EDI Implementation Guide - Beechcraftbeechcraft.com/supply_chain/info/specs/EDI_Guide_Ch… · · 2007-04-19EDI_Guide_Change_Order_X12_860_Version_4010_Release_8-0.doc Page 1 of

EDI_Guide_Change_Order_X12_860_Version_4010_Release_8-0.doc

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EDI Implementation Guide

ESIS

Purchase Order Change – X12 860 Version 4010

Release 8.0


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EDI Implementation Support Information

EDI Contact Name: ESIS, E-Commerce Provider of Raytheon EDI Contact Phone Number: (858) 625-0060 EDI Contact E-mail: [email protected]


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860 Purchase Order Change

Heading:

Pos Id Segment Name Req Max Use Repeat Usage 010 ST Transaction Set Header M 1 Must Use 020 BCH Beginning Segment for Purchase Order

Change M 1 Must Use

040 CUR Currency O 1 Used 050 REF Reference Identification O >1 Used 060 PER Administrative Communications Contact O 3 Not Used 080 FOB F.O.B. Related Instructions O >1 Used 130 ITD Terms of Sale/Deferred Terms of Sale O 5 Used 150 DTM Date/Time Reference O 10 Used

LOOP ID – N9 1000 285 N9 Reference Identification O 1 Used 290 MSG Message Text O 1000 Used

LOOP ID – N1 200 300 N1 Name O 1 Used 310 N2 Additional Name information O 2 Used 320 N3 Address Information O 2 Used 330 N4 Geographic Location O >1 Used 350 PER Administrative Communications Contact O >1 Used

Detail:

Pos Id Segment Name Req Max Use Repeat Usage

LOOP ID – POC >1 010 POC Baseline Item Data O 1 Used 015 LIN Item Identification O >1 Not Used LOOP ID – PID 1000 050 PID Product/Item Description O 1 Used 100 REF Reference Identification O >1 Used 180 FOB F.O.B. Related Instructions O >1 Not Used 240 TD5 Carrier Details (Routing Sequence/Trans O 12 Used 292 MSG Message Text O >1 Not Used LOOP ID – SCH 200 295 SCH Line Item Schedule O 1 Used LOOP ID – N9 1000 320 N9 Reference Identification O 1 Used 330 MSG Message Text O 1000 Used LOOP ID – N1 200 340 N1 Name O 1 Used 350 N2 Additional Name information O 2 Used 360 N3 Address Information O 2 Used 370 N4 Geographic Location O 1 Used 390 PER Administrative Communications Contact O 3 Used LOOP – AMT >1 590 AMT Monetary Amount O 1 Used


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Summary:

Pos Id Segment Name Req Max Use Repeat Usage

LOOP ID – CTT 1 010 CTT Transaction Totals O 1 Used 020 AMT Monetary Amount O 5 Used 030 SE Transaction Set Trailer M 1 Must Use


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ST

Transaction Set Header Pos: 010 Max:1

Heading – Mandatory Loop: N/A Elements: 2

To indicate the start of a transaction set and to assign a control number Element Summary:

Ref Id Element Name Req Type Min/Max Usage ST01 143 Transaction Set Identifier Code M ID 3/3 Must Use

Description: Code uniquely identifying a Transaction Set All valid standard codes are used.

ST02 329 Transaction Set Control Number M AN 4/9 Must Use

Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Semantics: 1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate

transaction set definition (e.g., 860 selects the Purchase Order Change Transaction Set).


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BCH

Beginning Segment for Purchase Order Change

Pos: 020 Max:1 Heading – Mandatory

Loop: N/A Elements: 16

To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates Element Summary:

Ref Id Element Name Req Type Min/Max Usage BCH01 353 Transaction Set Purpose Code M ID 2/2 Must use

Description: Code identifying purpose of transaction set Code Name .

04 Change

BCH02 92 Purchase Order Change Type Code M ID 2/2 Must use

Description: Code specifying the type of Purchase Order Change Code Name . CP Change to Purchase Order

BCH03 324 Purchase Order Number M AN 1/22 Must use

Description: Identifying number for Purchase Order assigned by the orderer/purchaser

BCH04 328 Release Number O AN 1/30 Not used

Description:

BCH05 327 Change Order Sequence Number O AN 1/8 Not Used

Description: Not Used, see REF02 for Change Order Sequence Number when REF01 = C4

BCH06 373 Date M/Z DT 8/8 Must Use

Description: Purchase Order Date

BCH07 326 Request Reference Number O AN 1/45 Not Used

Description:

BCH08 367 Contract Number O AN 1/30 Not used Description:

BCH09 127 Reference Identification O/Z AN 1/30 Not Used Description:

BCH10 373 Date O/Z DT 8/8 Not Used Description:

BCH11 373 Date O/Z DT 8/8 Used Description: Change Order Date

BCH12 1166 Contract Type Code O ID 2/2 Not used Description:

BCH13 786 Security Level Code O ID 2/2 Not Used Description:

BCH14 587 Acknowledgement Type O ID 2/2 Used Description:


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Code Name AC Acknowledgment Required NA No Acknowledgment Required

BCH15 640 Transaction Type Code O ID 2/2 Not Used

Comments: The Change Order Sequence Number is not sent in the BCH05. Due to space constraints, the Change Order Sequence Number is instead sent in the REF02 when REF01=C4


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CUR

Currency Pos: 040 Max:1

Heading – Optional Loop: N/A Elements: 21

To specify the currency (dollars, pounds, francs, etc) used in a transaction Element Summary:

Ref Id Element Name Req Type Min/Max Usage CUR01 98 Entity Identifier Code M ID 2/3 Must use

Description: Code identifying an organizational entity, a physical location, property or an individual Code Name . PE Payee

CUR02 100 Currency Code M ID 3/3 Must use

Description: Code (Standard ISO) for country in whose currency the charges are specified


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REF

Reference Identification Pos: 050 Max: >1


To specify identifying information Element Summary:

Ref Id Element Name Req Type Min/Max Usage REF01 128 Reference Identification Qualifier M ID 2/3 Must use

Description: Code qualifying the Reference Identification Code Name 06 System Number (Source System ID) VR Vendor ID Number (Legacy Vendor Code) 11 Account Number (Account Code) F3 Interchange Agreement Number (Unique Transmission ID) F4 Facility Certification Number (Marketplace Participant ID) P4 Project Code (Output Medium) 9F Referral Number (Additional Reference Number) E9 Attachment Code (Attachments, Y/N) C4 Change Number (Change Order Sequence Number)

REF02 127 Reference Identification X AN 1/30 Used

Description: Reference per qualifier in REF01


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FOB

F.O.B. Related Instructions Pos: 080 Max: >1


To specify transportation instructions relating to shipment Element Summary:

Ref Id Element Name Req Type Min/Max Usage FOB01 146 Shipment Method of Payment M/Z ID 2/2 Must use

Description: Code identifying payment terms for transportation charges Code Name . DF Defined by buyer and seller

FOB02 309 Location Qualifier Code Name . DL Delivery Location

X/Z ID 1/2 Used

Description:

FOB03 352 Description O AN 1/80 Used

Description: A free-form description to clarify the related data elements and their content.

FOB04 334 Transportation Terms Qualifier Code O ID 2/2 Not Used Description: FOB05 335 Transportation Terms Code X ID 3/3 Used Description: Code Identifying the source of the

transportation terms

FOB06 309 Qualifier Code NameZZ Mutually Defined

X/Z ID 1/2 Used

Description: FOB Related Description FOB07 352 Description O AN 1/80 Used Description: FOB Related Description


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ITD

Terms of Sale/Deferred Terms of Sale Pos: 130 Max: >5


To specify terms of sale Element Summary:

Ref Id Element Name Req Type Min/Max Usage ITD01 336 Terms type Code

01 Basic O ID 2/2 Used

Description: Code identifying type of payment terms All valid standard codes are used

ITD02 333 Terms Basis Date Code 03 Invoice

O ID 1/2 Used

Description: Code identifying the beginning of the terms period All valid standard codes are used.

ITD03 338 Terms Discount Percent O R 1/6 Used

Description: Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD04 370 Terms Discount Due Date X DT 8/8 Not used

Description:

ITD05 351 Terms Discount Days Due X N0 1/3 Used

Description: Number of days in the terms discount period by which payment is due if terms discount is earned

ITD06 446 Terms Net Due Date O DT 8/8 Not used Description:

ITD07 386 Terms Net Days Due O N0 1/3 Used Description: Number of days until total invoice amount is

due (discount not applicable)

ITD08 362 Terms Discount Amount O N2 1/10 Not used Description: ITD09 388 Terms Deferred Due Date O DT 8/8 Not Used Description: ITD10 389 Deferred Amount Due X N2 1/10 Not used Description: ITD11 342 Percent of Invoice Payable X R 1/5 Not Used Description: ITD12 352 Description O AN 1/80 Used Description: Terms Description


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DTM Date/Tim Reference Pos: 150 Max: 10 Heading – Optional

Loop: N/A Elements: 6

To specify pertinent dates and times Element Summary:

Ref Id Element Name Req Type Min/Max Usage DTM01 374 Date/Time Qualifier M ID 3/3 Must use

Code Name 198 Completion

DTM02 373 Date Description: Excepted Completion Date of the Order

X DT 8/8 Used


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N9

Reference Identification Pos: 285 Max: 1

Heading – Optional Loop: N9 Elements: 7

Element Summary:

Ref Id Element Name Req Type Min/Max Usage N901 128 Reference Identification Qualifier M ID 2/3 Must Use

Description: Code Name ZZ Mutually Defined

N902 127 Reference Identification X AN 1/30 Not used

N903 369 Free-form Description X AN 1/45 Used


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MSG

Message Text Pos: 290 Max: >1000


Element Summary:

Ref Id Element Name Req Type Min/Max Usage MSG01 933 Free-Form Message Text M AN 1/264 Must Use

Raytheon will send messages of multiple types, identified with the following text in the first occurrence of the segment: “###Header Text” “###Change Order Text” “###Special Payment Terms”


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N1

Name Pos: 300 Max: 1


To identify a party by type of organization, name, and code Element Summary:

Ref Id Element Name Req Type Min/Max Usage N101 98 Entity Identifier Code M ID 2/3 Must use

Description: Code Name . BT Bill-to-Party ST Ship To BY Buyer SE Seller

N102 93 Name X AN 1/60 Used

Description: Name per qualifier in N101

N103 66 Identification Code Qualifier X ID 1/2 Used

Description: Code Name . 92 Defined by Buyer

N104 67 Identification Code X AN 2/80 Used

Description: Code per qualifier in N101 Comments: 1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this

efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2. Raytheon reports the Ship-To at the header level only if all line items are shipped to the same destination. Otherwise Ship-

To is reported in the detail level.


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N2

Additional Name Information Pos: 310 Max: 2


To specify additional names or those longer than 35 characters in length Element Summary:

Ref Id Element Name Req Type Min/Max Usage N201 93 Name M AN 1/60 Must use

Description: Free-form name

N202 93 Name O AN 1/60 Used

Description: Free-Form name

Comments: 1. Raytheon may use this segment to specify additional name information for a Bill-To address.


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N3

Address Information Pos: 320 Max: 2


To specify the location of the named party Element Summary:

Ref Id Element Name Req Type Min/Max Usage N301 166 Address Information M AN 1/55 Must use

Description: Address information

N302 166 Address Information O AN 1/55 Used


Raytheon may send the N3 segment twice to communicate additional address information. I.e. N1 N2 N3 N3 N4


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N4

Geographic Location Pos: 330 Max: >1


To specify the geographic place of the named party Element Summary:

Ref Id Element Name Req Type Min/Max Usage N401 19 City Name O AN 2/30 Used

Description: Free-form text for city name

N402 156 State or Province Code O ID 2/2 Used

Description: Code (Standard State/Province) as defined by appropriate government agency

N403 116 Postal Code O ID 3/15 Used

Description: Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N404 26 Country Code O ID 2/3 Used

Description: Code identifying the country

Comments: 1. A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location 2. N402 is required only if city name (N401) is in the U.S. or Canada


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PER

Administrative Communications Contact Pos: 350 Max: 3


To identify a person or office to whom administrative communications should be directed Element Summary:

Ref Id Element Name Req Type Min/Max Usage PER01 366 Contact Function Code M ID 2/2 Must use

Description: Code identifying the major duty or responsibility of the person or group named Code Name . BD Buyer Name or Department AF Authorized Financial Contact SR Seller Contact DC Delivery Contact

PER02 93 Name

O AN 1/60 Used

Description: Name per qualifier in PER01 PER03 365 Communication Number Qualifier X ID 2/2 Used

Description: Code identifying the type of communication number Code Name TE Telephone

PER04 364 Communication Number X AN 1/80 Used

Description: Complete communications number including country or area code when applicable

PER05 365 Communication Number Qualifier X ID 2/2 Used Description: Code identifying the type of communication

number Code Name FX Facsimile

PER06 364 Communication Number X AN 1/80 Used Description: Complete communications number including

country or area code when applicable


number Code Name EM Email

PER08 364 Communication Number X AN 1/80 Used Description:

Comments:

1) Each N1-N4 could include/be followed by, a PER segment. The PER is in the N1 loop.


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POC

Line Item Change Pos: 010 Max: 1

Detail – Optional Loop: POC Elements: 27

To specify changes to a line item Element Summary:

Ref Id Element Name Req Type Min/Max Usage POC01 350 Assigned Identification O/Z AN 1/20 Used

Description: Number identifying each line item

POC02 670 Change or Response Type Code M ID 2/2 Must use

Description: Code NameRZ Replace All Values DI Deleted Items

POC03 330 Quantity Ordered O R 1/15 Not Used

Description:

POC04 671 Quantity Left to Receive X R 1/9 Used

Description:

POC05 C001

Composite Unit of Measure X ID 2/2 Used

Description:

POC06 212 Unit Price X R 1/17 Used

Description:

POC07 639 Basis of Unit Price Code O ID 2/2 Used

Description:

POC08 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code Name MG Manufacturers’ Part Number

POC09 234 Product/Service ID X AN 1/48 Used

Description: Manufacturers’ Part Number


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POC

Baseline Item Data (Cont) Pos: 010 Max: 1



Description: Code Name . VP Vendor Part Number


Description: Vendor Part Number POC12 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code Name . CR Contract Number


Description: Contract Number


Description: Code Name . MF Manufacturer Name


Description: Manufacturer Name

POC16 235 Product/Service ID Qualifier X ID 2/2 Used Description:

Code Name BP Buyer Part Number

POC17 234 Product/Service ID X AN 1/48 Used Description: Buyer Part Number


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PID

Product/Item Description Pos: 050 Max: 1

Detail – Optional Loop: PID Elements: 9

To describe a product or process in coded or free-form format Element Summary:

Ref Id Element Name Req Type Min/Max Usage PID01 349 Item Description Type M ID 1/1 Must use

Description: Code indicating the format of a description Code Name . F Free-form

PID02 750 Product/Process Characteristic Code O ID 2/3 Not used

Description:

PID03 559 Agency Qualifier Code X/Z ID 2/2 Not used

Description:

PID04 751 Product Description Code X/Z AN 1/12 Not used

Description:

PID05 352 Part Description X AN 1/80 Used

Description: A free-form description to clarify the related data elements and their content


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REF

Reference Identification Pos: 100 Max: >1


To specify identifying information Element Summary:

Ref Id Element Name Req Type Min/Max Usage REF01 128 Reference Identification Qualifier M ID 2/3 Must use

Description: Code qualifying the Reference Identification Code Name . PE Plan Number M1 Material Store Location

REF02 127 Reference Identification X AN 1/30 Used

Description: Per qualifier in REF01


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TD5

Carrier Details (Routing Sequence/Transit Time)

Pos: 240 Max: 12 Detail – Optional

Loop: POC Elements: 15

To specify the carrier and sequence of routing and provide transit time information Element Summary:

Ref Id Element Name Req Type Min/Max Usage TD501 133 Routing Sequence Code O ID 1/2 Not used

Description:

TD502 66 Identification Code Qualifier X ID 1/2 Not used

Description:

TD503 67 Identification Code X AN 2/80 Not used

Description:

TD504 91 Transportation Method/Type Code X ID 1/2 Used

Description: Code specifying the method or type of transportation for the shipment All valid standard codes are used

TD505 387 Routing X AN 1/35 Used

Description: Free-form description of the routing or requested routing for shipment, or the originating carrier's identity


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SCH

Line Item Schedule Pos: 295 Max: 1

Detail – Optional Loop: SCH Elements: 12

To specify the data for scheduling a specific line-item Element Summary:

Ref Id Element Name Req Type Min/Max Usage SCH01 380 Quantity M R 1/15 Must use

Description: Numeric value of quantity

SCH02 355 Unit or Basis for Measurement Code M ID 2/2 Must use

Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken All valid standard codes are used

SCH03 98 Entity Identifier Code O ID 2/3 Not used

Description:

SCH04 93 Name X AN 1/60 Not used

Description:

SCH05 374 Date/Time Qualifier M ID 3/3 Must use

Description: Code specifying type of date or time, or both date and time Code Name . 002 Delivery Requested

SCH06 373 Date M DT 8/8 Must use

Description: Delivery Requested Date expressed as CCYYMMDD

SCH07 337 Time O TM 4/8 Not Used

Description:

SCH08 374 Date/Time Qualifier X ID 3/3 Not Used

Description:

SCH09 373 Date X DT 8/8 Not used

Description:

SCH10 337 Time X TM 4/8 Not used


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Description:

SCH11 326 Request Reference Number O AN 1/45 Not Used

Description:

SCH12 350 Assigned Identification O/Z AN 1/20 Used

Description: Line Item Schedule Number


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N9

Reference Identification Pos: 320 Max: 1

Detail – Optional Loop: N9 Elements: 7

Element Summary:

Ref Id Element Name Req Type Min/Max Usage N901 128 Reference Identification Qualifier M ID 2/3 Must Use

Description: Code Name ZZ Mutually Defined

N902 127 Reference Identification X AN 1/30 Not used

N903 369 Free-form Description X AN 1/45 Used


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MSG

Message Text Pos: 330 Max: >1000


Element Summary:

Ref Id Element Name Req Type Min/Max Usage MSG01 933 Free-Form Message Text M AN 1/264 Must Use

Description: Free-Form Message Text

Raytheon will send messages of multiple types, identified with the following text in the first occurrence of the segment: "###Item Text"

"###Info Record PO Text"

"###Master Record Text"

"###Special Delivery Instructions"

"###Condition of Supply"

"###Engineering Specification"

"###Add'l. Quality Requirements"

"###Add'l. Terms & Conditions"

"###Material Master Text"


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N1

Name Pos: 340 Max: 1


To identify a party by type of organization, name, and code Element Summary:

Ref Id Element Name Req Type Min/Max Usage N101 98 Entity Identifier Code M ID 2/3 Must use

Description: Code identifying an organizational entity, a physical location, property or an individual Code Name . ST Ship To

N102 93 Name X AN 1/60 Used


N103 66 Identification Code Qualifier X ID 1/2 Used

Description: Code Name . 92 Assigned by Buyer

N104 67 Identification Code X AN 2/80 Used

Description: Ship-to Code

Comments: 1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this

efficiency the "ID Code/Ship To Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. Raytheon reports the Ship-To at the header level only if all line items are shipped to the same destination. Otherwise Ship-To is reported in the detail level.


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N2

Additional Name Information Pos: 350 Max: 2


To specify additional names or those longer than 35 characters in length Element Summary:

Ref Id Element Name Req Type Min/Max Usage N201 93 Name M AN 1/60 Must use


N202 93 Name O AN 1/60 Used

Description: Free-Form name


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N3

Address Information Pos: 360 Max: 2


To specify the location of the named party Element Summary:

Ref Id Element Name Req Type Min/Max Usage N301 166 Address Information M AN 1/55 Must use


N302 166 Address Information O AN 1/55 Used


Raytheon may send the N3 segment twice to communicate additional address information. I.e. N1 N2 N3 N3 N4


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N4

Geographic Location Pos: 370 Max: 1


To specify the geographic place of the named party Element Summary:

Ref Id Element Name Req Type Min/Max Usage N401 19 City Name O AN 2/30 Used

Description: Free-form text for city name

N402 156 State or Province Code O ID 2/2 Used

Description: Code (Standard State/Province) as defined by appropriate government agency

N403 116 Postal Code O ID 3/15 Used

Description: Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N404 26 Country Code O ID 2/3 Used

Description: Code identifying the country

Comments: 1. A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location 2. N402 is required only if city name (N401) is in the U.S. or Canada


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PER

Administrative Communications Contact Pos: 390 Max: 3


To identify a person or office to whom administrative communications should be directed Element Summary:

Ref Id Element Name Req Type Min/Max Usage PER01 366 Contact Function Code M ID 2/2 Must use

Description: Code identifying the major duty or responsibility of the person or group named Code Name . DC Delivery Contact

PER02 93 Name O AN 1/60 Used


PER03 365 Communication Number Qualifier X ID 2/2 Used

Description: Code identifying the type of communication number Code Name . TE Telephone

PER04 364 Communication Number X AN 1/80 Used

Description: Complete communications number including country or area code when applicable


number Code Name FX Facsimile

PER06 364 Communication Number X AN 1/80 Used Description: Complete communications number including

country or area code when applicable


number Code Name EM Email

PER08 364 Communication Number X AN 1/80 Used Description:

Comments: 1) Each N1-N4 could include/be followed by, a PER segment. The PER is in the N1 loop.


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AMT

Monetary Amount Pos: 590 Max: 1

Detail – Optional Loop: AMT Elements: 3

To indicate the total monetary amount Element Summary:

Ref Id Element Name Req Type Min/Max Usage AMT01 522 Amount Qualifier Code M ID 1/3 Must use

Description: Code to qualify amount Code Name . 1 Line Item Total

AMT02 782 Monetary Amount M R 1/18 Must use

Description: Monetary amount


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CTT

Transaction Totals Pos: 010 Max: 1

Summary – Optional Loop: CTT Elements: 7

To transmit a hash total for a specific element in the transaction set Element Summary:

Ref Id Element Name Req Type Min/Max Usage CTT01 354 Number of Line Items M N0 1/6 Must use

Description: Total number of line items in the transaction set

Comments: 1. This segment is intended to provide hash totals to validate transaction completeness and correctness.


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AMT

Monetary Amount Pos: 020 Max: 5

Summary – Optional Loop: CTT Elements: 3

To indicate the total monetary amount Element Summary:

Ref Id Element Name Req Type Min/Max Usage AMT01 522 Amount Qualifier Code M ID 1/3 Must use

Description: Code to qualify amount Code Name . TT Total Transaction Amount

AMT02 782 Monetary Amount M R 1/18 Must use

Description: Monetary amount


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SE

Transaction Set Trailer Pos: 030 Max: 1

Summary – Mandatory Loop: N/A Elements: 2

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE segments) Element Summary:

Ref Id Element Name Req Type Min/Max Usage SE01 96 Number of Included Segments M N0 1/10 Must use

Description: Total number of segments included in a transaction set including ST and SE segments

SE02 329 Transaction Set Control Number M AN 4/9 Must use

Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Comments: 1. SE is the last segment of each transaction set.

Documents

EDI Implementation Guide - Beechcraftbeechcraft.com/supply_chain/info/specs/EDI_Guide_Ch… · · 2007-04-19EDI_Guide_Change_Order_X12_860_Version_4010_Release_8-0.doc Page 1 of