8/2/2019 Excel Specific Keyboard Shortcuts

1/1

Stanford University For more ergonomics information,Environmental Health and Safety go to http://ergostanford.stanford.edu

or call 723 0448EH&S - Keyboard Shortcuts 02/08

ENTERING DATAStart a new line in the same cell ALT+ENTERDelete text to the end of the line CTRL + DELETEEdit a cell comment SHIFT + F2Fill the selected cell range with entry CTRL+ENTERFinish entry and move up in a selection SHIFT +ENTERFinish entry and move right in selection TABFinish entry and move left in selection SHIFT +TAB

FORMULA BAR

Insert the sum formula ALT + =Enter the time CRTL + SHIFT + :Copy the value from above cell CRTL + SHIFT + Insert function arguments CTRL + SHIFT + A

FORMATTING

Display the STYLE ALT + FORMAT CELLS CTRL + 1

General number format CTRL + SHIFT + ~Comma and 2 decimals CTRL + SHIFT +!1-Jan-00 format CTRL + SHIFT + #Dollar format CTRL + SHIFT + $

Percentage format CTRL + SHIFT + %Outline border CTRL + SHIFT + &Remove outline border CTRL + SHIFT + _1/1/1900 0:00 AM format CTRL + SHIFT + @#.# # E + 02 format CTRL + SHIFT + ^Enter array formula CTRL + SHIFT + ENTER

Selects current region CTRL + SHIFT + *

FUNCTION KEYSF1 Help menuF2 Go into cell / go out

F3 Paste name in functionF4 Absolute reference rpt.F5 Go toF6 Next pane (if split)F7 Spell checkF8 Select anchorF9 CalculateF10 Activate menu barF11 Creates chart sheetF12 Save asALT + F8 MACRO boxALT + F11 Visual basic editorSHIFT + F1 Context sensitive helpSHIFT + F11 Insert new sheetSHIFT + F5 Find Box

SHIFT + F2 Insert / edit commentSHIFT + F3 Function wizardCRTL + F3 Define a name

EXCEL-SPECIFIC K EYBOARD SHORTCUTS

Ctrl

A Select allB BoldC CopyD Copy Down

E Go to current errorsF FindG Go toH ReplaceI ItalicJ Calc Auto/ManualK Insert hyperlinkN New workbookO OpenP PrintR Copy rightS Save workbookU UnderlineV PasteW Close window

X CutY RepeatZ Undo last action5 Strike-through9 Hide row0 Hide Column

~ Formulas/values Copy cell above

` Show value/formula; Enter the date

SELECTING CELLS

Select current region around active cell CTRL+SHIFT + *Extend selection by one cell SHIFT+ ARROWExtend selection to last nonblank cell CTRL +SHIFT+ ARROWExtend selection to start of row SHIFT+HOMEExtend selection to top left CTRL+SHIFT+HOMEExtend selection to last cell used CTRL+SHIFT+ENDSelect the entire column CTRL+SPACEBARSelect the entire row SHIFT + SPACEBAR

Only select active cell SHIFT +BACKSPACEExtend selection down one screen SHIFT+ PAGE DOWNExtend selection up one screen SHIFT+ PAGE UPTurn End mode on or off ENDExtend selection to the last nonblank cell END or SHIFT+ARROW KEY

MENUS/ WINDOWS/ DIALOG BOXESShow a shortcut menu SHIFT + F10Show the window icon menu ALT + SPACEBARSwitch to the next program ALT + TABSwitch to the previous program ALT+SHIFT+TABMove to the next open file CTRL+TAB or CTRL+F6

Minimize workbook CTRL + F9Mazimize workbook CTRL + F10Get to next tab in a dialog box CTRL + TAB or CTRL+ PAGE UP/DNGet to previous tab in dialog box CTRL + SHIFT + TAB

SPECIAL KEYSSelect cells referred to by formula CTRL + [Select all cells that are directrly or indirectly referred to by formulas CTRL+ SHIFT+ {Select only cells with formulas that refer directly to the active cell CTRL + ]Select only cells with formulas that refer directly or indirectly to the active cell CTRL + SHIFT+ }One screen right or left ATL+PAGE DOWN/UP

ore Microsoft shortcuts http://www.microsoft.com/enable/products/keyboard.aspx