Connect with your

customer base

Sponsor, Exhibitor and Advertiser Prospectus

OCTOBER 19–22, 2014THE WESTIN DENVER DOWNTOWNDENVER, COLORADO

CHAMPSNWRPCA

Fall Primary Care Conference

Reach your

target audience

Expand

your network

Community Health Association of Mountain/Plains States (CHAMPS) and Northwest Regional Primary Care Association (NWRPCA)with Western Clinicians Network (WCN)

HEALTHYcommunitiesten states strong

APPLICATION DUE SEPTEMBER 15, 2014

General Information

Extended package: 4-day exhibit$1,600 ($1,440 NWRPCA, CHAMPS, WCN members)

“Region 18” is an informal partnership between the regional PCAs of HRSA

Regions VIII and X (CHAMPS and NWRPCA).

Fall Primary Care Conference

Where your marketing goals meet the community health centers of the WestEvery October for nearly 20 years, CHAMPS and NWRPCA have brought their members together for one of the nation’s largest gatherings of primary care providers and community health administrators. Representatives of more than 130 community health clinics (including clinical and administrative leadership, and managerial, coordinating and support staff) spend four days immersed in educational sessions, peer networking, and strategic meetings with federal agencies and national leaders. Together they recharge their batteries and strategize to keep up with the constantly changing terrain of the Affordable Care Act.

A few years ago CHAMPS and NWRPCA invited the Western Clinicians Network to join them at the conference, adding CHC clinicians from five additional states. This Fall Primary Care Conference is arguably the most fertile ground west of the Mississippi for the incubation of new ideas and the testing of new innovations in community health and wellness. This is the gathering where leaders of Federally Qualified Health Centers wrestle with the challenges of Patient-Centered Medical Home, Meaningful Use of health information technology, integration of medical services, management of chronic pain, challenges of the 340B prescription drug program, patient engagement and so much more.

This is the meeting where you will have the time, the space and the opportunity to interact with community health center CEOs, CFOs, CMOs, COOs, HR Directors, consumer board members, insurance outreach specialists, clinical administrators, quality improvement specialists and other key decision-makers. Your presence at this conference, whether as a high-profile sponsor, an enthusiastic exhibitor or a thoughtful advertiser, can launch you on the road to successful marketing and communication. If this is your target audience, this is the event for you.

FROM OUR DEVELOPMENT AND COMMUNICATION MANAGERThink of me as your temporary marketing manager. When you invest in our conference, I will ask you four key questions:• What is your goal for this conference?• What is your target audience?• How much can you comfortably invest?• How can I help you meet your goal for that audience at that price?

I will not take your money without doing everything in my power to help you realize theobjectives you have in mind. And I will work with you to make good choices that serve your company or organization. That’s my promise to you. I value your support.

LynnGerlach OnbehalfofNWRPCAandCHAMPS

14 WESTERN STATES COME TOGETHER2014

“

of primary care providers

One of thenation’s largest gatherings

and CHC administrators

Sponsorship OpportunitiesAll sponsors will be recognized from the podium at plenary sessions, featured in the printed program and acknowledged in NWRPCA’s Annual Report to Stakeholders. Note: Sponsorships do NOT automatically include exhibit tables.

Additional Sponsorship OptionsSometimes a unique sponsorship with a specific focus can work better for you. Consider these options:

Conference Bag Sponsor — $2,500We will print your logo and our conference brand on 500 bags for attendees. (Custom bag design must be complete and order placed by Sept. 26.)

Custom Room Key Sponsor — $2,500Have your logo and message printed on key cards for our guests’ sleeping rooms. (Custom key design must be complete and order placed by Sept. 18.)

Health Center Tour Sponsor — $1,000Host the tour group — Ride the bus with a small number of enthusiastic attendees to the showcase CHC featured for this conference. Introduce your company, provide a piece of print collateral, and accompany the group on the tour.

Educational Session or Track Sponsor — Negotiable: $500 to $5,000If approved for this opportunity by conference staff, you will negotiate the type of presence you will have in the session(s), including the possibility of welcoming attendees and introducing speakers, providing a piece of print collateral, and attending the session(s).

Investment $1,000 $2,500 $5,000 $10,000

Advertising Option Quarter-page ad Half-page ad Full-page ad 2-page adExhibitor Pkg. Discount Option

5% off either package until application deadline

10% off either package until application deadline

15% off either pkg. until application deadline

Complimentary Registration(s)

2 registrations to attend conference

3 registrations to attend conference

Added Hosting Options

Breaks with Exhibitors for one day as available

Welcome Reception or Keynote Plenary as

availableDisplay & Print Collateral Options

Your banner displayed & a logo item in bag

Introduced at Plenary Announced Announced Announced Stand and take a bow!

Advocate

Fall Primary Care Conference

Your name, logo and product/service information will be carried back to health centers in 14 western states, to be seen by clinic administrators and decision makers who purchase healthcare services and supplies.

Conference Program Advertisement — Quarter page: $250 Half page: $500 Full page: $1,000Submit your ad copy by email to lgerlach@nwrpca.org in JPG, EPS or PDF format (CYMK color mode, 300 dpi) by Sept. 22.

Conference Bag Insert (limited to four total) — $200Have one collateral print piece inserted into each conference bag with the program. Ship 500 copies to arrive between Oct. 14 & 16.

Pre-Conference Mailing List — $300Purchase a mailing list with the names and postal addresses of pre-registered attendees — emailed to you two weeks prior to the conference.

Advertising

Supporter Champion Presenting

The Exhibitor Package• A 6-foot narrow skirted table with two chairs• Name tags with “Exhibitor” ribbons and table tent• Listed in conference program with product/service description and contact info• Printed list of conference attendees available when you arrive• “Exhibitor Passport” to drive traffic to your table• Exhibitor Reception with complimentary appetizers and beverage Tuesday, Oct. 21• Exhibitor Drawing option at closing plenary Wednesday, Oct. 22

Exhibiting

General InformationShipping to the ConferenceShip exhibit material to arrive no sooner than Oct. 13 to avoid storage fees. Exhibitors and advertisers will be sent shipping details upon receipt of application and payment.

Hotel AccommodationsThe Westin Denver Downtown1672 Lawrence StreetDenver, CO 80202303-572-9100Conference Codes: CHAMPS or NWRPCA(Sponsors and exhibitors should make reservations early to enjoy the group discount.)

Payment PolicyExhibit space fills up fast! No table will be held without full payment. Application deadline is Sept. 15, 2014. Please use the application insert and return it by email, fax or postal mail, following the instructions on the application form.

Cancellation PolicyAn exhibit table cancelled prior to the application deadline, Sept. 15, 2014, will be refunded, less a $200 service charge. No refunds will be issued after the deadline.

Extended package: 4-day exhibit$1,600 ($1,440 NWRPCA, CHAMPS, WCN members)

Cost Standard package: 3-day exhibit

$1,400 ($1,260 NWRPCA, CHAMPS, WCN members)

Exhibitor Logistics• Set up Sunday, Oct. 19, 5–7 p.m. (Standard) or Saturday, Oct. 18, 5–7 p.m. (Extended).• Exhibit throughout each conference day, including morning and afternoon 30-minute session breaks, and lunch.• Breakdown Wednesday, Oct. 22, 3:30 p.m.• Booth assignments are pre-planned in accord with available space and lighting, need for electricity, and expeditious return of application.• Free wifi access will be available in public spaces c/o CHAMPS and NWRPCA.• Each exhibiting organization will be given one free pass to attend an educational session, and all exhibitors will be invited to daily buffet

breakfasts as well as any buffet lunches served to attendees.

QUESTIONS? Contact Lynn Gerlach, Development and Communication Manager:lgerlach@nwrpca.org or 206-783-3004 x12

The 2014 Fall Primary Care Conference offers an advantageous schedule: Three full weekdays — Monday, Tuesday and Wednesday, 8 a.m. to 5 p.m. In addition, you may opt into the extended package, setting up your table early and exhibiting on Sunday also. We piloted this package at the NWRPCA Spring Primary Care Conference. Thirty percent of the exhibitors started early, and they all said it was a worthwhile commitment.

Alaska · Oregon · Idaho · Washington

www.CHAMPSonline.orgwww.NWRPCA.org

Fall 2014 Sponsor, Exhibitor & Advertiser ApplicationApplication must be mailed, faxed or attached in an email. No reservations will be accepted via telephone. Payment must accompany application. No table, ad or sponsorship will be held without payment. Please complete application below in full and write legibly. Application Deadline: Sept. 15, 2014.

Organization NameAddressCity/State/ZipMain PhoneMain FaxWebsite

GENERAL SPONSORSHIP □ Presenting Sponsor: $10,000□ Champion: $5,000□ Advocate: $2,500□ Supporter: $1,000

SPONSORSHIP

NWRPCA • 6512–23rd Avenue NW, Suite 305, Seattle, WA 98117 • T: 206-783-3004 x12 • F: 206-783-4311

PAYMENT Total Payment Due: $ (total charges from above)

Signature Date

Card Number:

Name as it appears on card:

Card Holder’s Signature:

OTHER ADVERTISING OPTIONS □ Pre-Conference Mailing List: $300□ Program Insert: $200

ADVERTISING

□ Exhibitor Package: $1,400 □ Member Exhibitor Package $1,260□ Extended Exhibitor Package: $1,600□ Member Extended Exhibitor Package: $1,440

Booth Reps:EXHIBITING

ADVERTISING IN CONFERENCE PROGRAM□ Full Page: $1,000□ Half Page: $500□ Quarter Page: $250

OTHER SPONSORSHIP OPTIONS □ Conference Bags Sponsor: $2,500 (Available only until Sept. 26, 2014)□ Custom Room Key Sponsor: $2,500 (Available only until Sept. 18, 2014)□ Health Center Tour Sponsor: $1,000□ Educational Session or Track Sponsor: Contact Us

The organizers reserve the right to prohibit, in whole or in part, any exhibit or sponsorship they deem inappropriate. The exhibitor agrees not to display or disseminate any

material that in the opinion of the organizers is unsuitable. The organizers reserve the right to refuse any person admission to the event without assigning any reason.

Venue Harmless Clause: The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on The Westin premises

and will indemnify, defend and hold harmless The Westin, its agents and employees from any and all such losses, damages and claims.

No Fault Clause: CHAMPS and NWRPCA undertake no duty to exercise care, nor do they assume any responsibility for the safety and protection of the exhibitor property.

By signing below, we agree to abide by the terms & conditions set forth by The Westin, NWRPCA and CHAMPS.

Application Deadline:September 15, 2014

□ Check is enclosed (payable to NWRPCA)

□ Please charge my

□ Visa

□ Master Card

□ American Express

Exp Date:

Billing Zip:

Contact NameContact PhoneContact Email

CHAMPSNWRPCA