FNSB Project Nomination Form Submission Date: September 16

Birch Hill Rec Area Multipurpose Building Construction Project | 16/09/2021 | pg 1

FNSB Project Nomination FormSubmission Date: September 16, 2021

Nominator Contact Information Name: Bruce Jamieson

Organization: Nordic Ski Club of Fairbanks (NSCF)

Affected Department: Parks and RecreationPhone: 406-210-2805Email: [email protected]

Address: P.O. Box 189

Project Information

Proposed Name:Birch Hill Rec Area

Multipurpose Building Construction Project

Project Description:

New Construction of a Multipurpose Building to

replace the existing Warming Hut, Timing Bldg and Rikka's Buildings at the FNSB Birch

Hill Rec Area. All three replaced buildings are not

code compliant, energy efficient and require extensive

maintenance.


Location:

Safety Code and ComplianceReduce or Eliminate health risk: Yes

Explanation: The current Timing Bldg and Rikka's Bldg are not code

compliant, ADA accessible, lack air exchange systems &

have poor floor surfaces. Because of this, they pose

health and safety risks for the FNSB during normal use and

when hosting competitive events.

Current Facility Condition: This is a new facilityExplanation:

Improves Accessibility Compliance: YesExplanation: The two lower levels that will

be open to the public will have ADA compliant access and


large public restrooms, which are not available in two out of the three facilities that will be

replaced.

Facility Condition Facility Age since construction: This is a new facility

Replace an existing facility: YesCurrent condition: This is a new facility

Facility Notes: The new facility will be multipurpose and replace

three outdated structures, the Warming Hut, Timing and

Rikka's Bldgs. The new building will accommodate space for timing, officiating

events, office space, changing/waxing, first-aid and

volunteer care.

Project FundingStatus of Project Funding: No Funding

Source of Secured Funding:

Multiple funding sources and partners have expressed

interest in supporting this project. If this project is

included in the CIP schedule, we will apply for grant funds from various agencies (e.g.

State of Alaska, Federal Highways, Rasmuson, etc.) to


complete applicable elements or phases of the project.

Match components vary by project type and funding

agency.Unknown Funding Notes:

Funding Sponsors: YesMatch Requirement Info: Yes

Match Amount Info: + 41% match required

Project Funding Notes:

Potential funding would include, but is not limited to

the Alaska Federal Lands Access Program (AFLAP), as

well as grants from non-profit organizations such as the

Rasmuson Foundation, Tanana Valley Youth Sports

Foundation and others. The Nordic Ski Club of Fairbanks

has already contributed funding in the form of labor to

provide site plans, architectural preliminary drawings and project cost

estimates. We will continue to contribute in-kind services as

this project proceeds to reality.

Organization Contribution: Yes

Source of Funds Contributed:

This project could be handled similarly to the New

Maintenance Building also located at the Birch Hill Rec

Area. That project was


completed in 2016 and resulted in one of the most

energy efficient buildings the Borough owns and operates.

The architectural design, engineering and project oversight savings to the Borough totaled about

$400,000. In addition, the $1.6M project was financed by

grants secured by he NSCF, State of Alaska, Rasmuson

Foundation and Tanana Valley Youth Foundation.

Project Funding Attachment:

Environmental InfoContamination Cleanup: No

Cleanup Notes: Improvements to Air Quality: Yes

Air Quality Notes: The new building will improve air quality by incorporating energy saving construction

materials and techniques, an H-VAC system, ground-based thermal heating and cooling equipment, as well as solar panels for electricity and

possible hot water generation.Reduction of Stormwater: No

Stormwater Notes:


Improvements to Groundwater: NoGroundwater Notes:

Improvements to Energy Efficiency:

Yes

Energy Notes: The new building could include state-of-the-art energy saving

construction materials and techniques, possible ground-based thermal heating and

cooling equipment, as well as solar panels for electricity and possible hot water generation.

Public UsageImproves Customer Experience: Yes

Explanation: The new building will have more and better bathroom

facilities, radiant heated safer dry floors, better lighting,

outside viewing, waxing and personal storage facilities.

Also better timing and photo finish area, a triage medical

and jury viewing room.Served by Fixed Transit Route: No

Explanation: Improves Facility Capacity: Yes

Explanation: Will allow up to four times the current space for bathrooms,

ski preparation, personal lockers & a first-aid room. Also space for competitive


event volunteer briefings, eating and warmup (support)

that is separate from the competitors and local skiers.

Ongoing Maintenance CostReduction to Utility Expenses: Yes

Explanation: The new building will replace three outdated buildings that require extensive, frequent

and costly maintenance. It will reduce utility costs due to

superior insulation, updated LED lighting, efficient hydronic heating, improved ventilation

and heat recovery with an integrated H-VAC system and

the possible integration of solar electric and ground heat

pump technologies.Reduction to Maintenance

Expenses: Yes

Explanation: With a good design, a reputable contractor and a

quality assurance inspection program during construction,

this modern building can anticipate minimal

maintenance for at least ten to fifteen years. Using durable surfaces, maintenance free siding, durable walls and


floors, well engineered mechanical and electrical

systems per commercial grade construction, this project

should result in a facility with low maintenance for at least

10-15 years following completion.

Extends Existing Facility Life: NoExplanation:

Planning and DesignProject has Complete Designs: No

Explanation:Scope or Engineering Studies

Done: Yes

Explain Work Done to Date: This facility has been under consideration for ten years and as a candidate for State funding in 2014. Preliminary

conceptual design was undertaken and cost estimates for site work and construction were developed during 2014.

Reference attached documents.

Budget/Population/SupportImpact on Operation Budget: Maintain the operating budget

Explanation: The operating budget of the new building will be offset by


the elimination of the three older existing buildings. The increased usage of the Birch Hill facilities and trails over time will result in and justify the increase in accompanied

operating costs.Type of Population Served Regional areawide users

Description of Needs Met:

The FNSB and interior Alaska will continue to see increased

demand for accessible safe lighted outdoor recreation

opportunities. The demand for our world class trails system

will only grow as future generations of residence

discover this recreational gem.Applicable Form of Support:

Explanation of Levels of Support:

We have not yet provided notice to the general public

about this project. We anticipate that once they are aware of it, the project will be

well received and will be broadly supported.

Meets Goals or Objectives: Yes

Explanation:

Reference the Birch Hill Rec Area Master Plan (pages 7-9)

and Parks and Recreation Comprehensive Plan (Goal 1, Objective C, Policy 1: Design

parks which can be used more effectively in the winter

months). (pg 12).


Project Support Attachments:

Project CostEstimated Cost: 4

Explanation: Costs developed through qualified pro bono professional

project cost estimators.

Timing Building

Rikka's Cabin

Warmup Hut

Birch Hill Cross Country Ski Center

New Competition Bldg Footprint

Stadium

Parking

100Feet

Nordic Ski Club of Fairbanks2014 Competition Building Request

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1 NORTH BUILDING ELEVATION 2 SOUTH BUILDING ELEVATION

Birch Hill Competition FacilityConstruction Cost Estimate

Gross Floor Area (SF)= 4680 x 315 $/SF = $1,474,200

Site Work $430,000

Subtotal Direct Work $1,904,200

General Requirements @ 34% $647,428

Subtotal $2,551,628

Estimator's Contingency @ 10.00% $255,163

Subtotal $2,806,791

Escalation Contingency per annum @ 3.30% 2 yrs $185,248

Subtotal $2,992,039

A/E Design Services @ 10.50% of construction cost $314,164

FNSB Admin/Management @ 20.50% $613,368

Total Cost = $3,919,571

Note: If FNSB reduces Admin/Mgr fee to 11%, then total cost = $3,635,327

Birch Hill Competition FacilityConstruction Cost Estimate

Gross Floor Area (SF)= 4680 x 315 $/SF = $1,474,200

Site Work $430,000

Subtotal Direct Work $1,904,200

General Requirements @ 34% $647,428

Subtotal $2,551,628

Estimator's Contingency @ 10.00% $255,163

Subtotal $2,806,791

Escalation Contingency per annum @ 3.30% 2 yrs $185,248

Subtotal $2,992,039

A/E Design Services @ 10.50% of construction cost $314,164

FNSB Admin/Management @ 20.50% $613,368

Total Cost = $3,919,571

Note: If FNSB reduces Admin/Mgr fee to 11%, then total cost = $3,635,327

Documents

FNSB Project Nomination Form Submission Date: September 16