Events Mngmt Project

8/11/2019 Events Mngmt Project

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Introduction

The VAV Events Management Consultancy, a group of certified

Management Planners are elated to have acquired our first major

project and are excited to successfully execute

!ur mission is "Ma#ing your event come to life$ thus providing

the highest quality product and services to you our customers %ho are

our focus in everything %e do &e %ill ensure your satisfaction %hich

is the ultimate measure of our efficiency %hich %ill surpass all your

needs


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Acknowledgements

!n 'ehalf of the VAV EVENTS MANAGEMENT CONSULTANCY

%e %ould li#e to say than#s to all persons %ho have made this

presentation possi'le 'y giving of their time, assistance, corporation

and %ords of encouragement

(pecial than#s to the children, grandchildren, )rothers and (isters

of the *o'erts family

Than# +ou

&e did it together

Than# you

Valgene, Agnes and Vi'iana


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Assignment

Every year in the month of -une, several couples around the %orld

exchange their %edding vo%s thus this month is no% perceived as the

month for %eddings and 'y extension %edding anniversary month

(tudents %ere given various events to execute This group VAV Events

Management Consultancy %as given the assignment to coordinate a

25thAnniversary Dinnerfor Mr. and Mrs. Joe !o"ertson

S#nday $%th J#ne& 2''( A sum of ./0,00000 %as 'udgeted


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Objective

To honor and recogni1e Mr. and Mrs. Joe !o"erts for having

attained t%enty2five 3456 years of happiness and togetherness in

marriage


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Research

How do we prepare for this event?

1. Solicit Venueso Package

Dinner

Beverage

Audiovisual

usic

Decorations

Placement !ards

Pa"ment

!ancellation #nsurance

securit"

$. Organi%e #nvitees Pre&are 'ist

'ocalRegional (Reservations)

*. +ire trans&ort

,. -oti"o S&eakers

o Printers/

o Photogra&hers

o Bakers (!ake)

o 0lorists


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How do we participate in the event?

1. 'iaise with +otel &ersonnel u& until da" o event$. Provide Services

a. shersb. 2elcoming committeec. Air&ort 3scort

*.Present a bou4uet o 5owers to the cou&le,.Share in the moment/ make riends and network

How do we close o the event?

ail 67hank 8ou letters

to all su&&lier o contracted Services

o shers

o 2elcoming !ommittee

o !elebrated !ou&le

Pre&are Balance Sheet

Pa" o9 !reditors Perorm Post:Budget Perormance Review

Perorm Post: ortem o the 3vent


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SWOT (Event)

$;thAnniversar" !elebration

Strengths Weakness

o Budget

o +otel

o 3vent anagement !o.

o !ontractors

o Budget

o VAV Sta9

Opportunities Threats

o 0riends

o -etworkingo 2eather

o ail Service

o RSVP

o !ancellationo !ontractors

o 7imeliness

o Another 3vent

78TE*8A9

E:TE

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#nternal

Strengths

A well managed and ade4uate allocation o unds will resultin an event that meets or e


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3


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SWOT (!enue)

Strengths Weakness

o !osting

o 'ocationo Package O9erings

o Recogni%ed

o Securit"

o Accessibilit"

o !osting

o Dinner O&tions

o 'ocation

o Other 0unctions

78TE*8A

9


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Opportunities Threats

o #nrastructure

o accomodationo !om&etition

o 2eather

#nternal

Strengths

A well:recogni%ed venue that is &ictures4uel" located and&rovides a com&rehensive (Decorations/ #nsurance/ Sound

E:TE*8A9


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S"stem/ Audio Visual/ Beverage and Dinner)/ com&etitive

&ackage. 7his venue &rovides securit" or &atrons and&arking as well as accessibilit" or the &h"sicall" challenged.

2eakness

A high cost together with limited dinner and beverageo&tions. Venue is not reachable b" &ublic trans&ort. 7hevenue does not have the necessar" resources toaccommodate two ($) or more unctions on the same level.

3


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7he venue &rovides 5e


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7he Planning o the $;thAnniversar" !elebration o r. and rs. Coel Robe

began on recei&t o the signature on the contract b" r. Coel Roberts Cr. Canuar" $nd$E.

Vote o 7hanks

#n all things we must give thanks and &raise/ and toda" is noe


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7o be &art o the $;th2edding anniversar" o r. and rs.

Roberts we regard this as a &rivilege. As the good 'ord willhave it man" amil" and riends are here to celebrate thismemorable occasion.

On behal o r. and rs. Roberts and amil" sincere thanksgo out to the eatured s&eaker Reverend Feorge and all ours&ecial invitees. 7o our master o ceremonies rs. +elen2illiams/ the sta9 o +ilton/ the ushers/ the decorators&hotogra&hers/ caterers/ riends and well:wishers who havecontributed in their own s&ecial wa"/ we thank "ou.

a" Fod continue to Bless and kee& "ou.

!ontingenc" Plan


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Problem Solution

Rain" 2eatherAvailabilit" o umbrellas or &arkingattendants@ushers to escort guest to

venue

'ate arrival o ushersA&&oint alternate &ersons to

&erorm such duties until ushers

arrival'ate arrivals o im&ortant

resources (Fuest S&eaker/ !)A&&oint alternative &ersons to

&erorm such duties

'ate arrival o Fuest+ave entertainment available

(music) Gee& guest inormed o latestart

Fuest going to wronglounge@dinner area

+ave ushers available at mainentrance to direct guest

'ate arrival o &rinted &rogramsOn arrival o &rograms distribute to

seated guest

0eature s&eak no:showake a&ologies on behal o

eatured s&eaker and a&&ointsomeone close to celebrated cou&le


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!heck'ist


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7able o !ontents#ntroduction........................................................

Acknowledgements............................................

7he Assignment..................................................

7he Objective.....................................................

Research.............................................................

-eeds Assessment

S.2.O.7. Anal"sis o the 3vent

S.2.O.7. o Venue !hosen

Planning..............................................................

!ontract..............................................................


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Budget................................................................

!ontingenc" Plans..............................................

3valuation...........................................................

!onclusion..........................................................


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Documents

Events Mngmt Project