e-PPAP User_Manual

e-PPAP User_Manual

18.11.2009 updated 26.11.09 & 20101002 J R

Marc Gugumus / JRobineau

Property of Faurecia - duplication prohibited

Arnaud ManginManaging PartnerEvalidate Inc.E-mail: [email protected]: +1.248.343.2372 (USA)Fax: +1.248.275.1849 (USA)

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Introduction

• e-PPAP = a supplier portal for the APQP interaction

« Supplier <-> Faurecia », documents and tracking

• How it works?

• Information to Suppliers

• Reporting with the system

• How to start in a new Program

• Slides for Suppliers are identified as S on bottom right

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Overview

•Web based

•Interaction on documents and

requirements

•Facilitates reporting

•User friendly

•Need Supplier Agreement to use

it/ pay 3rd Party fee (send this file

at RFQ and check agreement at

SNC (Sourcing Nomination

Committee))

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Portal Entrance

Enter “Log In” data for access. Data sent per e-mail to user after

he’s account creation on user list. Click “Forgot password” if

data lost.

A “demo” log in is possible with “demo” password and DEMO parts

and suppliers; ensure you don’t upload confidential issues;

It shows only Supplier side

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Folder Tabs (Faurecia view)

1 2 3 4 5 6

Presentation hereafter per these items

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Folder Tabs (Supplier view) 1°) all Parts & Program

2°) 1 part

3°) each APQP ‘element’ for 1 part

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1 – Home (Faurecia view)

Click “View” to open elements list per part

PARTs List / Program / Supplier

for access to Element List page

Program selection

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2 – Element List (1 per ‘part’)

Click “View Details” to open

Element Status Management

‘Element list’ = ‘per part’ information display and

access to Elements Status Management

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2 - Element Status Management (Supplier view)

1-Access to Faurecia tutorials

2- Template (Division specific)

3-Select document type

4-Select document to

be uploaded & browse

5-Attach selected document

Visualize status ; possible

also to ‘view history’

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2 - Element Status Management (Faurecia)

Select Part and element (may use « switch to Advanced view » mode ) Then either :- Give status on Uploaded doc by Supplier ; by selecting ‘Update) or - Upload Document

Overview

2 ways to enter this feature ; 1°) advanced (right at home page) 2°) conventional

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2 - Element Status Management

Status turns green if uploaded by ASQ.

Status turn yellow (“pending”) if uploaded by

Supplier then ASQ must “edit” to give status

Document uploading

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2 - Element Status Management (ASQ)

If you are an ASQ you view the number

of documents uploaded by a Supplier

and requiring your review

Click on the Nb , then the below

window opens

The related program is shown with this

sign

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1-Click “Edit” to change element status

2-Select status

& add remarks

Element status setting (ASQ role )

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Element status set “On Hold” without document uploading; this allows to

turn on the APQP element to the desired “status/color” without having all document uploads ;

can then be turned back to “required”

1-Select document

2-Mark field

4-Status turns “On Hold”

3-Click Attach document

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Document uploaded by supplier sets yellow status, ASQ to turn it green by approving

Status colours in Element List

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2 - Element Status Management (alternative method for ASQ)

Document uploaded by supplier sets yellow status, ASQ to turn it green by approving

Status colors in Element List1°) Select Division and Program

2°) Swith to Advanced view

3°) Select element

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2 - Element Status Management (alternative method for ASQ)

1°) upload or add only comments 2°) give status

Status colors in Element List

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3 – Open Issue

From Elements per Part

To upload lists of open issues

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4 – Reports Management

Activity Report of the Supplier(s) to the ASQ

Shows list of documents submitted by supplier and waiting for review by ASQ or

list of documents already reviewed and waiting for e-mail summary notification to

be sent to the supplier.

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ASQ ReportShows data about ASQ Engineer activity for

suppliers documents validation

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Executive Report

Shows missing documents for selected program and supplier

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Fulfillment Chart

Is the APQP status

report

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Fulfillment Chart = the APQP status report

1°)Possible zoom on various

phases

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Fulfillment Chart2°) Possibility to export data on an

Excel sheet containing all detailed

info APQP & PPAP

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5 – Supplier

Multi Doc Download

Shows all submitted documents for :

a selected program and a selected required document

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6 – Administration > HOW TO START CHECK LIST

e-PPAP_start_check_list Program selected SQ D; SQM; Purch Dir; Prog Dir

ideally the need for suppliers to pay a 3rd party fee should mentionned in the RFQ package and then the supplier acceptance must be checked as part of the SNC (nomination) criteria

Supporting documents- Introduction_and_Agreement_e-PPAP_for_APQP

OK management SQ D; VP Purch ; Purch Dir Div ; SQM; Prog Mgr

Rules communicated at RFQ, verified at Nomination or Kick-Off (for supplier fees) send 'Introduction_and_Agreement_e-PPAP_for_APQP' at each RFQ Check if supplier already agreed at the SNC

Prog Buyer support Commodity & ASQ

Templates for documents and deliverables per Division / Region SQD + SQM + ASQ Mgr + PQL

possible to have 1 set per Division important step

Program entry (name + milestones) on platform ; SQM or SQD (can be delegated to ASQ) care on the dates because these dates will be used to calculate the 'should'dates of the APQP

e-PPAP platform replacing some internal common server storage SQM ; Prog Mgr; Qual Mgr most of program team have a server to avoid duplication, the suggestion is to give access to e-PPAP to functions needing access to supplier data (PDL, PQL, Log, …)

Supplier list : Template upload ; include key Users e-mails ASQ + Prog Buyer then e-validate direct in Portal or transmit an Excel file

ensure that SUPPLIER name is same as in GPS 'Generic'

BoM excel template define and upload ASQ + SQM then e-validate

specify the way you want the 'due date ' calculation (at end of phase, or using retroplanning Define the required APQP elements

FAU User list (ASQ, prog buyer, eng) ASQ + SQM then e-validate ASQ Prog & Regional Eng Prog Buyer PQL …

Commitment with each Supplier in Kick off meeting ASQ to make sure e-PPAP use is part of kick off meeting

Contact new supplier to obtain fee payment ASQ to send e-validate the signed agreement 'Introduction_and_Agreement_e-PPAP_for_APQP'then e-Validate will invoice the Supplier

Who should do what to start with

e-PPAP on a Program

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6 – Administration

Create a Program (screen available only to Administrator profile)

To set program data

selection of TEMPLATE : Refer hereafter for details

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6 – Administration

Program List

To set and show program dates & data

The set of TEMPLATE is shown Refer hereafter for details

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6 – Administration / Program list

Program List

Click “Select” to manage/edit Program Details

To set and show

program dates &

data

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6 – Administration / Part List 1° conventional

Part List/View Part List

To set Parts data:

1°) part per part

2°) BoM transfer via an Excel sheet

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Click “Edit” to manage part data


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Select applicable APQP elements


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Part List/View Part List > also define who from Program team

should have access

Click “Pro. Team” to manage program team names


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Click “Element & Date” to manage APQP elements & dates


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Click “Add a new part” to create new part


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Part List/Create new part (same as starting from View Part List page)

To create new part


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Copy Existing Part into New Part

To create a new part starting from an existing one


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Upload BoM To create BoM on Excel sheet being placed under ePPAP by

eValidate (in case of new and long BoM).

6 – Administration / Part List 2° upload BoM

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6 – Administration / Part List possible to adjust the list of requested items by removing element in PPAP list for ex.

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6 – Administration / Supplier list

Supplier List

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Supplier List

Click “Edit” to update supplier data

To show and manage supplier list.

Click “View Users” to show company users

To create new supplier from

supplier list page

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Supplier List/Add New Supplier

(same as starting from Supplier List page); use GPS name

To create new supplier

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6 – Administration / User List

User List

Click “Edit” to update user data

Click “Inactivate” to inactivate user

To show and manage user list.

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6 – Administration / User list

User List To export data on Excel sheet

To create new user from user

list page

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6 – Administration / User list

User List/Add New User(same as starting from User List page)

To create new user.

After creation, e-mail with password is sent automatically to new

created user.

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6 – Administration >

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6 – Administration / Tutorials

Tutorial Management (Faurecia Group common)

Management of tutorial documents for APQP elements

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6 – Administration / Templates

Template Management (tuned by each PG/ division)

A Key step in the

preparation of e-PPAP

use:

define required documents

provide templates to

Suppliers (in addition to what

is in Tutorials)

Can be done by copy of

existing template set

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Template Management (tuned by each PG/ division)

Name of required document

(mandatory if not put “on-hold”

Indicate a template available ‘False’ supplier

does not see

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Template Management (tuned by each BG/ division)

Possible modify

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Train yourself as Faurecia

Using this program DEMO under FIS NEO, trial possible on 1st parts in the list Examples on last parts in list (you may copy when creating new part)

Don’t put confidential files in these « parts » as the supplier also may have access

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Train yourself as a Supplier

If you have already an account or not : ACCESS DEMO supplier Login: demoPassword: demo

Don’t put confidential files in these « parts » as the supplier also may have access

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Conclusion

Conclusion Q& A

Documents

e-PPAP User_Manual