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Follett Destiny Cataloging

Thomas Chang District Resource Media & Technology Specialist

Instructional Technology and Library Media, Academic Services445 West Amelia StreetOrlando, Florida 32801407.317.3200 x.2556

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Objective• Teach skills used for cataloging library materials

– Barcodes– Call number prefixes– Circulation types– Searching the catalog– Copy categories– Importing titles and copies– Adding / Editing titles– Adding / Editing/Deleting copies– Merging titles and copies?

• Increase confidence and autonomy• Problem-solve and share ideas

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Table of Contents• District Policies?• Barcodes• Call Number Prefi

xes• Circulation Types• Searching Your C

atalog• Copy Categories• Importing

• Adding Manually

• Printing Labels

• Merging

• Deleting

• Resources & Tips

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District Policies?• All schools share the titles• Do not edit titles if other schools have copies

attached unless the edit benefits everyone• Only use Textbook Manager for FSBD purchased

materials. Use Library Manager for:– Equipment and technology– Novel sets not purchased through FSBD– Classroom dictionary sets, reference sets, etc.– Guided reading collections

• Use district standard call numbers and barcode numbers

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Barcodes• http://teacher.ocps.net/thomas.chang/page6.html • OCPS Barcode Specification Standards:

    1. The inscription is your school's full name    2. Barcode symbology is Code 3 of 9/ Code 39    3. Your number range is determined by the last 9 digits of the barcode.        Example: beginning: 000000001 ending: 000001000, total quantity:         1000    4. Type indicators: 3 for library materials, 4 for school-owned textbooks,        and 5 for district-owned textbooks    5. For your 4 digit school location code, click here    6. Total length of barcode is 14 digits    7. Check digit calculation = None    8. Your data disk will be MARC 21/852 holdings format    9. Our current version of Destiny is 9.0

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Barcodes

Used Barcode List

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Used Barcode List

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Call Number Prefixes• Run Library Copies by Call Number report

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Call Number Prefixes• Collection Statistics Summary

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Call Number Prefixes• http://teacher.ocps.net/thomas.chang/media/

collectstatssummcleanuptraining.swf

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Circulation Types• Run Library Copies by Circ Type report

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Circulation Types• Review your Library Policies if necessary. Verify your

‘default’ circ type.

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Circulation Types• Updating or merging your circulation types

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Searching Your Catalog• Search by ISBN using the Number tab

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Searching Your Catalog• Search by barcode number using the

Barcode tab

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Copy Categories• Why create Copy Categories?

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Copy categories• Report Builder• Title and Copy Lists• Printing labels• Collection statistics• Updating copies globally• Exporting titles• Homepage links• Visual Searches

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Copy Categories• Adding copies to a category

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Importing titles and copies• When in doubt, stick with the defaults if you are importing a microlif

from a vendor. Always Preview first!!!!

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Importing titles and copies• Take the time to assign copy information. It will come in

handy.

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Adding Titles Manually

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Adding Titles Manually

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Adding Titles Manually

• Adding titles• To best limit your results, search first by ISBN • Sort through the results and identify the title that best

matches your needs• Always attach your copies to the District Catalogued titles

when at all possible. We want to minimize the number of unnecessary titles in the District Catalog.

• Alliance Plus titles should only be used when a DC title is not available, or when the DC titles are inadequate to attach your copies to.

• Z-Sources can be used when neither of the previous two options are available.

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Adding Titles Manually

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Editing Titles

• Always check to see which other Media Centers are using a title before editing the title.

• Only edit a title if the change is helpful to the other schools who have their copies attached to it.

• Titles should be standardized, not idiosyncratic. Don’t make up the rules to cataloging.

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Editing Titles• 10 digit and 13 digit ISBNs• Edit Title / MARC format / Add Tag 020

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Adding and Editing Copies

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Printing Labels

• Will generate separate .pdf files

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Printing Labels

• Labels by the batch

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Printing Labels

• When would you select by Date Copies Added? Barcode List? Copy Category?

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Merging titles and copies

• What is the best way to merge titles?– Print out or write down the barcode numbers and

copy info of the copies that you want to move– Delete the copies under Catalog tab / Update

Copies– Locate the best title match and re-add the

copies to that title– If you notice a title that should be merged for

multiple sites, let me know the isbn, and I can merge them for everyone

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Deleting Copies

• Reports class for more details

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Resources• Barcode Resources

– http://teacher.ocps.net/thomas.chang/page6.html • Professional Learning Resources

– http://teacher.ocps.net/thomas.chang/page3.html

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Tips• Always look at the screen after you scan

something to verify if it processed correctly• Listen for the sounds• Remember the tabs• Remember the features at bottom of the

page• Remember the features on the upper right

side of the page• Remember the Details button• Using Prnt Scrn key (or Alt + Prnt Scrn)

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Open Floor• Feel free to ask any questions

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In-service Points • 3407001 component #

• 006 points

• Use 3 leading zeroes in front of the personnel ID #