eInduction Overview 1

eDropship Post-Induction Process

November 15, 2010

MTAC Workgroup 138

eInduction Overview 2

Agenda

Introduction Appointment Association to eDoc in SASP Post-Induction Validations Reports

eInduction Overview 3

eDropship Process Overview

Introduction

eInduction Overview 4

Appointment Association to eDoc in SASP

FAST sends scheduled appointment and appointment close-out information to SASP

Surface Visibility (SV) sends container scan data to SASP

Appointment and container scan data is associated to the mailer’s eDoc in SASP

Appointment Association to eDoc in SASP

eInduction Overview 5

Handling of electronic barcodes at non-SV sites

Options

1. Use FS-IMD scanners

2. Load SV software on existing scanners

The above options also provide a possible contingency plan in situations when SV server/handheld is down:

Situation A: SV central server is down• Backup and recovery•Scan barcodes nevertheless. Once server is up, data on the SV handheld will migrate to the server.

Situation B: SV handheld malfunctions/unavailable• Manually enter barcodes and destination at induction site• Help desk to locate container information. Requires access to eDoc

eInduction Overview 6

Post-Induction Validations

Identify eDropship container errors in eDoc and physical entry during post-induction and post-finalization processing

Post-Induction Validations include:– Duplicate container barcodes– Content inducted at wrong location for discount claimed– Container not paid for– Container Irregularities

Post-Induction Validations

eInduction Overview 7

Post-Induction Validations (cont’d)

Duplicate container barcodes – Two types of duplicate container barcodes:

1) In the eDoc: duplicate barcodes before finalization that are never corrected.• How to identify: Validate IMcb’s in eDoc for barcode uniqueness• Warning message pops up when mailer submits an eDoc with duplicate barcodes

2) Duplicate barcodes on the dock• How do we identify which one belongs at the facility?• What if a duplicate shows up after 2 weeks (will now show up on scanner)• Identification only within appointment but not across appointments

Post-Induction Validations

eInduction Overview 8

Post-Induction Validations (cont’d)

Content Inducted at wrong location for discount claimed– How to identify: Comparison of the facility from the SV scan and the locale

key from the eDoc– During the transition period, if multiple locations are in the Mail Direction

File, then the containers are allowed at the original and redirection facility– After the 90 day grace period, mailers can only drop off containers at the

redirected facility

Post-Induction Validations

eInduction Overview 9

Post-Induction Validations (cont’d)

Container not paid for– When pallet/container arrives at the dock but no payment has been made

for that pallet/container

– Container returned to driver

Post-Induction Validations

eInduction Overview 10

Post-Induction Validations (cont’d)

List of container irregularities:

# Irregularity Business DefinitionsResolution

Req’d at Dest.

1 No Form w/ ShipmentIndicates the shipment arrived without the correct Form

X

2Missing Required Mailer Field on Form

Indicates a missing required field (Class of Mail, Mail Processing Category, Number of Pallets, Entry Discounts Claimed, Entry Office). Entry Discount claim does not apply for 8017

X

3Altered Required Fields on Form

Indicates an alteration was made in a required field on the form (Class of Mail, Mail Processing Category, Number of Pallets, Entry Discounts Claimed, Entry Office, Origin Post Office, Signature of Verifying Employee, Round Stamp). Entry Discount claim does not apply for 8017

X

4 Incorrect Class of MailIndicates mail was categorized in the improper class on the form.

X

eInduction Overview 11

Post-Induction Validations (cont’d)

List of container irregularities (cont’d):

# Irregularity Business DefinitionsResolution

Req’d at Dest.

5Incorrect Processing Category

Indicates mail category different from what was claimed (Letters, Flats, Automation Compatible, Machinable Parcels, Irregular Parcels, Nonmachinable Parcels)

X

6Container Counts do not Match Form

Indicates if the shipment contained different count of containers than stated on the form

X

7 Incorrect Entry Office Indicates mail was dropped at the wrong facility X

8Missing Origin Signature and/or Round Stamp

Indicates if missing an origin signature and round stamp

X

9Mailings Not Separated by Destination

Indicates different mailings were not separated by destination for multi-stop appointments.

X

10 Load Unsafe Toppled pallets; not shrink wrapped properly X

eInduction Overview 12

Post-Induction Validations (cont’d)

List of container irregularities (cont’d):

# Irregularity Business DefinitionsResolution

Req’d at Dest.

11 Damaged Mail Indicates if the shipment contains damaged mail. X

12 Pallets Too Tall Indicates pallets are stacked too tall X

13 Broken Pallets Indicates if the shipment contained a broken pallet X

14 Driver Refused to AssistIndicates if the driver refused to assist unloading shipment

15 Vehicle SizeIndicates the vehicle that arrived was the incorrect size for shipment/facility (rejection or mail integrity)

16 Past in Home DatesIndicates that an appointment contains content that is past the in home delivery window

17 Other

Indicator for rejecting appointment or mail integrity that is not within the other categories. This option will require a user to input comments

eInduction Overview 13

Reports

Different reports will be available in PostalOne! for mailers to track pre-and post-induction errors in eDropship containers

Pre-induction and induction reports will be available in PostalOne! for immediate feedback to mailers .

Post-induction reports will be made available on the Microstrategy platform (updated every 24 hours)

Reports