Nomination guidelines - Creative Generationeducation.qld.gov.au/.../pdf/nominations-guidelines.pdf · Nomination guidelines ... their skills and performance technique. ... the nomination

Be part of Queensland’s largest youth performing arts shows live at the Brisbane Convention and Exhibition Centre, Friday 18 and Saturday 19 July 2014.

Nomination guidelines

Department of Education, Training and Employment

Celebrating 10 years

Contents

Contact information 1

Creative Generation – State Schools Onstage turns ten! 2

Nomination process 3

Categories 5

Vocalists 5Featured vocalists 5Backing vocalists 6

Choir 7Massed choir 7Core choir 8

Dance 9Featured dancers 9Massed dancers 11

Symphony orchestra 12

Massed string orchestra 13

The James Morrison Creative Generation Big Band 14

Stand-alone variety 15

Drumline 16

Student stage crew 17

Teacher crew 18

Film crew 19

Frequently asked questions 20

1300

02

Contact information

Photos throughout: Madhouse Studios

For general enquiries, please contact:

Odette MooreOperations manager Creative Generation – State Schools OnstageTel: 07 3227 6048Fax: 07 3836 000Email: [email protected]: www.creativegeneration.dete.qld.gov.au

For specific category enquiries, please contact:

Odette MooreStand-alone variety, massed string orchestra, drumline and big band managerEmail: [email protected]

Laura WaldronVocalist, choir, student and teacher crew and film crew managerEmail: [email protected]

Marcelle WallenDance and costume managerEmail: [email protected]

Rhondda WettonSymphony orchestra managerEmail: [email protected]

Creative Generation – State Schools Onstage 2014 Nomination guidelines 1

Creative Generation – State Schools Onstage turns ten!

Overview

Since 2005 Creative Generation – State Schools Onstage (CGEN), the professionally produced arena spectacular has grown from 550 to more than 1500 state school student performers, and is nationally renowned for its outstanding and vibrant display of state school talent. It is Queensland’s largest youth performing arts event.

It’s an opportunity of a lifetime for Queensland’s state school students to learn from and perform with some of Australia’s most creative artists, including world-renowned jazz artist and Artistic Director of the 2013 Queensland Music Festival, James Morrison AM.

The confidence, self-esteem and experience gained from being involved with CGEN help to prepare students for life beyond the school gate.

The show is not only a wonderful way to give students the chance to perform in a professional production, but for the 200 teachers involved, it is also the chance to develop their own skills, gain formal professional development accreditation and take their experiences back to their classrooms.

What to expect

For the 10th anniversary of CGEN 1500 student performers will come together to rehearse items covering a mix of musical genres such as classical, rock, pop, musical theatre, hip hop and jazz. We expect the 600 dancers, 600 choristers, 65 symphony orchestra members, musicians for The James Morrison Creative Generation Big Band and featured vocalists ranging from Prep to Year 12 will come from more than 100 state schools from around the state.

Our vocalists, dancers and musicians will spend months with industry artists who coach and mentor them to fine-tune their skills and performance technique. The combined choir meets once before settling into position in the venue and the symphony orchestra rehearses together only a few times to polish more than 100 minutes of music.

After hundreds of hours honing the repertoire, the spotlight is on when students and teachers arrive for the first time at the Brisbane Convention and Exhibition Centre (BCEC) just days before the first performance.

Backstage the venue will be transformed into a giant dressing room with rehearsal spaces where the 1500 young performers not only generate excitement and exuberance as they prepare for the show, but share stories and dreams and form lasting friendships.

To give an idea of the scale of the production, it takes 12 semitrailers, with more than 20 tonnes of equipment, to set up the stage and lighting, including one of the biggest sound systems in Australia.

Finally, after setup and some fine-tuning, it’s show time – for four outstanding performances.

Each year we witness some incredible highlights and the ten-year anniversary is set to wow the audiences.

However, for the students participating, the most lasting impressions will be the memories, friendships and learning experiences they gain in auditions, workshops, dress rehearsals and under the glow of the show lights and adoring crowd.

Their self-belief will help every area of their learning and the benefits of their involvement in CGEN 2014 will last a lifetime.

2 Creative Generation – State Schools Onstage 2014 Nomination guidelines

There are three steps to the nomination process for all categories:• featured vocalists• backing vocalists• massed choir• core choir• featured dancers • massed dancers• symphony orchestra• The James Morrison Creative Generation Big Band• massed string orchestra• drumline• stand-alone variety (student-devised work and school-based work) • student stage crew • teacher crew• filmcrew.

Step 1 – NominationOnline process submitted by the coordinating teacher on behalf of the student/s.

Step 2 – Invitation Students who are successful in being selected to be a part of CGEN will be sent an official invitation letter via the coordinating teacher of their school. The invitation will outline the next step in the process, which may include a call-back audition, a casting day, a workshop or a series of rehearsals.

Step 3 – AcceptanceAfter being signed by the required person/s noted on the form to acknowledge the student’s or group’s acceptance into the program, the official notice must be returned by the coordinating teacher on behalf of the students to the CGEN team member managing the category.

Step 1 – Nomination Coordinating teachers should login to the CGEN OnePortal teamsite.

The OnePortal teamsite is located at: https://team.oneportal.deta.qld.gov.au/sites/creativegeneration/default.aspx

Coordinating teachers must strictly adhere to the following dates:• Friday 13 December 2013 – nominations close for all

categories. Audition footage is also required on this date for featured vocalists, backing vocalists, choir, massed dancers from regional areas (see definition later in the guidelines for “regional”), stand-alone variety and film crew.

• Friday7February2014–nominationscloseforstudentsentering Year 8 or students at a new school in 2014 (except symphony orchestra and big band). Audition footage is also required on this date for Year 8 students and students at a new school in the categories of featured vocalists, backing vocalists, choir, massed dancers from regional areas, stand-alone variety and film crew.

• Monday3March2014–nominationscloseforsymphonyorchestra and big band students entering Year 8 or at a new school. All audition footage due for big band and symphony orchestra.

Before finalising the nomination, the coordinating teacher will be asked to check a box acknowledging: • Theschoolprincipalwherethestudentisenrolledhasendorsed

the nomination.• Allstudentsnominatingforaplaceintheprogramhave

returned to the school a completed (unamended) CGEN 2014 project consent form.

• Nominationandparticipationfactsheets1and2havebeendistributed and understood by all related personnel supporting the students’ participation in the program.

• Parents/guardiansandstudentsunderstandtheentireprogram, and the expectations and level of commitment required.

Nomination process


• Allschoolteammemberssupportingthestudents’participation in the program understand the expectations and level of commitment required.

• Allstudents(andparents/guardiansofthosestudents)understand the Department of Education, Training and Employment is collecting personal information, and will handle this material in accordance with the Information Privacy Act 2009 and the Education (General Provisions) Act 2006.

Audition footageGeneral requirements for audition footage: • one file is to be submitted per nomination (except where a

big band or symphony orchestra student is nominating for more than one instrument). Where a category requests two or more pieces of footage, please combine two pieces of footage into one file. Do not upload individual files. Separating files presents more chance of the nomination elements becoming detached and ultimately lost

• teachersnominatingastudentforseparate categories (e.g. featured dance and orchestra) must complete a separate entry for each nomination including separate audition footage files

• total file length per nomination must be between two and four minutes (except for symphony orchestra, big band and film crew. See the relevant pages in this guideline for these requirements)

• onlyfilmcrewauditionfootageshouldbeinhighresolution.Low resolution files are acceptable for all other categories provided the sound and image quality is adequate for panel members to make a sound judgment.

• includework from 2013 where possible• performedtoaccompaniment where possible• introduced by either a student or an adult who must identify: – individual student or group name – school

– nomination category – number of students about to perform – style or title of piece performed.

Categories requiring support material It is a requirement that nominations for the following categories are supported by written documentation: • studentstagecrew• teachercrew• filmcrew.

Written documentation may include a current résumé, letters of support, photos or newspaper clippings. Support material must not exceed four single A4 pages (two pages double-sided), and will not be returned.

Massed dancers from metropolitan schools and all featured dancers will automatically be invited to either an audition day or a casting day. No written documentation or audition footage is to be submitted for students nominating for these groups.

Step 2 – Invitation Students who are successful in being selected to be a part of CGEN will be sent an official invitation letter via the coordinating teacher of their school. The invitation will outline the next step in the process, which may include a call-back audition, a casting day, a workshop or a series of rehearsals.

Coordinating teachers will be sent the official invitations via email by:

• Friday7February2014forfeaturedandbackingvocalistsandstand-alone variety performers

• Monday10February2014forchoirandfilmcrew• Friday14February2014forfeaturedandmasseddancers• Monday24March2013forsymphonyorchestra,bigband,

drumline • Tuesday29April2014forstudentstagecrew,teachercrew.

Although some students may not be invited to be a part of the original nomination category they applied for, they may be offered a place in an alternative category. For example, an individual student nominating for the stand-alone variety category may instead be invited to attend the featured vocalist first call-back audition.

Step 3 – Acceptance After being signed by the required person/s noted on the form to acknowledge the student’s or group’s acceptance into the program, the official notice must be returned by the coordinating teacher on behalf of the students to the CGEN team member managing the category.


• FVs(includingthosefromregionalareas)areexpectedtoattend every rehearsal unless otherwise negotiated with the vocalist manager.

• Coordinatingteachersareremindedtoreadfactsheet1whichoutlines all supervision matters.

Key timelines for featured vocalists

Fri 13 December 2013 Nominations and audition footage due

Fri 7 February 2014 Nominations and audition footage for new and Year 8 students due Invitations issued for first call-back audition

Wed 19 – Fri 21 February First call-back audition

Tue 25 February Invitations issued for second call-back audition

Sat 15 – Mon 17 March Second call-back audition

Fri 21 March Invitations issued to join the CGEN cast

Sun 6 – Mon 7 April FVandBVcastingrehearsal

Sat 3 – Sun 4 May FVandBVvocalrehearsal

Fri 30 – Sun 1 June Featured Artists’ Workshop

Sat 14 – Sun 15 June FVandBVvocalrehearsal

Tue 1 July FVandBVmovementrehearsal

Wed 2 – Thur 3 July FVandBVdirectiondayswithexecutiveproducer/creative director

Fri 4 July FVandBVvocalrehearsal

Sat 12 July FVandBVvocalrehearsal

Sun 13 July Sitzprobe

Wed 16 July Sound check

Thur 17 July Full cast rehearsal and technical rehearsal

Fri 18 July Full cast dress rehearsal, schools’ preview and evening performance

Sat 19 July Matinee and evening performance

Categories

Vocalists

Featured vocalistsFeaturedvocalists(FV)mayperformassoloistsintheshow,ormayperformaspartofsmallorlargevocalensembles.FVsmaybeprimary or secondary students.

FVswillbeselectedfortheirvocalandperformanceskills;thesuitabilityoftherepertoirepresented;theirabilitytounderstandandconveytheintentofthesong;theeffortputintopreparingthepresentation;andtheirpostureanddeportmentasdisplayedintheaudition footage.

FVsinvitedtoattendthefirstcall-backauditionwillberequiredinBrisbane on either 19, 20 or 21 February.

If students are successful at the first call-back audition, they will be requested to attend a second three-day call-back audition in Brisbane from 15 – 17 March.

Students who are successful at the second call-back audition will beadvisedoftheirconfirmedinvitationintotheFVcategory.

Students who are unsuccessful at either call-back audition may choose to accept an alternative invitation if this has been offered (e.g. core or massed choir).

FVsmayalsobeprovidedwithotherperformanceopportunitiesthroughout the year. At the discretion of the executive producer/creativedirectorandthevocalistmanager,FVsmaybeconsideredas event entertainment for other high-profile events managed by the Department of Education, Training and Employment.

Special notes• FVswhoperformedinCGENin2013willautomaticallybe

invited to the first call-back audition on receipt of their 2014 nomination.

• AllotherstudentsnominatingfortheFVcategorymustsubmitaudition footage. Please also ensure the audition footage satisfies the general requirements as outlined earlier in this document.


• BVs(includingthosefromregionalareas)areexpectedtoattend every rehearsal unless otherwise negotiated with the vocalist manager.


Key timelines for backing vocalists


Fri 7 February 2014 Nominations and audition footage for new and Year 8 students due Invitations issued for first call-back audition

Wed 19 – Fri 21 February First call-back audition

Tue 25 February Invitations issued for second call-back audition

Sat 15 – Mon 17 March Second call-back audition

Fri 21 March Invitations issued to join the CGEN cast

Sat 5 April FirstBVrehearsal

Sun 6 – Mon 7 April FVandBVcastingrehearsal

Sat 3 – Sun 4 May FVandBVvocalrehearsal

Mon 5 May SecondBVrehearsal

Fri 30 May – Sun 1 June Featured Artists’ Workshop

Sat 14 – Sun 15 June FVandBVvocalrehearsal

Mon 30 June ThirdBVrehearsal

Tue 1 July FVandBVmovementrehearsal

Wed 2 – Thur 3 July FVandBVdirectiondayswithexecutiveproducer/creative director

Fri 4 July FVandBVvocalrehearsal

Sat 12 July FVandBVvocalrehearsal

Sun 13 July Sitzprobe





Backing vocalistsBackingvocalists(BV)willprovidebackingvocalsforavarietyofitems in the show. It is critical students have experience in choral or vocal ensembles and possess the ability to read music and perform harmonies.BVsarepredominantlyuppersecondarystudents.

BVswillbeselectedfortheirvocalandperformanceskills,including the inherent timbre/tone of their voice, pitch and rhythmicaccuracy;thesuitabilityoftherepertoirepresented;theirabilitytounderstandandconveytheintentofthesong;theeffortputintopreparingthepresentation;andtheirpostureanddeportment as displayed in the audition footage.

BVsinvitedtoattendthefirstcall-backauditionwillberequiredinBrisbane on either 19, 20 or 21 February.

If students are successful at the first call-back audition, they will be requested to attend a second three-day call-back audition in Brisbane from 15–17 March.

Students who are successful at the second call-back audition will beadvisedoftheiracceptanceintotheBVcategory.

Students who are unsuccessful at either call-back audition may choose to accept an alternative invitation if this has been offered (e.g. core or massed choir).

ItispossiblethechoirdirectormayidentifypotentialBVsatanyofthe choir rehearsals. This will be dealt with on a case-by-case basis.

BVsmayalsobeprovidedwithotherperformanceopportunitiesthroughout the year. At the discretion of the executive producer/creativedirectorandthevocalistmanager,BVsmaybeconsideredas event entertainment for other high-profile events managed by the Department of Education, Training and Employment.

Special notes• BVswhoperformedinCGENin2013willautomaticallybe

invited to the first call-back audition on receipt of their 2014 nomination.

• AllotherstudentsnominatingfortheBVcategorymustsubmitaudition footage. Please also ensure the audition footage satisfies the general requirements as outlined earlier in this document.

Categories


ChoirThe core and massed choirs together will incorporate the voices of more than 600 students from both primary and secondary schools.

Choirs will be selected for the inherent timbre/tone/balance of theirvoices;pitchandrhythmicaccuracyofrepertoireperformed;theabilitytoperformasanensemble;theaccuracyofmemoryin performing the repertoire and choreographed moves (where appropriate);thedemonstratedeffortputintopreparingthepresentation;theabilitytounderstandandconveytheintentofthesong;andtheirpostureanddeportmentduringthepresentation.

Invitations will depend on a number of factors, including the requirement for the particular type of voice in the ensemble (e.g. soprano, alto, etc.) and the number of seats allocated to the choir as part of the final production concept. Final choir numbers may change pending venue and staging capacity. This is a venue restriction.

It is possible the choir director may identify potential backing vocalists(BV)atanyofthechoirrehearsals.Thissituationwillbedealt with on a case-by-case basis.

Massed choirThe massed choir will incorporate the voices of more than 500 students who will perform significant choral feature works, in addition to providing a spectacular aural and visual backdrop for the other performers on stage.

The massed choir will be divided into four metropolitan cells — north, south, east and west — plus one regional cell. Choirs will be allocated to a cell when they are invited into the program.

The choir director will conduct a two-day introductory rehearsal in March/April with the metropolitan cells.

A second rehearsal with the choir director and assistant choir directors will take place in May. Metropolitan cells will combine at this time to form larger groups. Regional choirs may take the opportunity to join this rehearsal.

The third rehearsal with the choir director will take place in June in Brisbane. This will involve all schools. Regional schools are strongly encouraged to attend this rehearsal.

All choir teachers, including those at regional schools, will receive teaching material for each choir piece. Choir teachers are responsible for rehearsing the repertoire from the sheet music provided between scheduled rehearsals (metropolitan schools) and in the lead-up to show week (regional schools). Massed choir teachers are encouraged to perform alongside their students throughout all rehearsals and performances. Teacher participation is also necessary to assist with supervision of students.

During show week, including performances at the BCEC, the massed choir will be led by assistant choir conductors, not the choir director.

Special notes• Allchoirsnominatingforthemassedchoircategorymust

submit audition footage of two pieces, with at least one piece, if possible, being in two or more vocal parts. Please also ensure the audition footage satisfies the general requirements as outlined earlier in this document.

• Itisacceptablethatindividualstudentsmaynominateforthiscategory if the school is not nominating a choral ensemble.


Key timelines for massed choir


Fri 7 February 2014 Nominations due for new and Year 8 students

Mon 10 February Invitations issued

Wed 12 March South cell rehearsal 1

Thur 13 March South cell rehearsal 2

Mon 24 March North cell rehearsal 1

Tue 25 March North cell rehearsal 2

Thur 27 March West cell rehearsal 1

Fri 28 March West cell rehearsal 2

Mon 31 March East cell rehearsal 1

Tue 1 April East cell rehearsal 2

Tue 27 May Massed choir A combined rehearsal

Wed 28 May Massed choir B combined rehearsal

Sun 22 June Full combined school choir rehearsal

Thur 17 July Massed choir rehearsal backstage at BCEC

Thur 17 July Full cast rehearsal and technical rehearsal – Act 2



Categories


• Itisacceptablethatindividualstudentsmaynominateforthiscategory if the school is not nominating a choral ensemble.

• Allcorechoristers(includingthosefromregionalareas)areexpected to attend every rehearsal.


Key timelines for core choir



Mon 10 February Invitations issued

Mon 10 March Core choir rehearsal 1

Tues 11 March Core choir rehearsal 2

Mon 28 April Core choir rehearsal 3

Fri 16 May Core choir rehearsal 4

Sat 31 May Core choir attend Featured Artists’ Workshop

Sun 22 June Full combined school choir rehearsal


Thur 17 July Core choir rehearsal 5

Thur 17 July Full cast rehearsal and technical rehearsal – Act 2



Categories

Core choirThe core choir will incorporate the voices of 100 students who will perform the entire choral and choral backing repertoire for the performances. The students in the core choir are predominantly secondaryschoolage;however,coordinatingteachersofverytalented primary students should still consider nominating them.

It is desirable that groups nominating for core choir are a balanced mix of soprano, alto, tenor and bass (SATB) for secondary choirs and soprano and alto (SA) for primary.

The core choir will be required to attend six rehearsals between March and July. All rehearsals are in Brisbane with the choir director.

All choir teachers, including those at regional schools, will receive teaching material for each choir piece. Choir teachers are responsible for rehearsing the repertoire from the sheet music provided between scheduled rehearsals. As not all teachers can sit with the core choir during performances they may choose to sit with the massed choir or be backstage. Up to three teachers will be selected to be core choir supervisors for show week and they must perform with the choir.

During show week, including performances at the BCEC, the core choir will be led by the choir director.

Special notes• Allchoirsnominatingforthecorechoircategorymustsubmit

audition footage of two pieces in two or more vocal parts. Please also ensure the audition footage satisfies the general requirements as outlined earlier in this document.


DanceThe featured and massed dance cast includes more than 600 students from both primary and secondary schools. From March to July, the dancers work together with students from other schools and renowned choreographers to present an extravaganza of colour, energy, lifts and spins.

Dancers are selected for placement in items including simple and emotive,storytellingworks;technicallydifficultcontemporarydancepieces;musicaltheatremedleys;livelyhip-hopdisplays;tapdances;classicalballetitems;andmassedspectaclepresentations.

Casting of dancers will depend on a number of factors, including therequirementfortheparticularstyleofdancerintheshow;thetechnicalcapabilitiesofeachdancer;thecreativeconceptofeachitemanditsrelationshiptothewholeshow;thechoreographicvisionforeachpiece;andthenumberofdancersrequired,asdictated by the final production concept.

All dancers who accept their invitation are automatically cast (participation compulsory) in the finale alongside the entire cast. A limited number of students may have the privilege of performing in small group items including duos, trios and quartets.

There is a position in the program for any student interested in dance. It is not a requirement that all students nominating undertake dance lessons at school or are enrolled in dance training after school hours.

Featured dancers Featured dancers are those primary and secondary students who are dedicated to their art form, competent and confident in a range of dance styles, and able to take direction from professional choreographers who work quickly to deliver complex, creative, and at times high-energy routines.

Featured dancers should view their experience in the program as a way to build on their already developed technical skills and performance capabilities. Teachers are required to consider these factors and to use professional judgment when nominating students for the featured dance category.

All featured dancers will be required to attend significantly more rehearsals than massed dancers at a range of locations across Brisbane from March to July. Attendance at all of these rehearsals is compulsory or dancers will risk exclusion from featured dance items. A featured dancer must participate in 90% of the featured dance items or will risk exclusion from the featured dance category. These dancers will be expected to purchase, hire or make a larger amount of reasonably priced costumes than massed dancers.

All students nominating as featured dancers must attend an audition day on Saturday 1 March 2014.

All secondary students nominating for featured and massed dance must also attend a senior massed dance casting day on Sunday 2 March 2014.

Categories

The featured dance category will be made up of two components:

CGEN Dance CompanyUp to 25 secondary students will be selected for the CGEN Dance Company. These students will be those dancers who display outstanding performance and technical ability.

This group of students may be cast in from five to ten items, including massed dances involving more than 600 students.

These students may also be provided with other performance opportunities throughout the year. At the discretion of the executive producer/creative director and the dance manager, the company dancers may be considered as event entertainment for other high-profile events managed by the Department of Education, Training and Employment.

CGEN Dance Ensemble (junior and senior)Up to 40 students will be selected for the CGEN Dance Ensemble. These students may be from primary (junior ensemble) or secondary (senior ensemble) schools, and would be expected to display a high level of technical and performance ability.

This group of students may be cast in up to eight items, including massed dances involving more than 600 students.

These students may also be provided with other performance opportunities throughout the year. At the discretion of the executive producer/creative director and the dance manager, the ensemble dancers may be considered as event entertainment for other high-profile events managed by the Department of Education, Training and Employment.


Special notes• Auditionfootageisnotrequiredforanystudentnominatingasa

featured dancer, as these students will be required to attend an audition day on Sat 1 March.

• Featureddancers(includingthosefromregionalareas)areexpected to attend every audition, casting, rehearsal and performance.

• AllschoolswillreceiveamusicCDtoenableextrarehearsalstotake place as required.


• Datesforrehearsalsbelowwillbedividedintoseniorandjuniorafter dance items are confirmed.

Key timelines for featured dancers

Fri 13 December 2013 Nominations due


Fri 14 February Invitations issued to schools for featured dance audition

Fri 21 February Attendance numbers due for featured dance audition by email

Sat 1 March Featured dance auditions – senior and junior

Sun 2 March Senior massed dance casting day. Senior featured dancers also required

Fri 21 March Dance item allocations sent to schools

Sun 30 March First featured dance rehearsal

Sun 6 April Featured dance rehearsal

Sun 4 May Featured dance rehearsal

Wed 7 May Costume lists and payment forms sent to schools



Fri 30 May – Sun 1 June Featured Artists’ Workshop

Sat 14 June Featured dance rehearsal

Sun 15 June Costume pickup day


Sun 22 June Featured dance rehearsal


Sun 29 June Dress rehearsal with executive producer/creative director and lighting designer – Act 1

Mon 30 June Dress rehearsal with executive producer/creative director and lighting designer – Act 2

Tues 1 July Featured dance rehearsal

Wed 2 July Featured dance rehearsal

Sat 12 July Featured dance rehearsal

Wed 16 July Combined dance rehearsal and blocking




Categories


Massed dancersMassed dance items involve primary and secondary students joining together to perform the work of professional choreographers.

Massed dancers are those students with an interest in dance, with musicality and enthusiasm, who are capable of performing a variety of simple movements in straight lines with minimal formation changes. Some cannon and directional changes may be involved in the choreography, and in general the level of dancer catered for will be beginner to intermediate level.

Massed dancers may be invited to perform in two or more items, including dances involving more than 600 students.

Metropolitan massed dancers will be required to attend all rehearsals with their choreographers. Depending on the complexity of each item, teachers may choose to schedule additional rehearsals at their schools.

Regional massed dancers are not required to travel to Brisbane for rehearsals until show week in July.

Teaching material will be supplied to schools in regional areas. This may be electronic footage.

Where electronic footage is made available, primarily for the purpose of regional schools, this does not negate the requirement of metropolitan dancers to be in attendance at all rehearsals with the choreographer.

Special notes• Regionalschoolsonlyarerequiredtosubmitauditionfootage

as part of the nomination process. Please ensure the audition footage satisfies the general requirements as outlined earlier in this document.

• Auditionfootageisnotrequiredforanymetropolitanstudentnominating as a massed dancer, as dates will be allocated for a casting day (seniors only).

• Metropolitandancersareexpectedtoattendeverycasting,rehearsal and performance.

• AllschoolswillreceiveamusicCDtoenableextrarehearsalstotake place as required.


• Datesforrehearsalsbelowwillbedividedintoseniorandjunior after dance items are confirmed.

Key timelines for massed dance



Fri 14 February Invitations issued to schools for senior massed casting (metro)

Fri 21 February Attendance numbers due for senior massed casting (metro) by email

Sun 2 March Senior massed dance casting day (metro schools only)

Fri 21 March Dance item allocations sent to schools

Sat 29 March First massed dance rehearsal

Sat 5 April Massed dance rehearsal

Sat 3 May Massed dance rehearsal

Wed 7 May Costume lists and payment forms sent to schools



Sun 1 June Massed dance rehearsal

Sun 15 June Massed dance rehearsal and costume pickup day

Sat 21 June Massed dance rehearsal

Sun 22 June Massed dance rehearsal

Sat 28 June Massed dance rehearsal

Sun 29 June Dress rehearsal with executive producer/creative director and lighting designer – Act 1

Mon 30 June Dress rehearsal with executive producer/creative director and lighting designer – Act 2

Sat 12 July Massed dance rehearsal

Sun 13 July FNQ regional massed dance rehearsal

Mon 14 July FNQ regional massed dance rehearsal

Tue 15 July FNQ regional massed dance rehearsal

Wed 16 July Combined dance rehearsal and blocking




Categories


Categories

Symphony orchestraThe CGEN symphony orchestra, made up of secondary school students only, will provide the main accompaniment to the vocal, dance and feature items in the show. The repertoire will be varied, covering a wide range of classical and popular music styles.

Metropolitan students will be required to attend all scheduled rehearsals. A rehearsal schedule for regional students will be developed through negotiation with the symphony orchestra manager on a case-by-case basis once invitation letters have been issued.

Secondary school students who are proficient on the following instruments are invited to nominate:

* Although saxophones are not usually included in a symphony orchestra, there are opportunities for alto, tenor and baritone saxophone players. Due to the nature of orchestral repertoire selected for the show, saxophonists may only be required to perform in a portion of the orchestra’s accompaniments. This may be an important consideration, particularly for regional students, when deciding whether to nominate.

** Percussionists should be proficient on both tuned and untuned percussion.

Special notes• Studentsareaskedtoprepareanauditionoftwoprepared

pieces or excerpts in different styles, lasting no more than five minutes in total, and one chromatic scale of the student’s choice that demonstrates their full range.

Flute Clarinet Alto saxophone*

Tenor saxophone Trumpet Violin

Minimum audition level Level 5, Instrumental Music Curriculum (approximately Grade 6–7 AMEB)

Oboe Bassoon Bass clarinet Baritone saxophone* French horn Trombone Bass trombone

Tuba Viola Cello Double bass Harp Percussion**

Minimum audition level Level 4, Instrumental Music Curriculum (approximately Grade 5–6 AMEB)

Please note: Special consideration may be given to students who have not yet achieved the above levels, depending on the level of nominations received.

• AnaccompanistorCDbackingmaybeused.• Astudentnominatingfortwoormoreinstruments(e.g.trumpet

and bass) must upload separate audition footage files for each instrument.

• Studentsnominatingforfluteareencouragedtoincludeone piccolo solo in addition to their two prepared pieces or excerpts.

• Studentsnominatingforpercussionshouldpreparepiecesorexcerpts showing timpani, snare drum and mallet playing.

• Pleaseensuretheauditionfootagealsosatisfiesthegeneralrequirements as outlined earlier in this document.


• Toassistteacherstocollectstudentinformation,studentsshould print and complete a big band/symphony orchestra nomination form available on the CGEN OnePortal teamsite and CGEN website.

Key timelines for symphony orchestra

Fri 13 December 2013 Nominations due (no requirement for audition footage on this date)

Mon 3 March 2014 Nominations due for new and Year 8 studentsAudition footage due for big band and symphony orchestra

Mon 24 March Invitations issued

Tues 22 April Symphony orchestra rehearsal 5 pm – 7 pm

Mon 28 April Symphony orchestra rehearsal 5 pm – 7 pm

Sun 22 June Symphony orchestra rehearsal (full day)

Fri 11 July Symphony orchestra rehearsal (full day during school holiday)

Sat 12 July Symphony orchestra rehearsal (full day)

Sun 13 July Sitzprobe (full day orchestra rehearsal)

Wed 16 July Sound check (full day)

Thur 17 July Full day cast rehearsal and technical rehearsal

Fri 18 July Full day dress rehearsal, schools’ preview and evening performances



Categories

Massed string orchestraA spectacular addition to the program for the ten-year anniversary of CGEN is the inclusion of a massed string orchestra for up to 200 primary and secondary students.

School string orchestras and/or individual string students are encouraged to participate in this massed item.

The massed string orchestra will rehearse for one day during the June school holidays before meeting at BCEC for show week rehearsals and performances. It is planned they will perform a dazzling feature item accompanied by the Creative Generation Symphony Orchestra as well as joining with the massed cast for the finale.

Register your interest now!Coordinating teachers are urged to register their interest via the online nomination process by Friday 13 December 2013. The request for information will be short and will include the approximate total number of students interested in participating in CGEN and the breakdown of numbers across violin, viola, cello and double bass.

Early in 2014 coordinating teachers who have registered their interest will receive an email with nomination information. This information will also be available on the CGEN website.

Key timelines for massed string orchestra

Fri 13 December 2013 Registration of interest close (no requirement for audition footage)

Early 2014 Nomination information sent to coordinating teachers and available online. Information will include closing date for nominations and requirements of audition footage

Mon 28 April Invitations issued, including information about the June school holiday rehearsal


Thur 17 July Full day cast rehearsal and technical rehearsal

Fri 18 July Full day dress rehearsal, schools’ preview and evening performances



The James Morrison Creative Generation Big Band

Categories

Minimum audition levelLevel 5, Instrumental Music Curriculum (approximately Grade 6–7 AMEB)

Baritone saxophoneTromboneBass tromboneDouble bass Percussion

Minimum audition levelLevel 4, Instrumental Music Curriculum (approximately Grade 5–6 AMEB)

Please note: Special consideration may be given to students who have not yet achieved the above levels, depending on the level of nominations received.

Students with excellent reading ability may be selected on these instruments.

• AnaccompanistorCDbackingmaybeused.• Astudentnominatingfortwoormoreinstruments(e.g.trumpet

and bass) must upload separate audition footage files for each instrument.

• Studentsnominatingfordrumkit,piano,guitarorbassdonothave to prepare a chromatic scale, just two contrasting pieces or excerpts.

• Pleaseensuretheauditionfootagealsosatisfiesthegeneralrequirements as outlined earlier in this document.


• Toassistteacherstocollectstudentinformation,studentsshouldprint and complete a big band/symphony orchestra nomination form available on the CGEN OnePortal teamsite and CGEN website.

Key timelines for The James Morrison Creative Generation Big Band

Fri 13 December 2013 Nominations due (no requirement for audition footage on this date)

Mon 3 March Nominations due for new and Year 8 students Audition footage due for big band and symphony orchestra

Mon 24 March Invitations and rehearsal schedule issued. Final schedule is dependent upon the membership of the band.


Thurs 17 July Full day cast rehearsal and technical rehearsal

Fri 18 July Full day cast dress rehearsal, schools’ preview and evening performance


For the third year Australian jazz legend James Morrison will conduct intensive rehearsals, lead and perform with The James Morrison Creative Generation Big Band.

After his successful role as Artistic Director of the 2013 Queensland Music Festival, James Morrison will share with the students of CGEN his vision of ‘transforming lives through unforgettable musical experiences’.

Secondary students who are proficient on the following instruments are invited to nominate:

Alto saxophoneTenor saxophoneTrumpet

Drum kitPianoGuitarBass

Special notes• Studentsareaskedtoprepareauditionfootageoftwoprepared

pieces or excerpts in different styles (one must be a jazz style), lasting no more than five minutes in total, and one chromatic scale of the student’s choice that demonstrates their full range.


Stand-alone varietyA stand-alone variety item is a pre-prepared item ready for performance.

Stand-alone variety items may either be student-devised works or school-based items.

Any work ready for performance, including singer/songwriters, beat boxers, bands, cultural ensembles, dance teams, solo musicians and string quartets created, rehearsed and led by current state school students, teachers or professional consultants appointed by the school, may nominate for this category. Even those ‘variety acts’ not usually expected in performing arts activities (e.g. skateboarders, aerialists, jugglers and BMX tricksters) are highly sought after.

Prior to nominating any stand-alone variety items, appropriate permissions must be sought by the coordinating teacher if an external consultant has assisted the students or school in any way to create the work.

Students may be from primary or secondary schools, and may be selected for items in the show, or as roving foyer entertainers that perform pre-show entertainment or at interval.

Stand-alone variety items will be required to rehearse their items at their own locations at a time that suits all parties involved. Students may also be called for extra rehearsals with the category manager or executive producer/creative director, and these extra commitments will be outlined throughout the process.

Invitation and casting will depend on a number of factors, including the requirement for the particular style of performance in the show, the technical capabilities of each performer, the creative concept of each item and its relationship to the whole show, and the final production concept as directed by the executive producer/creative director.

Categories

It is possible the final works accepted for performance (e.g. music selection) may be negotiated on a case-by-case basis by the category manager or executive producer/creative director with the students and the coordinating teacher.

If a stand-alone variety item is not accepted into the show, or the performers are not comfortable performing an alternative selection as an outcome of the negotiations with the executive producer/creative director, students may be invited to participate in another category.

Special notes• Studentsareaskedtoprepareanauditionoftwoprepared

pieces or excerpts. • Pleasealsoensuretheauditionfootagesatisfiesthegeneral

requirements as outlined earlier in this document.• Coordinatingteachersareremindedtoreadfactsheet1which

outlines all supervision matters.

Key timelines for stand-alone variety


Fri 7 February Nominations and audition footage for new and Year 8 students due Invitations issued

Fri 21 February Call-back audition

Mon 31 March Rehearsal schedule issued

Wed 16 July Rehearsal and sound check


Fri 18 July Full cast dress rehearsal, schools’ preview and evening performances



Categories

Drumline To build on one of the highlights of the 2013 show, we are searching for 80–100 secondary student drummers, including 20 djembe drummers to take part in a spectacular massed drum performance for the 10th anniversary.

The drumline, supported by the combined choir, symphony orchestra and featured and backing vocalists will fill the arena and will be facilitated by specialist percussion tutors.

All performers should be able to supply their own or their school’s marching drums, with a harness, except for djembe drums which will be supplied. The drumline will utilise the American Marching Drumline technique and will be made up of: – marching snare drums, tenors (quads & quints) and bass – djembe

Metropolitan students will be required to attend all rehearsals. Drummers from regional areas will be provided with a separate rehearsal schedule accompanying the official invitation letters.

Music, both written and MP3, will be distributed to schools upon acceptance into the drumline and students should know how to play their music from memory before the rehearsals. Style and performance elements will be taught during the rehearsals.

Special notes• Noauditionfootagerequired• Coordinatingteachersareremindedtoreadfactsheet1which

outlines all supervision matters.

Key timelines for drumline



Mon 24 March Invitations and rehearsal schedule issued. Final schedule is dependent upon the membership of the drumline.

Wed 16 July Rehearsal and sound check





Student stage crewStudents interested in working as part of the behind-the-scenes action with the props team or stage management crew will work closely with teachers and professionals on the production team.

Only Year 10, 11 and 12 state school students should nominate.

Students will be required at the BCEC for the first time on Tuesday 15 July through until Saturday 19 July.

All members of the crew work long hours consistent with the professional staff members involved in the production. The environment is supportive of the show, and the pace of the action is categorised by what is happening in the tunnels, on the arena and backstage. At times, the pace may be fast and may require some problem-solving activities, but it is critical all members take direction from the professionals and work as a team.

Special notes• Supportmaterialistoaccompanyeachnomination(except

2013 crew members who are reapplying) and is to be emailed by the coordinating teacher at the same time as completing the online process.

• CrewwhoparticipatedinCGENin2013arenotrequiredtosubmit support material as their nomination will be considered based on their participation in the 2013 show.

• Supportmaterialmustincludeanyinformationthatclearlyoutlines all previous production or stage crew experience and training associated with the role.

• SupportmaterialmustnotexceedfoursingleA4pages(twopages double-sided) and should be emailed to Laura Waldron ([email protected]) by Friday 13 December 2013.

Key timelines for student stage crew

Fri 13 December 2013 Nominations and support material due

Tue 29 April 2014 Invitations issued

Tue 15 July Stage crew information session and venue tour at BCEC

Wed 16 July Sound check and dance blocking day




Categories


Categories

Teacher crewTeachers interested in working as part of the behind-the-scenes action with the CGEN team, professional production team, and with other teachers and students will get an even closer insight into the dynamics and complexities of CGEN.

All members of the crew work long hours consistent with the professional staff members involved in the production. The environment is supportive of the show, and the pace of the action is categorised by what is happening in the tunnels, on the arena and backstage. At times the pace may be fast and may require some problem-solving activities. It is critical all members take direction from the professionals and work as a team.

During show week, teachers will be required at the BCEC up until, and including, the last performance on Saturday night. TRS may be paid to teacher crew.

Stage supportTeachers interested in the roles oriented around the stage will work closely with students and professionals on the production team. Teachers may also be required to mentor student stage crew members.

During the online nomination process teachers will be required to nominate their preference for one of the following categories:

Props teamWorking with professional show mechanists, the stage crew manager and student stage crew to ensure all props are ready prior to performance, and moved on and off stage at the appropriate times.

Tunnel teamWorking in conjunction with the show caller and backstage team to ensure all performers enter and exit the stage at appropriate times. There are four main entrances to the stage.

Backstage teamWorking in conjunction with the tunnel team to ensure all performers arrive at their tunnel entrances several items prior to their performance time. The backstage managers are located in the dressing rooms, and the role is primarily one of welfare.

Category supportTeachers interested in the roles related to the CGEN performance categories will work closely with students, teachers and professionals, undertaking tasks such as project management, supervision, pastoral care of the students or arena direction (e.g. working with the dance manager as part of the dance team).

During the online nomination process, teachers will be required to nominate their preference for one of the following categories:

Vocalist supportAssisting the vocalist manager and supervising students during the BCECrehearsalsandperformances.Vocalistsupportcrewmayalsobe required to attend additional rehearsals prior to show week.

ChoirAssisting the choir manager and choir director during the BCEC rehearsals and performances. Choir support crew may also be required to attend additional rehearsals prior to show week.

Dance Assisting the dance manager, executive producer/creative director and choreographers during the BCEC rehearsals and performances. Dance support crew may also be required to attend additional rehearsals prior to show week.

Symphony orchestra and big bandAssisting the symphony orchestra and big band manager during the BCEC rehearsals and performances. Symphony orchestra and big band support crew may also be required to attend additional rehearsals prior to show week.

Special notes• Supportmaterialistoaccompanyeachnomination(except

2013 crew members who are reapplying) and is to be emailed by the teacher at the same time as completing the online process.

• CrewwhoparticipatedinCGENin2013arenotrequiredtosubmit support material as their nomination will be considered based on their participation in the 2013 show.

• Supportmaterialmustincludeanyinformationthatclearlyoutlines all previous production or stage crew experience and training associated with the role.


Key timelines for teacher crew

Fri 13 December 2013 Nominations and support material due

Tue 29 April 2014 Invitations issued

Tue 15 July Stage crew information session and venue tour at BCEC

Wed 16 July Sound check and dance blocking day





Categories

Film crewJunior secondary and senior media students interested in designing and producing film productions and animations are encouraged to apply and have the opportunity to work in teams to develop creative video clips and documentaries of behind the scenes, rehearsals and the CGEN shows. Clips produced may be used for media and marketing purposes on the official website, Facebook and YouTube pages.

All nominating students must demonstrate technical and artistic proficiency in video production, innovative or unique design and the ability to express and communicate ideas to an audience.

Students can nominate for one or more roles and some students may be selected for their ability to perform multiple roles.

In 2014, students may nominate for one of the following roles:• cameraoperator(livefootageandtime-lapse)• interviewer• editor*• computergraphicsartist(AdobeAfterEffects,2Dor3D

animation)

* Students nominating for an editing role must be able to commit a significant amount of time to the project between July and September 2014.

Individual crew member nominationSuccessful applicants will be placed in a film crew with students from other schools. A balance between roles will be sought to enable a complete crew to be formed.

School team nominationThree to four students from the same school, with varying roles from the list above, can nominate as a ready-made, complete crew.

Special notes• Auditionfootageshouldbenomorethanfiveminutesin

length. • Workpresentedasauditionfootagemustdemonstratetherole

the student is nominating for. It may have been completed individually or as a member of a small group. The student’s role in the completion of a group production must be clearly identified in the credits.

• Teachersmustsubmitoneachstudent’sbehalfsupportmaterial via email at the same time as completing the online nomination.

• Nominationsthathavenosupportmaterialwillnotbeconsidered.

• Supportmaterialmustincludeanyinformationthatclearlyoutlines all previous experience and training associated with the role.

• Pleasealsoensuretheauditionfootagesatisfiesthegeneralrequirements as outlined earlier in this document.



Key timelines for film crew

Fri 13 December 2013 Nominations and supporting material due

Mon 10 February 2014 Invitations issued All planning documents and rehearsal commitments outlined

Mon 28 April Design brief and extensive planning documents issued via email

Fri 23 May Draft planning documents due

Fri 13 June Final planning documents due

Sun 13 July – Sat 19 July

Show week (hours of commitment to be outlined in invitation and negotiated dependent on role, crew and expected outcome)

July – September Continuation of editing commitments (editors only)


Frequently asked questions

1. Who should nominate a student?Nominations must be made by a registered Education Queensland teacher.

The teacher entering the nomination should consider themselves the ‘coordinating teacher’.

Parents/guardians are not authorised to nominate a student unless the person is an employee of an Education Queensland school and is willing to take on the role of the coordinating teacher.

Part of the role of the coordinating teacher is to receive and distribute all information pertaining to the school, parents/guardians and students throughout the audition period, rehearsals and show week. The coordinating teacher may also be required at rehearsals and backstage during show week.

TRSisnotpaidtocoordinatingteachers;however,theyareofferedtickets to the matinee show on Friday 18 July 2014 at the BCEC.

More information regarding the role of the coordinating teacher may be found on the CGEN website and OnePortal teamsite. Fact sheet 1 outlines all expectations of those teachers wishing to support the students on their CGEN journey.

2. When do nominations close?Coordinating teachers must visit the OnePortal teamsite and enter all information requested in the nomination survey by:

• Friday13December2013–nominationscloseforallcategories. Audition footage is also required on this date for featured vocalists, backing vocalists, choir, massed dancers from regional areas (see definition later in the guidelines for “regional”), stand-alone variety and film crew.

• Friday7February2014–nominationscloseforstudentsenteringYear 8 or students at a new school in 2014 (except symphony orchestra and big band). Audition footage is also required on this date for Year 8 students and students at a new school in the categories of featured vocalists, backing vocalists, choir, massed dancers from regional areas, stand-alone variety and film crew.

• Monday3March2014–nominationscloseforsymphonyorchestraand big band students entering Year 8 or at a new school. All audition footage due for big band and symphony orchestra.

3. What nomination categories exist?The creative content and cast of each year’s show is determined by who nominates to be a part of it.

We urge coordinating teachers to consider all their students, all of the skills of their students, and those state school students beyond their immediate school who would benefit from being a part of CGEN 2014.

Performance opportunities exist for individuals and groups in the categories of:• featuredvocalists• backingvocalists• massedchoir• corechoir• featureddancers• masseddancers• symphonyorchestra• TheJamesMorrisonCreativeGenerationBigBand• massedstringorchestra• drumline• stand-alonevariety(student-devisedworkandschool-basedwork).

Opportunities exist for crew in the categories of:• studentstagecrew• teachercrew• filmcrew.

For a full explanation of each category, please read the related sections in this nomination guideline.

4. What involvement do the staff at the student’s school need to have?The nomination process ensures that key staff are aware of their students’ participation in the program.

The coordinating teacher is responsible for entering the nomination informationandbeingthepointofcontactfortheCGENteam;however,the principal of the school where the student is enrolled must endorse and approve each nomination.

The relevant principal may be contacted if the CGEN team has any concerns regarding students, teachers or principal-approved supervisors at any time throughout the program.

Fact sheet 1 on the OnePortal teamsite and CGEN website outlines the expectations and level of commitment of all school staff.

5. When is the school not required to send supervisors for their students?Officers of the Department of Education, Training and Employment and/or CGEN contractors employed by the department may supervise students during all rehearsals for featured and backing vocalists, symphony orchestra, big band, dance company and drumline.

Supervision may still be required for the above listed category’s auditions, castings and show week commitments.

Explicit information about category-specific supervision arrangements will be communicated in invitation letters.

6. Is every student nominated individually?The coordinating teacher may nominate students as individuals, for example in the case of a featured vocalist or musician, or where there is only one student from a school.

Where a teacher has a large group, whole-year level or performance troupe they wish to nominate, this should be done as a group.

7. How are the students auditioned and selected?Depending on which category the student has been nominated for, students may be auditioned as individuals or as part of a group by experienced and respected artists, tutors and mentors.

Where a formal audition has taken place, feedback is not always given to each student individually.

The panel’s decision is final, and is always in the best interest of the student in line with the creative vision of the show, developed by the executive producer/creative director.

For more information regarding the auditions and selection process, please read the sections related to each category in this nomination guideline.

8. How are the student stage crew, teacher crew and film crews selected?The manager of the crews considers each nomination based on numbers required, skill level, past experience in similar arts activities, and suitability for the role.

TRS may be funded for members of the teacher crew (only).


9. How are the students cast and positioned in each item of the show?Each year, the show is coordinated by the executive producer/creative director in collaboration with the CGEN team.

Students are allocated to their item based on a number of criteria, including technique, age, height, best-fit, skill level, ‘look’ of the item, and appropriateness of that student for the item as decided by the executive producer/creative director.

Choir students are seated according to voice type and total numbers of students in a school group, in addition to requests specifically made by the choir director in terms of performance skills and understanding of the intent of each song.

10. Are there any items participants are automatically required to perform in?Every performer is automatically cast in the finale and must perform as part of the whole cast (excluding student, teacher and film crew).

If a student is selected as a featured performer and they are from a school that has been accepted as part of a regional item (e.g. ‘dancers representing the Darling Downs’) then that student must also perform as part of the regional item, as a representative of their school.

11. Are Year 7 students considered junior or secondary?Where a student attends Year 7 at a ‘high school’ that student should nominate as a secondary student. Where a student attends Year 7 at a junior campus or primary school, that student should nominate as a primary/junior student.

Students are also cast into items on a case-by-case basis and therefore may also be allocated to their item based on the criteria outlined above.

12. Will the student always be cast into an item, or can they perform something they already have prepared?Coordinating teachers are encouraged to nominate items that are ready for performance. Items could include primary and secondary dance crews, stage bands or rock bands, beat boxers, solo musicians, percussion ensembles, string quartets, chamber ensembles and even those ‘variety acts’ not usually expected in performing arts activities (e.g. skateboarders, aerialists, jugglers and BMX tricksters). We call items ready for performance ‘stand-alone variety’.

13. What commitment do parents/guardians need to make to the program?Before nominating any student, coordinating teachers are advised to discuss with parents and guardians factors relating to cost, rehearsal and show week attendance, communication pathways, costume requirements, participant responsibilities, school responsibilities and travel arrangements.

14. What is the definition of ‘regional’?As a general rule students from the Sunshine Coast, Moreton Bay, Gold Coast, Logan, Redlands, Ipswich, Somerset (south of Toogoolawah only) and Scenic Rim council regions are considered metropolitan, and therefore should attend all scheduled rehearsals.

Teaching material is usually made available for regional students to enable rehearsals to run at a time and place suitable for students and teachers.

For more information about rehearsal commitments, please read the sections related to each category in this nomination guideline or contact the category manager.

More information regarding the expectations and level of commitment of students and parents/guardians may be found in fact sheet 2 on the OnePortal teamsite and CGEN website.

15. How will news and information be shared by the CGEN team?Parents should be reminded to contact their CGEN coordinating teacher at their school in the first instance. The CGEN team will not be aware of individual circumstances for each student, or organisational details for each school, and therefore may not understand parent enquiries or be able to give appropriate advice.

Information about CGEN is made freely available in the following formats:• ateacherinformationbookwillbesenttoallcoordinatingteachers

who have students accepted into the 2014 program• anewsletter-styleemailwillbesenttocoordinatingteachersona

fortnightly basis (this may include amendments or updates to the teacher information book)

• factsheets,schedulesandformsareuploadedtotheCGEN OnePortal teamsite (https://team.oneportal.deta.qld.gov.au/sites/creativegeneration/default.aspx) regularly

• theCGEN website (www.creativegeneration.dete.qld.gov.au) is updated as news and information come to hand

• showweekbooks,includingalldetailsfortheBCEC,areforwardedto coordinating teachers closer to the show.

Coordinating teachers are encouraged to collect and forward (with permission) student and parent/guardian contact emails to the CGEN operations manager, who will add these to any CGEN mailing lists.

All information in this guideline is correct at the time of printing. Amendments to key information will be communicated in a timely manner to the coordinating teacher.

16. Key timelinesThe dates listed in this nomination guideline are correct at the time of printing. There may be changes to the schedules, but where possible, all disruptions or cancellations will be kept to a minimum. All amendments to schedules will be communicated to coordinating teachers.



17. Who organises and pays for travel, accommodation and associated costs to participate?The Department of Education, Training and Employment is unable to provide funds to support any student’s involvement in CGEN.

It is the responsibility of each school at the discretion of the principal to assist invited students, but not necessarily pay for, appropriate travel, accommodation and associated arrangements related to their participation in the program.

We strongly encourage schools to coordinate community fundraising activities to support student participation in accordance with information available at http://ppr.det.qld.gov.au/corp/commmark/Pages/Advertising-and-Sponsorship.aspx

Where travel, accommodation and associated bookings have been made for students and support personnel to attend auditions, castings,workshopsandperformances(e.g.flightsandhotelstays)it is highly recommended insurance be purchased.

18. What are the likely costs to be involved?There is no cost to nominate for CGEN.

Wherever applicable costs for factors including, but not limited to costumes, associated travel and accommodation bookings, the provision of props/gear and general involvement in the program are to be met by participants. All effort is made to keep costs to a minimum.

The Department of Education, Training and Employment cannot be held liable for any costs associated with any disruption to, amendment or cancellation of any element of the program or a student’s planned participation in the program.

19. Where do I find OnePortal and EdTube assistance?Fact sheet 3 outlines the process for completing the online nomination for all categories. All fact sheets can be found on the CGEN OnePortal teamsite and CGEN website.

For assistance with OnePortal and EdTube, contact the CGEN operations manager.

20. What other information should I read before nominating any students?Please ensure the coordinating teacher, other supporting teachers, the students, the parents/guardians and principal of the school where the students are enrolled have read and understood the information in:• Factsheet1–Coordinatingteacher’sandsupervisor’sroles• Factsheet2–Participant’sresponsibilities• Factsheet3–Howtonominateonline.

All fact sheets can be found on the CGEN OnePortal teamsite and CGEN website.



1 I GIVE CONSENT

On behalf of the individual identified in Section 6 of this Consent Form (the Individual), the person or persons signing this Consent Form (the Signatory)* grant consent to and license the Department of Education, Training and Employment (the Department) and any other Department or Agency of the State of Queensland (the State) to use, record and disclose the Individual’s:• name, image, recording and any other identifying information specified in the Project Details section of this Consent Form

(personalinformation);and• copyright material, including their written, artistic or musical works or video or sound recordings (Individual work), created in

connection with the Project identified in the Project Details section of this Consent Form.

The Signatory also irrevocably and unconditionally consents to the Individual being attributed or not attributed as the author of the Individual work in a form and manner acceptable to the Department or the State.

*Note: If the Individual is under 18 years of age, the Signatory must be a parent or guardian of the Individual. The Individual must also sign if he or she is under 18 and able to give and understand the consent. If the Individual is 18 or older, the Signatory and the Individual will be the same person.

2 FOR THE PURPOSE OF

This consent only applies to the Department and the State using, including recording or disclosing, the Individual’s personal information or Individual work, and permitting other persons to do so, for:• thepurposesidentifiedintheProjectDetailssectionofthisConsentForm;• the purposes of public relations, promotion, advertising, media and commercial activities concerning the Project. This only

includes via the internet, iTunes U and Social Media Websites if the relevant website is identified as a permitted website for the ProjectinSection5ofthisConsentForm;and

• where the material is uploaded to iTunes U, a Social Media Website or other website, – any purposes, commercial or otherwise, required by operators of the websites as a condition of uploading the personal

informationorIndividualwork;and– transfer of the personal information outside of Australia in the course of the operation of the website.

3 FOR THE DURATION OF

If the Department, the State or another person permitted by them is using the Individual’s personal information or Individual work, or has entered into contractual obligations in relation to the Department’s material that incorporates the Individual’s personal information or Individual work, the consent will continue in relation to that material until the use is complete or until the contractual obligations come to an end. It is not possible for the Signatory or the Individual to withdraw the Individual’s personal information or Individual work or revoke this consent in relation to such existing uses of that material.

If you do wish to revoke or modify this consent in relation to any further new uses of the Individual’s personal information or Individual work, the Individual or the Signatory should send a notice in writing to the person nominated in Section 8 of this Consent Form. After that notice is received, the Department and the State will still be able to continue the existing uses, but will not be able to make any further new use of the Individual’s personal information or Individual work.

The Signatory acknowledges that where material is uploaded to a Social Media website or other website:• theuseandcontractualobligationsmaybeperpetualandirrevocable;and• it may not be possible to ensure that all copies of the material are deleted or cease to be used, and the Department and the

State will not be responsible for doing so.

Project consent form


4 I UNDERSTAND THAT

• ‘Project’ means the project described in the Project Details section of this Consent Form.

• ‘Use’ includes:

– to create, make copies of, reproduce, modify, adapt or retain in any form, including by camera, video, digital recorder, webcam,mobilephoneoranyotherdevice;and

– to distribute, publish or communicate in any form, including in newsletters and other print media, television and via the internet, iTunes U and Social Media Websites,

in whole or in part, and to permit other persons to do so.

• The Signatory or the Individual will not be paid for giving this Consent or the use of the Individual’s personal information or Individual work.

• This Consent Form revokes and replaces all previous consent forms in relation to the use of the Individual’s personal information or Individual work in the Project (subject to any limitations on revocation in those consent forms).

• This Consent Form is a legally binding and enforceable agreement between the Signatory and the Department or the State.

• Nothing in this Consent Form limits the rights that the Department or the State reserve in relation to the use of the Individual’s personal information or Individual work, copyright or other intellectual property under any other law.

• The ‘Department’ and the ‘State’ include the officers and employees of the Department and the State engaged in performing services for the Department and the State.

• ‘Social Media Website’ includes any website operated by a third party which facilitates the uploading and sharing of user generated content, including social and professional networking websites, web forums, blogs and wikis. The definition includes (without limitation) the following websites currently managed by the Department:

– Facebook:https://www.facebook.com/pages/Queensland-Department-of-Education-Training-and-Employment/136384799716300

– YouTube: http://www.youtube.com/user/DETQueensland– Twitter: http://www.twitter.com/QLDDETEas amended or replaced from time to time.

• ‘iTunes U’ is an online digital content download service operated by Apple Pty Ltd or its affiliates for the purpose of enabling educational institutions to make educational materials and other content available through Apple’s iTunes software. The definition includes (without limitation) the following iTunes U Site currently operated by the Department:

– DETE 2 Go: [http://itunes.apple.com/institution/department-education-training/id413610423]• This consent only extends to the Social Media Websites and other websites specified in the Project Details section of this

Consent Form.

• This consent extends to the Department and the State:

– disclosing the Individual’s personal information and Individual work to the Department’s and the State’s agents, contractors andvolunteersforthepurposeofperformingservicesfortheDepartmentandtheState;and

– permitting those persons to use, record and disclose such material to the same extent as the Department and the State are entitled to deal with the Individual’s personal information and Individual work.


5 PROJECT DETAILS

Name and description of Project:

Creative Generation - State Schools Onstage 2014 (CGEN)

Description of what is to be made, used, retained or reproduced:

Individual’s copyright material Individual’s name Individual’s image Individual’s recording

Image or recording includes photographs, videos, films or sound recordings of the Individual.

Description of copyright material, image, recording or other personal information:

Students may be photographed, filmed and/or interviewed at CGEN auditions, casting, rehearsals, performances and CGEN media opportunities singing, dancing, acting, talking and/or playing instruments.

Description of the purpose for which the personal information or Individual work is required (i.e. details of the nature and scope of the use of the personal information or Individual work), and the medium of reproduction (e.g. paper, electronic or other form). How will the personal information or Individual work be made, used, retained or reproduced, and will it be distributed, disclosed, published or communicated to any third parties or to the broader public (e.g. on the internet)?

The copyright material, image, recording or name is required for:(a) all printed and electronic promotions, publications and performances related to Creative Generation by the Department of

Education, Training and Employment.(b) allrecordingsandDVDsproducedduringtheproductionoftheProjectanddistributedbytheDepartmenttoallparticipating

schools, students, teachers, professional artists, suppliers, contractors and sponsorship partners including online distribution via dedicated website at http://education.qld.gov.au/community/events/creativegeneration/. This includes recordings andDVDsprovidedtothirdparties(suchasspecialistconsultantscontractedbytheDepartment)whowillneedtoseesuchinformation during the initial process of the Project including nomination, audition and selection.

(c) any broadcasts of, or parts of, Creative Generation. The Department may copy, alter, adapt, and utilise:(d) all aspects of the Individual’s Work and the Project including its promotion in any way the Department sees fit, at any time,

anywhere in the world, by any means and may licence, authorise or otherwise transfer the rights in the Project to others to do the same. For example, performances may be published or broadcast nationally and/or internationally from time to time.

(e) the Individual’s Work, copyright material, image, recording or name in any way the Department sees fit, at any time. For example, images will be retained on the Creative Generation website, Facebook, YouTube and may be used to promote Creative Generation 2014 or other Department of Education, Training and Employment activities.

Description of the timeframe during which the Individual’s name, image, recording or Individual work is required (e.g. Is it for one-time use? For what date or dates?):

Consent to continue indefinitely for all purposes described in this Consent Form until consent is revoked in accordance with Section 3.

Name of the departmental position/person responsible for the making, usage, storage, reproduction, distribution, publication or communication of the Individual’s personal information or Individual work:

Chris Brandt, Director, Community Engagement and Partnerships, Department of Education, Training and Employment.

Name that should be used in association with the Individual or the Individual’s image or Individual work:

Full name First name only No name Other: [Print]

Will the Individual’s personal information or Individual work be published on the iTunes U Site, a Social Media Website or another website (i.e. permanently published to the public)?

Yes No


If yes, which of the websites below (as amended or replaced from time to time) will the Individual’s personal information or Individual work be published on:

Facebook Page:

https://www.facebook.com/pages/Queensland-Department-of-Education-Training-and-Employment/136384799716300

The Department’s Facebook page is publicly accessible by all internet users. The Department may share information, photographs and videos related to the Department’s programs, activities and initiatives (including the Project) with users through its Facebook page.

YouTube Channel:

http://www.youtube.com/user/DETQueensland

The Department’s YouTube channel is publicly accessible by all internet users. The Department may share videos related to the Department’s programs, activities and initiatives (including the Project) with users through its YouTube channel. The Department does not permit users to download its videos uploaded to its YouTube channel. However third party applications may be used to overcome the Department’s settings.

Twitter Profile:

http://www.twitter.com/QLDDETE

The Department’s Twitter profile is publicly accessible by all internet users. The Department may share information, photographs and videos related to the Department’s programs, activities and initiatives (including the Project) with users through its Twitter profile.

iTunes U Site:

[http://itunes.apple.com/institution/department-education-training/id413610423]

The Department’s iTunes U Site is a dedicated store on iTunes U which provides online digital educational materials and other content for download. It is publicly accessible by all internet users who have established an iTunes account. The Department may share information, photographs and videos related to the Department’s programs, activities and initiatives (including the Project) with users through its iTunes U Site.

Official Websites:

http://dete.qld.gov.auhttp://education.qld.gov.auhttp://training.qld.gov.auhttp://tafe.qld.gov.au

The Department’s official websites are publicly accessible by all internet users. The Department may share information, photographs and videos related to the Department’s programs, activities and initiatives (including the Project) with users through its official websites.

Other:

Provide a short description, and the website address, of the other website/s:

1. Facebook Page: The Official Creative Generation State Schools Onstage page

http://www.facebook.com/officalcreativegeneration?ref=ts

The Project’s Facebook page is publicly accessible by all Internet users. The Department may share information, photographs and videos related to the Department’s programs, activities and initiatives (including the Project) with users through its Facebook page.

2. Twitter Profile:

http://www.twitter.com/Creative_Gen

The Project’s Twitter profile is publicly accessible by all Internet users. The Department may share information, photographs and videos related to the Department’s programs, activities and initiatives (including the Project) with users through its Twitter profile.

3 YouTube Channel:

http://www.youtube.com/CGENTV

The Creative Generation - State Schools Onstage channel is publicly accessible by all internet users. The Department may share videos relating to the Creative Generation program with users through its YouTube channel. The Department does not permit users to download its videos uploaded to its YouTube channel. However third party applications may be used to overcome the Department’s settings.


6 DETAILS

IT IS NOT COMPULSORY FOR YOU TO PROVIDE THIS CONSENT

Name of Individual

Address of Individual

Name of organisation, school or TAFE (at which the Individual is enrolled, employed, or works as a volunteer, if any):

Signature of the Individual (if over 18 years of age, or if under 18 years of age and capable of understanding and giving this consent)

Date

/ /

Signature of the parent or guardian (required if the Individual is under 18 years of age)

Date

/ /

Name of signing parent or guardian

Address of signing parent or guardian

7 NOTEThe Department will use its best endeavours to ensure the person signing this Consent Form is authorised to do so, but takes no responsibility for circumstances in which it is misled as to the identity or authority or ability of a person to provide consent.

If you require a copy of this signed Consent Form, or if you wish to revoke this consent, please contact: Odette Moore, Senior Community Engagement and Events Officer, Community Engagement and Partnerships, Phone: 07 3227 6048.


8 INFORMATION

What is this consent for?This Consent Form authorises the Department and the State to use the Individual’s personal information and copyright material, together with information about the Individual’s participation in Departmental and State initiatives, for the purposes specified in the Project Details section of the Consent Form. This consent covers the entire or partial use of the Individual’s personal information and copyright material in conjunction with other words and images.

For example, the Individual’s personal information and copyright material may appear in school or TAFE newsletters, magazines, websites (including iTunes U and Social Media Websites) and other school, TAFE, departmental or State publications, as well as in television advertising, videos, brochures, forms, public relations displays, annual reports, press advertising, internal documents such as manuals, websites, certificates and strategic plans, and posters and other promotional material. There may also be occasions on which the Department may approve the media, such as local newspapers and television stations, using information and copyright material in relation to the Individual (for example, where the Individual is involved in dramatic or musical performances, sporting activities or award ceremonies).

WebsitesIndividuals and Signatories should be aware that publication of an Individual’s personal information and Individual work on websites,includingiTunesUandSocialMediaWebsitesissimilartopublicationinnewsletters,magazines,brochures,etc;however publication on websites is publication of that material to the world at large.

Individuals and Signatories should be aware that the publication of an Individual’s personal information and Individual work,by the Department or the State, on a website typically constitutes a permanent and publicly available record of that material. This means that anyone may be able to copy and use an Individual’s personal information and Individual work that has been published on a website for any purpose and without the consent or knowledge of the Department, the State or the Individual.

Individuals or Signatories should not grant their consent to the Department or the State to use an Individual’s personal information or Individual work in connection with a website if the Individual or the Signatory does not agree to the material being permanently available to the public.

If an Individual’s personal information or Individual work is published on a website, that material will be governed by the privacy policy and terms of use of the relevant website. The Department or State cannot reasonably control how an Individual’s personal information or Individual work is used by third parties once the material has been published ona website which is not under the direct control of the Department, for example, iTunes U and Social Media Websites.

What is copyright material?An Individual’s copyright material may include written work (e.g. stories and poems), paintings, pictures, drawings, designs, photographs, videos, films, music, performance, recordings, computer programs, websites, sculptures, fashion, metal- or wood-works made by them or to which they contributed. In the case of students, it includes, but is not limited to, work that they create in the course of their studies during the time they are enrolled at a State school. These materials may form part of their academic assessment or be part of their studies generally and may attract copyright.

The Department understands that students and volunteers generally own the intellectual property rights in the material they create and that this Consent Form is not meant to transfer the Individual’s ownership of the intellectual property in their copyright material.

This Consent Form does not provide for copyright consent in relation to copyright works an Individual creates in the course of employment (whether or not the material is created in normal work hours or using departmental facilities or equipment). Where copyright material is created by a State employee while performing their duties under the terms of their employment, the copyright is owned by the State as the employer (section 35 Copyright Act 1968). There are limited exceptions to this including, for example, where the copyright material is created by an employee pursuant to a prior agreement with the employer.

Generally, the deciding factor is whether the employee is performing their official duties. In addition, section 176 of the Copyright Act 1968 applies where the work was created by or under the direction or control of the State. However, moral rights may still apply to copyright material created by an employee. The Queensland Public Sector Intellectual Property Principles provide further information on intellectual property. If as an employee you have any further queries about the ownership of the intellectual property in respect of the works you create you should contact the Legal and Administrative Law Branch.

What is personal information?Personal information includes information or opinions, whether true or not, about an individual whose identity is apparent or can reasonably be ascertained from the information or opinion. This includes the Individual’s name, image or video or sound recording. It also includes the Individual’s educational information such as the Individual’s assessment and results, and health information and court orders provided to the Department, where such information may enable the Individual to be identified.


What happens to the Consent Form once it is completed and signed?The Consent Form is retained by the Department and it will be placed on the Project file. The Individual or Signatory may request a copy of the signed form by contacting the person nominated in Section 7 of this Consent Form.

What if I give my consent and later change my mind?The consent will be in effect from the date the Consent Form is signed. The Department and the State will then start using the Individual’s personal information and Individual work to create material incorporating the Individual’s personal information and Individual work and entering into contractual obligations in relation to that material.

If you wish to later modify or revoke this consent, the Individual or the Signatory should send a notice in writing to the person nominated in Section 7 of this Consent Form. After that notice is received, the Department and the State will not make any new additional use of the Individual work, but any existing uses will continue.

Where the Department or another person uploads material to iTunes U, a Social Media Website or other website, it may need to accept contractual obligations that are perpetual and irrevocable. It may not be possible to ensure that all copies of the material are deleted or cease to be used, and the Department and the State cannot take responsibility for doing so.

PrivacyThe consent to the recording, use and disclosure of the Individual’s personal information and Individual work is required in accordance with the Copyright Act 1968 (Cth), the Education (General Provisions) Act 2006 and the Information Privacy Act 2009. Personal information will be stored securely. The Department will only disclose the Individual’s personal information in accordance with the consent, except where authorised or required by law. If you wish to access or correct any of the personal information on this form or discuss how it has been dealt with, or if you have a concern or complaint about the way the Individual’s personal information has been collected, used, stored or disclosed, please contact the relevant organisation, school or TAFE Institute.


Documents

Nomination guidelines - Creative Generationeducation.qld.gov.au/.../pdf/nominations-guidelines.pdf · Nomination guidelines ... their skills and performance technique. ... the nomination