityand


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suchotherdetails,asGIL,atitsdiscretion,mayconsiderappropriate,willbeannouncedatthetimeofopening.

16.3 Bids that are not opened and read out at bid opening shall not beconsideredforfurtherevaluation,irrespectiveofthecircumstances.

16.4 FinancialBidsofonlythosebidderswhoqualifyonthebasisofevaluationoftechnicalbidwillbeopenedinthepresenceofthequalifiedbiddersoftheir representatives at pre‐specified time and date which will becommunicatedtothequalifiedbidderswellinadvance.

17 ClarificationofBids

17.1 Duringevaluationofbids,GILmay,atitsdiscretion,asktheBidderforaclarificationofitsbid.GILmayalsoaskforrateanalysisofanyorallitemsand if rates are found to be unreasonably low or high, the bid shall betreatedasnon‐responsiveandhenceliabletoberejected.Therequestfora clarification and the response shall be in writing and no change inpricesorsubstanceofthebidshallbesought,offeredorpermitted.

18 PreliminaryExamination

18.1 GIL will examine the bids to determine whether they are complete,whether any computational errors have been made, whether suretieshavebeenfurnished,whetherthedocumentshavebeenproperlysigned,andwhetherthebidsaregenerallyinorder.

18.2 Prior to the detailed evaluation, pursuant to ITB Clause 23, GIL willdetermine the substantial responsiveness of each bid to the biddingdocuments.ForpurposesoftheseClauses,asubstantiallyresponsivebidis one, which confirms to all the terms and conditions of the biddingdocumentswithoutmaterialdeviation.DeviationsfromorobjectionsorreservationstocriticalprovisionssuchasthoseconcerningPerformanceSecurity (GCCClause7),Warranty (GCCClause 9), Applicable law (GCCClause 37) and Taxes and duties (GCC Clause 39) will deemed to bematerialdeviations.GILdeterminationofabid’sresponsivenessistobebased on the contents of the bid itself without recourse to extrinsicevidence.

18.3 IfaBidisnotsubstantiallyresponsive,itwillberejectedbyGILandmaynotsubsequentlybemaderesponsivebytheBidderbycorrectionofthenon‐conformity.

18.4 Conditionalbidsareliabletoberejected.

19 Methodology&CriteriaforTechnical,Commercialandfinalevaluation19.1 FOOD AND DRUGS LABORATORY, VADODARA/GIL will form an

evaluation Committee or it may be done by IT Committee which willevaluate theproposals submittedby thebidders foradetailedscrutiny.During evaluation of proposals, FOOD AND DRUGS LABORATORY,VADODARA/GIL,may,atitsdiscretion,askthebiddersforclarificationoftheirTechnicalProposals.Note: ‐ Every page of Technical Compliance Sheet will be signed byBidder without overwriting. Whenever required the proof for everycommitmenthastobesubmitted,Technicalbrochuresshouldbeattachedwhereeveravailable.


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19.2 The bidders are expected to provide all the required supporting

documents&compliancesasmentionedinthisRFP.Anydeviationfromthesamewillleadtothedisqualification.

19.3 During the technical evaluation, FOOD AND DRUGS LABORATORY,VADODARA/GILmayseektheclarification inwriting fromthebidder, ifrequired.Ifbidderfailstosubmittherequiredclarificationsinduetime,thetechnicalevaluationwillbedonebasedontheinformationsubmittedin the technical bid.Theprice bidwill be openedof the bidderswhosetechnicalbidsare fullycompliedandwhohavescored60%in technicalevaluation. At any point of time, if FOOD AND DRUGS LABORATORY,VADODARA/GILfeelsthatthebidderishidinganyinformationwhichwillaffect the project cost in short or long run, FOOD AND DRUGSLABORATORY,VADODARA/GILmayrejecthisbidwithoutassigninganyreasonorexplanation.

19.4 Price shall be loaded appropriately for the missingcomponent/quantity/tax etc. Price quoted in the financial bid will befinal.Bidderisrequiredtofulfillallobligationsasrequiredinthebidasperthepricesquotedinthefinancialbid,fortheproposedscopeofworkandbillofmaterial,applicabletaxesormissingcomponent(s), ifanyforwhichthedescription is there in technical response butprice isnotprovidedinthefinancialsheet.Pricewillbeappropriatelyloadedforthemissing tax components/missingcomponents that in theunderstandingoftheevaluatorsisfoundtobemissingfromtheproposedbillofmaterialexcept in case where there is a written justification provided in thetechnicalbidresponse.Basisof loadingshallbe thehighestcostquotedbythebidders.

19.5 Financialbidsofonlythosebidderswhoqualifyonthebasisofevaluationof technical bids will be opened. Only without tax values will beconsideredforfinancialevaluation.TechnicalCriteria:

Sr. No

Particulars Points System Max

Marks

1 No. of years since thebidder is engaged insimilar IT projects/solutions business, (ason31.03.2017)

>=3Years=3,4‐6Years=5,>6Years=10

10

2 Certifications ISO9001:2008forsoftwaredevelopment=2MarksISO27001=2MarksISO20000=2MarksCMMI3=2MarksorCMMI5=4Marks

10


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3 Average Turnover ofConsultingfirmforlast3 years as on 31stMarch 2016 (i.e. FY2014‐15,2015‐16and2016‐17) (TurnoverinRs)

>=1 cr – 2cr =5 Marks3‐5cr=7Marks>5cr=10Marks

10

4 ImplementationAgency should havesuccessfullycompletednumbers of “similar”Dynamic softwareApplication Projectshaving cost of morethanRs.10lakh.

3‐5projects=11 Marks6‐8projects=17Marks>=9projects=25Marks

25

5 No. of GovernmentProjects in Dynamicsoftware Application Completed in Last 3Years having cost ofmore thanRs. 10 lakh(i.e. FY 2014‐15,2015‐16 and2016‐17)

3‐4projects=19 Marks5‐6projects=22Marks>6projects=25Marks

25

6 No. of full time ITprofessionals involvedin ProjectManagement, Systemdesign, Systemanalysis, softwaredevelopment&coding,Testing.

30‐50=13Marks51‐80=16Marks>=81=20Marks

20

Total

100Marks

Note: Minimum 60 marks out of 100 required to qualify forfinancialbidopening.

FinancialBidevaluation:

TheCommercialbidofthosebidderswhoqualify inthetechnicalevaluationwillonly be opened.All other Commercial bidswill not be opened. The Commercialbids(aspertheformatsprovidedinForm6)ofthetechnicallyqualifiedbidderswillbeevaluatedandrankedinincreasingorderoffinancialquotations,i.e.theL1bidderwillbegiven thehighest rank followedbyallotherbidders in increasingorder.


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Note: Agency with lowest financial score (L1 Bidder) will be invited fornegotiations.

TheselectedManufacturers/Suppliers/Venders/DealershavetoprovidethewebserveronRentwithinoneweekofissuanceofworkorder.

Office in State of Gujarat TheBidderisrequiredtohavealocalofficeinStateofGujarat.Ifthebidderdoesnot have a local office, TheAwardof contract to the bidderwill be conditionalsubjecttoopeningofLocalOfficewithin45daysfromtheAwardofContract.

20 ContactingGIL/FOODANDDRUGSLABORATORY,VADODARA20.1 SubjecttoITBClause21,noBiddershallcontactGIL/FOODANDDRUGS

LABORATORY, VADODARA on any matter relating to its bid, from thetimeofthebidopeningtothetimeofcontractisawarded.Ifhewishestobring additional information to the notice of GIL/FOOD AND DRUGSLABORATORY, VADODARA, he should do so inwriting. GIL/FOODANDDRUGSLABORATORY,VADODARAreserves itsrightas towhethersuchadditionalinformationshouldbeconsideredorotherwise.

20.2 AnyeffortbyaBidderto influenceGIL in itsdecisiononbidevaluation,bid comparison or contract awardmay result in disqualification of theBidder’sbidandalsoforfeitureofhisbidsecurityamount.

E. AWARDOFCONTRACT

21 Post‐qualification21.1 Anaffirmativedeterminationwillbeaprerequisite for theawardof the

contracttotheBidder.AnegativedeterminationwillresultinrejectionofBidder’s bid, in which event the department will proceed to the nextlowest evaluated bid to make a similar determination of the Bidder’scapabilitiestoperformthecontractsatisfactorily.

22 AwardCriteria22.1 Subject to ITBClause27,FOODANDDRUGSLABORATORY,VADODARA

will award the contract to the successful bidder decided as per theevaluationprocedurementionedabove.

22.2 FOOD AND DRUGS LABORATORY, VADODARA reserves the right toaward the contract to the Bidder whose bid may not have beendeterminedasthelowestevaluatedbid,providedfurtherthattheBidderisdeterminedtobequalifiedtoperformthecontractsatisfactorily.

23 Foodanddrugslaboratory,Vadodara/GIL’sRighttoAcceptAnyBidandtorejectanyorAllBids23.1 food anddrugs laboratory,Vadodara/GIL reserve the right to accept or

rejectanybid,andtocancelthebiddingprocessandrejectallbidsatanytimepriortoawardofContract,withouttherebyincurringanyliabilitytothe affected Bidder or bidders or any obligation to inform the affectedBidderorbiddersofthegroundsforGIL’action.

24 NotificationofAwards24.1 Priortotheexpirationoftheperiodofthebidvalidity,concernedFOOD

ANDDRUGSLABORATORY,VADODARAwillnotifythesuccessfulbidders


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inwriting,tobeconfirmedinwritingbyregisteredletter,thathisbidhasbeenaccepted.

24.2 ThenotificationofawardwillconstitutetheformationoftheContact.25 SigningofContract

25.1 At the same time as FOOD AND DRUGS LABORATORY, VADODARAnotifies thesuccessfulBidderthat itsbidhasbeenaccepted,FOODANDDRUGS LABORATORY, VADODARA will send the bidder the ContractForm,incorporatingalltheagreementsbetweentwoparties.

25.2 Within15daysofreceiptoftheContractForm,thesuccessfulbiddershallsign and date the contract and return it to FOOD AND DRUGSLABORATORY,VADODARA.

26 PerformanceSecurity/PerformanceBankGuarantee26.1 The successfulBidder has to furnish a security deposit so as guarantee

his/her(Bidder)performanceofthecontract.26.2 TheSuccessfulbidderhastosubmitPerformanceBankGuarantee@10%

of total order value within 15 days from the receipt of notification ofawardfrom“GIL” fromallNationalizedBankincludingthepublicsectorbankorPrivateSectorBanksauthorizedbyRBIorCommercialBankorRegional Rural Banks of Gujarat or Co‐Operative Bank of Gujarat(operatinginIndiahavingbranchatAhmedabad/Gandhinagar)aspertheG.R. no. EMD/10/2015/508/DMO dated 27.04.2016 and dated14.06.2016 issued by FinanceDepartment or further instruction issuedbyFinancedepartmenttimetotime.

26.3 ThePerformanceSecurityshallbeintheformofBankGuaranteevalidfor2yearsfromthedateofactualstartofoperation.

26.4 IftheO&MsupportrequiredtobeextendedforfurthertwoyearsaftertheexpiryofwarrantyoftwoyearsthentheperiodofPBGshouldalsobeextended.

26.5 TheproceedsoftheperformancesecurityshallbepayabletoFOODANDDRUGSLABORATORY,VADODARAascompensationforanylossresultingfromtheServiceProvider’s failuretocomplete itsobligationsundertheContract.

26.6 ThePerformanceSecurityshallbedenominatedinIndianRupees26.7 Within 15 days of the receipt of notification of award from “GIL”, the

successful bidder shall furnish the performance security in accordancewith the Conditions of the Contract, in the performance security Formprovided in the bidding documents in the Performa prescribed in theTender.

26.8 ThePerformanceSecuritywillbedischargedbyGILandreturnedtotheBidderoncompletionofthebidder’sperformanceobligationsunderthecontract.

26.9 Intheeventofanycontractamendment,thebiddershall,within21daysof receipt of such amendment, furnish the amendment to thePerformance Security, rendering the same valid for the duration of theContract,asamendedforfurtherperiod.

26.10 No interest shall be payable on the PBG amount. FOOD AND DRUGSLABORATORY,VADODARAmayinvoketheabovebankguaranteeforanykind of recoveries, in case; the recoveries from the bidder exceed theamountpayabletothebidder.


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27 CorruptorFraudulentPractices.

27.1 FOODANDDRUGSLABORATORY,VADODARArequires that thebiddersunder this tender observe the highest standards of ethics during theprocurementandexecutionofsuchcontracts.Inpursuanceofthispolicy,FOODANDDRUGSLABORATORY,VADODARAdefinesforthepurposesofthisprovision,thetermssetforthasfollows:

27.2 “Corrupt practice” means the offering, giving, receiving or soliciting ofanything of value to influence the action of the public official in theprocurementprocessorincontractexecution;and

27.3 “Fraudulent practice” means a misrepresentation of facts in order toinfluence a procurement process or an execution of a contract to thedetrimentofFOODANDDRUGSLABORATORY,VADODARA,andincludescollusive practice among bidders (prior to or after bid submission)designedtoestablishbidpricesatartificialnon‐competitivelevelsandtodepriveFOODANDDRUGSLABORATORY,VADODARAofthebenefitsofthefreeandopencompetition;

27.4 FOODANDDRUGSLABORATORY,VADODARAshallrejectaproposalforaward if it determines that the Bidder recommended for award hasengagedincorruptorfraudulentpracticesandsameshallbeconveyedtoDept of Science & Technology/GIL or black listed by any of theDepartment of Government of Gujarat in competing for the contract inquestion.

27.5 FOOD AND DRUGS LABORATORY, VADODARA shall declare a firmineligible, and black listed either indefinitely or for a stated period oftime,tobeawardedacontract if itatanytimedeterminesthatthefirmhas engaged in corrupt and fraudulentpractices in competing for, or inexecuting, a contract. The same shall be conveyed toDept of Science&Technology/GIL.

28 InterpretationoftheclausesintheTenderDocument/ContractDocument28.1 IncaseofanyambiguityintheinterpretationofanyoftheclausesinBid

Documentor theContractDocument,GIL’s interpretationof theclausesshallbefinalandbindingonallparties.

28.2 However, incaseofdoubtas tothe interpretationof thebid, thebiddermaymakeawrittenrequestpriortothepre‐bidconferencetoFOODANDDRUGSLABORATORY,VADODARA/GIL.

28.3 FOOD AND DRUGS LABORATORY, VADODARA/GIL may issueclarificationstoallthebiddersasanaddendum.Suchanaddendumshallformapartofthebiddocument/Contractdocument.


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SECTIONIII:GENERALCONDITIONSOFCONTRACT 1 Definitions

1.1 InthisContract,thefollowingtermsshallbeinterpretedasindicated:a) “TheContract”meanstheagreemententeredintobetweenFOODANDDRUGS

LABORATORY, VADODARA and the service provider, as recorded in theContract Form Signed by the parties, including all the attachments andappendicestheretoandalldocumentsincorporatedbyreferencetherein;

b) “TheContractPrice”meansthepricepayabletotheserviceproviderundertheContractforthefullandproperperformanceofitscontractualobligations;

c) “GCCmeanstheGeneralConditionsofContractcontainedinthissection.d) “FOOD AND DRUGS LABORATORY, VADODARA” means Office of the FOOD

ANDDRUGSLABORATORY,VADODARA,availingtheservicefromtheSP.e) “TheClient’sCountry”isthecountrynamedinGCC.f) “The SPmeans service provider”means the individual or firm supplying the

and/orServicesunderthisContract.g) “Day”meansaworkingday.h) “Criticaldeliverables”meansthedeliverablessuppliesbySPi) “Time required for approval” means the time elapsed between the date of

submissionofacriticaldeliverables(completeinallrespectforallthebusinessfunctions/services)andthedateofapprovalexcludingtheintermediatetimetaken by the Service Provider for providing clarifications/modifications andcommunication.

j) The“BidDocument”and“TenderDocument”arethesame. 2 Application

2.1 TheseGeneralConditions shall apply to the extent thatprovisions inotherpartsoftheContractdonotsupersedethem.

3 CountryofOrigin

3.1 All Services rendered under the Contract shall have their origin in themembercountriesandterritorieseligiblei.e.India

3.2 TheoriginofServicesisdistinctfromthenationalityoftheserviceprovider. 4 Standards

4.1 The software supplied under this Contract shall conform to the standardsandwhennoapplicablestandardismentioned;totheauthoritativestandardappropriate to the country of origin and such standards shall be the latestissuedbytheconcernedinstitution.

5 UseofContractDocumentsandInformation

5.1 The service provider shall not, without FOOD AND DRUGS LABORATORY,VADODARA’spriorwritten consent, disclose theContract, or anyprovisionthereof, or any specification, plan, drawing, pattern, sample or informationfurnishedbyoronbehalfoftheinconnectiontherewith,toanypersonotherthan a person employed by the service provider in performance of theContract. Disclosure to any such employed person shall be made in


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confidenceandshallextendonlysofarasmaybenecessaryforpurposesofsuchperformance.

5.2 The service provider shall not, without FOOD AND DRUGS LABORATORY,VADODARA’s prior written consent, make use of any document orinformationenumeratedinGCCClause5.1exceptforpurposesofperformingtheContract.

5.3 Anydocument,otherthantheContractitself,enumeratedinGCCClause5.1shall remain thepropertyofFOODANDDRUGSLABORATORY,VADODARAand shall be returned (in all copies) to FOOD AND DRUGS LABORATORY,VADODARAoncompletionof theserviceprovider’sperformanceundertheContractifsorequiredbyFOODANDDRUGSLABORATORY,VADODARA.

5.4 The service provider shall permit FOOD AND DRUGS LABORATORY,VADODARAtoinspecttheserviceprovider’saccountsandrecordsrelatingtothe performance of the service provider and to have them audited byauditorsappointedbyFoodanddrugslaboratory,Vadodara,ifsorequiredbyFoodanddrugslaboratory,Vadodara.

6 PatentRights,CopyRight

6.1 The Service Provider shall indemnify Food and drugs laboratory,Vadodara/Gujarat Informatics Ltd against all third‐party claims ofinfringement of copyright, patent, trademark or industrial design rightsarisingfromuseoftheGoodsoranypartthereofinIndia.

6.2 When the SP will develop any solution for food and drugs laboratory,Vadodaraaspartofproject, then thecopyright/IPRof that solutionwillbewith the foodanddrugs laboratory,Vadodara/Gujarat InformaticsLtd.Thebiddercannotselloruse(fully/partly)thatsoftwareforhisothercustomerswithoutwrittenconsentfromGovernmentofGujarat.

7 Inspection/Testing7.1 Application Testing :

7.1.1 Food and drugs laboratory, Vadodara or its representative shallhavetherighttoinspectand/ortotestthesoftwareorworkoftheTSP to confirm their conformity to the Contract specifications atnoextracosttothefoodanddrugslaboratory,Vadodara.

7.1.2 As per Govt. Of Gujarat circular dated 10th March 2006, theapplicationsmustbetestedatEQDC,GIDC,Gandhinagaroratthelocation specifiedbyOCCat theCost of SP. The SPmust includetestingcost intheirfinancialbid.ThedifferenttypesofteststhathastobeperformedthroughEQDCasmentionedbelow:

1. FunctionalTesting2.LoadTesting3.PerformanceTesting

Note: Software Testing costwould be approx 2.0 lakhswith approximate variation of ±20%. (mayvarybasedonactual applicationdevelopment)Taxes are extraasapplicable.ThisisanapproximatecostbutthefinalpriceofsoftwaretestingwoulddependuponthefinalsizeofapplicationandtheactualsoftwaretestingdonebyEQDCafterdevelopment.


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7.2 Application Security Audit:7.2.1 In addition to inspection & testing, food and drugs laboratory,

Vadodara may take help of GIL as a consultant for selectingsecurityauditorfromCERT‐inEmpanelledsecurityauditorofGOI.The payment will be made by food and drugs laboratory,Vadodara. The selected bidder is responsible to solve thevulnerabilitiesfoundbysecurityauditorsduringthesecurityauditwithoutanyadditionalcost.

8 ChangeRequestOrders8.1 Duringthedevelopmentphase,anychangeinscopeofwork,orindesignand

developmentofmodulesorManagementInformationsystem(MIS)shallnotbeconstruedaschangeRequestorderandinsteadwillbecomepartofscopeofworkaccompanyingthisbiddocument.

8.2 foodanddrugslaboratory,Vadodaramay,atanytime,bywrittenordergiventotheSPmakechangeswithinthegeneralscopeoftheContractinanyoneormoreofthefollowing:

8.2.1 Designs,specifications,requirementsofwhichsoftwareorservicetobeprovidedundertheContractaretobespecificallydeveloped/renderedforfoodanddrugslaboratory,Vadodara;

8.2.2 Theplaceof delivery; and/or theServices tobeprovidedby theSP.

8.3 Trainingofpersonnelofthefoodanddrugslaboratory,Vadodaraintermsofhours/subjectswillbewithoutanyadditionalcost.

8.4 Ifanysuchchangecausesanincreaseordecreaseinthecostof,orthetimerequired for, the SP’s performance of any provisions under the Contract,equitable adjustments shall be made in the Contract value or deliveryschedule, or both, and the Contract shall accordingly be amended. Anyclaimsby the SP for adjustmentunder this clausemust be assertedwithinthirty (30) days from the date of the SP’s receipt of the food and drugslaboratory,Vadodara’schangeorder.

9 DeliveryofDocuments

9.1 Design/Development/Coding/implementation/maintenance of the softwareshallbemadebytheserviceproviderinaccordancewiththetermsspecifiedbyfoodanddrugslaboratory,VadodaraintheNotificationofAward.

9.2 Upondeploymentof the solution / completionof the assignedworkundertheservice,serviceprovidershallnotifyfoodanddrugslaboratory,Vadodaraaccordingly.

10 DeploymentofSoftware

10.1 Serviceprovidermustdeploythesolutionattheplacesspecifiedbyfoodanddrugs laboratory, Vadodara at the time of the contract and ensure smoothrunningofthatsolution.Serviceproviderneedstoprovideallthenecessarythings like CDmedia, etc. at every deployment site for assuringminimumdowntimeofthesystem.

11 Prices

11.1 PricespayabletotheserviceproviderasstatedintheContractshallremainfirmandfixedduringtheperformanceoftheContract.


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11.2 Thepricesquotedshouldnotbeconditional/optionalanditshouldbeinlinewith the technology and approach presented during the Approach &Methodology by the Service Provider before the IT committee. The biddershould not submit conditional/optional bids. Conditional/optional bids areliabletoberejectedoutright.

12 ContractAmendments

12.1 No variation in ormodification of the terms of the Contract shall bemadeexceptbywrittenamendmentsignedbytheparties.

13 Assignment

13.1 Theserviceprovider shallnotassign, inwholeor inpart, itsobligations toperformunder theContract, exceptwithFOODANDDRUGSLABORATORY,VADODARA’spriorwrittenconsent.

14 Delaysinthesupplier/serviceprovider’sPerformance14.1 Deliveryof the softwareandperformanceof theServices shallbemadeby

theserviceproviderinaccordancewiththetimeschedulespecifiedbyFOODANDDRUGSLABORATORY,VADODARAinthecontractdocument.

14.2 IfanytimeduringperformanceoftheContract, theserviceprovidershouldencounter conditions impeding timely delivery of the Goods andperformance of Services, the service provider shall promptly notify FOODANDDRUGSLABORATORY,VADODARAinwritingofthefactofthedelay,itslikelydurationand its cause(s). As soonaspracticable after receiptof theserviceprovider’snotice,FOODANDDRUGSLABORATORY,VADODARAshallevaluatethesituationandmay,atitsdiscretion,extendtheserviceprovider’stimeforperformancewithorwithoutapenalty,inwhichcasetheextensionshall be ratified by the parties by amendment of the Contract. Any suchextensionoftimelimit,evenifitisduetounforeseencircumstancesbeyondcontrol of both the SP and FOOD AND DRUGS LABORATORY, VADODARA,shallbeatnoextracosttoFOODANDDRUGSLABORATORY,VADODARA.

14.3 ExceptasprovidedunderGCCClause20,adelaybytheserviceprovider intheperformanceofitsdeliveryobligationsshallrendertheserviceproviderliable to the imposition of a penalty pursuant to GCC Clause 18, unless anextensionoftimeisagreeduponpursuanttoGCCClause21(b)withouttheapplicationofthepenalty.

15 TerminationforDefault

15.1 FOODANDDRUGSLABORATORY,VADODARAmay,withoutprejudicetoanyotherremedyforbreachofcontract,bywrittennoticeofdefaultsenttotheserviceprovider,terminatetheContractinwholeorpart:

15.1.1 if the service provider fails to deliver any or all of the serviceswithin the period(s) specified in the Contract, or within anyextension thereof granted by FOOD AND DRUGS LABORATORY,VADODARA;or

15.1.2 If the service provider fails to perform any other obligation(s)undertheContract.

15.1.3 If the service provider, in the judgment of FOOD AND DRUGSLABORATORY, VADODARAhas engaged in corrupt or fraudulentpracticesincompetingfororinexecutingtheContract.


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ForthepurposeofthisClause:

“Corrupt practice” means the offering, giving, receiving or soliciting ofanything of value to influence the action of a public official in theprocurementprocessorincontractexecution.

“Fraudulent practice: a misrepresentation of facts in order to influence aprocurementprocessor theexecutionofa contract to thedetrimentof theBorrower, and includes collusive practice amongBidders (prior to or afterbidsubmission)designedtoestablishbidpricesatartificialnon‐competitivelevels and to deprive the Borrower of the benefits of free and opencompetition;”

If the Service Provider fails to conform to the quality requirement laiddown/thirdpartyinspection/consultantsopinion.

16 ForceMajeure

16.1 Notwithstandinganythingcontained inthetender, theSIshallnotbe liablefor liquidateddamagesor termination fordefault, if and to theextent that,it’s delay inperformanceor other failures toperform its obligationsundertheagreementistheresultofaneventofForceMajeure.

16.2 For purposes of this clause, “Force Majeure” means an event beyond thecontroloftheserviceproviderandnotinvolvingtheserviceprovider’sfaultor negligence and not foreseeable. Such events may include, but are notlimitedto,actsofthePurchaseeitherinitssovereignorcontractualcapacity,wars or revolutions, fires, floods, epidemics, quarantine restrictions andfreightembargoes.

16.3 IfaforceMajeuresituationarises,theserviceprovidershallpromptlynotifyFOODANDDRUGSLABORATORY,VADODARA inwritingwithin10daysofsuchconditionsandthecause thereof. UnlessotherwisedirectedbyFOODANDDRUGSLABORATORY,VADODARAinwriting,theserviceprovidershallcontinue to perform its obligations under the Contract as far as it isreasonably practical, and shall seek all reasonable alternative means forperformancenotpreventedbytheForceMajeure.

17 LimitationofLiability

17.1 In no event shall either party be liable for any indirect, incidental,consequential,specialorpunitivelossordamageincludingbutnotlimitedtoloss of profits or revenue, loss of data, even if the party shall have beenadvisedof thepossibility thereof. Inanycase, theaggregate liabilityof thebidder,whatsoeverandhowsoeverarising,whetherunderthecontract,tortorother legal theory,shallnotexceedthe totalchargesreceivedasper theContract,asofthedatesuchliabilityarose,fromthePurchaser,withrespecttothegoodsorservicessuppliedunderthisAgreement,whichgivesrisetotheliability.


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18 TerminationforInsolvency18.1 FOODANDDRUGSLABORATORY,VADODARAmayatanytimeterminatethe

Contract by givingwritten notice to the Supplier / service provider, if theSupplier/serviceproviderbecomesbankruptorotherwiseinsolvent.Inthisevent, terminationwill be without compensation to the Supplier / serviceprovider, provided that such termination will not prejudice or affect anyright of action or remedy which has accrued or will accrue thereafter toFOODANDDRUGSLABORATORY,VADODARA.

19 TerminationforConvenience

19.1 FOODANDDRUGSLABORATORY,VADODARAbywrittennoticesentto theserviceprovider,mayterminatetheContract,inwholeorinpart,atanytimeforitsconvenience.Thenoticeofterminationshallspecifythatterminationis for FOOD AND DRUGS LABORATORY, VADODARA’s convenience, theextent towhich performance of the service provider under the Contract isterminated,andthedateuponwhichsuchterminationbecomeseffective.

19.2 The services / software that is complete and ready for rendering /deploymentwithin30days after the serviceprovider’s receipt of notice oftermination shall be accepted by FOOD AND DRUGS LABORATORY,VADODARA at the Contract terms and prices. For the remaining services,FOODANDDRUGSLABORATORY,VADODARAmayelect:

19.2.1 To have any portion completed and delivered at the Contracttermsandprices;and/or

19.2.2 Tocanceltheremainderandpaytotheserviceprovideranagreedamount for partially completed services / software and forservices/softwarepreviouslyprocuredbytheserviceprovider.

20 Righttousedefectivesoftware/equipment

20.1 If after delivery, acceptance and installation andwithin the guarantee andwarrantyperiod, theoperationoruseofthesoftware/equipmentprovestobeunsatisfactory,thePurchasershallhavetherighttocontinuetooperateoruse such software/equipment until rectification of defects, errors oromissions by debugging / repair or by partial or complete replacement ismade without interfering with FOOD AND DRUGS LABORATORY,VADODARA’soperation.

21 Supplier/serviceproviderIntegrity

21.1 TheserviceproviderisresponsibleforandobligedtoconductallcontractedactivitiesinaccordancewiththeContractusingstate‐of‐the‐artmethodsandeconomic principles and exercising all means available to achieve theperformancespecifiedintheContract.

22 Supplier/serviceprovider’sObligations

22.1 The service provider is obliged to work closely with FOOD AND DRUGSLABORATORY,VADODARA’sstaff,actwithinitsownauthorityandabidebydirectivesissuedbyFOODANDDRUGSLABORATORY,VADODARA.

22.2 TheserviceproviderwillabidebythejobsafetymeasuresprevalentinIndiaandwillfreeFOODANDDRUGSLABORATORY,VADODARAfromalldemandsorresponsibilitiesarisingfromaccidentsorlossoflifethecauseofwhichis


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the service provider’s negligence. The service provider will pay allindemnitiesarisingfromsuchincidentsandwillnotholdFOODANDDRUGSLABORATORY,VADODARAresponsibleorobligated.

22.3 The service provider is responsible for managing the activities of itspersonnelorsub‐contractedpersonnelandwillholdhimselfresponsibleforanymisdemeanors.

22.4 TheserviceproviderwilltreatasconfidentialalldataandinformationaboutFOODANDDRUGSLABORATORY,VADODARA,obtained in theexecutionofhisresponsibilities,instrictconfidenceandwillnotrevealsuchinformationtoanyotherpartywithoutthepriorwrittenapprovalofFOODANDDRUGSLABORATORY,VADODARA.

23 PatentRights23.1 In the event of any claim asserted by a third party of infringement of

copyright,patent,trademarkorindustrialdesignrightsarisingfromtheuseof the Goods or any part thereof in FOOD AND DRUGS LABORATORY,VADODARA, the service provider shall act expeditiously to extinguish suchclaim. If the service provider fails to comply and FOOD AND DRUGSLABORATORY,VADODARAisrequiredtopaycompensationtoathirdpartyresulting from such infringement, the serviceprovider shall be responsiblefor the compensation including all expenses, court costs and lawyer fees.FOODANDDRUGSLABORATORY,VADODARAwillgivenoticetotheserviceproviderofsuchclaim,ifitismade,withoutdelay.

24 Proposed timelines for Implementation from the date of issuance ofwork

order(4months)

Activity TimelinesinWeeks

Deliverables

ProjectInitiation&TeamMobilization

T DetailingofProjectPlan Detailing of ResourceProfile

Conceptualization,As‐Is,BPRandTo‐be

T1=(T+2) Conceptualization report(Identification of the servicesin consultation with food anddrugslaboratory,Vadodara)

T2=(T1+2) UserRequirementSpecificationsReport

As‐Is report. Business ProcessRe‐engineeringReport

To‐Be report Completion of Design,Development & CodingofLMS

T3=(T2+8) Software RequirementSpecificationsReport

Architecture&DBdesignReport DeploymentPlan

Testing&UAT T4=(T3+2) TestCases TestReports UATSign‐offCertificate

Application Training &Handholding Support ofallthemodules

T5=(T4+1) Training & Change Managementreport, Training Schedule / Plan,SatisfactoryTraining


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Completion FeedbackReport

Commissioning&Go‐Live T6=(T6+1) Certificate of successfulcommissioning

2yearsWarrantyperiodfor Operation andMaintenance supportafterGo‐Live

T7=(T6+2years)

On call support and free of costsupport for the applicationdeveloped

T=DateofSigningofContract 25 PaymentSchedule

Sr.No

Activity Payment(%)

1 Conceptualization,As‐Is,BPRandTo‐be 20%ofpaymentwillbereleasedasper Annexure A, if completedwithin the time frame mentionedinRFP

2 Completion of Design, Development &Codingofapplication

30% of payment will be releasedas per Annexure A, if completedwithin the time frame mentionedinRFPasperAnnexureA

3 Testing&UAT 20% of payment will be releasedas per Annexure A, if completedwithin the time frame mentionedinRFPasperAnnexureA

4 Training of food and drugs laboratory,Vadodara officials and HandholdingSupport

15% of payment will be releasedas per Annexure A, if completedwithin the time frame mentionedinRFP

5 Commissioning&Go‐Live 15% of payment will be releasedas per Annexure A, if completedwithin the time frame mentionedinRFP

6 2 years Warranty period for Operationand Maintenance including update /upgradesupportafterGo‐Live

equally in each quarter, Paymentwill be divided into 8 quarterlyinstallments as Successful bidderquotedinAnnexureB

26 UnconditionalBid

26.1 BiddersshallnotputanyconditionofanykindintheTechnicalandFinancialBid,failingwhichthebidshallberejectedasnon‐responsive.


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27 NoVariableCostinFinancialBid27.1 Bids with the variable costs / rates shall not be considered and shall be

rejected as non‐responsive at the discretion of FOOD AND DRUGSLABORATORY,VADODARA.

28 ResolutionofDisputes28.1 In this regardFOODANDDRUGSLABORATORY,VADODARAdoesn’t go for

any arbitration on dispute and FOOD AND DRUGS LABORATORY,VADODARA’sdecisionwillbefinalandbindingontheserviceprovider.

29 GoverningLanguage29.1 The contract shall be written in English language. All correspondence and

other documents pertaining to the Contract, which are exchanged by theparties,shallbewritteninthesamelanguage.

30 ApplicableLaw30.1 TheContractshallbeinterpretedinaccordancewiththelawsoftheUnionof

IndiaandthatofStateofGujarat. 31 TaxesandDuties

31.1 Service providers shall be entirely responsible for all taxes, duties, licensefees, octroy, road permits, etc., incurred until delivery of the contractedsoftware / service to FOOD AND DRUGS LABORATORY, VADODARA.However, GST in respect of the transaction between FOOD AND DRUGSLABORATORY,VADODARAandtheserviceprovidershallbepayableextra,ifsostipulatedintheNotificationofAward.

32 BindingClause32.1 AlldecisionstakenbyGILregardingtheprocessingofthistenderandaward

ofcontractshallbefinalandbindingonallpartiesconcerned.

35NoticeAnynotice,requestorconsentrequiredorpermittedtobegivenormadepursuantto this contract shall be in writing. Any such notice request or consent shall bedeemed to have been given or made when delivered in person to an authorizedrepresentativeofthepartytowhomthecommunicationisaddressed,orwhensenttosuchpartyattheaddressmentionedintheprojectspecificContractAgreement.


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SectionIV:ScopeofWorkAboutFood&DrugsLaboratoryFoodandDrugsLaboratory is situated inVadodara,Gujarat andperforms tests onFoodProducts, Ingredients, In‐Process Samples, Food Packaging Materials for Additives,Chemical Analytes andMicroorganisms and associatedEnvironmental aspects. Food andDrugs Laboratory offers Biological Testing for Gentamicin Injectable Preparations,GentamicinEyeorEarDrops,NeomycinSulfateOintmentUSP,Parenteral,PharmacopoeialParenteral Preparations, Black Disinfectant Fluid, Ciprofloxacin Eye Drops, DiazepamInjection, Diclofenac Injection, Frusemide Injection, Norfloxacin Eye Drops, OfloxacinOphthalmic Solution, Ranitidine Injection, and others. It also offers Chemical Testing forEdible Oil and Fats, Food Grains Whole, Cereal & Cereal Products, Raw and ProcessedFruitsandVegetables,Tea,SpicesandCondiments,WholeandPowder,Chilly,Asafoetida,Cumin, Ginger Powder, Turmeric, Dhana Powder, Sugar & Sugar Products, Honey, DairyProductandothers.FoodandDrugsLaboratoryhasbeenaccreditedwithISO/IEC17025:2005byNABL.Objective:

ToconverttheexistingdesktopinitiativeintothemobileapplicationwithadequateSecuritysysteminplace.

Tosecuresamplingsourcedatabyhidingthe informationfromthosecarryingouttheanalysissoastoprovideunbiasedresult.

TooffertheservicesofLMSonthegoinaveryeasyandconvenientmanner. Toincreasereliabilityofresultsofcustomersampleandgovernmentprojects

NeedofLMS:In Laboratory, The LABORATORY INFORMATION MANAGEMENT SYSTEM has beendevelopedforthecomputerizationoftheentireworkingoftheLaboratoryasalsotosecuresamplesourcethisinturnreducestheworkloadinbookkeeping.Further,Paperworkisreducedandtimecanalsobesaved.Scientistscannotidentifiedthesourceofsample.Thus,thereislesschanceofgivingbiasedresult,whichbecomesreliable.ThefollowingarethedetailsofthenewactivationintroducedinLaboratoryManagementSystem: Theentiresystemisnewandacompleteswitchoverfromthemanualsystemwill

bedone. Every step/stage will be in the LABORATORY INFORMATION MANAGEMENT

SYSTEM(LMS).ThishasreducedtheadministrativeloadontheLaboratory.Features:LABORATORYINFORMATIONMANAGEMENTSYSTEMisanintegralpartofLaboratory.Thefeatureofthee‐LMSareasfollows:

1. StorageofData:‐ThismodulestoresalldatapertainingtoSampleCollection,Coding,Decodingandpersonnelengagedinthemonitoringandanalysisofsample.Italsokeepsrecordofsampleanalysisanditsresultsparameter.

2. ReportGenerator:‐Thismoduleencodesallthedatarelatedtosamplescollectedandthengeneratesadummylabel foreachandeverysample. Itagaindecodesthedataofsampleandgeneratesthereport.


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3. DocumentManagement:‐Thesystemkeepstheentirehistoryofrecord, thus there are less chances ofmanipulation. Hence, the document management through LABORATORYINFORMATIONMANAGEMENTSYSTEMisexcellent.

4. InventoryandequipmentManagement:‐Thismodule isone typeofa reminder for theuser for inventoryandequipmentmanagement.Thesoftwarehasadequatespaceandthereisnoimmediateshortageofstorage.

5. PersonnelandWorkloadManagement:‐Attendance record is recorded andmaintained regularly in the system. All datarelatedtoworkofpersonnelisalsorecorded.Thusevaluationofpersonnel’sworkcanbedonebyauthoritiesatanypointoftime.

6. EaseofOperationoftheLABORATORYINFORMATIONMANAGEMENTSYSTEMthesoftwareiseasetooperateandallofficepersonnelcanhandleit.

SpecificationsforLaboratoryManagementSystem:LABORATORYINFORMATIONMANAGEMENTSYSTEMshouldhavethefacilitytomanageinformationanddatainlaboratorieswithinsingleserver.LIM systems serves wide verity of purposes including operation management,Data/records management, quality control, compliance, inventory management,employee’s personal information, payroll management and information sharing amonglaboratory’semployees.SystemComponents:

LMS software suites typically feature multiple components in order to providedifferentfunctionsforappropriatelevelsoflaboratory,componentsshouldinclude:

ElectronicLabnotebooks Samplemanagementprograms Processexecutionsoftware RecordsmanagementSoftware Applicationstointerfacewithanalyticalinstrumentsordatasystems Workflowtools Clienttrackingapplications Bestpracticeandcompliancedatabase21CFR&GMPcompliance Resourceplanning(ERP)software Payrollmanagementsoftware

Inventorymanagementsoftwareas the functionsanddemandsof the laboratorychange,the functionsof theLMSmayalsochange to includeadditional featuressuchasauditing,customerrelationshipmanagement(CRM),qualityassuranceandinstrumentcalibration.

DataManagement:

LMS represents a comprehensive system being installed to manage samples,including:

Receivingandtrackingsamplesandassociateddata Assignmentandschedulingofthesampleintothelabsworkflow Processingassociatedwiththesample Datastoragerelatedtoanalysis Approvalandcompilationofsampledataforreportingandfutureuse


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Reportsuserdefinable Simpleandeasytousescreenoperation Richtextreportdesigner Unlimitednumberofuserdefinablereports Single‐keyoperationforquickdataentry Userdefinedcalculationsandvalidations Complyingdataintegrityforanalyticaldata CSV‐ComputerizedSystemValidation

Testingandprocessworkflowssupportedinclude:

R&D‐Whethermicro,chem.,materialsorcustomtesting,systemsetupforourtests,withcustomspecand/orstandardmethods.

QC‐testprocessesincludeQCautomatically,butalsoallowashocQCsampleswhenneedthem

ReviewprocesseswithElectronicSignature–Mandateasmanypeerorsupervisoryreviewstepsasneed

Alerts/emails – notify specific persons when an event is approaching, includinginventoryreorder,expirations,stabilitystudychecks,out‐of‐limitresultsandmore.

Object Tracking – Check‐in, check‐out , transfer and disposal of all materials soalwaysknowwheretheyare,whohasthemandtheirhistory

Integration–Withinstruments,orothersystems TrainingandCertificationtracking–Stayabreastofstafftrainingandcertifications

/qualificationsandgetnotificationswhentheyaredueformoresessions/classes Barcodes–Manageallsamples/lotsandinventoryaccuratelywithbuilt‐inbarcode

support SpecificationManagement ‐Assign specs and limitsbasedon client, intendeduse,

countryoranyothercriteria.

InventoryManagement:

Inventory: Manage stocks of chemicals, media, glassware, reference standards andreagents, along with their receipts / ingredients, expiration dates and more, uploadMSDSs&otherfiles/documentsuptopayment.

EmploymentInformationManagement:

Employeehistorycard LeaveManagement Payroll Medicalallowance Travelling/DAallowances Userdefinablepayments


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SectionV:FormsFormNo.1‐BidProposalForm

Date:TenderNo:ToDearSir,Having examined the Bidding Documents including Addenda Nos. __________ (insertnumbers,ifany),thereceiptofwhichisherebydulyacknowledged,we,theundersigned,offertorender“____________________________‐‐”In conformity with the said bidding documents for the same as per the technical andfinancialbidandsuchothersumsasmaybeascertainedinaccordancewiththeFinancialBidattachedherewithandmadepartofthisbid.Wehavenotplacedanyconditionforthebid on our part and agree to bind ourselves to the terms and conditions of this tenderunconditionally. Any conditions placed by us elsewhere in the present bid are herebywithdrawnunconditionally.Weundertake,ifourbidisaccepted,torendertheservicesinaccordancewiththedeliveryschedulewhichwillbespecifiedinthecontractdocumentthatwewillsigniftheworkordergiventous.Ifourbidisaccepted,wewillobtaintheguaranteeofabankforthesumindicatedaspertenderdocumentforthedueperformanceoftheContract,intheformprescribedbyfoodanddrugslaboratory,Vadodara.Weagreetoabidebythisbidforaperiodof180(Onehundredandeightyonly)daysafterthedatefixedforbidopeningoftheInstructiontoBiddersanditshallremainbindinguponusandmaybeacceptedatanytimebeforetheexpirationofthatperiod.Until a formal contract is prepared and executed, this bid, together with your writtenacceptance thereof and your notification of award shall constitute a binding Contractbetweenus.Name:____________________________________________________________________________________________________________________________________________________________________________________________________________Address:__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Weunderstandthatyouarenotboundtoacceptthelowestoranybidyoumayreceive.Datedthis__________dayof______2016Signature(Inthecapacityof)DulyauthorizedtosignBidforandonbehalfof_____________________________


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FormNo.2‐ParticularsoftheBidder’sorganization

Sr.No Particulars Detailstobefurnished

1. Detailsofrespondingcompany

a) Name

b) Address

c) Telephone Fax

d) Website

2. DetailsofContactPerson

a) Name

b) Designation

c) Address

d) Telephoneno.

e) Mobileno.

f) Faxno.

g) E‐mail

3. DetailsofAuthorizedSignatory(pleaseattachproof)

a) Name

b) Designation

c) Address

d) Telephoneno.

e) Mobileno.

f) Faxno.

g) E‐mail

4. Informationaboutrespondingcompany(pleaseattachproof)


Page | 34

a) Statusofcompany(PublicLtd./Pvt.Ltdetc)

b) No.ofyearsofoperationinIndia

c) DetailsofRegistration Date

d) DetailsofQualityCertifications

e) Locationsandaddressesofoffices


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FormNo.3‐BidProcessingFees&EarnestMoneyDepositDetails

Sr.No. Item Amount

(InRs.)

NameoftheBank&Branch

DemandDraftNo.

1 BidProcessingFees

2 EarnestMoneyDeposit(E.M.D.)


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FormNo.4‐Financialstrengthofthebidder

FinancialYear Turnover(Rs.InCr) AuditedAccountsuploaded(Yes/No)

2014‐15 2015‐16 2016‐17

Note: Please fill this form and upload the Audited Annual Accounts / Balance Sheet along with Profit and Loss Account for the last three financial years.


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Form‐5Detailsofcompleted/ongoingDynamicWebApplicationsprojects(ExcludingHardwareandManpowerprojects)ofvaluemorethan10 lacsinthelastthreeyears.

Name of

department (with address

contact persons and

numbers)

Brief Description of projects

Responsibility or role of the Bidder

in the Project

Order value (Rs.) Completion Date

(Please attach relevant client certificates + Work Order)


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FormNo.6FinancialBid

FinancialBidFormat

Sr.No.

DescriptionTotalAmount

(Rs.)

1

Cost of Designing, Development and Deployment and Go‐

Live of the LABORATORY INFORMATION MANAGEMENT

SYSTEM(LIMS) forFoodandDrugsLaboratory,Vadodara.(AnnexureA)

2Cost of Operations and Maintenance support includingupdate/upgradefortwoyearsafterGo‐Live(AnnexureB)

GrandTotal(Rs.)

Note:1. No extra charge will be paid to the Firm/Company apart from the prices

quotedabove.2. The cost of the above parts should bematched with the breakup of each

componentmentionedinAnnexures.3. GSTisextraasapplicableatthetimeofinvoicing.

Signature Name

Date

Seal Place

AnnexureA:(LineItem1)

Sr.

no.ItemDescription

Total Man‐

monthEffort

Rate per

man‐

month

Total

amount

(Rs.)

A B C=A*B

1 Conceptualization,As‐Is,BPRandTo‐

be,URS

2 Design, Development & Coding

application


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3 Testing&UAT

4 Training&HandholdingSupport

5 Commissioning&Go‐Live

TotalAmount(Rs.) AnnexureB:(Lineitem2)

Item Man month Rate Total Man month

Effort

Total

A B C D=B*C

1st Year

2nd Year

Total

Note:example,If5personrequirefor1Monththenforoneyear12*5=60persons

requireforoneyear.


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FormNo.7PerformanceBankGuarantee (TobestampedinaccordancewithStampAct)Ref: BankGuaranteeNo. Date:ToName&AddressofthePurchaser/Indenter________________________________________________________DearSir,In consideration of Name & Address of the Purchaser/Indenter, Government of Gujarat,Gandhinagar (hereinafterreferred toas theOWNER/PURCHASERwhichexpressionshallunlessrepugnanttothecontextormeaningthereofincludesuccessors,administratorsandassigns) having awarded to M/s.………………………………………………………………………………………………………………havingPrincipalOffice at …………………………………………………………………… (hereinafter referred to as the“SELLER” which expression shall unless repugnant to the context or meaning thereofinclude their respective successors, administrators, executors and assigns) the supply of____________________byissueofPurchaseOrderNo……………….Dated…………issuedbyGujaratInformaticsLtd.,GandhinagarforandonbehalfoftheOWNER/PURCHASERandthesamehaving been accepted by the SELLER resulting into CONTRACT for supplies ofmaterials/equipment’s asmentioned in the said purchase order and the SELLER havingagreed to provide a Contract Performance and Warranty Guarantee for faithfulperformance of the aforementioned contract and warranty quality to theOWNER/PURCHASER, __________________________________having Head Office at (hereinafterreferredtoasthe‘Bank’whichexpresslyshall,unlessrepugnanttothecontextormeaningthereofincludesuccessors,administrators,executorsandassigns)doherebyguaranteetoundertake to pay the sum of Rs._______________(Rupees________________________) to theOWNER/PURCHASERondemandatanytimeupto________________withoutareferencetotheSELLER. Any such demand made by the OWNER/PURCHASER on the Bank shall beconclusive and binding notwithstanding any difference between Tribunals, Arbitrator oranyotherauthority.TheBank undertakes not to revoke this guarantee during its currencywithout previousconsent of the OWNER/PURCHASER and further agrees that the guarantee hereincontained shall continue to be enforceable till the OWNER/PURCHASER discharges thisguarantee.OWNER/PURCHASERshallhavethefullestlibertywithoutaffectinginanywaythe liability of the Bank under this guarantee from time to time to extend the time forperformancebytheSELLERoftheaforementionedCONTRACT.TheOWNER/PURCHASERshall have the fullest liberty, without affecting this guarantee, to postpone from time totime the exercise of any powers vested in them or of any right which theymight haveagainst the SELLER, and to exercise the same at any time in anymanner, and either toenforcetoforebeartoenforceanycovenantscontainedorimplied,intheaforementionedCONTRACTbetween theOWNER/PURCHASERand theSELLERoranyothercourseoforremedyorsecurityavailabletotheOWNER/PURCHASER.TheBankshallnotbereleasedof itsobligationsunderthesepresentsbyanyexercisebytheOWNER/PURCHAER of its liabilitywith reference to thematters aforesaid or any ofthem or by reason or any other acts of omission or commission on the part of theOWNER/PURCHASERor any other indulgence shownby theOWNER/PURCHASERor byanyothermatterorthings.


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TheBankalsoagreethattheOWNER/PUCHASERatitsoptionshallbeentitledtoenforcethis Guarantee against the Bank as a Principal Debtor, in the first instance withoutproceedingagainsttheSELLERandnotwithstandinganysecurityorotherguaranteethattheOWNER/PURCHASERmayhaveinrelationtotheSELLER’sliabilities.Notwithstanding anything contained herein above our liability under this Guarantee isrestrictedtoRs._________________(Rupees_________________________)anditshallremaininforceuptoandincluding________________andshallbeextendedfromtimetotimeforsuchperiodasmaybedesiredbytheSELLERonwhosebehalfthisguaranteehasbeengiven.Datedat_______________onthis_________dayof___________2016_____________________Signedanddeliveredby_____________________For&onBehalfofNameoftheBank&Branch&ItsofficialAddress ListofapprovedBanks:AllNationalizedBank including thepublic sectorbankorPrivate SectorBanksorCommercial Banks or Co‐Operative Banks (operating in India having branch atAhmedabad/ Gandhinagar) as per the G.R. no. EMD/10/2015/508/DMO dated27.04.2016,dated14.06.2016anddated01/05/2017issuedbyFinanceDepartmentorfurtherinstructionissuedbyFinancedepartmenttimetotime.


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FormNo.8FormatofEarnestMoneyDepositintheformofBankGuarantee Ref: BankGuaranteeNo. Date:To,Director(e‐governance)GujaratInformaticsLimited8thFloor,Block‐1,UdyogBhavan,Sector‐11,Gandhinagar‐382017Gujarat,IndiaWhereas‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐(hereinaftercalled"theBidder")has submitted its bid dated ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ in response to the Tender no: XXXX for“SELECTIONOFAGENCY______________________‐”KNOWALLMENbythesepresentsthatWE‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐having our registered office at ‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐(hereinafter called "the Bank") are bound unto the ______________, Gujarat InformaticsLimited in thesumof ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ forwhichpaymentwelland truly tobemade toGujarat Informatics Limited , the Bank binds itself, its successors and assigns by thesepresents.SealedwiththeCommonSealofthesaidBankthis‐‐‐‐‐‐‐‐‐‐‐‐‐‐dayof‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐2016.THECONDITIONSofthisobligationare:TheE.M.D.maybeforfeited: If a Bidder withdraws its bid during the period of bid validity does not accept thecorrectionoferrorsmadeinthetenderdocument;IncaseofasuccessfulBidder,iftheBidderfails: I. To sign the Contract as mentioned above within the time limit stipulated by

purchaseror II. Tofurnishperformancebankguaranteeasmentionedaboveor III. Ifthebidderisfoundtobeinvolvedinfraudulentpractices.IV. Ifthebidderfailstosubmitthecopyofpurchaseorder&acceptancethereof.WeundertaketopaytotheGIL/Purchaseruptotheaboveamountuponreceiptofitsfirstwrittendemand,withoutGIL/Purchaserhavingtosubstantiateitsdemand,providedthatinitsdemandGIL/Purchaserwillspecifythattheamountclaimedbyitisduetoitowingtotheoccurrenceofanyoftheabovementionedconditions,specifyingtheoccurredconditionorconditions.Thisguaranteewillremainvalidupto9monthsfromthelastdateofbidsubmission.TheBankundertakesnottorevokethisguaranteeduringitscurrencywithoutpreviousconsentof theOWNER/PURCHASERand furtheragrees that theguaranteehereincontainedshallcontinuetobeenforceabletilltheOWNER/PURCHASERdischargesthisguarantee.TheBankshallnotbereleasedof itsobligationsunderthesepresentsbyanyexercisebytheOWNER/PURCHAER of its liabilitywith reference to thematters aforesaid or any ofthem or by reason or any other acts of omission or commission on the part of the


Page | 43

OWNER/PURCHASERor any other indulgence shownby theOWNER/PURCHASERor byanyothermatterorthings.TheBankalsoagreethattheOWNER/PUCHASERatitsoptionshallbeentitledtoenforcethis Guarantee against the Bank as a Principal Debtor, in the first instance withoutproceedingagainsttheSELLERandnotwithstandinganysecurityorotherguaranteethattheOWNER/PURCHASERmayhaveinrelationtotheSELLER’sliabilities.Datedat_______________onthis_________dayof___________2017.____________________Signedanddeliveredby_____________________For&onBehalfofNameoftheBank&Branch&ItsofficialAddress ListofapprovedBanks:AllNationalizedBank including thepublic sectorbankorPrivate SectorBanksorCommercial Banks or Co‐Operative Banks (operating in India having branch atAhmedabad/ Gandhinagar) as per the G.R. no. EMD/10/2015/508/DMO dated27.04.2016, dated 14.06.2016 and EMD/10/2016/328/DMO dated 01/05/2017issuedbyFinanceDepartmentorfurtherinstructionissuedbyFinancedepartmenttimetotime.


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FormNo.9Self‐Declaration The‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐,‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐Sir/Madam,Having examined theBiddingDocuments includingBidNo.: ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ the receipt ofwhichisherebydulyacknowledged,we,theundersigned,offertoprovideservicesfor‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐.Weundertake, if ourbid is accepted, toprovide _____________________________________________________, inaccordancewiththetermsandconditionsinthetenderdocument.Ifourbid is acceptedwewillobtain theguaranteeofabank fora sumequivalent to10%of theContractvalue,intheformprescribedbythepurchaser.Weagreetoabidebythisbidforaperiodof180daysafterthedatefixedforopeningofPriceBidsectionundertheInstructiontoBiddersandshallremainbindinguponusandmaybeacceptedatanytimebeforetheexpiryofthatperiod.Untila formalcontract ispreparedandexecuted, thisbid, togetherwithyourwrittenacceptancethereofandyournotificationofawardshallconstituteabindingContractbetweenus.We understand that in competing for (and if the award is made to us, in executing the abovecontract),wewillstrictlyobservethelawsagainstfraudandcorruptioninforceinGujaratnamelyPreventionofCorruptionAct1988.Weunderstandthatyouarenotboundtoacceptthelowestoranybidyoumayreceive.Wehavenotbeenunderadeclarationofineligibilityforcorruptandfraudulentpractices,and/orblack‐listedordebarredbyanyof theGovt.Departmentor itsPSUinthepast5years,endingon31st December 2017 in Gujarat.We have not imposed any condition in conflict with the tendercondition if it is found it should be treated as withdrawn.We have not been convicted for anycriminal cases(s)byanyof theGovt.Departmentor itsPSU inGujarat regardingany supplyandcontractswithourfirm/company.Wehavenotbreached/violatedanycontractualconditionssofartoanyoftheGovt.DepartmentoritsPSU.Incaseanyoftheabovestatementsmadebyusarefoundtobefalseorincorrect,youhaverighttorejectourbidatanystageincludingforfeitureofourEMDand/orPBGand/orcanceltheawardofcontractDatedthis_________dayof____________2017Signature:______________________________(IntheCapacityof):______________________DulyauthorizedtosignbidforandonbehalfofNote: This form should be signed by authorized signatory of bidder/ lead bidder in case ofconsortium.


Page | 45

Form10‐FORMATOFAFFIDAVIT (TO BE SUBMITTED PHYSICALLY)

(To be submitted IN ORIGINAL on Non-Judicial Stamp Paper of Rs 100/- duly attested by First Class Magistrate/ Notary public)

I/We, ___________________________, age______ years residing at _______________________ in capacity of _________________________________________ M/s. ___________________________________ hereby solemnly affirm that

1) All General Instructions, General Terms and Conditions, as well as Special Terms & Conditions laid down on all the pages of the Tender Form, have been read carefully and understood properly by me which are completely acceptable to me and I agree to abide by the same.

2) I / We have submitted following Certificates / Documents for T.E. as required as per General Terms & Conditions as well as Special Terms & Conditions of the tender

Sr. No. Name of the Document

1

2

3) All the Certificates / Permissions / Documents / Permits / Affidavits are valid and current as on date and have not been withdrawn / cancelled by the issuing authority.

4) It is clearly and distinctly understood by me that the tender is liable to be rejected if on scrutiny at any time, any of the required Certificates / Permissions / Documents / Permits / Affidavits is / are found to be invalid / wrong / incorrect / misleading / fabricated / expired or having any defect.

5) I / We further undertake to produce on demand the original Certificate / Permission / Documents / Permits for verification at any stage during the processing of the tender as well as at any time asked to produce.

6) I / We also understand that failure to produce the documents in "Prescribed Proforma" (wherever applicable) as well as failure to give requisite information in the prescribed Proforma may result in to rejection of the tender.

7) My / Our firm has not been banned / debarred / black listed at least for three years (excluding the current financial year) by any Government Department / State Government / Government of India / Board / Corporation / Government Financial Institution in context to purchase procedure through tender.

8) I / We confirm that I / We have meticulously filled in, checked and verified the enclosed documents / certificates / permissions / permits / affidavits / information etc. from every aspect and the same are enclosed in order (i.e. in chronology) in which they are supposed to be enclosed. Page numbers are given on each submitted document. Important information in each document is "highlighted" with the help of "marker pen" as required.


Page | 46

9) The above certificates / documents are enclosed separately and not on the Proforma printed from tender document.

10) I / We say and submit that the Permanent Account Number (PAN) given by the Income Tax Department is ____________________, which is issued on the name of ___________________________ [Kindly mention here either name of the Proprietor (in case of Proprietor Firm) or name of the tendering firn;1, whichever is applicable].

11) I / We understand that giving wrong information on oath amounts to forgery and perjury, and I/We am/are aware of the consequences thereof, In case any information provided by us are found to be false or incorrect, you have right to reject our bid at any stage including forfeiture of our EMD/PBG/cancel the award of contract. In this event, this office reserves the right to take legal action on me/us.

12) I / We have physically signed &stamped all the above documents along with copy of tender documents (page no. ---- to -- ).

13) I / We hereby confirm that all our quoted items meet or exceed the requirement and are absolutely compliment with specification mentioned in the bid document.

14) My / Our Company has not filed any Writ Petition, Court matter and there is no court matter filed by State Government and its Board Corporation, is pending against our company .

15) I / We hereby commit that we have paid all outstanding amounts of dues / taxes / cess / charges / fees with interest and penalty.

16) In case of breach of any tender terms and conditions or deviation from bid specification other than already specified as mentioned above, the decision of Tender Committee for disqualification will be accepted by us.

Whatever stated above is true and correct to the best of my knowledge and belief.

Date: Stamp & Sign of the Tenderer

Place: (Signature and seal of the Notary)