Evaluation Unit 8

8/12/2019 Evaluation Unit 8

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EVALUATION- UNIT 8

TAMARA CARBY 1

Effectiveness of the project management:

During the creation of the product several documents were used to manage the overall project from the beginning. This would be because in the

development stages a suggested time was given to when each stage would be completed. This first began in the creation of the project proposal and the

project scope as in these two documents you would be able to locate a milestone. This milestone was a fundamental part to act as a guide to when each

stage needs to be completed. However to be able to access how effective the overall project management was this cannot be focused on the project

milestone as this was only one part of the management process. When in fact the stakeholders need to be taken into consideration to see what they thoughtof the management. The management first began with the email communication between myself (project manager) and the client. This is because he was

initially sent the project proposal and scope which contained the mile stone therefore the deadlines. Not only has this, but the replies from the client showing

his confirmation that he received the documents. The management of the project then continued to be strong with the very first meetings.

This began with the first meeting which was held on Friday the 12 thOctober 2012. This was a crucial meeting to ensure that the agreement to proceed

document was signed by the client but also by a stakeholder as a witness. This part of the project was managed as each stakeholder was sent emails

beforehand about this upcoming meeting. This was then shortly followed by the second meeting in which the main topic for this meeting was based on the

product design update and the monitoring of it. At this stage, it became very difficult to manage precisely because of the different designs which were

needed, this would include the hand drawn designs to then lead into the prototype. As all of these documents needed to be communicated with the

stakeholders with feedback and then sent back with the improvements. This was when the use of the project diary came to be seen as very vital. This was

started at the beginning of the creation of the product but become more useful as more information and communication was required. Therefore the dates of

each meeting could be placed at suitable times to ensure that there is a considerable amount of space in between each meeting to allow further progress to

occur. The project diary allowed myself (project manager) to email the stakeholders at particular times to ensure that communication is kept strong. This

ensured that by the time the next meeting came around the stakeholders could see the further development and that the deadlines regarding their

communication has been met. The use of the diary also led to try and create the correct number of meetings to ensure that they were kept informed to what

was occurring. Evidence for this can be shown below in the graph.

Do you feel that the correct number of

meetings was arranged?

Yes No

This is able to show all of the stakeholders feedback on if they felt that the correct

number of meetings was arranged. As shown in the graph that they all thought there was

enough meetings arranged.


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EVALUATION- UNIT 8

TAMARA CARBY 2

Not only was the project diary a key part of the project management but the use of the project management document which is a documented version of the

project management using Microsoft Project. The purpose of this would be to have a backup of when each stage was started and to therefore show to prove

to the stakeholders that with the use of the scale at the side of the documentation as to when each stage was completed and if it was on time on not. A key

part of the project in which the use of the diary and the project management was more needed would have been in the design stage. By managing the

processes successfully I was able to ensure that during this time the product was never held up on the wait of a response by a stakeholder as a specific

amount of time was set aside to allow for a response from the stakeholders which is also why a quick response was asked for on all occasions. Furthermorethe development and input of each stakeholder could be added to the diary and the project management which was regularly updated.

To enable the stakeholders input I as the (project manager) I needed to be able to show to the stakeholders that I was incorporating their feedback into for

example for final product. However at times this proved difficult to manage as the original deadlines which was sent could not be changed but I needed to

show the improvements to the stakeholders via email and to make the improvement with the need to adjust the dates which was originally discussed. The

stakeholders view on this stage can be shown below in the graph.

What standard would you rate the project

managers use of feedback and the implementation

onto flash?

High Middle Low Poor

This is able to show all of the stakeholders feedback how they felt

about the use of feedback and the implementation onto flash. As you

can see the majority of the stakeholders thought of it as a highstandard.

Please rate how you felt the organisation of

project managemnt and the ability to finish stages

on time?

Excellent Good Satisfactory Poor

This is able to show all of the stakeholders feedback of how they felt

on the ability to finish the stages on time. As you can see the

stakeholders were split into excellent and good.


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EVALUATION- UNIT 8

TAMARA CARBY 3

Evaluation of own performance:

1. Over the course of the several tasks which were completed my overall performance become better. This is due to the fact that as time progressed myskills have developed and I have learnt more than what I originally knew. The first improvement would be my ability to use Adobe Flash. This is the

software which was used to create the final product. At the beginning I had basic skills as to how to use flash however as more time was used in product

I was able to incorporate more items into the product and have a better understanding. This would include to be able to import images and use key tools

on the page which helped to enhance the overall product. As of course time managementwas also a key part of this section as I had to ensure thatthe making of the product did not over run but most importantly that each page required the same amount of detail using the same time period.

2. Furthermore I was able to give a specific amount of time to the testing of the final product. This amount of time had to be set aside to ensure thatthe product could be thoroughly tested by others who would be the users of the product. To ensure this, the project diary was needed to ensure that the

right amount of time could be arranged. Not only was this, but to ensure that the right amount of tests issued to make sure that all aspects of the

product would be tested.

3. I also found that my ability to manage different documents at the same time has also improved. This would be because at the start only certaindocuments were needed at first. However it then became known that I needed to be able to multi taskdifferent documents whilst still remembering

that each task has its own deadline to be completed. To ensure that I was able to multi task I had to ensure that only a certain amounts of documents

were started at the same time to ensure that each document still required the same high quality. This then led on to my ability to try to finish stages on

time and if it was not going to be on time then the stakeholders needed to be informed at once.

4. A further skill which I have developed would be to be able to use Microsoft Project. This became a key document in the whole project and wasrequired to be able to manage the whole project. The skills which was learnt from this mostly was to how to use the software. This would be because at

the start I was not aware of this particular software however I was advised that the use of this software would be required. From this I was able to learn

how to assign resources to particular parts such as when to assign stakeholders. This was required to know who would be needed at each stage and also

what in terms of material goods.

5. Another key part would have been the ability to communicate; as mentioned above this was a key part to be able to progress. From this I was able togain skills in how to manage all of the stakeholders. This is because all of the stakeholders had different opinions and needed to be informed of what was

occurring. To ensure this one email would have been sent containing all of the stakeholders email addresses. By sending out one large email with the

same information I was able to manage what information had been sent to them and therefore I would know that a response from the stakeholderswould be sent about that particular subject.

Below you will be able to see multiple graphs showing feedback from the stakeholders.


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EVALUATION- UNIT 8

TAMARA CARBY 4

Improvements:

If I was to redo this task then there would of course by things that I would like to change. For example I would spend less time completing certain tasks and

then use other time on more important parts. This would include to spend less time on the design of the product. This is because this was quite a extensive

stage in which there was a lot of decisions to be made and clarification by the stakeholders. When in fact the designs should have been simply but still

showing how the stakeholders thoughts were taken into consideration. Whereas this time could have been used to actually create the product as more

features could have been used in the product if more time had been assigned. I believe that the same good results could have been achieved even with less

time spent on the design stage. This also could have been raised in the final review meeting so that for next time spent on certain stages would have been

more a priority.

Another improvement would have been concerning the number of meetings. However by referring to the graphs all of the stakeholders agreed with the

amount of meeting. I personally feel that the number of meetings could have been less especially because of the amount of email communication which was

used. After a while the topics of the meetings became quite repetitive and the same topics were discussed. For next time the amount of meetings needs tobe thought of more extensively and planned in detail. Furthermore when attending a meeting in the agenda notes need to be bought to the meetings as at

times many stakeholders came unprepared. Possibly for the future agendas should also contain what necessary documents to bring to a meeting. A final

improvement would have been to have used different forms of communication with the stakeholders. This was seen as an essential part but mostly email

was the only way which was used to communicate. The use of email was an easy way to keep track of communication but it could be slow at times as a

How would you rate the final deliverables?


This is able to show the stakeholders response to the deliverables

created. The response was positive with excellent and good as the

main answers.

Please rate how you felt the organisation of project

managemnt and the ability to finish stages on time?


This shows the stakeholders feedback on the management of the

project and finishing stages on time. The main responses were

excellent and good.


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EVALUATION- UNIT 8

TAMARA CARBY 5

response was required to progress and there was never a definite time as to when one would be sent. An example would have been by telephone however

other forms of communication would need to be managed to ensure that the right amount has been used.

Overall I feel that my performance in the management of the project was at a good standard. As the feedback shown in the graphs from the stakeholders

are positive and show what possibly could be improved for next time. I think my overall management skills were effective and I have gained new skills which

I will be able to bring use for in the future.

To what extent have you been pleased with the

overall management of the project and the

performance of the project manager?

Extermely satisf ied Quite sat is fied Not satisf ied

This is able to show the stakeholders response to the overall management of the

project and the project manager performance. The graph is able to show positive

feedback that the majority of stakeholders were extremely satisfied and quite

satisfied.

Documents

Evaluation Unit 8