Executive Presentation Skills for HR: How to Deliver Compelling, Effective Presentations in the Workplace Friday, May 21, 2010 Presented by the Employer

Executive Presentation Skills for HR:How to Deliver Compelling,

Effective Presentations in the Workplace

Friday, May 21, 2010Presented by the Employer Resource Institute

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© 2010 Employer Resource Institute. All Rights Reserved

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About Our SpeakersRobin M. Throckmorton, MA, SHPR, is president and executive HR strategist at Strategic Human Resources, a national HR consulting firm based in Cincinnati, Ohio. She also serves as a founding partner of e-HResources.com, an online resource site for small employers.

She has served as an HR generalist and consultant in the healthcare, manufacturing, service, retail, educational, and nonprofit industries. Also, she is certified as a Development Dimensions International (DDI) trainer and as a Myers Briggs Type Indicator consultant, and she holds the Senior Professional in Human Resources (SPHR) designation. Her publications include the book Bridging the Generation Gap.

Robin earned her bachelor’s degree at Purdue University and her master’s degree in labor and employment relations from the University of Cincinnati.

[email protected]

www.strategichrinc.com


About Our SpeakersCathleen Snyder is a consultant with Strategic Human Resources.

She customizes training programs to suit the needs of SHR’s clients and advises them on the day-to-day aspects of human resources (from complaint investigations and recruiting to performance management and government compliance).

Before joining the firm, she served as an independent HR consultant, providing support for employers in numerous industries.

Cathleen earned her bachelor’s degree from the University of Cincinnati.

[email protected]

www.strategichrinc.com

Executive PresentationSkills for HR:

How to Deliver Compelling,Effective Presentations in

the Workplace

Presented by:

Robin Throckmorton, MA, SPHRCathleen Snyder

http://www.blr.com/

© Business & Legal Reports, Inc. 0506

What We’ll Cover Today

• The Key Strategies for Successful HR Presentations

• Presenting to Different HR Audiences

• Mapping Your Presentations

• Building Your Presentations

• Polishing Your Presentations

• Growing Your Presentations Library


Key Strategies

• Understand your audience and its needs

• Be very clear about the concepts you want to present

• Focus on “takeaways”

• Know your topic inside and out


Key Strategies

Focus on the Value

YOU Bring to Your Audience.

You're giving your audience information they need to do their jobs.

"Communication is the transfer of emotion.”Source: Seth Godin - Really Bad PowerPoint


Different (HR) Audiences

Adults want training that:

•Focuses on “real world” issues.

•Applies to their jobs.

•Meets their goals and expectations.

•Allows for debate and challenge of ideas.

•Encourages an exchange of ideas and opinions.

•Meets a current need.


Learning Styles

Describes the ways individuals learn and process information.

Visual Auditory Kinesthetic

Source: The SHRM Learning System


Training Different Generations

Source: Bridging the Generation Gap, by Gravett & Throckmorton

• Radio Babies (1930-1945)

• Baby Boomers (1946-1964)

• Gen Xers (1965-1976)

• Gen Yers (1977-1991)


Radio Babies (1930-1945)


• Will accept lecture style• Respect their opinions!• Align training with bottom-line success• Respectful in evaluation comments• Interested in adding skills just for fun• Will arrive at workshop early• Want trainer to acknowledge output


Baby Boomers (1946-1964)


• Include team activities in the curriculum• Let participants experience different team roles• Align training with your strategic plan• Will want to evaluate at the end of the session

(and later!)• Want deliverables that ensure job survival• Allow social time before and after workshops• Appreciate other participants' respect


Gen Xers (1965-1976)


• Include lots of activities and individual time• Won't accept "one solution" case studies• Align training with your company's mission• Will provide feedback during the session• Want skills that are transferable• Provide start time in advance - and stick to it!• Don't need anyone's acknowledgement


Gen Yers (1977-1991)


• Use technology and variety during classes• Prefer casual conversations to case studies• Align training with your company's values• Will provide feedback during the session, and

expect praise for it!• Want fun skills that are transferable• May be late• Want input frequently acknowledged


Mapping Your Presentations

Limit Your Content – and Your Goals.

• Don’t overwhelm with everything

• In 30-minutes, you can only cover about 3 – 4 points

• Key is: examples, engaging slides, and interaction



Think in Threes.

• Tell the audience what you’ll discuss during the presentation.

• Build your presentation around those key points.

• Finish by summarizing what you’ve told them.



Aim Toward Your “Call to Action.”



Put Yourself in the Shoes of Your Audience.

•What do you want to learn from this presentation?

•What questions might you have as an audience member?

•What things could the presenter do that would distract or bore you easily?



Tell Your Audience Where to Go For More

Information


Building Your Presentations

VisualsRemember these tips when you’re using slides:

•Use the design templates to standardize the colors, styles, and positions on your slides.

•Don’t use too many slides.

•Include only the most crucial, essential information on each slide.

•Go easy on the animation, effects, and transitions.



Text• Limit the text on your slides

• Use larger font sizes

• Make sure the text contrasts with the background.

• Avoid abbreviations, acronyms, ALL CAPS, and too many punctuation marks.

• Use phrases, not sentences.



Images• Clip art images, photos, charts, and other

graphics

• Don’t use images as a substitute for words.

• Avoid using more than two images per slide.



Interaction• Case Studies



Interaction• Case Studies• Role Playing



Interaction• Case Studies• Role Playing• Demonstration



Interaction• Case Studies• Role Playing• Demonstration• Group discussion



Interaction• Case Studies• Role Playing• Demonstration• Group discussion• Structured exercises



Interaction• Case Studies• Role Playing• Demonstration• Group discussion• Structured exercises• Games



Interaction• Case Studies• Role Playing• Demonstration• Group discussion• Structured exercises• Games• Ice Breakers



Interaction• Case Studies• Role Playing• Demonstration• Group discussion• Structured exercises• Games• Ice Breakers• Reading



Takeaways• Slides

• Forms

• Checklists

• Action Plan

• Note Taking Page

• Workbook


Polishing Your Presentations• Practice and time your presentation

• Grab their attention in the beginning

• Remind yourself to smile!

• Project to supporters in your audience.

• Use lots of stories and examples.

• Think about "chunking" your presentation

• Repeat questions you're asked.


Your Presentations LibraryHere’s a short list of HR presentations that you should consider for your library:

• Your basic orientation program for new hires

• An introductory review of your employee benefits

• Training programs on key topics for your frontline supervisors

• The outline for presenting an HR update to your C-suite/top-level managers


Questions & AnswersRobin Throckmorton, MA, SPHR

• [email protected]

• strategic HR, inc.

• www.strategicHRinc.com

• 513-697-9855

Cathleen Snyder

• [email protected]


Thank You

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Documents

Executive Presentation Skills for HR: How to Deliver Compelling, Effective Presentations in the Workplace Friday, May 21, 2010 Presented by the Employer