E3 Committee Meeting

December 11, 2014 – 8:30am 297 Barnes Blvd., Rockledge, FL 32955

(Teleconference 321-394-0707)

Attendees: Catherine Beam, Michael Bean, James Roberts, Jr., Dan Rodgers, Robert Salonen, Julie Song, Patty Stratton (Chair), Sherrita Thomas, Tim Yandell

Agenda Page No. Call to Order Patty Stratton

Introductions

Public Comment

Presentations

Success Story Video Presentation Erica Lemp

Action Items

Approval of Committee Minutes for September 18, 2014 Patty Stratton 1 - 2

Discussion and Information Items

Goal 3 Status Updates Erica Lemp 3 – 8

Measure 1B – EFSC Industry Advisory Councils Sandi Briles 9 - 10

Measure 2B – Business Learning Events Erica Lemp 11 - 12

Measure 2C – Tri-Regional Business Summit Lisa Rice 13 - 14

Measure 4C Career JumpStart for Florida’s Military Youth Erica Lemp 15 - 16

Measure 4D Revised Youth Guidance for In-School/Out-of-School Youth

Marci Brilley 17

Attendance Roster

Adjourn Patty Stratton

Meeting information is always available @ careersourcebrevard.com – Choose “Calendar”

For questions please call 321-394-0658 TTY:711-321-394-0507  

Upcoming Meetings:  

January 2015 15th Business Workforce Committee-8:30am-CSB Boardroom 28th Community Involvement Committee-4:00pm-CSB Boardroom February 2015 3rd Executive Committee-4:00pm-CSB Boardroom 4th Workforce Operations Committee-8:30am-CSB Boardroom 17th Board Meeting & Retreat-8:00am-12:00pm-TBD March 2015 12th E3 Committee-8:30am-CSB Boardroom

April 2015 2nd Business Workforce Committee-8:30am-CSB Boardroom 22nd Community Involvement Committee-4:00pm-CSB Boardroom May 2015 5th Executive Committee-4:00pm-CSB Boardroom 13th Workforce Operations Committee-8:30am-CSB Boardroom 19th Board Meeting-8:00am-CSB Boardroom June 2015 11th E3 Committee-8:30am-CSB Boardroom

CareerSource Brevard E3

September 18, 2014 Committee

Minutes

Members in Attendance: Patty Stratton (via teleconference), Cathy Beam, Michael Bean, James Roberts, Dan Rodgers (Acting Chair) and Tim Yandell Members Absent: Robert Salonen, Julie Song and Sherrita Thomas Staff in Attendance: Marci Brilley, Erica Lemp, Marina Stone and James Watson Guests in Attendance: Caroline Joseph-Paul and Bob Knippel from CareerSource Brevard Career Center Call to Order: Dan Rodgers, Acting Chair, called the meeting to order at 8:33 a.m. Public Comment: There was no public comment. Presentations: Staff presented a Juniors to Jobs video which was a successful summer program funded through a grant from the Palm Bay Municipal Foundation, Inc. for High School Juniors to receive work ready training and then matched with a local business to apply lessons they learned and to experience working in the business world for a 5 week internship. Staff shared the flow of the Tour of Services and sent the link to committee members on September 18, 2014 to review at their leisure. The process of the Tour of Services involves more in depth procedures during the initial registration process with basic computer skills, etc. which is an integral part of the B2J process improvement update. Action Items Approval of E3

A Motion to approve the Minutes from the June 12, 2014, 2014 E Committee Meeting Minutes of June 12, 2014

3

Committee meeting was made by Cathy Beam and seconded by James Roberts. Motion passed unanimously.

Discussion and Information Items

1 of 18

Staff reviewed the strategies and updated the Committee on the current status of BW Corporate Goal 3 “Enhance the E

Committee Goal 3 Status Updates

3

concept (Employment, Education and Economic Development) for the emerging and transitional workforce. The upcoming Tri-Regional Summit was shared and guests were invited and encouraged to attend.

CareerSource Brevard partnered with the City of Palm Bay, the Greater Palm Bay Chamber of Commerce, and Spherion Staffing to launch a summer youth employment program – Juniors to Jobs. The highly successful program focused on helping incoming seniors in Palm Bay high schools develop work readiness, financial, and career exploration skills along with meaningful paid work experience opportunities with Palm Bay businesses. It consisted of two components: foundations work readiness training and 5 week long summer internships. 24 Students were admitted to the program. All 24 students completed the week long foundations training. 22 of the 24 students completed the 5 week long paid internship. Of the 22 who completed the internship, 6 stayed on with their companies in some capacity, 2 were hired on for the remainder of the summer, 3 were hired on as permanent part time employees, and 1 remained as a volunteer.

Measure 4C Juniors to Job Program

CSB will embark on a Crowd Funding project entitled ‘Jump Start for Military Families’ on October 1, 2014. Military families are the support foundation our nation’s heroes need in order to accomplish their service to our country. Spouses and dependent children of our soldiers/service members often have many challenges stemming from constant moving from base to base, and when it comes to their own education and employment options there are few services available to assist them. By providing them with a few high quality and distinct support services, we can give them the ‘Jump Start’ they need to be successful wherever they go. Funds raised will provide teens and young adults up to age 25 with a training camp that provides information on the essentials needed to seek out and obtain employment.

Measure 4C Jump Start for Military Families – A Crowd Funding Project

Cathy Beam shared information about ‘Manufacturing Day’, a national program that will be held on October 1,

2014. This is an opportunity for high school and college students to go into current manufacturing businesses to showcase the manufacturing industry. Several local and national businesses will be participating.

Adjourn: Dan Rodgers, Acting Chair, adjourned the meeting at 9:32 a.m. Respectfully submitted, Reviewed by, _{signature on file}___ _09/24/14_____ _{signature on file} Marina Stone Date Dan Rodgers, Acting Chair Date

_09/24/14

2 of 18

Enha

nce

the

E3 c

once

pt (E

duca

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ploy

men

t and

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nom

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l 3 M

atrix

3 of 18

Busi

ness

to J

obs

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tinuo

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tent

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st

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arch

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lass

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il 7th.

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ill be

gin

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ster

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ary

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e pa

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ploy

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DEO

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ESEN

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sure

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rofe

ssio

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duca

tion

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emie

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mitt

ee w

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view

and

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ovid

e in

put o

n th

e pr

ogre

ss o

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APE

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c Pl

an a

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mitt

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ch

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6 of 18

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7 of 18

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December 11, 2014

Information Brief

Measure 1B - Eastern Florida State College (EFSC) Industry Advisory Councils

Background

The existing contract CareerSource Brevard (CSB) has with Eastern Florida State College to provide a broad range of specialized services including the development and facilitation of industry advisory councils was renewed effective August, 2014. The purpose of the councils is to advise college administrators with respect to the development and maintenance of quality career and technical education programs which produce graduates who are prepared to enter the workforce. The renewal extended CSB performance for an additional year, and narrowed the focus to concentrate on 4 major councils: Manufacturing & Engineering Technology; Computer Science & Information Technology; Business Administration & Office Technology; and Healthcare & Life Sciences. Plans are also being made to introduce a 5th

, and entirely new, advisory council to EFSC that addresses the Transportation, Logistics & Maritime sector.

Results

During the first year of the contract CSB combined several existing EFSC councils with similar focus, broadened the industry membership, restructured agendas, and conducted eleven council meetings. Council meetings resumed in October 2014 and, to date, four council meetings have occurred for the following programs:

• Business Administration and Office Technology • Computer Science and Information Technology • Manufacturing and Engineering Technology • Healthcare and Life Sciences

Topics of meetings generally center on industry trends, training, challenges and employment needs in the respective industries and are generally well attended and well received.

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The following highlights some of the actions that have occurred as a result of these council meetings:

• In coordination with Brevard Public Schools (BPS), several industry members, EFSC faculty, staff, and students participated in National Manufacturing Day on October 3rd

. The event was well received and helped improve the public image of manufacturing careers. CSB is exploring facilitating field trip tours of various local manufacturing plants with the intent to familiarize faculty with how modernized manufacturing processes and facilities have become, discover new career pathways to share with students, and gain insight to skills needed to meet employer needs.

• A business learning event to familiarize local businesses about EFSC student internships and co-op opportunities across all EFSC programs and the value such programs offer will be conducted by EFSC. Industry members who have participated in these programs will be called upon to share insights of their experiences. The event will be held at the EFSC Melbourne campus and is scheduled for early February. The intent is to develop a database of businesses interested in hosting a student. CSB will assist with outreach distribution and registration.

• A student informational seminar series has been developed by EFSC for health sciences students and faculty to address “well care v. health care” in a horizontal healthcare system as well as industry needs, trends, and skill sets. The first seminar was held in October with a 3-member industry panel that addressed “Navigating Your Career and Building Your Brand”. The seminar was well received and additional seminars will be offered and expanded to include more students in various education tracks depending on content. The next two seminars will address “Multigenerational Perspectives among Patients and Colleagues” and “Patient and Caregiver Experience”. CSB will assist with outreach to our current scholarship participants enrolled at EFSC.

Additional council meetings are currently scheduled for the four major programs during the next calendar quarter and an initial council meeting for the Transportation, Logistics & Maritime sector is being planned for early February. An update of meetings and outcomes will be presented at a future E3 Committee meeting.

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December 11, 2014

Information Brief

Measure 2B – Business Learning Events

Background

In an effort to provide excellent customer service to Businesses, CareerSource Brevard conducts or partners on frequent Business Learning events which are responsive to industry needs. Staff has forged partnerships with local professional associations for greater outreach and needs assessment.

Recent Events

Employment Law “Starting off on the right foot and staying in step along the way” Date: August 27th

Partners: Melbourne Regional Chamber of Commerce, Ford Harrison Law Firm 2014

Target Audience: HR professionals and Business Executives Number of attendees: 86 (over 2 locations) Keeping in Compliance - Understanding Affirmative Action Date: October 23rd

Partners: Brevard Achievement Center, Vocational Rehabilitation, Ford Harrison Law Firm

2014

Target Audience: Government Contractors and HR professionals therein Number of attendees: 25 Consultants Workshop Date: November 15th

Partners: IEEE USA – Melbourne and Canaveral Chapters; Women’s Business Center 2014

Target Audience: Consultants; Entrepreneurs Number of attendees: 52

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Upcoming Events

How to Grow a Successful Sustainable Advisory Practice Date: January 29th

Managing Large User Experience Projects – from Technology to Customer Service Projected Date: End of February 2014 Partners: Oracle, Naviscent, PMI, IEEE USA Target Audience: Executives, Marketing Specialists, Program Managers

2014 Partners: IEEE USA – Melbourne and Canaveral Chapters Target Audience: Consultants Presenters: Mandy Bass, Business Systems

Presenters: Sr. Director of Applications at Oracle, Founder/CEO of Naviscent, TED Talk live!

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December 11, 2014

Information Brief

Measure 2C - Tri-Regional Business Summit

Under Goal 1 the third strategy is ‘Convene multi-region planning initiatives with other workforce boards’. The associated measure was an initiative that resulted in regional action---delivery of an Inaugural Tri-Regional Business Summit geared towards CEO’s and Executives from the tri-regional business community.

Background

CareerSource Brevard along with CareerSource Central Florida and CareerSource Volusia Flagler hosted the Inaugural Tri-Regional Business Summit and its first Tri-regional Executive Committee meeting at Port Canaveral. Jason Guy, WESH News moderated the event to an audience of more than 200 business people and workforce professionals.

Update

The Tri-Regional Business Summit was designed to help businesses: Conclusion

• Learn more about each region’s unique challenges, differences, and strengths and understand the economic footprint and strategic direction of each region.

• Reach and leverage a larger network of businesses and industries, workforce services and economic and community resources.

• Leverage the use of social media tools as one more way to encourage conversations with employers and share workforce knowledge and resources.

• Better understand the workforce issues employers/businesses are facing regionally.

The Event Team defined and met the goals of the event: • Provide attendees of the event with information and interactive discussion:

o Hear from Workforce leaders within three regions in Florida Lake/Orange/Osceola/Seminole/Sumter, Brevard and Flagler & Volusia to learn how regions work together to develop and implement innovative solutions to meet employer’s needs –one of which is to provide the talent pool necessary for economic growth.

o Hear from regional business leaders about their industry growth opportunities and workforce skills needed now and in the future to support these new opportunities.

o Learn about Strategic Marketing and Cyber Security. o Increase businesses perception and awareness of workforce services.

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o Learn about the Talent Gap Implementation Plan and Survey results. • Implement regional outreach tactics to an audience of more than 20,000 raising

awareness of event and availability of regional workforce services: o Included: traditional media, E-news invitations with links to event site, and

unified social media coverage o Earned media from event coverage—Florida Today, WESH news, BBN,

Florida Trend, Everything Brevard and event alerts to more than a dozen B to B newsletters, web pages and social media sites.

• To cover 100% of hard costs with ticket sales and corporate sponsorships: o Financial goal met o Team secured more than 200 attendees

• Bonus:o Jason Guy, WESH News agreed to moderate future events.

o Received positive and constructive feedback from attendee’s surveys that included comments such as: When is the next one? The speakers were great!

o Confirmation from title Sponsor: New Horizons, to be the Title Sponsor next year.

The regional event team has a planned meeting to discuss lessons learned/best practices gained for next year’s Tri-Regional Business Summit. The three Presidents of the regions are meeting to determine who will take the lead, the target audience and theme/topics for the 2015 Tri-Regional Business Summit. Additionally, the Tri-Regional Executive Committee led to a collaborative partnership with the Central Florida Partnership to establish a leadership council regarding the Talent Pipeline in the area. To this end, the Central Florida Regional Leadership Forum will be held on the topic of a regional talent pipeline on June 11, 2015 at the Hyatt Orlando International Airport. This event could serve as an organizational and critical data milestone for the creation of a regional leadership platform for talent. In the meantime, the three regions are also looking at other initiatives where they can join together to meet business employment needs.

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December 11, 2014

Information Brief

Measure 4C- Career JumpStart for Florida’s Military Youth

Background

CareerSource Brevard applied for a Department of Economic Opportunity Innovative Regional Projects grant and was awarded $236,800 to facilitate the replication of the Career JumpStart for Military Youth program which was piloted at Patrick Air Force Base in 2012 utilizing funding from Lockheed Martin. Organization/Implementation Plan Recognizing that military family members between the ages of 16 and 24 have significant barriers to employment, CareerSource Brevard during the summer of 2012 piloted a 3-day intensive program to provide life skills, career exploration and career readiness instruction to military spouses and youth dependants in order to provide targeted instruction and resources that would strengthen the target audience’s employability skills. This program was developed with community support and met with enthusiasm by the base population and leadership. The pilot program has provided CareerSource Brevard with the knowledge and skills necessary to assist Military Family Employment Advocates and WIA-Youth case managers attached to other workforce boards in areas with military bases to conduct and sustain similar highly successful, targeted programs to this underserved demographic. Region 1 (Pensacola), Region 2 (Okaloosa Walton), and Region 23 (Miami- Dade) will be partnering with Region 13 (program lead entity, PLE) on this project. A recurring theme from employers is that youth are just not equipped with the life and soft skills necessary to successfully enter employment. Career Jump Start for Florida’s Military Youth is a program that directly answers this stated deficit through interactive exercises to mitigate these barriers to employment. Content of this program includes, but is not limited to, career exploration through skill and interest assessment with an emphasis on “in demand” career fields, utilizing computer-based resume development tools, making a good first impression to include personal appearance and presentation as well as utilizing internet- based personal branding tools, job search techniques to include utilization of Employ Florida and other internet resources, and interview preparation inclusive of mock interviews (with business leaders when possible).

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Strategic Leadership Career Jump Start for Florida’s Military Youth will be spearheaded by the Region 13 Project Management Team that conceptualized and implemented the 2012 Jump Start pilot. The Team consists of the program Project Manager: Region 13 MFEA Program Officer/Industry Relations Project Manager, and the Project Coordinator: Region 13 Youth Program Planning Officer. Together they will seamlessly integrate their expertise for successful program delivery. Regional Executive Directors; Lisa Rice (Region 13), Susan Nelms (Region 1), Linda Sumblin (Region 2), and Roderick Beasley (Region 23) have also committed their regions to participate in this Multi-Region Career Jump Start for Florida’s Military Youth program for the duration of this grant. Project Timeline and Milestones/Toolkit A Tool Kit will be developed for this program which will provide partnering regions the Career Jump Start for Florida’s Military Youth Program timelines, curriculum, instructional guides, and outreach templates. The Region 13 Project Management Team will regularly communicate with CareerSource Florida and complete quarterly reports as required. In addition, this project management team will also conduct teleconferences throughout the grant period to ensure that the Regional Implementation Teams are on track and completing milestones as outlined in the toolkit and further defined in the Communications Strategies below. Technical assistance to implement the program in years one and two will be provided by the Project Management Team and Trainer.

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December 11, 2014

Information Brief

Measure 4D: Revised Youth Guidance for In-School/Out-of-School

Background

Last year, committee members voted and approved a strategy for youth guidance that focused on youth that are no longer in the conventional K-12 system regardless of whether they were categorized as In-School or Out-of-School by Workforce Investment Act (WIA) definitions. This was with the caveat that we maintain at least 30% out-of-school by WIA rules and regulations. Staff assured committee members that we would continue to maintain a high percentage of out-of-school youth just by the mere fact that our focus would remain on youth not in the K-12 system. As of 09/30/14, we were at 21.6% In-School and 78.4% Out-of-School. In July 2014, the Federal Government passed a new workforce act titled the Workforce Innovation and Opportunity Act (WIOA). Implementation is scheduled to begin July 1, 2016 unless Florida is an early implementer, which means the law would apply July 1, 2015. WIOA states that youth dollars will be spent based on a 75% Out-of-School and 25% In-School expenditure.

Update

Due to the new legislation and the fact that CSB is currently meeting the requirements, staff recommended to the Workforce Operations Committee and the full Board of Directors (on November 18, 2014) a change from 30% Out-of-School to 75% Out-of-School, 25% In-School funding mix. Staff is also researching the definitions of In-School and Out-of-School and believes there might be greater flexibility than previously thought. Concerns that youth must be enrolled before they register for Adult Ed/GED in order for them to be counted as out-of-school are being challenged at the state level. However the outcome, CareerSource Brevard (CSB) wanted to be proactive in establishing enrollment guidance to meet the new WIOA requirements, hence the requested change to the Board of Directors.

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E3 COMMITTEE

ATTENDANCE ROSTER

PY 2014 - 2015 SEPT DEC MAR JUNE

Beam, Catherine PBean, Micheal PRoberts, James PRodgers, Dan PSalonen, Robert ASong, Julie AStratton, Patty PThomas, Sherrita AYandell, Tim P

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